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Tenders and
Procurement Committee
20 September
2016
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
Deputy
Chairperson DA Krum entered the meeting at 9.31 am.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Facilities Management and Maintenance Contracts: Progress Update
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A PowerPoint
presentation was provided. A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Resolution number TEN/2016/36
MOVED
by Chairperson D Quax, seconded by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
a) receive
the progress update presentation on the Facilities Management and Maintenance
contract renewals.
CARRIED
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Attachments
a 20
September 2016, Tenders and Procurement Committee, Item 9 - Facilities
Management and Maintenance Contracts: Progress Update.
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10
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External Recruitment Services - Process Update
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Resolution number TEN/2016/37
MOVED
by Chairperson D Quax, seconded by Cr SL Stewart:
That the Tenders and
Procurement Committee:
a) note
that Auckland Council is a party to the All of Government (AoG) Agreement.
b) note
that the Tenders and Procurement Committee will consider an extension to
Auckland Council’s participation in the AoG Agreement, as provided in
the 20 September 2016 confidential agenda report.
CARRIED
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11
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Procurement of refuse collection services
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Resolution number TEN/2016/38
MOVED
by Chairperson D Quax, seconded by Cr C Brewer:
That the Tenders and
Procurement Committee:
a) note
the information contained in this report, on procurement of refuse collection
services, enables further transparency on the topic due for discussion in the
public excluded part of the meeting.
CARRIED
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13 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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14 Procedural
motion to exclude the public
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Resolution
number TEN/2016/40
MOVED by Chairperson D Quax, seconded by Cr C
Brewer:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Confidential:
External Recruitment Services
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
information that would adversely affect commercial negotiations. These
commercial negotiations are currently being undertaken in good faith with
the suppliers involved and it would hinder commercial outcomes if they were
to be made public currently.
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s48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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C2 Confidential:
Procurement of refuse collection services
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
detailed information about council's strategy for procuring refuse
collection services. If released this information could prejudice our
position in negotiations with waste suppliers.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C3 Confidential:
Supplier Recommendations for Te Auaunga Awa Project
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the passing
of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
commercially sensitive information relating to council's procurement of
stormwater management services and negotiations with suppliers.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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9.53 am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.44 am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Confidential: External Recruitment Services
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d) agree that there be no
restatement of the confidential report, attachments or resolutions with the
exclusion of the following information:
i) the
Request for Tenders which will be publicly released.
ii) for
contracts arising from this procurement awarded over $100,000 Auckland
Council will publish the following details on their website; the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
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C2
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Confidential: Procurement of refuse collection services
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c) agree that there be no
restatement of the confidential report, attachments or resolutions, with the
exclusion of the following information: For contracts awarded over $100,000
the council will publish the following details on their website; the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
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C3
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Confidential: Supplier Recommendations for Te Auaunga Awa Project
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c) confirm that there be no
restatement of the confidential report, attachments or resolutions, with the
exclusion of the following information: For contracts arising from this
procurement awarded over $100,000 Auckland Council will publish the following
details on their website; the contract number, contract description, contract
type, supplier’s trading name, contract start date and contract expiry
date.
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10.44 am CONFIRMED AS TRUE AND CORRECT BY
THE CHAIRPERSON AND LEAD OFFICER UNDER STANDING ORDER 8.1.4 ON
DATE:.........................................................................
CHAIRPERSON:........................................................
LEAD OFFICER:…………………………………………
