Agenda of Waiheke Local Board - 22 September 2016

I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 22 September 2016

5.15pm

Waiheke Local Board Office
10 Belgium Street
Ostend
Waiheke Island

Waiheke Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Paul Walden
Deputy Chairperson	Becs Ballard
Members	Shirin Brown
	John Meeuwsen
	Beatle Treadwell

(Quorum 3 members)

Sophie McGhee

Democracry Advisor

15 September 2016

Contact Telephone: (09) 373 6210

Email: Sophie.McGhee@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Waiheke Local Board

22 September 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Working Together Towards Responsible Waiheke Pet Ownership - Sue Fitchet and Michell Sanders 6

9.2 Waiheke Peace Action Group - Mike Fleck 6

10 Extraordinary Business 6

11 Notices of Motion 7

11.1 Notice of Motion - War games in the Hauraki Gulf 7

12 Councillor's Update 9

13 Auckland Transport Update - September 2016 11

14 Waiheke Local Grants: Round One 2016/2017 15

15 Waiheke Quick Response, Round One 2016/2017 55

16 Assessment of Potential Marine Reserves Around Waiheke Island 77

17 Waiheke Community Housing Needs Assessment 2016 141

18 Long term hireage agreement for Surfdale Hall 161

19 Waiheke Local Board End of Term report 2013 to 2016 173

20 ATEED six monthly report to the Waiheke Local Board 189

21 Reports requested/pending 203

22 Governance Forward Work Programme 209

23 Waiheke Local Board Workshop Record of Proceedings 213

24 List of resource consents 219

25 Chairperson's Report 225

26 Consideration of Extraordinary Items

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 25 August 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Working Together Towards Responsible Waiheke Pet Ownership - Sue Fitchet and Michell Sanders

Purpose

1. Sue Fitchet and Michell Sanders were in attendance to present to the board a brochure entitled “Working Together Towards Responsible Waiheke Pet Ownership” that was developed by Forest and Bird and the SPCA.

Recommendation/s

That the Waiheke Local Board:

a) Thanks Sue Fitchet and Michell Sanders for their attendance and presentation.

9.2 Waiheke Peace Action Group - Mike Fleck

Purpose

1. Mike Fleck was in attendance to talk to the board about the warships visit and weapons conference/trade show coming in November.

Recommendation/s

That the Waiheke Local Board:

a) Thank Mike Fleck for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - War games in the Hauraki Gulf

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member brown for inclusion on the agenda for the Waiheke Local Board meeting being held on day, Thursday, 22 September 2016:

Recommendation/s

That the Waiheke Local Board:

a) Requests Auckland Council to stand by the tenets of its City of Peace Declaration 2011 and:

i) send a formal message to central government that events that showcase war are inconsistent with Auckland as a City of Peace;

ii) requests that events of this kind are never held again;

iii) requests that Auckland Council requests Central Government to explain how NZ will know that no nuclear warheads will be coming into NZ territorial waters.

b) Notes its opposition against the bringing of foreign warships into NZ territorial waters and the promotion of war through the showcasing of military technology and arms dealing.

c) Requests that this resolution and background information be circulated to the Mayor and Governing Body, other Local Boards in Auckland and is sent immediately to the New Zealand Minister of Trade and Prime Minister.

Background

i) The current government, the NZ Navy and the Defence Industry Association intend to host a series of war technology focused events between November 14 and 21, in the Hauraki Gulf and Auckland. These include the invitation to over 30 countries to send a naval ship to Auckland as part of the 75 year celebration of the NZ Navy and public open days and a parade in Central Auckland On November 16 and 17, over 500 international arms dealers will converge on the ANZ Viaduct Event Centre for a Weapons Conference and Trade Show.

