Agenda of Rodney Local Board - 12 September 2016

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

North West Pharmacy

Contractor/Director

Director

Member

Elected Member

Member

Contractor/Director

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

Contractor

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Coatesville Residents and Ratepayers Association

Member

Supporter

Trustee

Shareholder

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Trustee

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Kaipara Cruising Club

Beneficiary

Member

Rodney Local Board

12 September 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

6.1 Acknowledgement of retiring local board member 5

7 Petitions 5

7.1 Algies Bay request for tree removal 6

8 Deputations 6

8.1 Snells Beach to Warkworth Walkway Proposal 6

8.2 Waimauku Scouts 7

8.3 Anti Rodeo Action NZ 7

8.4 Warkworth Rodeo Club 7

9 Public Forum 7

9.1 Holly Southernwood 8

10 Extraordinary Business 8

11 Notices of Motion 8

11.1 Notice of Motion 9

12 New community lease to The Scout Association of New Zealand at Riverhead War Memorial Park 11

13 Termination of lease for a boat shed at Shelly Beach Recreation Reserve, Kaipara Harbour 21

14 Panuku Development Auckland Local Board Update 1 January to 30 June 2016 33

15 Mana Whenua Governance Relationship Agreements - Te Uri o Hau 41

16 Rodney Local Grants: Round One 2016/2017 59

17 Rodney Quick Response, Round One 2016/207 209

18 Community Facilities Maintenance Contracts 2017 251

19 Kumeu Art Centre Expansion Feasibility

The report was not available at the time of the agenda going to print and will be tabled on the day.

20 Local Board Member Report on attendance at the Local Government New Zealand Conference 271

21 Temporary arrangements for urgent decisions and staff delegations during the election period 273

22 Ward Councillor Update 277

23 Deputation/Public Forum Update 279

24 Rodney Local Board Workshop Records 285

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 8 August 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgement of retiring local board member

Purpose

1. The Rodney Local Board wish to acknowledge Member Colville from the Wellsford Subdivision for his contribution to the local board as he is retiring at the end of this electoral term.

Recommendation/s

That the Rodney Local Board:

a) thank Member Colville, who is retiring at the end of this electoral term, for his contribution to the Rodney Local Board during 2013-2016.

7 Petitions

7.1 Algies Bay request for tree removal

Purpose

1. The Rodney Local Board has received a petition from residents of Algies Bay requesting removal of a Gum tree at Alexander Road Reserve at Algies Bay.

Executive summary

2. Residents of Algies Bay have submitted a petition to the local board regarding removal of a Gum tree at Alexander Road Reserve at Algies Bay. The tree is considered by residents to create health and safety risks with the potential for falling debris to impact on pedestrians and the road. The tree is also considered to obstruct the right of way access to No. 1 Will James Ave.

Recommendation/s

That the Rodney Local Board:

a) receive the petition regarding removal of a Gum tree at Alexander Road Reserve at Algies Bay.

Attachments

a Petition for removal of Gum tree at Alexander Road Reserve, Algies Bay....................................................................................................... 301

b Locality photograph.............................................................................. 307

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Snells Beach to Warkworth Walkway Proposal

Purpose

1. June Turner will be in attendance to update the Rodney Local Board on the Frame Feasibility Study for the Snells Beach to Warkworth Walkway Project. The Rodney Local Board contributed $10,000 from its community grants ftowards this feasibility study.

Recommendation/s

That the Rodney Local Board:

a) thank June Turner for the presentation on the Frame Feasibility Study for the Snells Beach to Walkway Project.

8.2 Waimauku Scouts

Purpose

1. Waimauku Scouts will be in attendance to outline a proposal for the relocation of a scout den to Glasgow Park, Waimauku, and as part of that proposal, requesting a possible lease for part of Blomfield Reserve.

Recommendation/s

That the Rodney Local Board:

a) thank the Waimauku Scouts for their presentation for a proposal to relocate a scout den to Glasgow Park, Waimauku and as part of that proposal requesting a possible lease for part of Blomfield Reserve.

8.3 Anti Rodeo Action NZ

Purpose

1. Representatives from Anti Rodeo Action NZ will be in attendance to address the local board in regard to their findings in relation to the Rodeo Code of Welfare by the Warkworth Rodeo Club last year.

2. Anti Rodeo NZ wish to present their views prior to the local board considering whether or not to give land owner approval for the event to take place in January 2017

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from Anti Rodeo Action NZ for their presentation regarding their findings in relation to the Rodeo Code of Welfare by the Warkworth Rodeo Club.

8.4 Warkworth Rodeo Club

Purpose

1. Representatives from the Warkworth Rodeo Club will be in attendance to outline their proposal to hold the Warkworth Rodeo in 2017.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from Warkworth Rodeo Club for their presentation on their proposal to hold the Warkworth Rodeo in 2017.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Holly Southernwood

Purpose

1. Holly Southernwood will update the Rodney Local Board on three funding applications, in particular the Helensville Christmas Parade.

Recommendation/s

That the Rodney Local Board:

a) thank Holly Southernwood for her presentation on funding applications including the the Helensville Christmas Parade.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Sayers for inclusion on the agenda for the Rodney Local Board meeting being held on Monday, 12 September 2016:

Recommendation/s

That the Rodney Local Board:

a) agrees that a full audit of the Araparera Joint Venture project should be conducted.

b) recommends that the audit report be commissioned by the Finance and Performance Committee of Auckland Council.

c) recommends that the Chair of the Finance and Performance Committee include this item in the committee’s agenda of 22 September 2016.

d) recommends that the following “Recommendations” be considered by that committee;

That the Finance and Performance Committee;

(a) requests that Auckland Council’s CEO engages a qualified auditor and member of the institute of Chartered Accountants Australia and New Zealand for the purpose conducting a full audit of the accumulated financial accounts, including all income and expenditure, of the Araparera Joint Venture project, along with;

i) an expression of opinion on the findings, including but not limited to the statements of contribution, division of forestry returns and management of the venture.

ii) comment on any overpayment on any invoices.

(b) requests Auckland Council, and any of its associated council controlled organisations, to provide all the required invoices for receipts and payments, or any other information, sought by the auditor.

c) agrees to a maximum budget of $50,000 + GST for the audit to be conducted and that any payment may be deducted in-full or in-part from the Araparera JV funds currently held by Auckland Council at the delegated discretion of Auckland Council’s CEO.

Background

Please see the attached Notice of Motion for details.

Attachments

a Notice of Motion - Araparera............................................................... 309

b Report from Accru............................................................................... 313

Rodney Local Board

12 September 2016

New community lease to The Scout Association of New Zealand at Riverhead War Memorial Park

File No.: CP2016/18610

Purpose

1. To grant a new community lease to The Scout Association of New Zealand for part of Riverhead War Memorial Park, Coatesville-Riverhead Highway.

Executive summary

2. The Scout Association of New Zealand (the scouts) had a community lease entered into with the former Rodney District Council for 30 years commencing 1 April 1973 with final expiry on 31 March 2003. Since that date the scouts lease has been continuing on a month-by-month basis as it had plans to construct a purpose-built facility at Murray Jones Reserve.

3. Unfortunately, the scouts has been unable to raise sufficient funds to build at Murray Jones Reserve and has formally applied to council for a new community lease at Riverhead War Memorial Park for the footprint of its den.

4. Riverhead is identified as an area of population growth. As such, the local board may in the future wish to explore potential options to optimise the utilisation of Riverhead War Memorial Park to best meet the recreational needs of its local communities. Council staff recommends the local board grant a new community lease to the Scouts containing an early termination clause to allow for any future recreational plans for the park.

