The chairperson will open the meeting and welcome everyone present.
The deputy chairperson will bless the meeting with a karakia.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Te Oro Committee of the Maungakiekie-Tāmaki Local
Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 16 June 2016, as a true and correct
record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki
Local Board. This means that details relating to deputations can be
included in the published agenda. Total speaking time per deputation is ten
minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
|
Te Oro
Committee of the Maungakiekie-Tāmaki Local Board
01 September
2016
|
|
Te Oro Q4
2016 Quarterly Report
File No.: CP2016/17800
Purpose
1. To provide an operational update for quarter four and a final year
position for Te Oro.
Executive
summary
2. Te
Oro quarter four programming highlights included:
· Iconically New Zealand a partnership
with the Crescendo Trust of Aotearoa on 25 May 2016
· Y Factor Talent Quest with YMCA Raise-Up
Panmure on 28 May 2016
· the inaugural InterAct Festival with Sommerville Special
School on 29 and 30 June 2016
· Mana Moana Music Labs and final
performance.
3. A
dedicated arts and culture programmer was employed to support the work of the
senior programme leader who supports Te Oro.
4. Projected
targets for visitors and participant numbers have exceeded goals set for
quarter four and for FY2015/2016.
5. There
have been no significant safety or security issues. There have been two
significant incidents of graffiti vandalism during quarter four.
|
Recommendation/s
That the Te Oro Committee of
the Maungakiekie-Tāmaki Local Board:
a) receive the Te Oro quarter four 2016 report.
|
Comments
Budget /
Financial Update
6. Throughout
quarter four, Te Oro has continued to manage an operational budget deficit by
procuring less programming than in previous quarters, and closely monitoring
spending. The financial performance results for the year end are summarised in
the following table:
|
Full year
|
Full year
|
Current
|
|
budget
|
actuals
|
Variance
|
|
Revenue
|
$80,000
|
$
57,000
|
-$ 23,000
|
|
Staff
|
$267,000
|
$
271,000
|
-$ 4,000
|
|
General Operating Expenditure
|
$39,000
|
$
63,000
|
-$ 24,000
|
|
Programme Delivery Expenditure
|
$135,000
|
$
93,000
|
$ 42,000
|
|
Net Surplus / (Deficit)
|
|
|
-$9,000.00
|
*Finance system showing $57,000 revenue; $20,000 of
which is a grant that was paid out to a community supplier
Programming
7. A
dedicated arts and culture programmer was employed to support the work of the
senior programme leader who supports Te Oro.
8. During
the July school holiday period two memorandum of understanding (MOU) partners
delivered programmes. The Roots Collective, delivered music and audio visual
holiday programmes. Pacific Dance NZ delivered a performing arts workshop
series for children and young people.
9. A particular highlight was the partnership between Iconically New
Zealand and the Crescendo Trust of Aotearoa. The sold-out event, timed to
coincide with Youth Week and New Zealand Music Month, has received requests for encore performances.
10. Three
courses within the procured programme were very popular amongst local youth and
reached capacity early. These were: Pimp My Tee Shirt, Circus
Training and Monster Making.
11. Forty
six short courses were delivered targeted at youth.
12. Te
Oro partnered with local youth members of Raise-Up Panmure in the delivery of
the Y Factor Talent Quest on Saturday 28 May 2016.
13. Te Oro partnered with Somerville Special School to deliver a two-day
InterACT festival on 30 June and 1 July 2016. This festival utilised
every space at Te Oro with interactive and performance art.
Regional
Programming
14. As
part of the regional programme’s Matariki 2016 Festival, Te
Oro hosted a night market event and kaumatua lounge to support the Te Ara
Rama Matariki Light Trail. This has resulted in Te Oro staff being involved
in programming the stage for the 2017 event.
15. Stand
Up Stand Out, a performance focused regional programme, also targeted local
youth via Te Oro.
16. Two
Pacific community pilot initiatives hosted at Te Oro under the regional scheme
were Talanoa - a Pacific publishing and storytelling project, and Mana
Moana Music Labs - a music creation and performance mentoring
project. As a direct result of successes in the Mana Moana Music Lab
project, a number of the graduating musicians are now negotiating their
inclusion in Urbanesia 2016 at Te Oro.
17. Regional
programming also supported a group of emerging Māori musicians involved in
Pao Pao Pao, to record their first album at Te Oro.
Key
Performance Indicators / Targets
18. Targets
and measures for facility visitor numbers are recorded in the following table:
|
Measures
|
|
Targets
(FY15/1)
|
Actuals
(FY15/16)
|
Q1
|
Q2
|
Q3
|
Q4
|
Comments
|
|
Facility visitor numbers
|
|
25,000
|
26,379
|
5,982
|
6391
|
5144
|
8862
|
Exceeded
|
|
Programme participant numbers
|
|
2,300
|
7,238
|
1926
|
1946
|
1572
|
1794
|
Exceeded
|
|
Programme participant numbers by age. (Based on
registrations for programme duration 4 - 8 weeks)
|
0-14 yrs
|
345
|
867
|
533
|
89
|
109
|
136
|
Exceeded
|
|
15-19 yrs
|
1,150
|
267
|
146
|
26
|
45
|
50
|
Below Target
|
|
20-24 yrs
|
690
|
74
|
37
|
2
|
15
|
20
|
Below Target
|
19. Te
Oro visitor numbers for the FY2015/16 exceeded the set targets. In quarter
four, there was a significant increase in visitor numbers compared with quarter
three.