Wargames have been planned to coincide with the International Fleet Review on the 18^th.

ii) According to a report by the Institute for Economics and Peace (IEP), more than $14 trillion (£8.9 trillion) was spent on international conflicts in the past year. This report also found that Syria, Iraq and Afghanistan were responsible for a surge in war deaths. The spending represents 13% of global GDP and is roughly the combined value of the economies of the United Kingdom, France, Germany, Canada, Spain and Brazil.

iii) New Zealand is a proud nuclear-free nation and the presence of nuclear capable warships would contravene our desire to be nuclear free.

iv) The primary sponsor of the weapons conference, Lockheed Martin, is the world's largest manufacturer of weapons, including nuclear weapons.

v) In December 2011 Auckland was declared a City of Peace, joining a broad network of such cities worldwide. The first clause of this document reads "The Auckland Council recognises its role of stewardship for present and future generations and hereby declares Auckland to be a City for Peace. Auckland Council is dedicated to the promotion of nuclear free zones and a culture of peace based on social, economic and environmental justice, tolerance and non-violence.”

vi) There is a link between the socialisation of military technology and the desirability of military solutions to resolving conflict.

Signed

Shirin Brown

Auckland -- City of Peace Declaration (2011)

http://www.peace.net.nz/sites/ default/files/kiora/wp- content/uploads/2013/06/City- for-Peace-Declaration.pdf

Arms conference programme

http://www.nzdia.co.nz/wp-content/uploads/nzdiaregistrationform.pdf

Waiheke Local Board

22 September 2016

Auckland Transport Update - September 2016

File No.: CP2016/20513

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Waiheke local board area.

Executive summary

2. This report covers matters of specific application and interest to the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the board and community. In particular:

· Bus and Ferry Patronage

· Matiatia and Kennedy Point updates

· The Keyhole

· Belgium Street

· Passenger Service Definitions

Recommendation/s

That the Waiheke Local Board:

a) Receives the Auckland Transport Report – September 2016.

b) Approves the request for up to $10,000 from the Transport Capital Fund, to provide a new larger bus shelter on Belgium Street.

Comments

Monthly Overview

Bus Patronage

3. The bus patronage figure for August is below but this figure comes with the following limitations:

· Fullers monthly pass holders get bus travel included

· There are a number of tourist passes that include bus travel

· As a result there is a risk that the bus drivers may not always record boardings (even with best intentions) and this could be worse during the very busy periods.

· These limitations are likely to change due to simplified fares implementation and the results will be reflected in the next report.

Recorded Bus Patronage for Waiheke Bus Company

August 2016 Patronage = 48,864

For historical bus patronage tracking, please refer to attachment A.

Ferry Patronage

4. The ferry patronage figures for July are below. Please note that the August figures are not received by Auckland Transport until after the agenda for this meeting closes, so this information will always be two months behind.

· July 2016 Ferry Patronage Matiatia = 142,639

· July 2016 Ferry Patronage Kennedy Point = 33870

Total Ferry Patronage for Waiheke July 2016 = 176, 563

Matiatia and Kennedy Point Update

5. Over the last month, there has been an increase in expenditure and delivery of maintenance work on the wharf at Matiatia. Works have included the replacement of steel members, pile capping replacement, and maintenance work on the hydraulic ramps. Identified works planned for future months include replacement of piles, revarnishing of balustrade handrails, and cosmetic improvements to the toilet areas.

6. Discussions continue with the organisers of the Waiheke Walking Festival around how AT Metro can support the event and we are currently finalising the use of the facility for promoting the event, which is going to be held in November.

7. Proposed reallocation of retail space within the Matiatia Ferry Terminal has been placed on hold, pending further discussion with the Local Board. This involves the deferment of a final decision on the proposed relocation of the ATEED presence within the facility to the old Explore kiosk.

8. Negotiation is nearing conclusion with Fullers around the delivery of a new summer ferry timetable, due to commence on 17 October. The proposed summer timetable will result in the provision of increased frequency to the island, and improved integration with local bus services.

9. In an effort to provide customers with greater convenience and amenity on our network, AT Metro will be trialling a new ‘Click & Collect’ service at several of its transport centres, including Matiatia Wharf, from 20^th September 2016. With ‘Click & Collect’ customers will be able to order their groceries online and collect them from special lockers or delivery trucks on the way home. AT will be performing the trial in cooperation with a number of popular retail providers, with experience in the field of online shopping, and the trial itself will run for a period of six months.