5. This report recommends the Rodney Local Board grant a new community lease to the Scouts in accordance with Auckland Council Community Occupancy Guidelines 2012 for a group-owned building on council land.

Recommendation/s

That the Rodney Local Board:

a) grant a new community lease to The Scout Association of New Zealand at Riverhead War Memorial Park, Coatesville-Riverhead Highway, Riverhead, (Attachment A) subject to the following terms and conditions:

i) Term – 10 years commencing 1 October 2016 with one 10-year right of renewal

ii) The deed of lease will contain a standard early termination clause to provide for the future recreational needs of the wider community

iii) Rent - $1.00 plus GST per annum if requested

iv) The Scout Association of New Zealand Community Outcomes Plan as approved be attached to the lease document

b) Approve The Scout Association of New Zealand Community Outcomes Plan as attached to the agenda report (Attachment B)

c) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012, the Riverhead War Memorial Park Reserve Management Plan as adopted October 2008 and the Reserves Act 1977.

Comments

Land and building

6. The Riverhead War Memorial Park is bounded by Edward Street, Princes Street and the Coatesville Riverhead Highway (Attachment C). All parcels of land in the Riverhead War Memorial Park (Reserve) are classified as recreation reserve under the provisions of the Reserves Act 1977. The scout’s activities align with the reserve classification.

7. Whilst the Riverhead War Memorial Park Reserve Management Plan contemplates the lease to scouts, it also recommends scouts relinquish its site once the relocation to Murray Jones Reserve is completed. As scouts plans to construct the new purpose-built facility cannot be progressed, a new lease to the scouts for the footprint of its existing den at Riverhead War Memorial Park is a viable option.

8. The Riverhead Scout Den occupied by the Riverhead Scout Group (the Riverhead Scouts) is a re-purposed prefab transported from the Huapai Primary School. Its construction materials are timber, fibrolite and iron. The den comprises:

· Main hall with kitchen in corner (ground floor)

· 1 x store room 3x4m² approx. (upstairs)

· 1x meet room 3x4m² approx. (upstairs)

· 1x store room 24m² approx. (basement located beneath upstairs rooms)

9. The Riverhead Scouts installed a new kitchen and re-surfaced the floor of the main hall in 2015. The roof of the den was replaced in July 2016. A scheduled maintenance programme is in place for requirements such as the annual wash, painting cycle and regular security checks.

The Scout Association of New Zealand

10. The Scout Association of New Zealand is a body corporate incorporated under a private Act – The Scout Association of New Zealand Act 1956. The Scout Association of New Zealand was registered as an incorporated society on 25 July 1966. The aims and objectives of the Association are to:

· Encourage the physical, mental, emotional, social and spiritual development of young people so that they may take a constructive place in society

· The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Law and Promise and guided by adult leadership.

11. The Scout Association of New Zealand was registered as a charitable entity under the Charities Act 2005 on 4 July 2007.

Riverhead Scout Group

12. Riverhead Scouts was established in 1951 and facilitates all the kea, cub, scout and venturer divisions, catering for its youth ranging in age from seven and a half years to 18 years.

13. Riverhead Scouts with its group of dedicated volunteers operates under the rules and constitution of the association and is charged with providing youth programmes within the Riverhead community. With a current youth membership of 48, Riverhead Scouts draw a very significant percentage of the local area youth (the local school has a roll of 260 pupils).

14. In recent years, Riverhead Scouts has taken pride in facilitating an annual “Halloween Den of Doom”. The volunteers and scouts create a Halloween atmosphere by decorating its den to which the wider communities of Riverhead, Huapai and Waimauku are invited.

15. Riverhead Scouts has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The scouts have all necessary insurance cover, including public liability insurance, in place.

16. Council staff has negotiated and agreed a community outcomes plan with Riverhead Scouts which, if approved by the Rodney Local Board will be appended as a schedule to the new community lease.

17. Council staff has sought input from relevant council departments.

18. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Consideration

Local board views and implications

19. On 4 July 2016, council staff work-shopped the proposal with the Parks, Culture and Community Development Committee at which time, no objections were raised.

20. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

22. Support for Maori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the Rodney Local Board area.

Implementation

23. Council’s community leases staff will work with the scouts to finalise the deed of lease.

24. There are no direct cost implications for Auckland Council.

Attachments

No.	Title	Page
a ⇩	GIS aerial view of part of Riverhead War Memorial Park showing lease area to The Scout Association of New Zeland relating to the Riverhead Scout Group outlined in red on a portion of Lot 1 DP 55325	15
b ⇩	GIS aerial view showing locality plan for Riverhead War Memorial Park outlined in blue	17
c ⇩	The Scout Association of New Zeland Community Outcomes Plan (Riverhead Scout Group)	19

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

12 September 2016

Termination of lease for a boat shed at Shelly Beach Recreation Reserve, Kaipara Harbour

File No.: CP2016/18598

Purpose

1. To terminate the lease to Mr Neil Hughes for the boat shed at Shelly Beach Recreation Reserve, Kaipara Harbour.

Executive summary

2. Auckland Council is planning to continue with the renewal of Shelley Beach Recreation Reserve foreshore and coastal protection. The resource consent application relating to the works has been lodged and is being fully notified.

3. An old boat shed is located within the coastal marine area at the northern end of the foreshore upgrade area. Council proposes to remove the boat shed as part of the renewal works to the wider foreshore area.

4. The boat shed is occupied by Mr Hughes under the terms of a tenancy agreement with the former Rodney District Council. Whilst council staff have been unable to locate a lease document per se, under property law, council must formally terminate the statutory tenancy currently in effect.

5. This report recommends the Rodney Local Board terminate the lease to Mr Hughes for the boat shed at Shelly Beach Recreation Reserve, Kaipara Harbour.

Recommendation/s

That the Rodney Local Board:

a) terminate the lease to Mr Neil Douglas Hughes for the boat shed at Shelly Beach Recreation Reserve, Kaipara Harbour (Attachment A to the agenda report, GIS aerial view of a portion of Shelly Beach Recreation Reserve legally described as Part Lot 1 DP 8688 and Section 2 Block V Kaipara Survey District showing the boat shed outlined in red).

Comments

Land and building

6. Shelly Beach Recreation Reserve is situated on the eastern side of the South Kaipara Peninsula, approximately mid-way between Helensville and South Head (Attachment B). The reserve is located at the end of Shelly Beach Road. Alternative access is also available off James McLeod Road.

7. The reserve comprises two land parcels with the larger parcel described as Part Lot 1 DP 8688 containing 7.3309 hectares and Section 2 Block V Kaipara Survey District containing 6070 square metres. The reserve is held by the Crown through the Department of Conservation, vested in council for recreation purposes and classified as recreation under the Reserves Act 1977.

8. An operative Shelly Beach Reserve Management Plan was adopted by the Rodney District Council on 10 June 2009. While the boat shed is shown marked on the landscape plan (Figure 5) at page 14 of the reserve management plan, there is no comment about the building.

9. Construction materials of the boat shed comprise a timber frame sheathed in fibrolite with a corrugated fibrolite roof. The shed is 12.19 metres in length and 7.31 metres in breadth. A recent and brief inspection of the structure indicated that the foundation was unsafe and had failed.

10. The boat shed has been in situ since approximately 1957 (Attachment C). With regard to documented occupation arrangements relating to the footprint of the boat shed, council staff has located a deed of assignment relating to a licence to occupy between the former County of Waitemata and private individuals dated 28 November 1969.

11. In recent years, Mr Hughes occupation agreement for the boat shed has been by way of a Rodney Coastal Permit granted by the former Rodney District Council under the provisions of the Resource Management Act 1991.

