Whau Local Board

OPEN MINUTES

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 7 September 2016 at 6.30 pm.

present

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu	(from 6.34pm, item 13)
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

Whau Local Board 07 September 2016

1 Welcome

The meeting opened with a karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

Members declared conflict of interests as below. 

Register:

Board Member	Organisation / Position
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls - Patron
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Ami Chand	· Kelston Community Trust – Trustee · Portage Licensing Trust – Deputy Chair · Rupa Aur Aap Trust – Trustee · Kelston Community Hub – Chair · Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Historical Society - Member · Avondale Jockey Club – Member
Ruby Manukia-Schaumkel	· Problem Gambling Foundation – Board Member
Simon Matafai	· International Pacific Council – President · United for Education and Sustainable Futures – Ambassador · Global Youth Music Committee – Ambassador · Helping Youth Pursue Emancipation – Ambassador · Auckland City Peace Ambassador · Pacific Events and Entertainment Trust - Patron

The register was updated for member Farmer who is no longer serving as Committee member of Avondale-Waterview Historical Society

4          Confirmation of Minutes

Resolution number WH/2016/109

MOVED by Member SPT Matafai, seconded by Member A Chand:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 August 2016, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

Resolution number WH/2016/110

MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:

That the Whau Local Board:

a)         acknowledge Tongan language week.

b)        express their condolences for the passing of Franklin Local Board Member, Sarah Higgins as a mark of respect.

CARRIED

7 Ward Councillor’s Update

Clr Clow was not present for update.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Whau Local Board Chairperson - Catherine Farmer's report
	Secretarial Note:        The chair requested addition to the update report - “Mayoral candidates are actively campaigning at many meetings. Recently I attended Titirangi Ratepayers Association meeting where tree protection was very topical issue”.
	Resolution number WH/2016/111 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a)      receive Whau Local Board Chairperson Catherine Farmer’s report. CARRIED

13

Whau Local Grants and Quick Response, Round One 2016/2017

Member Zhu joined the meeting at 6.34pm.

Resolution number WH/2016/112

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a)      agree to the following allocation for Round one of 2016/2017 Whau Local Grants applications as listed in Table One below:

Table One: Whau Local Grants, round one 2016/2017 applications:

Application Number	Focus	Organisation Name	Project	Total Requested	Amount Allocated
LG1721-116	Arts and culture	Connected Media Charitable Trust	Towards office rent	$5,000	$2,500
LG1721-119	Arts and culture	Zeal Education Trust (Umbrella organisation on behalf of Hadleigh Pouesi)	“The Melting Pot: Urban Dance Choreographic Lab”	$4,980	$2,500
LG1721-102	Community	Church of the Saviour of the Diocese of Auckland	Church of the Saviour - COTS Care	$16,206	$2,490
LG1721-104	Community	Waitakere Adult Literacy Incorporated t/a Literacy Waitakere	Literacy and numeracy tuition for adults	$6,868	$2,000
LG1721-109	Community	Auckland Happy House Incorporated	Performances at the New Year celebration in Whau.	$2,000	$1,000
LG1721-112	Community	Community Fruit Harvesting	Resources for picking and preserving fruit and shelving for storage	$3,593	$3,593
LG1721-113	Community	Blockhouse Bay Business Association	Replace light strings on five Blockhouse Bay decorative streetscape sails.	$3,960	$3,960
LG1721-115	Community	Whau Coastal Walkway Environmental Trust	Towards Te Whau Pathway	$10,607	$3,300
LG1721-117	Community	Community Waitakere Charitable Trust	Governance training for community organisation’s in the Whau area	$19,100	$18,000
LG1721-120	Community	Chinese Association of West Auckland	Towards costs for the West Auckland Chinese Association Incorporated	$4,600	$1,000
LG1721-124	Community	English Language Partners New Zealand Trust	Salary for a English language “matcher”	$5,000	$1,000
LG1721-126	Community	Chinese New Settlers Services Trust (CNSST)	Towards costs for the CNSST Cultural Learning Centre - West Auckland Education Programme	$5,000	$0
LG1721-128	Community	Auckland Kids Achievement Trust	Kiwi Can programme at Kelston Intermediate	$12,500	$10,000
LG1721-130	Community	Auckland Young Women's Christian Association Incorporated (YWCA)	Towards the costs for the “Safe for Life” workshops	$2,400	$2,400
LG1721-129	Environment	Urban Eco Living Charitable Trust	Tread Lightly Caravan event for schools in the Whau area	$4,220	$2,110
LG1721-111	Events	Church of the Saviour of the Diocese of Auckland	Towards costs for the “Christmas at the Beach” event	$11,385	$5,800
LG1721-121	Events	Avondale Community Action (Umbrella organisation on behalf of HOOPLA)	Towards costs for the Flotilla Whau 2017	$9,787	$9,787
LG1721-122	Events	Community Waitakere Charitable Trust	Towards costs for the “Cultural Food Festival” event	$3,000	$1,000
LG1721-127	Events	Community Think Limited	Towards costs for the free “Festival of Urban Action”	$10,000	$2,500
LG1721-101	Historic Heritage	Charlotte Museum Trust	Towards the costs of the “Whau Women's Heritage Walk”	$3,966	$3,966
		Total amount requested		$144,172	$78,906.00