10. Kennedy Point, works were completed with the installation of AT HOP Fare Payment Devices (FPDs) to allow SuperGold customers using SeaLink services to be able to continue to utilise ferry services in accordance with the terms of the SuperGold scheme. Design works continued with regards to improvements to the western ramp and resource consent is expected to be submitted to Council by the end of September 2016 to allow completion of works in late summer. These works are important as an alternative berth is required to allow McCullums to continue operation to the island whilst maintenance improvement works are completed on the seawall at Kennedy Point in the middle of next year.

Transport Definintions

11. Auckland Transport have had a number of enquiries with regards to the definition of passenger service vheicles. This is not an area that Auckland Transport has any control over however, Auckland Transport approached New Zealand Transport Agency (NZTA) for a copy of their definitions they are as follows:

12. Private Hire Vehicles – Private hire services typically offer a ‘limousine’ experience, using vehicles without any signage to indicate they are passenger services. Hotels may use them to transport important guests, who pay a fee for the service. A private hire journey must be pre-booked.

13. Taxis - Taxis are usually cars similar to those used for private motoring, but also include minibuses (small vans). They differ from other passenger service vehicles because they are fitted with ‘Taxi’ signs on their roofs and the drivers use taxi meters to determine the fares that customers are charged. Only approved taxi organisations can operate taxi services.

14. Shuttles – Shuttles are minibuses that can carry between 9 and 12 people, including the driver. They often tow trailers that hold passengers’ belongings. Shuttles transport people to and from major transport centres, airports, railway stations, bus terminals, private homes, hotels and motels. A shuttle journey must either start or end at an airport, railway station, or bus or ferry terminal.

15. Bus – Most bus services use large passenger service vehicles, which have seating for 12 or more people. You must have a transport service licence to operate a bus service, whether or not the service you offer is for hire or reward. Bus services include long-distance (intercity), city and suburban transport and tour coaches.

Local Board Transport Fund

16. The Waiheke Local Board’s funding allocation under the LBTCF is currently $200,000 per annum. The board has $116,547 available from their Local Board Transport Capital Fund as of 1 July 2016. The board may choose to progress proposed projects previously deferred to the 2016/17 financial year, or propose new projects.

17. Auckland Transport received two requests for costs (ROCs) in July, for a shared path from Erua Road to Calais Terrace and a shared path on the southern side of The Causeway. The ROCs were unavailable at the time of writing this report. These will be presented to The Board in the new electoral term.

18. Auckland Transport has had a request for a larger bus shelter on Belgium Street. The bus shelters on Waiheke are unique to the island and are locally produced. At this time Auckland Transport is unable to fund this request, as its resources are focused on the new bus network in South Auckland. Therefore, the use of the Transport Capital Fund would enable this request to be actioned. Auckland Transport proposes that up to $10,000 of the Transport Capital Fund be approved to provide a larger bus shelter on Belgium Street.

19.

Waiheke Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term (Four years including 2012-13)	$ 800,000
Spent to Date on Completed Projects (including money spent on cancelled projects)	$ 568,056
Committed to date on projects approved for design and/or construction	$ 315,397	64%	Percentage of these committments spent to date.
Total budget left that needs to be allocated to new projects and spent by the end of the current political term.	-$ 83,453	The four year budget (and some from 2016-17) is already allocated. No more projects need to be approved.
Total of Projects assessed to a Rough Order of Cost (ROC) stage but not approved by the LB.	$ -
Funds available from the next political term (2016-17)	$ 116,547	This is the unallocated balance of the 2016-17 Waiheke LBTCF budget.