Works to upgrade Shelly Beach foreshore

12. Council proposes to:

· Remove existing substandard rock, concrete pole groynes and a number of sea walls

· Upgrade both the park amenity and address on-going erosion issues with a new and more effective and appropriate structure

· Place five new groynes and backstop seawall constructed out of stabilised sediment and nourish approximately 450metres with 4800cubic metres of sand.

13. A path will provide a walkway along the shoreline and better connection from existing parking areas.

14. The boat shed currently occupied by Mr Hughes is located within the coastal marine area at the northern extent of the proposed upgrade area. The presence of the boat shed is considered to compromise the potential amenity of the proposed upgrade relating to this area of the reserve, hence the proposal includes its removal.

Legal mechanism for termination of tenancy agreement (lease)

15. In the absence of a lease document and any discussion of the term of lease between council and Mr Hughes, the position is that if council has consented (albeit tacit consent) to Mr Hughes’ tenancy for the boat shed, then there is a statutory tenancy terminable at will under section 210 of the Property Law Act 2007 (Attachment D).

16. In this case, all the terms and obligations of the Property Law Act apply to Mr Hughes as tenant and council as landlord and will remain in force until the lease is terminated. Council can terminate the lease at will and at any time by giving Mr Hughes not less than 20 working days by way of written notice of the termination of the lease.

Consideration

Local board views and implications

17. The Rodney Local Board has delegated authority to terminate a lease.

18. The proposed renewal project was workshopped with the Rodney Local Board Parks, Culture and Community Development Committee on 16 November 2015.

Māori impact statement

19. Davis Coastal Consultants Limited is dealing with the resource consent for the upgrade to the foreshore. As is part of the resource consenting process, Davis Coastal Consultants has consulted with Ngati Whatua o Kaipara as key mana whenua for the area. Ngati Whatua o Kaipara is of the opinion that the boat shed is an inappropriate structure for the site.

Implementation

20. Subject to the Rodney Local Board resolving to terminate the lease, council staff will prepare and serve the necessary notice to Mr Hughes including the request to remove his chattels. There is no direct cost to council involved in this process.

Attachments

No.	Title	Page
a ⇩	GIS aerial view of a portion of Shelly Beach foreshore legally described as Part Lot 1 DP 8688 and Section 2 Block V Kaipara Survey District showing the boat shed outlined in red	25
b ⇩	Locality Plan for Shelly Beach Recreation Reserve, Kaipara Harbour	27
c ⇩	Image of boat shed	29
d ⇩	Section 210 Property Law Act 2007	31

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

12 September 2016

Panuku Development Auckland Local Board Update 1 January to 30 June 2016

File No.: CP2016/13263

Purpose

1. To provide an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the local board area for the six months 1 January to 30 June 2016.

Background

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two Council Controlled Organisations (CCOs) – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of five Directorates, Panuku manages around $1 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

Recommendation/s

That the Rodney Local Board:

a) receive the Panuku Development Auckland Local Board Update 1 January to 30 June 2016.

Local Activities

Portfolio Management

6. Panuku manages property owned by the council and Auckland Transport that are not currently needed for service or infrastructure purposes. These are properties that are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres.

7. The property portfolio comprises 1447 properties containing 1121 leases as at the 30 June 2016. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

8. The return on the property portfolio for the period ending 30 June 2016 was above budget with a net surplus to the Auckland Council and Auckland Transport (AT) shareholders of $3.9m ahead of budget.

9. The average monthly tenantable occupancy rate for the 6 month period is more than 98% which is above the Statement Of Intent target of 95%.

Properties Managed in Rodney Local Board Area

10. Panuku Development Auckland currently manages 69 commercial and residential properties within the Rodney Local Board area.

Commercial Properties	54
Residential Properties	15
Total Properties Managed	69

11. During the period 1 January 2016 to 30 June 2016 we engaged with the local board on the following property matters:

Topic	Address	Recommendation	Outcome
Site tour and discussion about vacating tenant.	Atlas site, Great North Road, Warkworth	N/A. Local Board are awaiting transfer of asset to service.	New short term lease negotiated and agreed with Northpower.

Business Interests

12. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

13. There is currently one managed business interest in the Rodney Local Board area; Ti Point Forest. This forest is ready for harvesting however no contract has been signed as yet.

14. Araparera Forest – the Araparera Forest Joint Venture has now ended and council has no further involvement with this site.

Acquisitions and Disposals

Acquisitions

15. There have been 14 properties purchased this financial year for open space purposes around the region at a value of $29.5m, and 13 properties have been purchased for storm water purposes at a value of $1.3m.

16. No properties were purchased in the Rodney Local Board area during the reporting period.

Disposals

17. To the financial year end 2015/16 Panuku has achieved $55.5m of unconditional net sales against the 2015/16 disposals target of $50.0m for the year.

18. No properties were sold in the Rodney Local Board area.

Portfolio Strategy

Portfolio Review and Rationalisation

Overview

19. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

20. July 2015 to June 2016 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$40m disposal recommendations	$53,436,750 as at 30 June 2016	These recommendations include $38,334,000 of sites that are identified for development projects.

21. Panuku works closely with the council and AT to identify potentially surplus properties to help achieve disposal targets.

22. July 2016 to June 2017 Target

UNIT	TARGET	COMMENTS
Portfolio Review	$45m gross value recommended for sale	This target includes disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

23. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by Panuku Board approval, engagement with the local board and the Independent Māori Statutory Board and finally a governing body decision.

Under review

24. Properties currently under review in the Rodney Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY	DETAILS
55A Alnwick Street, Warkworth	Released from Auckland Council as non-service. The rationalisation process commenced in June 2014. Possible alternative service uses were identified during the internal consultation. Panuku is currently investigating these with relevant parties.
12 Waimauku Station Road Waimauku	Vacant strip of land transferred as non-service in June 2014. Acquired by Rodney District Council for roading purposes in 2006. Partially vested as road in February 2007. Subject to a drainage easement in favour of the Waitematā County Council. ACPL commenced the Rationalisation Process in September 2014. Expressions Of Interest received from Auckland Transport identifying that road and footpath runs through part of this site. A workshop was held with Rodney Local Board on 2 March 2015 to discuss the site. Panuku will report back in due course.
45 Oraha Road, Huapai	Site acquired by the Rodney District Council in 2004 for flood protection stop purposes. 1268.58m² of 4190m2 site transferred from Parks Sports and Recreation. Part of this property will be retained by Parks Sports and Recreation for the linkage along the stream. Rationalisation process commenced in August 2015. An expression of interest was received from Watercare stating this site is being investigated for a future wastewater pump station. An expression of interest was also received from Parks and Recreation Policy/Community and Social Policy stating that it needs to undertake further investigation regarding retention of this property for park and stormwater purposes. Initial local board engagement undertaken in 2015. Issues raised during internal consultation to be worked through in 2016.
14 Baxter Street, Warkworth	Property transferred to Rodney District Council in 2002 for the purpose of constructing a public carpark for use in conjunction with a proposed community centre. Property comprises the upper car park platform, the airspace above it, and ancillary foyer, stairs and support pillars. Being a stratum estate of airspace there is potential to add another parking platform or other development that may be permitted above the existing carpark. The rationalisation process commenced in February 2016. Initial engagement undertaken with the Rodney Local Board. Expressions of interest were received from AT and the North West Planning team. Expressions of interest are to be worked through, and iwi engagement and further local board engagement are to be undertaken.
Allotments 136, 137, 138, 139, 140, 141 and 147 Woodcocks Road, Woodcocks	Individual parcels of stopped road. An adjoining landowner enquired with council about purchasing sites. The rationalisation process commenced in June 2016. No expressions of interest were received. Informal consultation has been undertaken with the Rodney Local Board. Formal local board consultation and iwi consultation to be completed.
Section 1 SO 375381, State Highway 16, Kumeu	Acquired for a proposed cemetery by the Rodney District Council, and is no longer required for this purpose. The rationalisation process commenced in 2012. Consultation with council and its CCOs, iwi authorities and the Rodney Local Board has now taken place. No alternative funded service use has been identified for this site. Substantial engagement has been undertaken with the Rodney Local Board, which is opposed to the proposed disposal of this site on the basis that it may be required in the future. Issues to be worked through in 2016.