20. Data
shows that collaborative activity with local community providers attracted
local and regional audiences, with many being first time visitors.
21. Annual
results measuring local facility visitor numbers against those from the rest of
Auckland are displayed in the following table:
|
Measure
|
Full year target
|
Full year result
|
|
Facility visitors % by location
|
Local board area
|
65%
|
43%
|
|
Rest of Auckland
|
35%
|
57%
|
22. Annual
targets and measures for programme participants are recorded in the following
table:
|
Measures
|
|
Targets
Full year
|
Actuals
Full year
|
Q1
|
Q2
|
Q3
|
Q4
|
Comments
|
|
Programme participant numbers by age
|
0-14 years
|
345
|
867
|
533
|
89
|
109
|
136
|
Exceeded
|
|
15-19 years
|
1,150
|
267
|
146
|
26
|
45
|
50
|
Below Target
|
|
20-24 years
|
690
|
74
|
37
|
2
|
15
|
20
|
Below Target
|
|
25 years+
|
115
|
140
|
54
|
18
|
36
|
32
|
Exceeded
|
Note that ethnicity data is not currently collected.
23. There
were fewer programme participants than projected in the 15-19 and 20-24 years
age ranges for the 2015/2016 financial year. Key contributing factors include:
· operational budget constraints. Te Oro staff strictly managed the
programming budget, by procuring less programming than in previous quarters and
offered a limited school holiday programme in April 2016.
· the younger age brackets of 10+ years or 14 -24 years, were targeted
to maximize registrations. Te Oro offered fewer programmes targeting older
youth.
· results from student surveys found the offering of programmes to
broad age groupings did not appeal to 15-19 and 20-24 age range.
Operational Update
Te Oro quarter four highlights:
24. Te
Oro formed a Youth Week working group and worked alongside local youth to
produce and deliver collaborative programmes at Youth Week events during
23–28 May 2016. This has led to the establishment of an informal Te Oro
youth leadership group.
Venue Hire
update:
25. Te Oro received 55 hire enquires during Q4:
|
FY15/16
|
Hire Enquires
|
Contracted
|
Cancellations
|
Did not proceed with booking
|
|
Q3
|
45
|
21
|
6
|
18
|
|
Q4
|
55
|
34
|
0
|
21
|
26. The
following table shows the hire enquiries for the full year:
|
Full year
|
Hire Enquiries
|
Contracted
|
Cancellations
|
Did not proceed with booking
|
|
2015
|
64
|
44
|
1
|
19
|
|
2016
|
100
|
55
|
6
|
39
|
|
Total
|
164
|
99
|
7
|
58
|
Fees and charges
27. The
fees and charges approved by the local board at their 22 May 2016 business
meeting were implemented from 1 July 2016. These new fees and charges will make
Te Oro more accessible financially for community and industry groups.
General
28. The
planned update of the Te Oro website, which includes venue hire information,
has been postponed to September 2016 due to supplier availability.
29. The
new Enterprise booking system delivery has been delayed until November 2016 to
align with the parent projects’ implementation of art centres into the
system.
Security and
Safety
30. There
are no major security incidents to report.
31. There
have been two major incidents of graffiti vandalism:
a) a
local youth was recorded via CCTV etching the windows in May 2016. The youth is
known to police, and was referred to social services.
b) an
adult male was recorded via CCTV etching four large windows and the rear auto
doors, also in May 2016. This person was identified, arrested and convicted.
Police are now working to get financial reparation for the damage.
32. During
quarter four, there have been three near misses involving vehicles when driving
a ‘shortcut’ through the pocket park between Te Oro and the Glen
Innes Library. As a result pedestrians have been put at risk. Te Oro staff
raised the near misses with Auckland Transport and Auckland Council property
team as a health and safety issue. Staff have requested that bollards be
installed to deter drivers from entering the pocket park.
Consideration
Local
board views and implications
33. Te Oro is a facility owned and operated by Auckland Council and
funded by the Maungakiekie-Tāmaki Local Board. Three members represent the local board on the Te
Oro Governance Committee.
Māori
impact statement
34. Ken
Kerehoma of Ngāti Whātua Ōrākei and Emily
Karaka of Ngāi Tai ki Tāmaki (alternate) were appointed to
represent mana whenua on the Te Oro Committee.
35. The
importance of mana whenua to the local area is acknowledged through their
involvement in the centre. This is reflected in the programming of Te Oro which
is designed to be inclusive and to reflect the cultural diversity of Glen Innes
and Maungakiekie-Tāmaki.
36. A
diverse range of creative cultural expression is celebrated at Te Oro,
including Māori and
Pacific contemporary and traditional arts and celebrations. Te Oro has
incorporated this principle by hosting a range of activities that meet this objective.
37. Te Oro operates using “Manaakitanga – Young people feel
welcome and take an active role in hosting visitors to the centre. The local
community feels welcome and takes an active role in hosting visitors to the
centre. All aspects of cultural creativity are welcome”.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Tania Short - Arts and Culture Advisor (South)
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Victoria Villaraza - Relationship Manager
|