Consideration

Local board views and implications

20. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

21. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

22. All proposed schemes are subject to prioritisation, funding and consultation.

23. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s annual plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

22 September 2016

Waiheke Local Grants: Round One 2016/2017

File No.: CP2016/12561

Purpose

1. The purpose of this report is to present applications received for round one of the Waiheke Local Grants 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Waiheke Local Board has set a total community grants budget of $40,000 for the 2016/2017 financial year.

3. Eleven applications were received for local grants round one, with a total requested of $144,603.00

Recommendation/s

That the Waiheke Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested	Eligible/ Ineligible
LG1718-103	Enrich Arts and Business Enrichment Partnership Programme	Towards the wages for project management between January to December 2017	$12,000.00	Eligible
LG1718-108	Emote Trust	Towards the contractor fees for the executive producer, assistant producer, youth producer, master of ceremonies, disc jockey's, instructors, technicians, security, children's entertainment, security, hirage of audio equipment, transportation costs for the Dancing in the Park and Youth Emote Project between October 2016 to January 2017	$22,070.00	Eligible
LG1718-101	Waiheke Budgeting Services Trust	Towards the lease costs of 6 Outiki Road, Ostend, Waiheke between January 2017 to January 2018	$23,400.00	Eligible
LG1718-104	Waiheke Bridge Club	Towards the purchase of electronic scoring computers between November to December 2016	$3,497.00	Eligible
LG1718-105	Waiheke Island Rudolf Steiner Education Trust	Towards the purchase of a portable wall and line marking for the car park at 6 Hamilton Road, Surfdale between January to February 2017	$7,000.00	Eligible
LG1718-107	Once Upon An Island Charitable Trust	Towards the costs of advertising, venue hire of the Waiheke Island Community Cinema, performers, transport and the purchase of materials for the Bike Month 2017 between February to March 2017	$3,629.00	Eligible
LG1718-110	Public Arts Spaces Collective	Towards the purchase of materials, installation, maintenance and de-installation of the Light Sculpture Festival to be held at Oneroa Domain on 22nd December 2016 to 4th January 2017	$17,530.00	Eligible
LG1718-112	Renee Casserly	Towards the costs of tutors and performers fees, marketing and administration and purchase of decorations, materials and advertising for the Fun Palace Event in October 2016	$5,532.00	Eligible
LG1718-102	Onetangi Residents Association Incorporated	Towards the costs of replacing and installing the meterbox, internal mains, switchboards, earthing system, wiring switches and power points at the Onetangi Community Hall between October 2016	$4,945.00	Eligible
LG1718-106	Waiheke Working Sail Charitable Trust	Toward the purchase fittings and rigging, sails and sail covers for the “Kate” between October 2016 to September 2017	$15,000.00	Eligible
LG1718-111	Waiheke Golf Club Inc.	Towards repairing of the driveway from Onetangi Road to the clubhouse, stage two and three in October 2016	$30,000.00	Eligible
		Total	$144,603.00

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

6. The Waiheke Local Board will operate two local grants rounds for this financial year. The first local grant round closed on 29 July 2016.

7. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8. For the 2016/2017 financial year, the Waiheke Local Board set a total community grants budget of $40,000.

9. It is recommended that the board consider allocating up to 40% of the remaining community grants budget in this grant round.

10. Eleven applications were received for local grants round one, with a total requested of $144,603.00

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states that council “will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. A summary of each application for local grants round one is attached (see Attachment B).

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making in the allocation of community grants, the new Community Grants Policy supports the principle of delivering positive outcomes for Maori. One organisations applying in this round has identified as Maori, and four organisations have indicated their project targets Maori or Maori outcomes.

Implementation

15. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

16. Following decisions made by the Waiheke Local Board regarding round one local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Waiheke Local Grants Programme 2016/2017	19
b ⇩	Waiheke Local Grants Round One 2016/2017 application summaries	23

Signatories

Authors

Caroline Teh - Community Grants Advisor

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

22 September 2016

Waiheke Quick Response, Round One 2016/2017

File No.: CP2016/20618

Purpose

1. The purpose of this report is present application received for round one of the Waiheke Quick Response 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Waiheke Local Board has set a total community grants budget of $40,000 for the 2016/2017 financial year.