Regional Activities

25. The workload of Panuku has increased significantly with framework planning beginning for the Transform project of Manukau, and the Unlock projects of Northcote and Takapuna. Alongside our business as usual, managing these projects means that Panuku carefully balances its resource planning. Henderson is the next centre that Panuku is considering, and work has begun on a High Level Project Plan (HLPP) for Henderson centre.

26. Alongside the development projects, Panuku continues its business as usual activities, including managing the council’s non-service property disposal and managing the Westhaven Marina.

27. As expected, workload at Panuku is requiring active management as the number of projects in the Panuku work programme increases. Panuku is developing a master programme so it can effectively spread its resources across projects, control the scope of its programme to ensure it can retain a strong focus on delivery, and to identify where it will require extra resourcing moving forward. Where extra resourcing or funding is required for urban regeneration within transform locations, council has endorsed the principle of Transform Project expenditure being funded from reinvestment of proceeds from properties which are disposed within those locations.

28. Panuku has continued to form strong relationships with stakeholders; with the communities it works within, local boards, the council family and also with the government. Mana whenua engagement activities is significant, with monthly meetings held with all Mana whenua, and regular one-on-one engagement with Iwi.

Highlights

29. The highlights for the last 6 months were:

a) The Auckland Development Committee approved the (HLPP) for Manukau as a Transform location.

b) The Auckland Development Committee also approved the HLPP for Northcote and Takapuna as Unlock locations.

c) The Prime Minister Rt Hon John Key and Madam Chang Laiwa, Chair of Fu Wah, turned the ground at the ground-breaking ceremony for the $200 million, 190-room Park Hyatt hotel being built in the Wynyard Quarter.

d) Including the Park Hyatt hotel, 14 developments are currently underway in the transformation of the Wynyard Quarter, with Willis Bond and Precinct progressing through their respective residential and commercial developments.

e) Panuku has been negotiating a joint venture agreement with The Selwyn Foundation to provide a basis for when it becomes the Community Housing Partner for Auckland Council’s Housing for Older People portfolio subject to public consultation process. A high level project plan to cover the multi-year redevelopment of the network of village sites is being prepared by Panuku, as is the accountability framework. This is being discussed with The Selwyn Foundation. The HLPP will be presented to the governing body in August for approval.

f) The development of the Airfields site at Hobsonville is continuing, with infrastructure being developed, including the building of new roads and water ponds. The 20 hectare Airfields site will provide approximately 400 new homes when it is completed. Panuku has finalised a development agreement with A.V Jennings in April 2016 for the development of Airfields stage 1. The site is 1.6ha which will result in the construction of 102 homes, ten percent being affordable. Panuku is also currently discussing with a potential partner the development of the remainder of the 20 hectare site.

g) Panuku Development Auckland was given delegated authority from Auckland Council’s Finance and Performance Committee in March 2016 to seek private sector investment to redevelop the Civic Administration Building. Panuku has identified a preferred proposal to redevelop the building and surrounding land and is working through the details with the selected developer. If negotiations proceed as hoped, Panuku should be able to enter into a development agreement later in the year. The preferred proposal will meet council’s heritage and design requirements for this iconic building and does not require a financial contribution from council. There will be a full public announcement outlining the plans for the building and surrounding land once the development agreement is signed.

Future outlook

30. Over the next few months, Panuku will:

a) Continue to develop Framework Plans for Transform Manukau and progress the Northcote, Takapuna and Henderson, Housing for Older People Unlock projects. As part of this work, Panuku will be defining what affordable housing means in relation to the developments that it works on.

b) Work on the HLPP for the Onehunga Transform project is continuing. Panuku is consulting with the New Zealand Transport Agency about the implications on the HLPP from the East-West project route. It is also working with the Ports of Auckland on the transfer of ownership to Panuku of the Onehunga Port. This means that the formation of the HLPP is taking longer than originally anticipated.

c) Start the HLPP process for Henderson town centre.

d) Continue to work with The Selwyn Foundation on establishing the Community Housing Partner for the Housing Joint Venture for Older People, and to form a development programme for its housing portfolio.

e) Support the Tamaki Regeneration Company to plan and go-to-market process to redevelop the 2,800 social houses that it recently transferred from Crown ownership to Tamaki Recreation Company. The council and the Crown are owners of the Tamaki Regeneration Company, and Panuku provides advice to the council on its shareholder interest. It is working alongside the Treasury (who advise on the Crown’s shareholder interest) to support the go-to-market process which will see the redevelopments which will increase housing from the current 2,800 social houses to 7,500 mixed tenure houses over a 10-15 year period.

f) Oversee the 14 developments currently underway across the Wynyard Quarter. A critical component of this is to work closely with AT to ensure that essential roading infrastructure work takes place, and to manage through the impacts of any delays in the AT programme of works on the development programme within the Wynyard Quarter.

Consideration

Local board views and implications

31. This report is for the Rodney Local Board’s information.

Māori impact statement

32. Whatungarongaro te tangata, toitū te whenua. Through our collaborative partnership approach, Panuku works with Māori towards: joint strategic outcomes; enabling commercial investment, including partnership in commercial and housing opportunities; contributing to the urban fabric through recognition of Māori cultural footprint in design, respect for the environment and broader social outcomes; guiding the nature of our working practice when we embed Māori values in our business at a strategic and operational level. A Goals and Actions plan outline for this work is published on the Panuku Website as part of our Māori Engagement Framework 28 October 2015.

33. In June 2016 Panuku progressed the Goals and Actions plan outline into a business wide Māori Responsiveness Action Plan, detailing at an operational level how we will meet our commitments to Maori. We have additionally agreed a Māori Commercial Relationships Action Plan formalising our processes for encouraging Māori commercial relationships with Panuku.

Local context

34. There are 13 iwi with mana whenua interests in the Rodney Local Board area. Panuku has been engaging with these groups in respect of potential disposals and development sites in the Rodney Local Board area over the past three years.

35. If planning progresses for future Panuku led development in Rodney Panuku will work in collaboration with kaitiaki officers from these tribes towards best care for land and people within our area of influence. This work is understood to enable protection of waahi tapu and the optimum health of the mauri (life force) of the natural environment.

36. We additionally seek opportunities to partner with mana whenua iwi and hapū and other Maori organisations on developments.

Implementation

37. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Stakeholder Relations Coordinator - Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Lesley Jenkins - Relationship Manager

Rodney Local Board

12 September 2016

Mana Whenua Governance Relationship Agreements - Te Uri o Hau

File No.: CP2016/16241

Purpose

1. To obtain the Rodney Local Board’s approval to enter into a formal governance relationship agreement with Te Uri o Hau.

Executive summary

2. This report recommends that the Rodney Local Board enter into the formal Te Uri o Hau and Auckland Council Relationship Agreement, and that the Chairperson is authorised to sign the agreement on behalf of the local board at a public ceremony.

3. Auckland Council has an existing range of instruments and mechanisms to recognise and provide for its relationships with mana whenua. There is a strong desire from all parties to formalise the foundational governance relationships through the development of relationship agreements and in some cases acknowledge and build from legacy agreements held with former councils.