b)      agree to the following allocation for Round One of 2016/2017 Whau Local Board multiboard applications as listed in Table Two below:

Table Two: Whau Local Grants, round one 2016/2017 multiboard applications:

Application Number	Focus	Organisation Name	Project	Total Requested	Amount Allocated
LG1705-111	Events	Te Whanau O Waipareira Trust	Towards costs for the Waipareira Youth Sports Challenge 2016	$4,000	$2,000
LG1705-130	Events	Waitakere Arts and Cultural Development Trust	TEMP an outdoor public arts science multi-week free event	$5,000	$2,000
LG1709-105	Sport and Recreation	OnBoard Skate Incorporated	Towards costs for the “Skatesafe and ScootSafe” programmes	$2,700	$0
LG1701-115	Community	OUTLine New Zealand Incorporated	Training volunteers for specialist “LGBTIQ” helpline	$2,000	$2,000
		Total amount requested		$13,700	$6,000.00

c)      agree to the following allocation for Round One of 2016/2017 Whau Local Board quick response applications as listed in Table Three below:

Table Three: Whau Local BoardQuick Response, round one applications

Application Number	Focus	Organisation Name	Project	Total Requested	Amount Allocated
QR1721-116	Arts and culture	New Zealand Chinese Bonsai Society Incorporated.	Toards costs for the Whau Chinese bonsai training course	$1,958	$1,000
QR1721-110	Community	Community Waitakere Charitable Trust	Towards costs for the Community Planning workshops	$1,080	$1,080
QR1721-111	Community	Community Waitakere Charitable Trust	Towards costs for the Kelston Identity workshops	$720	$720
QR1721-114	Community	Glenavon Community Trust	Towards cost for the Blockhouse Bay Santa Parade / teaching ukelele	$1,362	$1,362
LG1705-129	Community	Waitakere Japanese Supplementary School  (WJSS) Charitable Trust	Towards costs for the WJSS after-school programme Term 4, 2016 and Term1, 2017	$1,000	$300
QR1721-104	Events	Encounter Christian Centre Trust	Towards costs for the Light Party - A positive alternative to Halloween	$722	$722
QR1721-105	Events	Glendene Community Society Incorporated	Towards costs for the Glendene Santa Run event	$1,400	$700
QR1721-106	Events	Encounter Christian Centre Trust	Towards costs for the Community Christmas Carnival	$2,000	$2,000
QR1721-108	Events	Waitakere Ethnic Board Incorporated Society	Towards costs for the Indian Senior citizens social event	$2,000	$0
QR1721-112	Events	Community Waitakere Charitable Trust	Towards costs for four Kelston Block Parties	$2,000	$2,000
QR1721-115	Events	The Portage Ceramics Trust	Towards costs for the Walking tours	$779	$779
LG1608-111	Events	The Korean Society of Auckland Incorporated	Towards costs for the 2017 Korean Day event	$1,200	$200

CARRIED

Secretarial Note:        Member Matafai declared conflict of interest with funding application from Pacific Events and Entertainment Trust (QR1721-117) and took no part in the discussion or voting on the matter.

Resolution number WH/2016/113

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

d)      agree to the following allocation for Round One of 2016/2017 Whau Local Board quick response applications as listed in Table below:

Application Number	Focus	Organisation Name	Project	Total Requested	Amount Allocated
QR1721-117	Community	Pacific Events and Entertainment Trust	Towards costs for the Avondale Community House (Fale)	$2,000	$1,700

CARRIED

Secretarial Note:        The total amount requested for round one of 2016/17 Whau Local Board quick response grants is $18,221.00 and total amount allocated for this round is $12,563.00.

14	Community Facilities Maintenance Contracts 2017
	Resolution number WH/2016/114 MOVED by Member A Chand, seconded by Member SPT Matafai: That the Whau Local Board: a)      delegate authority to the Chair and Deputy Chair to provide the board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts by 23 September 2016. CARRIED

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.52pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................