3. Four applications were received in the Waiheke Quick Response, Round One 2016/2017, with a total requested of $11,400.00

Recommendation/s

That the Waiheke Local Board:

a) consider the applications listed in Table One for Quick Response Round One 2016/2017 and agree to fund, part fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested	Eligible/ Ineligible
QR1718-101	Waiheke Community Art Gallery	Towards the costs of promotions, coordination and the purchase of fabrics for the “Zero Waste Fashion” workshop between November to December 2016	$4,000.00	Eligible
QR1718-105	Youthline Auckland Charitable Trust	Towards the purchase of tablets between October 2016 to April 2017	$4,000.00	Eligible
QR1718-102	Native Bird Rescue - Waiheke Island	Towards the costs of marketing/advertising, venue hire of the Palm Beach Hall and the purchase of materials for the “Kite Flying Fun Day” event in October 2016	$1,000.00	Eligible
QR1718-103	Waiheke United Football Club	Towards the purchase of ribbons, gifts, certificates and engraving costs for the senior and junior prize giving and official opening in September 2016	$2,400.00	Eligible
		Total amount requested:	$11,400.00

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grants programme sets out

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

6. The Waiheke Local Board will operate three quick response rounds for this financial year. The first quick response round closed on 29 July 2016.

8. For the 2016/2017 financial year, the Waiheke Local Board set a total community grants budget of $40,000.00

9. It is recommended that the local board consider allocating up to 5% of the community grants budget in this grant round.

10. Four applications were received for this quick response grant round; requesting a total of $11,400.00

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications again the local board priorities identified in the local board grant programme.

12. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. A summary of each application is attached (see Attachment B).

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake project, programmes, activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. There are no organisations applying in this round that have identified as Māori and three have indicated their project targets Māori or Māori outcomes.

Implementation

15. The allocation of grants to community groups is within the adopted Long-term plan 2015-2025 and local board agreements.

16. Following the Waiheke Local Board allocating funding for round one, quick response, commercial and financial staff will notify the application of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Waiheke Local Grants Programme 2016/2017	59
b ⇩	Waiheke Quick Response Round One 2016/2017 application summaries	63

Signatories

Authors

Caroline Teh - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

22 September 2016

Assessment of Potential Marine Reserves Around Waiheke Island

File No.: CP2016/20733

Purpose

1. To present the report entitled “Waiheke Island Marine Reserve Network - Gaps Analysis and Feasibility Study” - assessing potential no-take marine reserves around Waiheke Island and to recommend the next steps in the project.

Executive summary

2. The Waiheke Local Board has identified an aspiration in their Local Board Plan 2014-2017 for ‘Treasured islands, coastlines, wetlands and marine areas’.

3. To give effect to this aspiration the local board committed $25,000 to marine initiatives in their Locally Driven Initiatives (LDI) budget for 2015/2016.

4. A proposed project was prepared in discussion with council staff and the board’s environmental portfolio holder, and approved at the board’s business meeting held on May 26, 2016.

5. The first phase consists of a feasibility study and gap analysis delivered by a contracted subject matter expert and the second phase will consist of field work, formal write-up and brochure.

6. This report provides the results of phase one authored by Dr Tim Haggitt of Ecoast Consultants and peer-reviewed by Dr Nick Shears of the University of Auckland and Council Technical Officers.

7. The Hauraki Gulf Conservation Trust and Dr Tim Haggitt recommends that Phase Two field work commence starting with locations 1, 4 and 4a in order to fill the information gaps identified in the report. Council Technical officers have endorsed this recommendation.

Recommendation/s

That the Waiheke Local Board:

a) Accepts the report “Waiheke Island Marine Reserve Network - Gaps Analysis and Feasibility Study”.

b) Thanks the Hauraki Gulf Conservation Trust for its work effectively managing this project

c) Notes that Phase Two including field work, formal write-up and brochure will now commence.

d) Forwards the attached report to all interested parties including Sea Change, the Hauraki Gulf Forum, the appropriate Auckland Council Governing Body Committee, other local boards, mana whenua and other Hauraki Gulf conservation organisations.

e) Recommends that the incoming Local Board considers the information contained in the report and uses it to inform its thinking during development of the next Local Board Plan.