4. The final draft agreement (Attachment A) for consideration recognises the two parties, sets out the purpose, aspirations and shared principles, and in particular acknowledges the governance context of Auckland Council through the governing body and Rodney Local Board.

5. There are a number of appendices, being the administrative provisions, existing and future projects or arrangements, and specific local board arrangements. These have not yet been completed and can be drafted following meetings and discussions with Te Uri o Hau following the election of the newly constituted Rodney Local Board.

6. Following the previous workshop with the local board in July, alterations have been made to the attached draft. Staff will arrange for the local board and representatives from Te Uri o Hau Settlement Trust to meet prior to entering into the relationship agreement.

7. It is likely that the Te Uri o Hau Governance Relationship Agreement will be the first to be entered into by Auckland Council, at a public signing ceremony with a date and venue to be agreed upon by the parties.

Recommendation/s

That the Rodney Local Board:

a) note the legacy agreement with Te Uri o Hau and Rodney District Council.

b) agree to enter into a governance relationship agreement with Te Uri o Hau.

c) approve the draft agreement as attached to the agenda report at Attachment A.

d) delegate the Chairperson and Deputy Chairperson to sign-off on any minor drafting changes to the attached final draft agreement.

e) request staff members to arrange a formal meeting between the local board, Ward Councillor and Te Uri o Hau prior to the signing of the agreement.

f) authorise the Chairperson to sign the agreement on behalf of the local board at a public ceremony, date to be confirmed.

g) agree for Local Board Services and Te Waka Angamua staff to coordinate a suitable date and venue as agreed between Auckland Council and Te Uri o Hau for a public signing ceremony.

Comments

8. Auckland Council has an existing range of instruments and mechanisms to recognise and provide for its relationships with mana whenua. There is a strong desire from all parties to formalise the foundational governance relationships through the development of relationship agreements and in some cases acknowledge and build from legacy agreements held with former councils.

9. The overall relationship agreement framework sits at two levels. The first tier being the governance relationships with the governing body and local boards and includes any co-governance arrangements. The second tier includes departmental, Council Controlled Organisations (CCOs), capacity funding agreements, service contracts and consent protocols.

10. Te Waka Angamua, with the support of Legal Services has been coordinating the development of a Governance Relationship Agreement (Agreement) with Te Uri o Hau, and has had input and feedback from local board services staff, the Rodney Local Board and Te Uri o Hau representatives.

11. Following this process, staff now consider that the drafting process of the main agreement is in its final stages, and only minor drafting changes would be required to present the Agreement for signing. Staff propose that the Chairperson and Deputy Chairperson are delegated to approve any minor drafting changes to enable expediency.

12. It is likely that the Te Uri o Hau Relationship Agreement will be the first to be entered into by Auckland Council. Given that the relationship agreements framework has been a direct outcome of Treaty settlements, and the length of time between the settling of the historical claims of this iwi, this appears appropriate.

Structure and details of Agreement

13. The Agreement has been drafted so as not to be deliberately over-prescriptive but contains the essential elements in current non-commercially driven relationship agreements between iwi and other parties.

14. The Agreement recognises the two parties to the Agreement and in particular acknowledges the governance context of Auckland Council through the governing body and Rodney Local Board.

15. The first part of the Agreement outlines the purpose, aspirations and shared principles. Any specific commitments, projects and arrangements, engagement and meeting protocols can also be contained, or referred to, within the body of the Agreement.

16. There are a number of appendices, being the administrative provisions, existing and future projects or arrangements, and specific local board arrangements. These have not yet been completed and can be drafted following meetings and discussions with Te Uri o Hau.

17. Any other relevant departmental and operational documents will be added as schedules to the Agreement and can therefore be amended easily without requiring alteration of the main Agreement.

Signing Ceremony

18. Following the local board’s approval to enter into the Agreement, staff from Local Board Services and Te Waka Angamua will coordinate with the Mayor’s office and Te Uri o Hau to find a suitable date and mutually agreed venue for a public signing ceremony to take place. The appropriate communications relating to the event will be drafted and approved as appropriate.

19. Parties will also receive a framed acknowledgement of the Agreement for display purposes.

Further work

20. The Agreement is structurally a living document. It is therefore intended that discussion on various current and future projects, arrangements, engagement and meeting protocols can be led by the new local board to be developed and framed together with Te Uri o Hau in the next term to ensure it aligns with their particular priorities and ways of working.

21. The Agreement as a first-tier document is the leading document in what will become a compendium for all matters relating to Te Uri o Hau held across council. These will also include any co-governance arrangements, departmental, CCOs and capacity funding agreements, service contracts and consent protocols.

Consideration

Local board views and implications

22. At the 1 September 2015 workshop, Te Waka Angamua staff outlined the contextual background and purpose of the relationship agreements framework, and also sought information from the local board on relationships with significant iwi groups within the area.

23. Staff then began discussions with various iwi across the region, including Te Uri o Hau. The development of a draft template by Legal Services assisted with discussions and exchanges between Te Waka Angamua and Local Board Services staff on a specific Te Uri o Hau draft agreement.

24. On 18 July 2016, the local board was presented with a memorandum and draft agreement between Auckland Council and Te Uri o Hau, being one of the significant iwi groups previously identified in the local board’s area. Although there was broad general support, some members sought further clarification and understanding of aspects of the draft itself and the process moving forward.

25. Accordingly, alternations have been made to the draft that was presented last month in July.

Māori impact statement

26. The formal entry into this agreement addresses the goals contained within Auckland Council’s Māori Responsiveness Framework providing for effective participation in democracy; an empowered council organisation and strong Māori communities. The operation and practical application of the agreement is guided by the drivers of the framework in enabling:Te Tiriti o Waitangi/Treaty of Waitangi outcomes; Māori outcomes; fulfilment of statutory Māori obligations; and valuing Te Ao Māori. Te Uri o Hau has confirmed their willingness and enthusiasm in being a party to the agreement. In terms of valuing local Māori identity, the agreement is a starter for enduring positive relationships with Treaty partners and provides opportunities for the local board to work alongside iwi in key areas identified in its local board plan being housing, economic development, employment, environmental protection and cultural heritage.

Implementation

27. General costs (venues, catering) relating to meetings finalising the agreement and signing ceremony will be covered by the governance division. Following signing, the matter of costs and incidentals will be for discussion and by arrangement of the parties and specifics may need to be costed into particular projects agreed including incorporation into negotiations relating to capacity contracts and master service agreements.

Attachments

No.	Title	Page
a ⇩	Draft Relationship Agreement between Auckland Council and Te Uri o Hau Settlement Trust	45

Signatories

Authors	Bernard Te Paa – Paeurungi – Huana Maori
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board

12 September 2016

Rodney Local Grants: Round One 2016/2017

File No.: CP2016/19350

Purpose

1. The purpose of this report is to present applications received for round one of the Rodney Local Grants 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Rodney Local Board has set a total community grants budget of $269,000 for the 2016/2017 financial year.

3. Forty-three applications were received for local grants round one, with a total requested of $308,068.00

4. The local board is also requested to consider a change of purpose for the Warkworth Riverbank Enhancement Group grant, application number 3RCGWF1415_2, to install a video display on the history of Warkworth and the Warkworth River in the kiosk on the Warkworth Wharf.

