Minutes of Waiheke Local Board

Waiheke Local Board

22 September 2016

1 Welcome

Member Treadwell led the meeting in prayer.

2 Apologies

Resolution number WHK/2016/193

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) accept the apology from Chairperson Walden for early departure.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2016/194

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 25 August 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

Chairperson Walden acknowledged the members for all of their hard work and dedication. Member Meeuwsen gave thanks to Member Treadwell on behalf of the board for her commitment over the last three years. Member Meeuwsen thanked Chairperson Walden for his hard work. The Board collectively gave thanks to the support staff.

Secretarial Note: Chairperson Walden vacated the chair and left the meeting. Deputy Chairperson Ballard assumed the Chair at 5:27pm.

Secretarial Note: The Chair with the consent of the meeting accorded Item 12: Councillor’s Update precedence at this time.

Councillor's Update

Resolution number WHK/2016/195

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board

a) receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

CARRIED

Secretarial Note: The order of business resumed at Item 7: Petitions

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Working Together Towards Responsible Waiheke Pet Ownership - Sue Fitchett and Michell Sanders
	Sue Fitchett and Michell Sanders were in attendance to present to the board a brochure entitled “Working Together Towards Responsible Waiheke Pet Ownership” that was developed by Forest and Bird and the SPCA.
	Resolution number WHK/2016/196 MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes b) thank Sue Fitchett and Michell Sanders for their attendance and presentation. CARRIED
	Attachments a Responsible pet ownership Forest & Bird & spca brochure

9.2

Waiheke Peace Action Group - Mike Fleck

Mike Fleck was in attendance to talk to the board about the warships visit and weapons conference/trade show coming in November.

Resolution number WHK/2016/197

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) thank Mike Fleck for his attendance and presentation.

CARRIED

9.3

Waiheke Working Sail Charitable Trust - Bernard Rhodes

Bernard Rhodes was in attendance to speak to the grant application made by the Waiheke Working Sail Charitable Trust

Resolution number WHK/2016/198

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) thank Bernard Rhodes for his attendance and presentation.

CARRIED

9.4

Ian Anderson - Disabled Parking at Countdown

Ian Anderson was in attendance to talk to the board about disabled parking at Countdown

Resolution number WHK/2016/199

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) request officers to report back on consent outcomes and options to the next Local Board meeting

b) thank Ian Anderson for his attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1	Notice of Motion - War games in the Hauraki Gulf
	MOVED by Member S Brown, seconded by Member BM Treadwell: That the Waiheke Local Board: a) request Auckland Council to stand by the tenets of its City of Peace Declaration 2011 and: i) send a formal message to central government that events that showcase war are inconsistent with Auckland as a City of Peace; ii) requests that events of this kind are never held again; iii) requests that Auckland Council requests Central Government to explain how NZ will ensure that no nuclear warheads will be coming into NZ territorial waters. b) note its opposition to the bringing of foreign warships into NZ territorial waters and the promotion of war through the showcasing of military technology and arms dealing. c) request that this resolution and background information be circulated to the Mayor and Governing Body, other Local Boards in Auckland and is sent immediately to the New Zealand Minister of Trade, Minster of Defense and Prime Minister. d) note with concern the Bryde’s Whale has a resident population all year round in the Hauraki Gulf and they are recognized as a nationally critically threatened species by the Department of Conservation and clarifies how they can be protected from maneuvers in the Hauraki Gulf.
	Member Meeuwsen moved an amendment to the original motion as follows:
	MOVED by Member JP Meeuwsen, seconded by Member BM Treadwell That the Waiheke Local Board: a) request Auckland Council to stand by the tenets of its City of Peace Declaration 2011 and: i) send a formal message to central government that events that showcase war are inconsistent with Auckland as a City of Peace; ii) requests that events of this kind are never held again; iii) requests that Auckland Council requests Central Government to explain how NZ will ensure that no nuclear warheads will be coming into NZ territorial waters. b) note its opposition against the promotion of war through the showcasing of military technology and arms dealing. c) request that this resolution and background information be circulated to the Mayor and Governing Body, other Local Boards in Auckland and is sent immediately to the New Zealand Minister of Trade, Minster of Defense and Prime Minister.
	The amendment was put and declared LOST
	The Deputy Chair put the substantive motion;
	Resolution number WHK/2016/200 MOVED by Member S Brown, seconded by Member BM Treadwell: That the Waiheke Local Board: a) request Auckland Council to stand by the tenets of its City of Peace Declaration 2011 and: i) send a formal message to central government that events that showcase war are inconsistent with Auckland as a City of Peace; ii) requests that events of this kind are never held again; iii) requests that Auckland Council requests Central Government to explain how NZ will ensure that no nuclear warheads will be coming into NZ territorial waters. b) note its opposition to the bringing of foreign warships into NZ territorial waters and the promotion of war through the showcasing of military technology and arms dealing. c) request that this resolution and background information be circulated to the Mayor and Governing Body, other Local Boards in Auckland and is sent immediately to the New Zealand Minister of Trade, Minster of Defense and Prime Minister. d) note with concern the Bryde’s Whale has a resident population all year round in the Hauraki Gulf and they are recognized as a nationally critically threatened species by the Department of Conservation and seek clarification on how they will be protected from warship military manoeuvres in the Hauraki Gulf. CARRIED
	Secretarial Note: Under Standing Order 3.15.5 Member Meeuwsen requested that his vote against be recorded.

Secretarial Note: Item 12: Councillor’s Update was taken after Item 6: Acknowledgements

Auckland Transport Update - September 2016

Resolution number WHK/2016/201

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) receive the Auckland Transport Report – September 2016.

b) approve the request for up to $10,000 from the Transport Capital Fund, to provide a new larger bus shelter on Belgium Street.

c) thank Melanie Dale for her attendance and presentation.

CARRIED

Waiheke Local Grants: Round One 2016/2017

Resolution number WHK/2016/202

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested	Total amount allocated
LG1718-103	Enrich Arts and Business Enrichment Partnership Programme	Towards the wages for project management between January to December 2017	$12,000.00	$0.00 *similar project is being undertaken by Waiheke Artworks
LG1718-108	Emote Trust	Towards the contractor fees for the executive producer, assistant producer, youth producer, master of ceremonies, disc jockey's, instructors, technicians, security, children's entertainment, security, hirage of audio equipment, transportation costs for the Dancing in the Park and Youth Emote Project between October 2016 to January 2017	$22,070.00	$0.00 *large amount requested with limited budget to allocate for the 2016/2017 financial year
LG1718-101	Waiheke Budgeting Services Trust	Towards the lease costs of 6 Putiki Road, Ostend, Waiheke between January 2017 to January 2018	$23,400.00	$7,000.00 (from the Community Response budget)
LG1718-104	Waiheke Bridge Club	Towards the purchase of electronic scoring computers between November to December 2016	$3,497.00	$0.00 *project does not have a strong alignment with the local board priorities
LG1718-105	Waiheke Island Rudolf Steiner Education Trust	Towards the purchase of a portable wall and line marking for the car park at 6 Hamilton Road, Surfdale between January to February 2017	$7,000.00	$3,500.00 *for the purchase of the wall which must remain with the building
LG1718-107	Once Upon An Island Charitable Trust	Towards the costs of advertising, venue hire of the Waiheke Island Community Cinema, performers, transport and the purchase of materials for the Bike Month 2017 between February to March 2017	$3,629.00	$2,000.00 *tagged for the free events that are being delivered
LG1718-110	Public Arts Spaces Collective	Towards the purchase of materials, installation, maintenance and de-installation of the Light Sculpture Festival to be held at Oneroa Domain on 22nd December 2016 to 4th January 2017	$17,530.00	$0.00 *large amount requested with limited budget to allocate for the 2016/2017 financial year
LG1718-112	Renee Casserly	Towards the costs of tutors and performers fees, marketing and administration and purchase of decorations, materials and advertising for the Fun Palace Event in October 2016	$5,532.00	$0.00 *event has already been funded in the Quick Response, Round Three
LG1718-102	Onetangi Residents Association Incorporated	Towards the costs of replacing and installing the meterbox, internal mains, switchboards, earthing system, wiring switches and power points at the Onetangi Community Hall between October 2016	$4,945.00	$3,000.00
LG1718-106	Waiheke Working Sail Charitable Trust	Toward the purchase fittings and rigging, sails and sail covers for the “Kate” between October 2016 to September 2017	$15,000.00	$3,166.00 *funds to be spent on the purchase of fittings and rigging only
LG1718-111	Waiheke Golf Club Inc.	Towards repairing of the driveway from Onetangi Road to the clubhouse, stage two and three in October 2016	$30,000.00	$0.00 *large amount requested with limited budget to allocate for the 2016/2017 financial year
		Total	$144,603.00	$11,666.00

b) thank Kim Hammond for her attendance and presentation.

CARRIED

Waiheke Quick Response, Round One 2016/2017

Resolution number WHK/2016/203

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) consider the applications listed in Table One for Quick Response Round One 2016/2017 and agree to fund, part fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested	Total Amount Allocated
QR1718-101	Waiheke Community Art Gallery	Towards the costs of promotions, coordination and the purchase of fabrics for the “Zero Waste Fashion” workshop between November to December 2016	$4,000.00	$0.00 *has applied to Creative Communities for funding
QR1718-105	Youthline Auckland Charitable Trust	Towards the purchase of tablets between October 2016 to April 2017	$4,000.00	$0.00 *project does not have a strong alignment with the local board priorities
QR1718-102	Native Bird Rescue - Waiheke Island	Towards the costs of marketing/advertising, venue hire of the Palm Beach Hall and the purchase of materials for the “Kite Flying Fun Day” event in October 2016	$1,000.00	$1,000.00
QR1718-103	Waiheke United Football Club	Towards the purchase of ribbons, gifts, certificates and engraving costs for the senior and junior prize giving and official opening in September 2016	$2,400.00	$0.00 *project does not have a strong alignment with the local board priorities.
		Total amount requested:	$11,400.00	$1,000.00

b) thank Kim Hammond for her attendance and presentation.

CARRIED

Assessment of Potential Marine Reserves Around Waiheke Island

Resolution number WHK/2016/204

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) accept the report “Waiheke Island Marine Reserve Network - Gaps Analysis and Feasibility Study”.

b) thank the Hauraki Gulf Conservation Trust for its work managing this project

c) note that Phase Two including field work, formal write-up and brochure has commenced and is expected to be completed by the end of 2016.

d) note that the proposed Marine Reserves within the attached report are not formal proposals at this stage and formalisation will involve a consultation process with the community.

CARRIED

Waiheke Community Housing Needs Assessment 2016

Resolution number WHK/2016/205

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) receive the report “Living In Paradise? – Housing Needs on Waiheke Island 2016” and the Waiheke Community Housing Business Case.

b) thank The Housing Steering Group, Sue Watson, Mark Inglis and WICOSS for their work preparing the reports.

c) recommend that the incoming Local Board considers the information contained in the reports.

CARRIED

Long term hireage agreement for Surfdale Hall

Resolution number WHK/2016/206

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) approve a long-term hireage agreement for the use of Surfdale Hall by the Waiheke Island Rudolf Steiner Education Trust, between 8.15am-3.00pm, Monday to Friday during school term (plus four parent/teacher evenings) for an initial period of 3 years (reviewable at the end of that period).

b) approve a discounted hireage fee of $250 per week for the 3 year period, with additional operational costs (water, power, rubbish, maintenance, etc) to be negotiated with the board and Steiner once consents are confirmed.

c) note that existing users of Surfdale Hall will be accommodated and any revenue received for this hireage will be over and above any forecasted revenue for the hall.

d) note Auckland Council’s Standard Terms and Conditions of Hire will apply.

CARRIED

Waiheke Local Board End of Term report 2013 to 2016

Resolution number WHK/2016/207

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) receive the end of term summary report for 2013 to 2016 and commends staff for its completion.

CARRIED

ATEED six monthly report to the Waiheke Local Board

Resolution number WHK/2016/208

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) receive the six monthly report period 1 January to 30 June 2016.

CARRIED

Reports requested/pending

Resolution number WHK/2016/209

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:

That the Waiheke Local Board

a) receive the reports requested/pending report.

CARRIED

Governance Forward Work Programme

Resolution number WHK/2016/210

MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:

That the Waiheke Local Board:

a) receive the Governance Forward Work Programme.

CARRIED

Waiheke Local Board Workshop Record of Proceedings

Resolution number WHK/2016/211

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:

That the Waiheke Local Board

a) receive the record of proceedings of the Waiheke Local Board workshops held on 2 September and 9 September 2016

CARRIED

List of resource consents

Resolution number WHK/2016/212

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) receive the list of resource consents lodged during 15 August 2016 to 8 September 2016 related to Waiheke Island.

CARRIED

Chairperson's Report

Resolution number WHK/2016/213

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board

a) receive the Chairperson’s report.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.49 pm In accordance with Clause 3.19.2 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Waiheke Local Board, held on 22 September 2016 prior to the next Auckland Council election.

__________________________________

Paul Walden, Chairperson

__________________________________

John Nash, Relationship Manager

(delegate of the chief executive)

Chairperson	Paul Walden
Deputy Chairperson	Becs Ballard
Members	Shirin Brown
	John Meeuwsen
	Beatle Treadwell

Councillor	Mike Lee	Until 6:37pm	Item 16