Consideration

Local board views and implications

8. This report seeks to inform the current local board about the progress of the project and to provide a handover mechanism to the new local board post-election.

9. The work programme for this project was developed based on direction given by

board members to the Local Board Advisor at portfolio meetings during 2016. It also

delivers on the local board’s aspiration for the environment, as expressed in their Local

Board Plan and resolution at the May 26th business meeting.

Māori impact statement

10. The mana whenua iwi Ngati Paoa are involved and engaged in the marine reserves

aspirations of the board and the continued discussions will be further used to inform the

work around marine protection outcomes.

Implementation

11. Phase two will be delivered in the 2016/2017 financial year. The Governing Body have

approved the carry forward of $12,000 LDI opex from the Marine research and education

(ECAP) Empowered Communities Approach budget to the 2016/2017 financial year, at their

meeting held on 13 May 2016.

12. Implementation of projects will be regularly reported to the Waiheke Local Board in the

quarterly performance update reports from Infrastructure & Environmental Services

year.

Attachments

No.	Title	Page
a ⇩	Waiheke Island Marine Reserve Network - Gap Analysis and Feasiblity Study	79
b ⇩	Suggested Marine Reserves Locations	139

Signatories

Authors

Mark Inglis - Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

22 September 2016

Page_000001

Page_000002

Page_000003

Page_000004

Page_000005

Page_000006

Page_000007

Page_000008

Page_000009

Page_000010

Page_000011

Page_000012

Page_000013

Page_000014

Page_000015

Page_000016

Page_000017

Page_000018

Page_000019

Page_000020

Page_000021

Page_000022

Page_000023

Page_000024

Page_000025

Page_000026

Page_000027

Page_000028

Page_000029

Page_000030

Page_000031

Page_000032

Page_000033

Page_000034

Page_000035

Page_000036

Page_000037

Page_000038

Page_000039

Page_000040

Page_000041

Page_000042

Page_000043

Page_000044

Page_000045

Page_000046

Page_000047

Page_000048

Page_000049

Page_000050

Page_000051

Page_000052

Page_000053

Page_000054

Page_000055

Page_000056

Page_000057

Page_000058

Page_000059

Page_000060

Waiheke Local Board

22 September 2016

Waiheke Community Housing Needs Assessment 2016

File No.: CP2016/20740

Purpose

1. To present the report “Living In Paradise? – Housing Needs on Waiheke Island 2016” for the information of the board, local community and Waiheke social service organisations.

Executive summary

2. The Waiheke Local Board, at its business meeting on Dec 10th, 2015, approved a project to undertake a business case to explore the viability of utilising Council land for community and pensioner housing on Waiheke.

3. As part of this process a community needs analysis was undertaken by the Housing Steering Group, the developers of the business case, and the Local Board, to assess the issues and needs around housing on Waiheke.

4. The report looks at the range of housing provision on Waiheke, rental housing supply and demand, attempts to quantify the numbers of people on Waiheke with a housing issue and identifies those sectors of the community most in need.

5. With the business case completed 9as per attachment B) and need for housing for the island’s growing population of seniors on low incomes firmly established, negotiations are continuing over a site for the development of social housing.

Recommendation/s

That the Waiheke Local Board:

a) Receives the report “Living In Paradise? – Housing Needs on Waiheke Island 2016” and the Waiheke Community Housing Business Case.

b) Thanks The Housing Steering Group and WICOSS for their work preparing the reports.

c) Recommends that the incoming Local Board considers the information contained in the reports and uses them to inform its thinking during development of the next Local Board Plan.

Consideration

6. This report seeks to inform the current local board on the housing needs of those least well catered for on Waiheke Island. This information is required to provide an evidence-base for housing initiatives on the island.