Recommendation/s

That the Rodney Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested	Eligible/ ineligible
LG1716-105	Kumeu Arts Centre Incorporated	Towards the contract fees, scaffold hireage and purchase of paints for a mural at 300 Main Road, Huapai between February to April 2017	$10,000.00	Eligible
LG1716-106	Northern Auckland Kindergarten Association Incorporated (umbrella organization for Mahurangi Kindergarten)	Towards the purchase of materials and contract fees for the construction of a platform,stage in September 2016	$5,000.00	Eligible
LG1716-130	Melinda Butt	Towards the design, planning, preparation and painting of a mural on the Muriwai ablution block in October 2016 *applicant would be paid by reimbursement, upon completing the project and submitting an accountability report	$8,350.00	Eligible
LG1716-131	Denise Marshall	Towards the installation and wood treating costs for the Helensville Community Woodcarving project in October 2016 *applicant would be paid by reimbursement, upon completing the project and submitting an accountability report.	$3,430.00	Eligible
LG1716-103	Warkworth Area Business Association	Towards the salary for the secretary of the business association between October 2016 to June 2017	$15,000.00	Eligible
LG1716-108	Parentport North Incorporated	Towards wages and mileage for Parentport North between October 2016 to October 2017	$10,000.00	Eligible
LG1716-111	Mahu Vision Community Trust	Towards the purchase of food for the Pasifika Festival 2016 in November 2016	$4,000.00	Eligible
LG1716-121	Women's Centre Rodney	Towards the advertising and wages for the Women’s Centre Annual Art Exhibition 2016 in October 2016	$2,500.00	Eligible
LG1716-125	Mahurangi East Residents and Ratepayers Association	Towards the purchase and delivery of materials for the ‘welcome to Scotts landing sign between November 2016 to June 2017	$3,000.00	Eligible
LG1716-127	Warkworth Area Business Association Incorporated	Towards advertising, koha for Santa, pipe band and Saint John, hireage of the sound system, purchase of sashes and general expenses for the Santa float for the 2016 Warkworth Santa Parade in November 2016	$2,000.00	Eligible
LG1716-128	The Kaipara Memorial Returned and Services Association Incorporation	Towards the wages for the manager and treasurer and the cost of having the accounts audited between October 2016 to July 2017	$33,127.00	Eligible
LG1716-129	Waimauku Lions	Towards the costs of purchasing and installing a playground in Waimauku between October 2016 to February 2017.	$19,000.00	Eligible
LG1716-132	Children's Autism Foundation	Towards the wages for the family consultants, volunteer, youth ambassador and social skills and outreach consultant between October 2016 to September 2017	$9,450.00	Eligible
LG1716-134	Kumeu Rugby Football and Sports Club	Towards the purchase and installation of a fire alarm system and emergency lighting in October 2016	$10,000.00	Eligible
LG1716-135	Youthline Auckland Charitable Trust	Towards the purchase of mobile computer tablets between October 2016 to April 2017	$2,400.00	Eligible
LG1716-136	Matakana Hall Society Incorporated	Towards the cost of insurance and the purchase and installation of a heat pump between October 2016 to October 2017	$10,000.00	Eligible
LG1716-138	Helensville District Health Trust, trading as Te Whare Oranga o Parakai	Towards the purchase and installation of video and audio equipment between October 2016 to July 2017	$6,909.00	Eligible
LG1716-140	Institute for a Sustainable Society	Towards the purchase and installation of an accessible shower at 1229 Coatesville-Riverhead Highway, between December 2016 to December 2017	$10,000.00	Eligible
LG1716-144	Snells Beach Ratepayers and Residents Association Incorporated	Towards the purchase and installation of the basketball hoop, concrete half court, soft fall surface at Sunrise Boulevade Playground between November to December 2016	$10,000.00	Eligible
LG1616-252	Te Awaroa Residents and Ratepayers Association	Towards the purchase of food, children’s gifts and decorations for the Helensville Community Christmas Dinner in December 2016	$1,000.00	Eligible
LG1616-258	Te Awaroa Residents and Ratepayers Association	Toward the purchase of timber for the street planter boxes between October to November 2016	$3,500.00	Eligible
LG1716-101	Thomas and Mahrukh Stazyk (Cue Haven)	Towards the purchase of seedlings between October 2016 to April 2017 *applicant would be paid by reimbursement, upon completing the project and submitting an accountability report.	$5,816.00	Eligible
LG1716-109	The Forrest Bridge Trust	Towards the purchase of traps for the “CatchIT Schools” programme at Warkworth Primary, Horizon School and Snell’s Beach School between January to November 2017	$10,000.00	Eligible
LG1716-112	Manaia Properties Limited	Towards the purchase of plants for the Mataia Restoration Project between January to August 2017	$5,000.00	Eligible
LG1716-142	Muriwai Environmental Action Community Trust	Towards the machine hire, transportation and purchase of sandstone for the Muriwai Village Green project in October 2016	$9,775.00	Eligible
LG1716-113	Organisations Passionate About Kawau	Towards the fees of the musicians and hireage of a sound system for the Music in the Gardens event February 2017 *applicant would be paid by reimbursement, upon completing the project and submitting the accountability report.	$6,000.00	Eligible
LG1716-118	Coatesville School Board of Trustees	Towards the costs to build a retaining wall at Coatesville School, printing of the centennial book and programme, advertising, ticketing costs and event packs for the Coatesville School Centennial Celebrations event in October 2016 *applicant would be paid by reimbursement, upon completing the project and submitting the accountability report.	$9,605.00	Eligible
LG1716-120	North West District Business Association	Towards the contract fee for a mystery shopper between October to November 2016	$5,000.00	Eligible
LG1716-123	Kaipara Classic Car Club	Towards the advertising costs for the “Kaipara Classic Car Show and Shine” event in November 2016 *applicant would be paid by reimbursement, upon completing the project and submitting the accountability report.	$2,000.00	Eligible
LG1716-139	Wellsford Promotions Association Incorporated	Towards the public notice and road closure costs, insurance, advertising, purchase of prizes, hireage of the sound system, crowd marshaling and pipe band, waste control and clean up, Santa float and prizes.	$6,504.00	Eligible
LG1716-141	Helensville Christmas Festival Limited	Towards the costs of the Helensville Christmas Parade in December 2016	$4,000.00	Eligible
LG1716-143	Saltwater Eco Limited	Towards the purchase of a marquee, spot prizes table and chairs, wages and koha for the Ngati Manuhiri and marketing costs for between October 2016 to February 2017	$3,390.00	Eligible
LG1716-126	Puhoi Historical Society Incorporated	Towards the purchase of a fire resistance cabinet between October 2016 to June 2017	$3,455.00	Eligible
LG1716-110	Kawau Boating Club	Towards the design and engineering cost of the floating pontoon between October to December 2016	$10,000.00	Eligible
LG1716-114	Leigh Tennis Club Incorporated	Towards the purchase and installation of an artificial playing surface and repair of the fencing and club house between October to December 2016	$10,000.00	Eligible
LG1716-115	Bike Kumeunity	Towards the costs of incorporation, logo design and members booklet between October 2016 to July 2017 *applicant would be paid by reimbursement, upon completing the project and submitting the accountability report.	$2,189.00	Eligible
LG1716-116	Kaukapakapa Residents and Ratepayers Association	Towards contractor fees, to pay Auckland Councils’ consent fees and start the earth works for the playground development project between October to December 2016	$10,000.00	Eligible *funds cannot be used to pay regulatory fees
		Total amount requested:	$281,400.00

b) consider the multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested	Eligible/ ineligible
LG1702-122	Auckland North Community and Development Incorporated	Towards the costs of presenters fees, venue hire, mileage and advertising for the “Five Good Ideas” programme between October 2016 to July 2017	$2,000.00	Eligible
LG1706-114	Love Soup Charitable Trust	Towards transportation costs, purchase of garden equipment, cleaning supplies, kitchen supplies, groceries for meals and costs for an accountant between November 2016 to June 2017	$4,999.00	Eligible
LG1706-141	Zeal Education Trust	Towards the costs of running lunchtime festivals at Rodney College, Mahurangi College, Kaipara College and Living Way Christian School between February to June 2017	$9,999.00	Eligible
LG1717-117	Emote Trust	Towards production costs to host “Dancing in the Park Christmas Eve” event in December 2016	$6,000.00	Eligible
LG1717-111	Browns Bay Bowling Club Incorporated	Towards a feasibility study and needs assessment to establish the “Browns Bay Sporting Hub” between October 2016 to March 2017	$1,500.00	Eligible
LG1709-105	OnBoard Skate Incorporated	Towards wages for the Skate and Scooter Safe programme at Snells Beach Skatepark between November 2016 to April 2017	$2,170.00	Eligible
		Total amount requested:	$26,668.00

c) approve the change of purpose for the Warkworth Riverbank Enhancement Group grant, application number 3RCGWF1415_2, to install a video display on the history of Warkworth and the Warkworth River in the kiosk on the Warkworth Wharf.