Maori Impact Statement

7. The Ngati Paoa Trust Iwi Board, which represents Waiheke mana whenua, is involved with housing initiatives on Waiheke Island. This information will be shared with the Trust Board and its officers.

Attachments

No.	Title	Page
a ⇩	Housing Needs Waiheke	143
b ⇩	Business Case Waiheke Housing Project	155

Signatories

Authors

Mark Inglis - Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

22 September 2016

Long term hireage agreement for Surfdale Hall

File No.: CP2016/15987

Purpose

1. Seeking the board’s approval for a long-term hireage agreement for Surfdale Hall by the Waiheke Island Rudolf Steiner Education Trust (Steiner), including a discounted weekly rate.

Executive summary

2. In November 2015 and February 2016 the Waiheke Island Rudolf Steiner Education Trust attended the Waiheke Local Board public forum and tabled a proposal for long-term hireage of Surfdale Hall.

3. The board resolved to support the proposal in principle, noting this was in line with the 2014 Local Board Plan initiative to optimise use and encourage sharing of council facilities.

4. Steiner has commenced Ministry of Education and Resource Management Act consent applications and now seeks confirmation from the board of long-term hireage agreement and fee details.

5. This report provides options to support the board’s decision-making in regards to setting an appropriate hireage fee for the group.

Recommendation/s

That the Waiheke Local Board:

a) Approve a long-term hireage agreement for the use of Surfdale Hall by the Waiheke Island Rudolf Steiner Education Trust, between 8.15am-3.00pm, Monday to Friday during school term (plus four parent/teacher evenings) for an initial period of 3 years (reviewable at the end of that period).

b) Approve a discounted hireage fee of $250 for the 3 year period, with additional operational costs (water, power, rubbish, maintenance, etc) to be negotiated with the board and Steiner once consents are confirmed.

c) Note that existing users of Surfdale Hall will be accommodated and any revenue received for this hireage will be over and above any forecasted revenue for the hall.

d) Note Auckland Council’s Standard Terms and Conditions of Hire will apply.

Comments

Steiner Proposal for use of Surfdale Hall

6. In November 2015 and February 2016 the Waiheke Island Rudolf Steiner Education Trust attended the Waiheke Local Board public forum and tabled a proposal (Attachment A).

7. In summary the proposal requests a long term hireage agreement for Surfdale Hall from 8.15am – 3.00pm, 5 days a week (Monday to Friday) during school term (41 weeks), for 2-5 years.

8. The group have confirmed they will accommodate all existing users. They have also committed to ensuring the space is kept clean and tidy for other users, provide cleaning and toilet provisions, and will complete a deep clean each week if required.

9. They have also offered to take care of the Surfdale community garden.

10. The board resolved to support the proposal in principle, noting this was in line with the 2014 Local Board Plan initiative to optimise use and encourage sharing of council facilities.

11. To progress Ministry of Education and Resource Management Act applications, Steiner are now seeking confirmation of hireage agreement details.

12. The following information is provided to support the board’s decision-making in regards to setting an appropriate hireage fee for the group.

Utilisation

13. Currently, bookings for Surfdale Hall are predominantly in the weekend or evenings.

14. Regular day hirers include the Waiheke Senior Citizens for their monthly meetings on the second Wednesday of every month between 11:30am to 3:00pm.

15. Steiner have committed to accommodate all existing and regular users of the hall, and have initiated discussions with the Senior Citizens to understand how best they can work together.

16. Utilisation of Surfdale Hall for FY16 was 7% (refer August Performance report graph below).

17. In FY16 revenue for Surfdale Hall was $7,000.

18. Community Places have confirmed the board will not have to cover any lost revenue with their local budgets, as any revenue from this proposal will be over and above existing revenue.

Options:

19. Hireage fee options are listed below:

Rate / week

Total revenue / annum

Pros

Cons

Option One – Discounted Hireage Fee

$250

$10,250

Increased revenue and usage of council facilities

Increased maintenance and operational costs for the council would not be covered within the discounted fee

Option Two - Standard Hireage Fee with priority discount

$671

$27,511

Increased revenue and usage of council facilities

Cost would make the project unfeasible so proposal would not go ahead

20. The above options have been discussed with Steiner and the board.

21. Steiner have confirmed that Option two would not be feasible and would result in the proposal being unaffordable, especially in the start-up phase. Cost would be transferred to the parents and would be unaffordable so the proposal would not go ahead.

22. The board have indicated they are comfortable to support Option one given this is in line with the board’s initiative to optimise use and encourage sharing of council facilities.

23. The board wish to ensure any usage is cost neutral, so it is recommended that additional operational / maintenance costs (water, power, rubbish, etc) are to be negotiated with the board and Steiner once consents are confirmed.

Consideration

Local board views and implications

24. At its meeting held 26 May 2016 the board resolved:

“That the Waiheke Local Board:

c) support in principle the Waiheke Island Rudolf Steiner Education Trust proposal for a long term hireage agreement at Surfdale Hall, as tabled at the 25 February 2016 board meeting and at subsequent meetings.”

25. At its meeting held 9 June 2016 the board adopted the Local Board Agreement 2016/2017 Fees and Charges including adoption of the Local fees and charges schedule. At this time the board noted:

“d) that initiatives are underway to improve accessibility and affordability of local halls on Waiheke and such reserves the right to alter these rates as required.”

26. The board has an initiative within their 2014 Local Board Plan to optimise the use of council facilities and ensure the community benefits and uses them to their full extent.

Māori impact statement

27. Surfdale Hall is not of specific interest to Maori and the recommendations within this do not impact specific outcomes or activities for Maori. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Implementation

28. The recommendations within this report will provide Steiner group confirmation of long-term hireage agreement and fees for the use of Surfdale Hall. Depending on the outcome of consents, commencement of the hireage period

Attachments

No.	Title	Page
a ⇩	Rudolf Steiner Education Trust proposal	165
b ⇩	Auckland Council Standard Terms and Conditions of Hire	167

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

22 September 2016

Waiheke Local Board End of Term report 2013 to 2016

File No.: CP2016/20080

Purpose

1. The purpose of this report is to provide a summary of projects completed over the last three years as identified within the 2014 Waiheke Local Board Plan.

Executive summary

2. The Waiheke Local Board represents the interests, and advocates on behalf of, the Waiheke community in discussions with the Governing Body on major planning and strategy decisions affecting Waiheke and the region. The board also advocates to the Governing Body and CCO’s on matters outside the board’s decision-making responsibility. The board believes that local decisions are best made by Local Board representatives closest to the community in which they live.

3. In October 2014, the Waiheke Local Board adopted the final local board plan setting out a framework to guide decision-making and actions for the next three years in the Hauraki Gulf Islands. The local board plan expresses what the board heard from the community during a series of public engagement forums and formal consultation

4. The end of term summary report (attachment A) outlines some of the projects completed over the last three years.

Recommendation/s

That the Waiheke Local Board:

a) Receives the end of term summary report for 2013 to 2016.

Attachments

No.	Title	Page
a ⇩	End of term summary	175

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

22 September 2016

ATEED six monthly report to the Waiheke Local Board

File No.: CP2016/20497

Purpose

1. To provide the six monthly report from ATEED on their activities in the local board area.

Executive summary

2. This report provides the Waiheke Local Board with highlights of ATEED’s activities in the local board area for the six months from 1 January to 30 June 2016.

Recommendation/s

That the Waiheke Local Board:

a) receive the six monthly report period 1 January to 30 June 2016.

Comments

3. This report provides the local board with an overview of ATEED activities undertaken during the period.

Consideration

Local board views and implications

4. The report is for information only.

Māori impact statement

5. Māori, as stakeholders in the council, are affected and have an interest in any report on local activities. However, this performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

Implementation

6. N/A

Signatories