Comments

5. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

7. The Rodney Local Board will operate two local grants rounds for this financial year. The first local grant round closed on 31 July 2016.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

9. For the 2016/2017 financial year, the Rodney Local Board set a total community grants budget of $269,000.

10. It is recommended that the board consider allocating up to 40% of the remaining community grants budget in this grant round.

11. Forty-three applications were received for local grants round one, with a total requested of $308,068.00.

12. The local board is also requested to consider a change of purpose for the Warkworth Riverbank Enhancement Group grant, application number 3RCGWF1415_2. Due to the group being unable to gain access for the development of the walkway, they have requested a change of purpose for the grant. The new project would be to install a video display on the history of Warkworth and the Warkworth River, in the kiosk on the Warkworth Wharf.

Consideration

Local board views and implications

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Rodney Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14. The board is requested to note that section 50 of the Community Grants Policy states that council “will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. A summary of each application for local grants round one is attached (see Attachment B).

Māori impact statement

16. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making in the allocation of community grants, the new Community Grants Policy supports the principle of delivering positive outcomes for Maori. There are no organisations applying in this round that have identified as Maori, and seventeen organisations have indicated their project targets Maori or Maori outcomes.

Implementation

17. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

18. Following decisions made by the Rodney Local Board regarding round one local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Rodney Local Grants Programme 2016/2017	67
b ⇩	Rodney Local Grants Round One 2016/2017 application summaries	71

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

Rodney Local Board

12 September 2016

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Rodney Local Board

12 September 2016

Rodney Quick Response, Round One 2016/207

File No.: CP2016/19479

Purpose

1. The purpose of this report is present application received for round one of the Rodney Quick Response 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Rodney Local Board has set a total community grants budget of $269,000 for the 2016/2017 financial year.

3. Eleven applications were received the Rodney Quick Response, Round One 2016/2017, with a total requested of $21,094.00

Recommendation/s

That the Rodney Local Board:

a) consider the applications listed in Table One for Quick Response Round One 2016/2017 and agree to fund, part fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested	Eligible/ Ineligible
QR1716-104	Kumeu Arts Centre Incorporated	Towards the advertising costs and wages, for the coordination of the Kumeu Art Awards and Exhibition between March to April 2017	$3,651.00	Eligible
QR1716-107	Muriwai Arts Incorporated (umbrella organisation for Danielle Hart)	Towards the purchase of materials, refreshments, advertising costs and hireage of the venue and equipment for the Muriwai Fun Palace event in October 2016	$2,000.00	Eligible
QR1716-111	Art Kaipara Trading as “Art Centre Helensville”	Towards the purchase of timber, compost plants and fertilizer, wages and koha for volunteer labour between October 2016 to February 2017	$1,464.00	Eligible
QR1716-114	Art Kaipara Trading as “Art Centre Helensville”	Towards the purchase of a computer programme and software between October to November 2016	$1,968.00	Eligible
QR1716-115	Art Kaipara Trading as “Art Centre Helensville”	Towards the purchase of materials, advertising, wages for the facilitator and administrations and hireage of the venue in October 2016	$1,507.00	Eligible
QR1716-103	North Rodney Blue Light Ventures Incorporated	Towards to costs of a surveillance audit between October 2016 to June 2017	$1,098.00	Eligible
QR1716-110	Youthline Auckland Charitable Trust	Towards the wages for facilitators, administration costs and purchase of resources between October 2016 to March 2017	$2,000.00	Eligible
QR1716-113	Tomarata Public Hall Association Incorporated	Towards the material damage and public liability insurance for the Tomarata Hall between October 2016 to July 2017	$3,416.00	Eligible
QR1716-116	Helensville District Health Trust, trading as “Te Whare Oranga o Parakai”	Towards the design and printing for the aprons in October 2016	$730.00	Eligible
QR1716-117	Royal New Zealand Foundation of the Blind	Towards the purchase of digital talking books between October 2016 to July 2017	$1,500.00	Eligible
QR1716-101	Pakiri Tennis Club Incorporated	Towards the contract costs of a tennis coach for term four 2016 and term one 2017 between October 2016 to April 2017	$1,760.00	Eligible
		Total amount requested:	$21,094.00

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grants programme sets out

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

6. The Rodney Local Board will operate three quick response rounds for this financial year. The first quick response round closed on 29 July 2016.

7. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8. For the 2016/2017 financial year, the Rodney Local Board set a total community grants budget of $269,000.00

9. It is recommended that the local board consider allocating up to 5% of the community grants budget in this grant round.

10. Eleven applications were received for this quick response grant round; requesting a total of $21,094.00

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Rodney Local Board is required to fund, part-fund or decline these grant applications again the local board priorities identified in the local board grant programme.

12. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. A summary of each application is attached (see Attachment B).

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake project, programmes, activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. There are no organisations applying in this round that have identified as Māori and three have indicated their project targets Māori or Māori outcomes.

Implementation

15. The allocation of grants to community groups is within the adopted Long-term plan 2015-2025 and local board agreements.

16. Following the Rodney Local Board allocating funding for round one, quick response, commercial and financial staff will notify the application of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Rodney Local Grants Programme 2016/2017	213
b ⇩	Rodney Quick Response Round One 2016/2017 application summaries	217

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

Rodney Local Board

12 September 2016

Community Facilities Maintenance Contracts 2017

File No.: CP2016/17898

Purpose

1. The purpose of this report is to seek local board feedback on proposed maintenance service specifications where they may have an impact on levels of service for local activities, to inform a Request for Proposal to the supplier market (due to be published in early October 2016).

Executive summary

2. The majority of Auckland Council’s existing contracts to maintain buildings, grounds, open space and parks amenities expire on 30 June 2017. A Request for Proposal process is planned to be underway in October 2016 followed by contract negotiations, to determine new maintenance contracts to take effect from 1 July 2017.

3. The governing body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase levels of service for local activities subject to minimum levels of service set by the governing body.

4. Local boards play a key role in providing input to proposed maintenance service specifications where they may have an impact on levels of service for local activities. This report is seeking feedback from local boards by 23 September 2016 to inform a Request for Proposal to the supplier market, including the following:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Recommendation/s

That the Rodney Local Board:

a) delegate authority to the Chairperson and Deputy Chairperson to provide the local board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts by 23 September 2016.

b) provide feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts, including:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Comments

Background

5. Auckland Council currently has 38 Community Facilities contracts to maintain buildings, grounds, open space and parks amenities. The majority of these contracts are scheduled to expire on 30 June 2017.

6. A project has been setup to implement new facilities maintenance contracts to serve the Auckland region from 1 July 2017.

7. The governing body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase (with Locally Driven Initiative funding), levels of service for local activities subject to minimum levels of service that are set by the governing body.

8. Local boards play a key role in providing input to proposed maintenance service specifications where it may have an impact on levels of service for local activities.(e.g. “neighbourhood parks – lawns are presented in a way that encourages general walkability and allows for passive recreational activity”)

9. The objectives of this project include implementing:

· standardised contracts, but with flexibility to accommodate local board governance decisions (e.g. change the use of an asset, increase baseline service levels through locally driven initiative funding)

· outcomes that reflect local character and social outcomes (e.g. promote local employment, support local design of facilities)

· Smart procurement outcomes (e.g. sustainability)

· consistency in service delivery across the Auckland region

· value for money

· improved contract performance and auditing

· improved local board reporting to inform governance decision making

10. A Procurement Working Group consisting of 12 local board chairs has provided regular direction and guidance over the last four months on this project’s strategy and intent.

11. Cluster workshops were held throughout August with all local boards to discuss this project’s intent and direction and obtain informal feedback. Formal feedback is now sought from all 21 local boards by 23 September 2016, on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts prior to finalising a Request for Proposal to the supplier market in early October 2016.

In Scope

12. This will include the following services:

· Cleaning (including all toilets and car parks)

· Facilities management (all buildings including toilets, clocks)

· Green maintenance (parks, gardens, streets, mowing, Healthy Waters green assets)

· Outdoor leisure amenities and equipment (e.g. playgrounds, skate facilities, courts, park structures)

· Hard surfaces (e.g. park paths, boardwalks)

· Beach, coastal assets (beach furniture / paths, boat ramps & seawalls)

· Access management (gates and toilets)

· Loose litter collection

· Pest control (in and around a building)

· Lighting (internal and external amenities)

13. The following specialist services require niche suppliers and will be considered throughout this process, but may be contracted separately to minimise risk in the provision of these services:

· Arboriculture

· Ecological restoration and external / environmental pest control

· Sports fields renovations and upgrades

· Painting

· Pool plants, water features, fountains

Out of Scope

14. Services excluded from this project include general building compliance maintenance work as follows, as existing contracts do not expire for another two years:

· Building Warrant of Fitness management

· Fire evacuation schemes and training

· Fire alarm monitoring

· Fire systems maintenance

· Lift maintenance

· Security systems maintenance

· Small water professional services

· Rubbish collection and recycling from council buildings

Proposal

15. To maximise economies of scale whilst still providing a local flavour, staff propose to create five facility maintenance contracts across each of the geographical cluster areas outlined in Attachment A.

16. Proposed baseline service specifications defining outcomes expected across a range of asset groups are outlined in Attachment B.

17. Smart procurement outcomes identified as important to local boards, that will be considered in the procurement of each facility maintenance contract are outlined in Attachment C.

18. Council is exploring the possibility of directly engaging Great Barrier and Waiheke maintenance service providers to deliver services on the islands. Proposed procurement models are outlined in Attachment D.

Consideration

Local board views and implications

19. A Procurement Working Group consisting of 12 local board chairs was setup to provide direction and advice over the last four months on this project’s strategy and intent.

20. Workshops were held with each of the proposed geographical cluster groups in August 2016 to outline proposed service specifications, proposed structure of new maintenance contracts and to obtain verbal feedback.

Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

22. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

· Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua

· Significantly lift Māori social and economic well-being

· Building Māori capability and capacity

Implementation

23. A Request for Proposal for facility maintenance contracts is due to be published to the supplier market in early October 2016 with contract negotiations formally concluded in April 2017.

24. A transition period will be in place before new contracts take effect from 1 July 2017 to ensure a smooth implementation.

25. Local boards will have the opportunity to set local performance targets for 2017/2018 as part of the Annual Planning process in early 2017. Staff will provide clear and concise information enabling the local board an opportunity to allocate locally driven initiative (LDI) funding to increase maintenance service specifications between March and May 2017.

26. Facility contract terms and conditions will be negotiated in early 2017 and will enable the ability for local boards to increase local maintenance service levels through the annual planning process each year.

Attachments

No.	Title	Page
a ⇩	Attachment One – Proposed geographical clusters	255
b ⇩	Attachment Two – Proposed service specifications	257
c ⇩	Attachment Three – Smart procurement principles	265
d ⇩	Attachment Four – Delivery model options for Gulf Islands	269

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Lesley Jenkins - Relationship Manager

Rodney Local Board

12 September 2016

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2016/17902

Purpose

1. The purpose of this report is to seek the local board’s approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation under delegation protocols.

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

3. Temporary arrangements are therefore needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

4. Between the last business meeting and the declaration of election results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chairperson and deputy chairperson the power to make urgent decisions on behalf of the local board during this period.

5. Following the declaration of results, the current members are no longer in office. New members come into office the day after the declaration of results, but cannot act until they give their statutory declaration at the inaugural meeting. During this period, urgent decisions will be made by the chief executive under his existing delegated authority.

6. All local boards have made a general delegation to the Chief Executive. This delegation is subject to a requirement to comply with delegations protocols approved by the local board, which require, amongst other matters, staff to consult with the relevant chairperson and deputy chairperson on certain matters. The most common area requiring consultation is landowner consents relating to local parks.

7. After the election, there will be no local board members to consult until new arrangements are made at the first business meeting in the new term. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval.

8. As a temporary measure, approval is sought from the local board to allow officers to continue to process business as usual decisions that cannot wait until after the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated members on landowner consents.

9. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Recommendations

That the Rodney Local Board:

a) utilise the local board’s existing urgent decision-making process or delegate to the chairperson and deputy chairperson the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated local board members, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Comments

10. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results^{^[1]} (likely to be 13 October 2016).

11. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting^{^[2]}.

12. Following the last local board meeting of the current electoral term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

13. Temporary arrangements need to be made for:

· Urgent decisions

· Decisions made by staff under delegated authority from the local board that require consultation with members.

Urgent decisions

14. Between the last business meeting and the declaration of results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chairperson and deputy chairperson the power to make urgent decisions on behalf of the local board during this period.

15. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the Chief Executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

16. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated local board members on certain issues.

17. The most common area requiring consultation is landowner consents relating to local parks which is delegated to the chairperson and deputy chairperson of the Rodney Local Board Parks, Culture and Community Development Committee.

18. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred to the full local board before a decision is made by the delegated decision makers.

19. Prior to the election, staff can continue to consult with local board members as required by the delegation protocols. However, after the election, there will be no members in place to consult with until new arrangements are made at the first business meeting of the local board in the new term.

20. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

21. As a temporary measure, it is recommended that the local board allow staff to process local board routine business as usual matters without consulting with the nominated members, where these matters cannot wait until new arrangements are made in the term subject to staff reporting to the incoming local board of any decision made under temporary provisions.

Appointment to external bodies

22. Appointments made by the local board to external bodies will cease at the election. New appointments will need to be made by the local board in the new term.

Consideration

Local board views and implications

23. This is a report to all local boards.

Māori impact statement

24. These arrangements do not have specific implications for Māori.

Implementation

25. This decision will allow routine matters to be processed during the election period.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Prance - Policy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

[1] Sections 115 and 116, Local Electoral Act 2001

[2] Clause 14, Schedule 7, Local Government Act 2002

No.	Title	Page
a ⇩	Rodney Local Board workshop record 15 August 2016	287
b ⇩	Rodney Local Board workshop record 5 September 2016	289
c ⇩	Rodney Local Board Parks, Culture and Community Development Committee workshop records 1 August 2016	291
d ⇩	Rodney Local Board Parks, Culture and Community Development Committee workshop record 5 September 2016	295

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager