Agenda of Whau Local Board - 21 September 2016

Whau Local Board

21 September 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Ward Councillor’s Update 5

8 Deputations 5

8.1 Michelle Burstall - Slippery bricks in the Avondale Town Centre 5

8.2 West Auckland Pasifika Forum (WAPF) - Tula’i Pasifika Leadership Programme update 6

8.3 Kelston Girls High School students - report back on a local board supported wananga 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Whau Local Board Chairperson - Catherine Farmer's report 9

13 Local board members' reports 11

14 Valedictory Speeches and Reflections 13

15 Auckland Transport Report, Whau Local Board, September 2016 27

16 Holly Street to Heron Park boardwalk project delivery 35

17 Archibald Park playground and fitness area development 45

18 Mcwhirter Place to Busby Street Footbridge Concept Design 49

19 Renewal of community lease to Royal New Zealand Plunket Society Auckland City Area Incorporated, 582 Blockhouse Bay Road, Blockhouse Bay 111

20 Whau Event Partnership Fund 2016/2017 115

21 New Lynn Night Market - extension of funding period 123

22 Disposal recommendation report - 13 Crown Lynn Place, New Lynn 129

23 Temporary arrangements for urgent decisions and staff delegations during the election period 141

24 Whau Local Board Plan 2014 - 2017 Progress Report 145

25 Regional Facilities Auckland Fourth Quarter report - 30 June 2016 171

26 Confirmation of Workshop Records: August and September 2016 191

27 Consideration of Extraordinary Items

1 Welcome

Whakataka te hau ki te uru Cease the winds from the west

Whakataka te hau ki te tonga Cease the winds from the south

kia mäkinakina ki uta Let the breeze blow over the land

kia mätaratara ki tai Let the breeze blow over the ocean

E hï ake ana te atakura Let the red-tipped dawn come with a sharpened air

He tio, he huka, he hau hü A touch of frost, a promise of glorious day

Tihei Mauri Ora Let there be life

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

Members declared conflict of interests as below.

Register:

Board Member	Organisation / Position
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls - Patron
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Ami Chand	· Kelston Community Trust – Trustee · Portage Licensing Trust – Deputy Chair · Rupa Aur Aap Trust – Trustee · Kelston Community Hub – Chair · Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Historical Society - Member · Avondale Jockey Club – Member
Ruby Manukia-Schaumkel	· Problem Gambling Foundation – Board Member
Simon Matafai	· International Pacific Council – President · United for Education and Sustainable Futures – Ambassador · Global Youth Music Committee – Ambassador · Helping Youth Pursue Emancipation – Ambassador · Auckland City Peace Ambassador · Pacific Events and Entertainment Trust - Patron

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 September 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Michelle Burstall - Slippery bricks in the Avondale Town Centre

Purpose

1. Michelle Burstall will be in attendance to present to the Whau local board regarding the slippery orange bricks in the Avondale Town Centre.

Recommendation

That the Whau Local Board:

a) receive the deputation from Michelle Burstall regarding slippery bricks in the Avondale Town Centre and thank her for her presentation.

8.2 West Auckland Pasifika Forum (WAPF) - Tula’i Pasifika Leadership Programme update

Purpose

1. Representatives of the West Auckland Pasifika Forum (WAPF) will be in attendance to present to the Whau local board on Tula’i Pasifika Leadership Programme. The presentation will include information on the status of the current Tula’i Leadership Programme and planning for delivery of the 2017 programme.

Recommendation

That the Whau Local Board:

a) receive the deputation from representatives of the West Auckland Pasifika Forum (WAPF) and thank them for the presentation.

8.3 Kelston Girls High School students - report back on a local board supported wananga

Purpose

1. Parehuia Nepe and Kinstry Symthe from Kelston Girls High School will be in attendance to report back to the local board on a wananga that was held at the marae at the end of July 2016 which was supported by the Whau local board.

Recommendation

That the Whau Local Board:

a) receive the deputation from Parehuia Nepe and Kinstry Symthe from Kelston Girls High School and thank them for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

21 September 2016

Auckland Transport Report, Whau Local Board, September 2016

File No.: CP2016/19395

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report.

Executive summary

2. This report informs the local board on the following matters:

· Local Board Capital Projects

· Customer Service Inquiries

· Auckland Transport News

Monthly Overview

3. A workshop and portfolio meeting is scheduled for 14 September. Items for discussion include:

· Any consultations forwarded to the local board.

· Consultation update on the Links to New Lynn project

· Traffic signal investigation in New Lynn

Recommendation

That the Whau Local Board:

a) receive the Auckland Transport Report, Whau Local Board, September 2016.

Comments

Reporting Back

Questions Raised at the August 2016 Board Meeting

Avondale Town Centre Speed Control Devices

4. A question was raised at the August board meeting as to the quality and finish of the speed control devices recently installed on Great North Road.

5. The devices are not yet completed and will be surfaced in red once the asphalt surface has cured. Any defects in the surrounding hard surfaces will also be repaired as part of the finishing process.

6. They have been constructed in asphalt rather than concrete as access to the town centre to limit the amount of road closure necessary. Concrete devices take a longer time to stabilise before they are able to be driven over.

Consultation

7. No consultations were forwarded to the Local Board for comment in the last reporting period.

Local Board Capital Projects

8. The Whau Local Board has access to the Local Board Transport Capital Fund (LBTCF) for

the construction of transport related projects in its area. This fund is administered by

Auckland Transport. Each year, Local Board’s transport capital fund allocation is $545,558,

and this amount can be accumulated within each electoral term.

9. As the electoral term extends beyond the financial year, it is also possible to anticipate the

allocation from the first year of the new electoral term. Whau Local Board resolved to

allocate its transport capital fund to a bridge structure to enable the New Lynn to Avondale

Shared Path and an investigation into a bridge connection between Busby and McWhirter

Streets in New Lynn.

Current Transport Capital Projects

Project

Description

Status

Projected Cost

Whau Bridge

A footbridge that is 3.5m wide and separated from the rail bridge, as part of the New Lynn to Waterview shared path.

Under investigation.

$2,000,000

McWhirter Bridge

A footbridge to link Busby and McWhirter Streets in New Lynn.

An investigation has been undertaken on the bridge by AC Parks and a report on the investigation is contained in the September agenda.

$71,016

10. The figures below are based on the allocated budget for the projects.

Financials Update

Whau Bridge

11. This project provides a link across the Whau River for the New Lynn to Waterview shared path which is proposed to follow the rail alignment. The shared path investigation is being led by Auckland Transport and will ultimately link with the Waterview shared walking and cycling path.

12. The investigation on whether the pathway is more easily constructed on the southern or northern rail alignment is expected to be completed by the end of September. This will confirm which side of the existing rail bridge to construct the walking and cycling bridge.

13. The next step will be to obtain resource consents for the bridge and if this is successful, it is anticipated that construction will begin in 2017.

McWhirter Bridge

14. An update on this project is expected from Auckland Council Parks to the local board in September 2016.

Other Matters

Customer Service Inquiries

15. In July, 569 customer service inquiries were made to Auckland Transport’s contact centre regarding issues in the Whau Local Board area. Of these, 432 cases were resolved, 103 cases were still active on the 1 September, and the rest were either duplicates or rejected (as under AT delegation and referred to Auckland Council) or cancelled later.

Auckland Transport News

Simpler Fares

16. Simpler Fares were successfully introduced for bus and train users across Auckland on August 14. This is a new zone-based public transport system to make fares simpler and it operates on all bus and train services (except SkyBus). The new zone map has 13 zones, and fares are now calculated according to the number of zones travelled through for the entire journey.

17. Approximately 33 per cent of ATHOP customers will see a fare decrease and for 66 per cent there will be no change.

18. A new AT HOP day pass costing $18 provides unlimited travel until midnight on the day it is first used on all buses (except SkyBus services) and trains plus inner harbour ferry services (being Devonport, Stanley Bay, Bayswater, Northcote Point and Birkenhead services).

19. A new AT HOP monthly pass costing $200 provides unlimited travel on all buses and trains (except SkyBus services).

20. For further information on the fare zones and fares go to www.at.govt.nz/simplerfares

Click and Collect

21. In September, Auckland Transport will be trialing a “Click and Collect” service in an effort to provide customers with greater convenience and amenity on our network. With “Click and Collect”, customers will be able to order their groceries online and collect them from special lockers on the way home. AT will be performing the trial in cooperation with a number of popular retail providers with experience in the field of online shopping, and the trial itself will run for a period of six months.

22. This initiative is to be trialled at:

· Matiatia Ferry Terminal

· Orakei Train Station

· Albany Bus Station

· Downtown Car Park

· New Lynn Transport Centre

Auckland Transport joins Facebook

23. Auckland Transport launched its official AT Facebook page on Monday 29 August. The

new AT Facebook page is an opportunity to share the unified AT story and engage with our

customers on the largest social media platform.

24. The launch was timed to align with the ‘10 Minute Trains’ campaign, which begins on

Sunday 4 September.

25. The content page has been populated with video, infographics, events, notes and images

and will continue to be updated with timely content and to respond to queries where

suitable.

26. To view AT’s Facebook page, please visit the following link: https://www.facebook.com/akltransport

Cash vs AT HOP

27. AT is launching a new campaign in September.

28. The aim of the campaign is to shift as many people from cash tickets to HOP. This is an

ongoing challenge, which needs to be urgently addressed due to cash ticket customers

being further disadvantaged financially through Simpler Fares and the new networks.

29. This campaign is a continuation of AT HOP’s efforts to spread the message of the savings

that can be made when using AT HOP vs cash. It’s a humorous campaign using imagery

of wrestlers to highlight the CASH vs AT HOP message.

30. The campaign launches 5th September in parallel with the Money Week event. Money

Week is a nationwide series of events run by the Commission For Financial Capability

(CFFC) that motivates Kiwis to look at their financial situation and get their money into the

best shape possible.

31. It will be targeted in areas of lower AT HOP uptake such as South and West Auckland.

Issues Raised by Local Board Members

Location or Name of Issue	Description	AT Response
3 Rankin Avenue	Request for bollards on the footpath to be replaced to prevent vehicles parking on the grass.	The missing bollard on the footpath has been replaced. A broader review of the management of parking on berms and necessary pre-requisites such as signage was undertaken recently. Following this review it was established that Auckland Transport could not, in good faith, issue infringement notices for berm parking, as specific signage accompanied by supporting resolutions is required to enforce vehicles parking on berms. Auckland Transport realise that berm parking needs to be addressed and a review of areas of concern is currently underway to determine where signage is required. A request for Rankin Avenue to be added to the priority list in this review has been forwarded.
Avondale Town Centre pavers	Complaint in regard to slippery pavers in New Lynn.	AT’s Technical Support Service group is carrying out slip resistance measurements at several locations at the Avondale town centre. Depending on the results AT will decide on the process to follow which can include the following options: (a) Water blasting on a regular basis to remove sliminess caused by cold wet weather. (b) Find a way to do sandblasting within the environmental parameters set by Auckland Council.(not currently possible) (c) Replace the pavers (this will depend on available budget) In the meantime contractors will water blast these surfaces on a weekly cycle and staff will closely monitor the condition of the surface.
Caspian Close	Difficulties in right turns in and out of this cul de sac.	Logged.
Stakes in Trees	Request for stakes to be removed from mature trees on Clark Street. This did not happen when the berms were maintained.	This has been referred to Auckland Council. The contractors doing the grass maintenance are different from the tree team so they are unlikely to have known that the stakes needed to be removed. This means that the stakes will be removed once the tree team are notified.
Car Park Building in New Lynn	Complaint that parking spaces in park and rides in the west are parked out and that the car park building in New Lynn has too many leased spaces and therefore too little parking is available after 9.30 am.	Generally AT locates park and ride in locations where it is less practical to service with feeder public transport services which tend to be further out on the train network. As a principle AT avoids providing park and ride in town centres as it is not the best use of land and encourages more traffic within centres. Therefore the McCrae Way car park in New Lynn is not a designated park and ride. The McCrae way car park building in New Lynn is currently undergoing the final stages of the overall concept design- namely the construction of apartments on the fourth floor. Consequently the tenants of the apartments, who had parking allocated on the roof have had to be displaced onto level 3 during construction. The first floor parking is solely for the use of patrons utilising the medical centre and is wholly leased by the centre for that purpose. AT will return the majority of spaces of Level 3 back to public Pay and Display once the construction is completed towards the end of next year.

Consideration

Local board views and implications

32. This report is for the local board’s information and action as required.

Māori impact statement

33. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

34. All proposed schemes are subject to prioritisation, funding and consultation.

No.	Title	Page
a⇩	Traffic Control Committee Decisions in August	33

Attachments

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Holly Street to Heron Park boardwalk project delivery

File No.: CP2016/16382

Purpose

1. To seek approval of the detailed design and allocation of funding for the construction of the Holly Street to Heron Park boardwalk project.

Executive summary

2. This report presents the detailed design for the Holly Street to Heron Park boardwalk for approval.

3. This project is a high priority in the Whau Neighbourhood Greenways Plan, approved by the board in August 2015.

4. Mana whenua and stakeholder engagement began at the feasibility stage of the project and has been ongoing. Feedback received is generally positive.

5. The project will deliver pedestrian linkages between Holly Street, Glendon Avenue and Heron Park. Also included is signage at entrance points and ecological restoration of Holly Street Esplanade Reserve.

6. The project requires Department of Conservation approval to construct the boardwalk section of the walkway within the Motu Manawa (Pollen Island) Marine Reserve. This process is underway.

7. Allocation of $400,000 from the Albert/Eden-Whau Joint SH16/20 fund is sought to deliver the required outcomes for this project in the Whau Local Board area. $40,000 has been allocated to the project by the Albert/Eden Local for work being carried out in their area.

Recommendations

That the Whau Local Board:

a) approve the detailed design of the Holly Street to Heron Park boardwalk.

b) allocate $400,000 from the Albert/Eden-Whau Joint SH16/20 fund to the Holly Street to Heron Park boardwalk project.

Comments

Background

8. At their 19 April 2014 business meeting the local board adopted the draft Whau Neighbourhood Greenways Plan (Resolution number WH/2014/5). Staff were directed to prepare concept plans for each of the eleven identified greenways projects and funding was made available. This included a connection between Holly Street (via the Holly Street Esplanade Reserve) and Heron Park at the edge of Waterview. Heron Park sits within the Albert/Eden Local Board area.

9. Consultation regarding the Whau Neighbourhood Greenways Plan considered feedback from stakeholders and the community. The Holly Street to Heron Park boardwalk project was considered to be a high priority and received strong support.

10. During May 2015 public engagement was undertaken on the high level concept of the Holly Street to Heron Park boardwalk project. 49 submissions were received with a high majority eager to see the completion of the project.

11. On 19 August 2015 the board allocated $40,000 of their SH16/20 mitigation fund to the

delivery of a detailed design for the boardwalk (Item WH/2015/110). A developed concept

plan was completed and a workshop held with the Whau and Albert-Eden Local Boards to

determine the required outcomes for the project.

12. Concurrently the final Whau Neighbourhood Greenways Plan was approved at the 19

August 2015 business meeting (Resolution number WH/2015/106).

Project development

13. The proposed walkway route travels on Holly Street Esplanade Reserve, then through the

Motu Manawa (Pollen Island) Marine Reserve to Glendon Avenue and to Heron Park.

14. The detailed design and engineer’s estimate were completed in July 2016 and discussed at

workshops with both the Whau and Albert/Eden Local Boards. The detailed design is

provided as Attachment A.

15. Ecological restoration of Holly Street Esplanade Reserve will enhance the biodiversity of the

reserve and experience of using the walkway. Vegetation currently growing in the reserve

is predominately pest plant species.

16. The proposed walkway would provide the following:

· Pedestrian linkage between Holly Street, Heron Park and Glendon Avenue

· concrete footpaths, timber boardwalking with passing bay and footbridge

· park identification signage at entrance points

· interpretative signage

· ecological restoration of Holly Street Esplanade Reserve.

Public Engagement

17. Residents within 1 km of the project were asked for feedback on the project during the feasibility phase and 90% of replies were positive with many eager to see the project progress.

18. Communication has continued with these stakeholders at key milestones.

Project Cost Analysis

19. An estimated cost analysis has been completed for the professional services, consents and physical work, and ecological restoration of Holly Street Esplanade Reserve including contingency. The estimated cost in the Whau Local Board area of the park is in the region of $400,000.

Budget Allocation

20. At their business meeting on 19 August 2015 the board approved the allocation of $40,000 to the Greenways - Holly St to Heron Park Boardwalk project (Resolution No. WH/2015/109).

21. At the board’s 16 September 2015 business meeting the Whau Local Board endorsed the allocation of $400,000 from the Albert/Eden-Whau Joint SH16/20 fund to the Whau Local Board budget and note that the spend of these funds will be further decided by the board (Resolution number WH/2015/11). This report requests that this fund be allocated to the Holly Street to Heron Park Boardwalk project.

22. Albert/Eden Local Board have allocated $40,000 to the project for the construction of the footpath within Heron Park.

23. The true cost of the physical work will not be known until the procurement process is complete. At this time a short fall or over commitment of funds will be discussed with the board.

Consideration

Local board views and implications

24. At a workshop held with the local board on 3 August 2016 board members supported the detailed design for the Holly Street to Heron Park boardwalk, installation of park identification signage and ecological restoration of Holly Street Esplanade Reserve.

25. The board also supported the commitment of the Whau Local Boards allocation of the Albert/Eden-Whau Joint SH16/20 fund of $400,000 to the project.

Māori impact statement

26. Iwi have been engaged in the project from the early stages of feasibility and are generally supportive. Te Kawerau a Maki, Ngāti Whātua Ōrākei and Ngāi Tai Ki Tāmaki have a particular interest in the project and are kept informed of progress.

Implementation

27. The next stage of the project is to seek formal approval from the Department of Conservation (DOC) to construct a boardwalk in the Motu Manawa (Pollen Island) Marine Reserve. Early conversations with DOC have indicated that there may be support for the boardwalk which will increase public access to the marine reserve and appreciation of it.

No.	Title	Page
a⇩	Holly Street to Heron Park boardwalk detailed design plan	39

Attachments

Signatories

Author

Helen Biffin - Parks Liaison & Development Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Archibald Park playground and fitness area development

File No.: CP2016/20342

Purpose

1. To seek the allocation of $45,000 from the Whau Local Board’s LDI capital fund to develop a concept design for a destination playground and fitness area at Archibald Park, Kelston.

Executive summary

2. The Whau Local Board has requested that Parks seek to construct a destination playground and fitness facility at Archibald Park.

3. Archibald Park is an historic landfill site and therefore special design considerations must be made to mitigate any negative impacts on facility users. Other constraints to be considered are the alignment of Te Whau Pathway and existing and future sports field requirements.

4. Parks is awaiting the completion of a detailed site investigation by the Closed Landfill and Contaminated Land Response Team to provide important detail for the feasibility phase of the project. This report is due to be completed in approximately three weeks.

5. $45,000 is sought for the concept design phase of this project.

Recommendations

That the Whau Local Board:

a) approve in principal the development of a destination playground and fitness area in Archibald Park, Kelston

b) allocate the $45,000 from their LDI capital fund to undertake the concept design phase of the project

c) notes that the concept design will be brought back to the local board for their approval.

Comments

6. The Whau Local Board has requested that Parks investigate the potential for the installation of a destination playground and fitness area at Archibald Park.

7. The Whau Local Board Plan (2014) outcome ‘Great local communities across the Whau’ provides a platform for the development of this project. The outcome states ‘Young or old, been here a while or if you are new, there is a place for everyone around the Whau River. From New Windsor to Kelston from Rosebank to Green Bay, by the river, sea or in the hills above, Whau’s neighbourhoods are great supportive places to play and live in. The strength of our neighbourhoods is in their diversity and in each place celebrating its own identity’.

8. Early discussions with the Kelston Community have indicated strong desire for a playground at Archibald Park. The community seek to be fully engaged in the design process to make it unique to the demographics of Kelston.

Site Constraints

9. Archibald Park is an historic landfill site which was operated by Waitakere County Council as a sanitary landfill between 1968 and the 1980’s.

10. Tests are currently underway at the site by the Closed Landfill and Contaminated Land Response Team to determine the cap depth and for gas monitoring. The final report is due in approximately three weeks. This report will assist in determining whether the chosen site is suitable for a playground and fitness area facility and form a platform for further investigations regarding the construction of this facility.

11. It has been indicated by the Closed Landfill and Contaminated Land Response Specialist

Barton Bauzon that many developments can be undertaken on closed landfill sites if issues

are carefully considered and adequate controls are implemented. Some of the controls or

methodologies required in other projects included:

· building up rather than cutting into the existing surface

· footings designed to be shallow to limit accessing the waste

· installation of an isolation layer for contaminants or landfill gas

· designing sport field playing surface slopes to address potential differential settlement.

12. At this stage the specialist is unable to identify particular constraints for the development of

a playground to be built at Archibald Park and mentioned there is likely to be an engineering

solution (with cost implications) to whatever is proposed.

13. Parks have identified an area within Archibald Park which could be suited for this purpose.

Consideration has been given to early use of the site, the Te Whau Pathway alignment and

sports fields requirements.

Funding

14. Site investigation and a high level concept plan including cost estimates are required to

determine project budget to deliver the required outcomes. The expected life of the project

is two to three years.

15. It is estimated that the cost of the concept design phase is $45,000.

16. The cost of engineering solutions to mitigate issues of the old landfill site are not known at this time and will be discussed with the board as the project proceeds. In the event that the cost requirement for this outweighs the benefits of constructing a playground and fitness area at Archibald Park, staff will provide alternative options for the board’s consideration.

Consideration

Local board views and implications

17. Several workshop discussions with the board during 2016 have determined that there is strong support for the development of a suitable playground and fitness area at Archibald Park.

Māori impact statement

18. Iwi will be engaged throughout the design phase of the Archibald Park playground and fitness area development project.

Implementation

19. Following approval of funding for this project Parks will begin the concept design phase to determine the most suitable site and engineering requirements for the playground and fitness facility.

20. Iwi and community stakeholders will be invited to be involved in the concept design phase.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Biffin - Parks Liaison & Development Team Leader

Gilbert Turnbull - Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Mcwhirter Place to Busby Street Footbridge Concept Design

File No.: CP2016/17328

Purpose

1. To present the Whau Local Board with the concept design options and detailed cost estimates for a shared footbridge between Mcwhirter Place and Busby Street.

Executive summary

2. One of the top priorities identified in the Whau Greenways Neighbourhood Plan 2015 is to provide a shared footbridge connection between Mcwhirter Place and Busby Street, New Lynn.

3. On 21 October 2015 the Whau Local Board made resolution number WH/2015/159, approving the commencement of preliminary design and detailed cost estimates for the project using the Local Board Transport Capital Fund, with the results to be brought back to the board for allocation of construction stage funds.

4. A concept design options report has been produced and is provided as Attachment A.

5. Design themes were determined during a meeting with iwi, landscape & bridge architects, an engineer and council staff. The resulting design themes were:

· an ecology/nature/patupaiarehe (fairy folk) inspired bridge

· to keep the bridge light with flowing/fluid lines similar to the stream and the natural environment through use of a combination of materials, lighting and landscape treatments, with an element of mythology

· restore native flora and fauna, with the bridge becoming a part of the natural environment and creating interactive opportunities with the stream.

6. The bridge design features a fall of approximately 4m from Busby Street in the east down to Mcwhirter Place to the west.

7. Three bridge geometry options were investigated. Two options consider a 58.4m bridge spanning between the landing points, while the third considers a cut into the landscape at the Busby Street approach to reduce the bridge length by approximately 15m.

8. The cost estimates for detailed design, consents, physical works (including riparian restoration), consultant fees and contingency for each of the three bridge shape options are:

· option one: $1,016,000

· option two: $884,000

· option three: $1,191,000.

9. A detailed breakdown of the cost estimates for the three bridge options is provided as Attachment B.

10. Attachment B also details the estimated costs for additional design elements explored in the concept document, such as:

· incorporating a viewing platform into the option one and two design

· stainless steel cladding on the underside of the bridge to create a mirror effect

· upgrade to a bespoke balustrade

· streetscape landscaping of Mcwhirter Place to connect the bridge with Portage Road.

11. Auckland Transport (AT) provided feedback on the concept designs, noting they are very

supportive of this project and have a preference for option two as it is the straightest,

enabling users to see from one end to the other. AT also commented that they would prefer

not to have inwardly angled balustrades.

12. The Whau Local Board have indicated a preference for option three during a workshop held

on 31 August 2016, being the straighter of the two options that span the whole stream

valley, and includes a viewing platform already incorporated into the design.

13. There is currently $25,208 remaining of the $71,016 Local Board Transport Capital Fund

that was allocated to this project.

14. Further funding is required to progress any option to detailed design, consent and physical

works stages.

15. Te Kawerau a Maki have gifted the name “Waitahurangi” to the proposed footbridge after

the stream it crosses.

Recommendations

That the Whau Local Board:

a) receives the concept design options and detailed cost estimates for a shared footbridge between Mcwhirter Place and Busby Street

b) accepts the name “Waitahurangi” for the proposed footbridge, as gifted by Te Kawerau a Maki

c) resolve to identify option 3 as the preferred concept design option and that a further report be presented for the newly elected board to consider allocation of $1,191,000 for the detailed design, consenting and construction phase.

Comments

16. The Whau Greenways Neighbourhood Plan 2015 (the Plan) is aimed at connecting communities, providing walking and cycling opportunities and restoring ecosystems to reconnect people with the natural and cultural heritage of an area.

17. One of the top priorities identified in the Plan was to provide a shared footbridge connection between Mcwhirter Place and Busby Street, New Lynn.

18. On 21 October 2015 the Whau Local Board made resolution number WH/2015/159, approving the commencement of preliminary design and detailed cost estimates for the project, using the Local Board Transport Capital Fund, with the results to be brought back to the board for allocation of construction stage funds.

19. An initial Stakeholder meeting was held on 28 June 2016 to discuss initial ideas and themes. In attendance were representatives from Ngāti Whātua o Ōrākei, Te Ākitai Waiohua, Te Kawarau a Maki, Auckland Council Parks, Stellar Projects (project management and feasibility), Warren and Mahoney (bridge architect) and Boffa Miskell (landscape architect).

20. Design themes and requirements were discussed at the stakeholder meeting. The design outcomes are summarised as:

· an ecology/nature/patupaiarehe (fairy folk) inspired bridge

· Restore native flora and fauna, with the bridge becoming a part of the natural environment and creating interactive opportunities with the stream.

21. The concept design options report has been provided as Attachment A.

22. The bridge design features a fall of approximately 4m from Busby Street in the east down to Mcwhirter Place off Portage Road to the west.

23. Three bridge geometry options were investigated, all following the same concept of a fluid, free flowing form that allows for the level change while remaining easy to navigate for cyclists. Two options consider a 58.4m bridge spanning between the landing points, while the third considers a cut into the landscape at the Busby Street approach to lower the landing point by approximately one meter and reduce the bridge length by approximately 15m.

Option	Geometry	Length	Cost estimate
One		58.4m	$1,016,000
Two		46m	$884,000
Three		58.4m	$1,191,000

24. The importance of including ecological restoration around the bridge is a key part of ensuring the bridge blends with the environment, and that the native stream environment is part of the holistic experience of using the bridge. In this respect a planting plan has been included in the design and is part of the overall costs estimates.

25. A detailed breakdown of the cost estimates can be found in Attachment B. The table below

shows the three geometry options and the associated cost estimates for detailed design,

consents, physical works (including riparian restoration), consultant fees and

contingency.

26. Additional design elements were also explored and are detailed in Attachment A. These

included the below design options:

· Incorporating a viewing platform into the option one and two design.

· Installing stainless steel cladding on the underside of the bridge to create a mirror effect.

· An upgrade to the balustrade to create a bespoke look. This would need further design in

the detailed design phase and so is a rough cost estimate at this stage.

· Streetscape landscaping of Mcwhirter Place has also been investigated at a high level to

identify how the bridge would connect with Portage Road. This would be a separate

project to the bridge construction but it is considered in this concept to understand the

most suitable bridge landing location and to allow for better connectivity in the future.

27. The table below summarises the estimated costs associated with the additional design

elements, as discussed in Attachment B.

Item	Cost estimate
Stainless steel cladding	$104,000 ($82,000 for option 2)
Upgrade to a bespoke balustrade	$129,000 ($102,000 for option 2)
Viewing platform addition to option one and two	$70,000
Mcwhirter Place Streetscape upgrade	$333,000

Auckland Transport Feedback

28. Feedback was sought from AT’s Investigation & Design team and Asset Management team on the design. A lot of the feedback has been noted in the decision register for implementation in the detailed design. The feedback relevant to the concept design is noted below:

· Generally, AT is very supportive of this project.

· AT’s preference is for option two because it’s the straightest, enabling users to see from one end to the other.

· Support works to upgrade Mcwhirter Place streetscape but think there might need to be more traffic calming methods included.

· AT don’t think the angled balustrade is entirely necessary and would prefer to see all space on the bridge as useable.

· AT noted the need to consult with the neighbours should this project go ahead.

Local board views and implications

29. A workshop with the Whau Local Board was held on 31August 2016 and the concept designs were also circulated to board members by email.

30. Feedback on the designs were that option 3 is the favoured option, being the straighter of the two options that span the whole stream valley, and has a viewing platform already incorporated to enable interaction with the steam environment.

31. It was also noted there is a need to further explore the balustrade options in the detailed design to ensure sightlines are maintained from one end of the bridge to the other.

32. In addition, although it is a nice idea, the stainless steel cladding was not supported in this location since it is reasonably costly for something you may not be able to fully appreciate without going under the bridge.

33. There was a desire to identify artistic opportunities in the detailed design.

Māori impact statement

34. Ngāti Whātua o Ōrākei, Te Ākitai Waiohua and Te Kawarau a Maki all registered interest in being involved in the concept design. Ngāi Tai Ki Tāmaki requested to be kept updated on project developments.

35. A representative from each iwi wanting to be involved in the concept design attended the stakeholder meeting on 26 July 2016 and contributed to the design themes for this concept design.

36. Feedback was sought on the document included as Attachment A. Te Kawerau a Maki indicated support for the resulting concept design and also wish to bring an iwi artist on board in the design phase of the project.

37. Te Kawerau a Maki have also gifted the name Waitahurangi to the proposed footbridge after the stream it crosses.

Implementation

38. There is currently $28,115 remaining of the $71,016 Local Board Transport Capital Fund that was allocated to this project.

39. Further funding is required to progress any option to detailed design, consent and physical works stages.

Attachments

No.	Title	Page
a ⇩	Waitahurangi Bridge Concept Design	55
b ⇩	Waitahurangi Bridge Cost Estimates	85

Signatories

Author

Kaitlyn White - Parks Advisor - Waitakere Ranges

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Renewal of community lease to Royal New Zealand Plunket Society Auckland City Area Incorporated, 582 Blockhouse Bay Road, Blockhouse Bay

File No.: CP2016/18057

Purpose

1. To grant a renewal of community lease to Royal New Zealand Plunket Society Auckland City Area Incorporated for premises at Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay.

Executive summary

2. The society has a lease with Auckland Council for a term of five years commencing 12 July 2006 that contains two five-year rights of renewal.

3. The society has exercised its first right of renewal for five years expiring 11 July 2016 and has formally applied to council to exercise its second and final right of renewal.

4. This report recommends granting the society its second and final right of renewal for a term of five years commencing 12 July 2016.

Recommendations

That the Whau Local Board:

a) grant the renewal of community lease to Royal New Zealand Plunket Society Auckland City Area Incorporated subject to the following terms and conditions:

i) Term: five years commencing 12 July 2016;

ii) Rent: $250 plus GST per annum.

b) approve all other terms and conditions as contained in the existing community lease dated 26 March 2007 excluding the two rights of renewal.

Comments

5. Royal New Zealand Plunket Society Auckland Suburbs Branch Incorporated operating as

Blockhouse Bay Plunket holds a community lease with Auckland Council for a

term of five years commencing 12 July 2006. The lease provides for two, five-year rights of

renewal. The society wishes to exercise its second and final right of renewal for the

period 12 July 2016 until 11 July 2021.

6. On 22 July 2014 the lease was assigned to Royal New Zealand Plunket Society Auckland City Area Incorporated.

7. The society leases an Auckland Council owned building located on Gittos Domain, also known as Avondale South Domain, 582 Blockhouse Bay Road, Blockhouse Bay. The land is described as being Lot 1 on Deposited Plan 110548 contained within NA62A/1069 and parent title NA56/293 Part-Cancelled (Attachment A - aerial photograph). Lot 1 is held by the Crown, through the Department of Conservation, as a classified local purpose (community buildings) reserve under the Reserves Act 1977 and vested in Auckland Council in trust.

8. The society was registered as an incorporated society on 17 March 1992 and is a member of The Royal New Zealand Plunket Society.

9. The objectives of the society are to:

i) improve the health and well-being of parents and their children through a co-ordinated well

child health care service;

ii) promote wellness and the creation of healthy, nurturing and supportive environments for

the raising of children, including recognition and support of cultural values in such

environments;

iii) promote the qualities of stable and integrated family life

10. The society and the Blockhouse Bay Branch of The Auckland Playcentres Association

share the use of the car park outside the facilities.

11. The recommendations contained in this report do not trigger the Auckland Council

Significance Policy.

Consideration

Local board views and implications

12. Council staff sought input from the Whau Local Board Portfolio Holders on 28 June 2016, no

objections were raised.

13. The Whau Local Board is the allocated decision making authority to approve the grant of

renewal of community lease.

Māori impact statement

14. There are no changes in use or operational activities being conducted on the land.

15. Ensuring community facilities are well maintained and accessible will be of benefit to all

members of the community, including Maori.

Implementation

16. There is no cost implication associated with the approval of the renewal of community lease.

Attachments

No.	Title	Page
a ⇩	Aerial photograph of lease site at Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay	113

Signatories

Author

Donna Cooper - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Whau Event Partnership Fund 2016/2017

File No.: CP2016/20567

Purpose

1. To approve funding of $81,000 from the 2016/2017 event partnership fund.

Executive summary

2. The Whau Local Board Plan 2014-2017 identifies the following outcomes; ‘great local communities across the Whau’ and ‘Whau’s heritage, local arts and cultures are cherished’.

3. To give effect to these aspirations and to support local events or programmes, the local board has committed $111,000 to an event partnership fund via their locally driven initiatives budget.

4. The local board committed this funding by adopting the Whau Local Board Arts, Community and Events Work Programme 2016/2017 (resolution WH2016/62).

5. On 9 August 2016 a draft work programme for the event partnership fund was work shopped with the local board. At the workshop the allocation of $81,000 for the following events or programmes was proposed:

Event/programme	Group	Amount
Whau Arts Festival	Whau the People Arts Trust	$30,000
Whau Chinese Festival	Hannah Sports & Cultural Trust	$30,000
Festival of Cultures	Festival of Cultures Trust	$4,500
Waitangi Day	Te Whanau o Waipareira Trust	$4,000
Whau Indian Festival	Waitakere Indian Association	$3,250
Whau Indian Festival	Vaishnay Parivar NZ Inc.	$3,250
Enhanced support and resourcing	Independent contactor (TBC)	$6,000
Total		$81,000

6. Staff recommend funding $6,000 for the engagement of a contractor to support the events funded through the event partnership fund. The contractor will be tasked with:

· managing funding agreements

· managing the scoping and feasibility of programmes

· providing support and advice through planning phases.

7. The balance of this fund ($30,000) will be discussed in a workshop with the newly elected local board in November/December 2016. This workshop will specifically look at the allocation of the $30,000 for the Whau Pacific Festival.

8. Staff recommend that the board approve the partial allocation of funding from the 2016/2017 event partnership fund.

Recommendations

That the Whau Local Board:

a) approve the allocation of $75,000 from the event partnership fund as follows:

i) $30,000 to Whau the People Arts Trust for the delivery of the Whau Arts Festival in 2017

ii) $30,000 to the Hannah Sports & Culture Trust for the delivery of the Whau Chinese Festival in 2017

iii) $4,500 to the Festival of Cultures Trust for the delivery of a Festival of Cultures in 2017

iv) $4,000 to Te Whanau o Waipareira Trust for the delivery of the Waitangi@Waititi event in 2017

v) $3,250 to Waitakere Indian Association for the delivery of the 2017 Rang Barse Holi Mela Festival

vi) $3,250 to Vaishnav Parivar NZ Inc. for the delivery of the Indian Kite Festival 2017.

b) approve the allocation of $6,000 for engagement of a contractor to support the events funded through the event partnership fund.

Comments

9. The Whau Local Board has identified the Local Board Plan 2014-2017 outcomes to achieve

‘great local communities across the Whau’ and ‘Whau’s heritage, local arts and cultures are

cherished’.

10. At a workshop on 9 August 2016 the local board agreed to consider the allocations of event

partnership funding in two sessions. At the workshop, local board members indicated their

support for four events; the Whau Arts Festival, Whau Chinese Festival, Festival of Cultures

and Waitangi Day.

11. On 11 August 2016, staff held a meeting with representatives of the Waitakere Ethnic Board and Waitakere Indian Association to discuss the allocation of funding for the Whau Indian Festival. It was agreed to split the funding between two Indian focussed festivals, the Range Barse Holi Mela Festival and the Indian Kite Festival.

12. A further workshop will be held in November/December 2016 to discuss funding of the Whau Pacific Festival when additional information has been received for consideration.

13. A brief description and key deliverables of each of these projects is provided below.

Whau Arts Festival ($30,000)

14. A multi-day festival that includes a range of projects from Whau based professional artists, and a number of projects where professional artists have teamed up with community groups to co-create works that are a mix of poetry, street art, music, theatre, dance, installations and sculptures.

15. Deliverables for 2016/2017 will include:

a) The continuation of emphasis and celebration on creative expression in the Whau area;

b) A festival that builds the capacity of local artists and audiences and provides opportunities that are not provided elsewhere that extend and challenge both artists and audiences;

c) Creates a festival that is surprising, engaging and real;

d) A festival that engages with groups in different locations and provides opportunities for them to showcase and build capacity;

e) Event to be part of the annual Auckland Council surveying/evaluation programme and results show an 85% satisfaction of event by participants;

f) Event to be promoted as a smoke free event;

g) Event to be delivered as a zero waste event;

h) Present to the local board a post activity report which provides information on:

i) What they delivered and where;

ii) What value did the activity add to the community;

iii) How the activity achieved building local capacity and opportunities;

iv) How the activity supported the local board plan outcomes;

v) What the local presence/participation was;

vi) How they acknowledged the local board’s contribution.

Whau Pacific Festival ($30,000)

16. A multi-day festival that includes a range of projects from professional, and community based groups and organisations. The projects showcase the Pacific Island communities of the Whau through written and spoken language, dance, music, food, theatre, art and faith based living which is important to this community.

17. Deliverables for 2016/2017 will include:

a) Events with a primary focus on the Pacific Island cultures that make up the local board area;

b) Professionally delivered events with a community spirit and feel;

c) Use of local entertainment;

d) A festival that builds the capacity and involvement of locals and provides opportunities for local youth to gain new skills and experiences to assist them in gaining local employment;

e) Event to be part of the annual Auckland Council surveying/evaluation programme and results show an 85% satisfaction of event by participants;

f) Event to be promoted as a smoke free event;

g) Event to be delivered as a zero waste event;

h) Present to the local board a post activity report which provides information on:

i) What they delivered and where;

ii) What value did the activity add to the community;

iii) How the activity achieved building local capacity and opportunities;

iv) How the activity supported the local board plan outcomes;

v) What the local presence/participation was;

vi) How they acknowledged the local board’s contribution.

Whau Chinese Festival ($30,000)

18. A single day festival that includes a range of entertainment and activities from professional and community based groups and organisations which showcase the Chinese communities of the Whau.

19. Deliverables for 2016/2017 will include:

a) Provide opportunities to encourage local Chinese communities to engage and work together;

b) An event that builds capacity and provides opportunities for local residents and audiences to enjoy a summer festival;

c) An event which will showcase Chinese culture through written and spoken language, dance, music, food, theatre and art.

d) Event to be promoted as a smoke free event;

e) Event to be delivered as a zero waste event;

f) Present to the local board a post activity report which provides information on:

i) What they delivered and where;

ii) What value did the activity add to the community;

iii) How the activity achieved building local capacity and opportunities;

iv) How the activity supported the local board plan outcomes;

v) What the local presence/participation was;

vi) How they acknowledged the local board’s contribution.

Whau Festival of Cultures ($4,500)

20. A single day festival that showcases the wide range of cultures and ethnicities in the local

board area through entertainment and activities from community based groups and

organisations.

21. Deliverables for 2016/2017 will include:

a) An event that emphasises and celebrates creative expression from the Whau area;

b) A festival that is surprising, engaging and real;

c) An event which will showcase the wide range of cultures and ethnicities in the local

board area through language, dance, music, food, theatre and art;

d) An event which provides opportunities for neighbours to come together and feel part of

a supported and safe community where ethnic beliefs and diversity are cherished and

celebrated.

e) Event to be promoted as a smoke free event;

f) Present to the local board a post activity report which provides information on:

i) What they delivered and where;

ii) What value did the activity add to the community;

iii) How the activity achieved building local capacity and opportunities;

iv) How the activity supported the local board plan outcomes;

v) What the local presence/participation was;

vi) How they acknowledged the local board’s contribution.

Waitangi Day ($4,000)

22. A single day festival on Waitangi Day that celebrates and showcases Maori culture, history and heritage and honours the whanau based family lifestyles.

23. Deliverables for 2016/2017 will include:

a) An event which uses and showcases the marae as a gathering point for community;

b) A fun filled family day with emphasis of whanau, food, cultural performances, crafts and sharing of stories;

c) An event which provides opportunities for neighbours to come together and feel part of a supported and safe community where Maori culture is cherished and celebrated.

d) An event which builds capacity of local artists and provides opportunities that are not offered elsewhere on Waitangi Day.

e) Event to be part of the annual Auckland Council surveying/evaluation programme and results show an 85% satisfaction of event by participants;

f) Event to be promoted as a smoke free and alcohol free event;

g) Event to be delivered as a zero waste event;

h) Present to the local board a post activity report which provides information on:

i) What they delivered and where;

ii) What value did the activity add to the community;

iii) How the activity achieved building local capacity and opportunities;

iv) How the activity supported the local board plan outcomes;

v) What the local presence/participation was;

vi) How they acknowledged the local board’s contribution.

Whau Kite Festival ($3,250)

24. A single day festival that celebrates the sun moving from the Southern to Northern Hemisphere. The activities will include kite flying and a range of entertainment and activities from professional and community based groups and organisations. The event will bring people together, promote outdoor activity and shine a light on the local Indian communities of the Whau.

25. Deliverables for 2016/2017 will include:

a) Event to be promoted as a smoke free event;

b) Event to be delivered as a zero waste event;

c) Present to the local board a post activity report which provides information on:

i) What they delivered and where;

ii) What value did the activity add to the community;

iii) How the activity achieved building local capacity and opportunities;

iv) How the activity supported the local board plan outcomes;

v) What the local presence/participation was;

vi) How they acknowledged the local board’s contribution.

Rang Barse Holi Mela Festival ($3,250)

26. A single day festival that brings communities and individuals with different cultural, religious and national backgrounds together. Attendees will enjoy the feeling of companionship and friendship, by sharing the fun of sprinkling and dusting beautiful colours on each other signifying that colour is non-discriminatory.

27. Deliverables for 2016/2017 will include:

a) Event to be promoted as a smoke free event;

b) Event to be delivered as a zero waste event;

c) A festival that builds the capacity and involvement of locals and provides opportunities for local youth to gain new skills and experiences to assist them in gaining local employment.

d) Present to the local board a post activity report which provides information on:

i) What they delivered and where;

ii) What value did the activity add to the community;

iii) How the activity achieved building local capacity and opportunities;

iv) How the activity supported the local board plan outcomes;

v) What the local presence/participation was;

vi) How they acknowledged the local board’s contribution.

Enhanced Support and Resourcing ($6,000)

28. Staff recommend funding $6,000 for the engagement of a contractor to support the events

funded through the event partnership fund. The contractor will be tasked with:

· managing funding agreements

· managing the scoping and feasibility of programmes

· providing support and advice through planning phases.

Consideration

Local board views and implications

29. The activities above align with the local board plan outcomes of ‘great local communities

across the Whau’ and ‘Whau’s heritage, local arts and cultures are cherished’.

30. The proposed programme was discussed with the board at workshops on 18 May 2016 and

9 August 2016. Feedback from the local board was considered and incorporated into this

report.

Māori impact statement

31. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori projects. The Arts, Community and Events department is committed to supporting strong Māori communities through engagement, capacity building and contributing to Māori wellbeing.

32. All grant programmes should respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations or individuals delivering positive outcomes for Māori.

33. Funding is proposed for a single day festival on Waitangi Day that celebrates and showcases Maori culture, history and heritage and honours the whanau based family lifestyles. Deliverables for 2016/2017 will include:

a) An event which uses and showcases the marae as a gathering point for community;

b) A fun filled family day with emphasis of whanau, food, cultural performances, crafts and sharing of stories;

c) An event which provides opportunities for neighbours to come together and feel part of a supported and safe community where Maori culture is cherished and celebrated.

d) An event which builds capacity of local artists and provides opportunities that are not offered elsewhere on Waitangi Day.

Implementation

34. There are no anticipated implementation issues arising for the event partnership fund work programme. Regular reporting on activity delivery will be through the quarterly reports from Arts, Community and Events, or as required.

Attachments

There are no attachments for this report.

Author

Barbara Cade - Team Leader Events North/West

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Signatories

Whau Local Board

21 September 2016

New Lynn Night Market - extension of funding period

File No.: CP2016/19455

Purpose

1. To enable the Whau Local Board to consider allocating funding for the operation of the New Lynn Night Market for the financial years 2016/2017 to 20182019.

Executive summary

2. The New Lynn Night Market was established by Auckland Council in 2013 as a mechanism to activate the New Lynn town centre with family-friendly, affordable, accessible and regular activities that celebrate the Whau’s culturally rich and creative communities. The market has been managed by council staff and has operated from the New Lynn Community Centre and adjacent shared space.

3. In May 2016, the Whau Local Board agreed that operation of the market transition from council to an established community organisation over a two year period starting in July 2016.

4. In June 2016, the local board approved the 2016/2017 Whau Local Arts, Community and Events work programme including funding of $35,000 for operation of the New Lynn Night Market.

5. Community Empowerment staff undertook a procurement process and invited five established community organisations to submit proposals to operate the market. Staff liaised with the local board community development portfolio members at each stage in this process.

6. Auckland Regional Migrant Services (ARMS) submitted a proposal and requested the local board commit funding over three years to manage the transition to a viable community operation.

7. Staff held a local board workshop to consider the proposal, and recommended extending funding to a three year funding term with the budget reducing by $5,000 in the second year and $10,000 in the third year.

8. This report seeks the local board’s approval to extend the funding for the New Lynn Night Market to a three year period on this basis.

Recommendations

That the Whau Local Board:

a) approve extending the funding period for the New Lynn Night Market, allocating $35,000 in 2016/2017, $30,000 in 2017/2018 and $25,000 in 2018/2019 from the Community Empowerment neighbourhood and town centre development programme budget.

b) approve three year funding of the New Lynn Night Market waste management system of $16,000 per annum from the Environmental Services Local Development Initiatives budget for the financial years 2016-19.

Comments

Background

9. Council established the New Lynn Night Market in 2013 as a mechanism to activate the

New Lynn town centre with family-friendly, affordable, accessible and regular activities that

celebrate the Whau’s culturally rich and creative communities. The market was managed by

council staff and operated from the New Lynn Community Centre and adjacent shared

space.

10. The Whau Local Board has supported the social and environmental outcomes of the market

with funding from:

· the Community Empowerment neighbourhood and town center development budget

($20,000 in 2015/2016) to employ a part-time market coordinator and

· the Community Environmental Services budget ($16,000 in 2015/2016) to cover the

cost of the waste management system.

11. Council has provided project management, financial reporting, staff supervision and access

to the community centre.

12. Consistent with an empowered communities approach, the local board has supported the

transition of the operation of the market to the community, while retaining the social and

environmental outcomes of the market.

13. On 31 May 2016, the Whau Local Board resolved to [Res WH/2016/62]:

· approve the transition of the delivery of the New Lynn Night Market from council to an

established community organisation for a two year period starting in July 2016, and

· consider funding support for the continued social capital development of the New Lynn Night Market in 2016/2017 financial year during the finalisation of its 2016/2017 local board agreement.

Expressions of interest for a community group to manage the market

14. Council staff undertook a procurement process, inviting proposals from established community organisations that were considered to have the requisite skills and capacity to operate the market to meet social and environmental outcomes, while building the capacity of the market to operate as an independent, sustainable operation.

15. The five organisations invited to submit proposals were:

· Auckland Regional Migrant Services Trust (ARMS)

· Community Waitakere

· EcoMatters Trust

· Migrant Action Trust

· West Auckland Enterprise Skills and Training (WEST).

16. In addition to the requirement to develop a financially viable market, the request for proposals outlined the following social and environmental outcomes:

· has a primary focus on celebrating the diverse cultures that make up the Whau Local Board area

· operates professionally and retains a community spirit

· meets all legal obligations and compliance – traffic management, health and safety, food control plan, financial management

· provides opportunities for social connection between stallholders, volunteers and community

· incorporates best practice waste minimisation and education

· associated activities are clearly aligned to the Whau Local Board Plan priorities and objectives

· develops stallholder capacity and capability by:

o providing opportunities for local residents to build skills and experiences as stallholders or volunteers

o mentoring new and existing stallholders to increase business skills

o involving and encouraging stallholders in decision-making.

17. The local board chair and council staff met with representatives of the five community organisations on 14 June 2016 to outline the board’s expectations and respond to any questions.

Summary of proposal received

18. The Request for Proposals process closed on 24 June 2016. ARMS submitted a proposal and expressed interest in taking on the role of managing, developing and transitioning the market, but sought a three-year commitment of funding from the local board to enable the market to become financially sustainable while retaining its environmental andsocial outcomes. Community Waitakere, EcoMatters and WEST supported ARMS’ proposal.

19. ARMS’ proposal involves the following key aspects:

· Working in partnership with the local board, key community organisations, stall holders and the New Lynn community to manage and develop the market

· Leading a collaborative approach to transition the market to community ownership. Community Waitakere, WEST, Ecomatters and Migrant Action Trust would be invited to participate in the collaboration as they bring a range of complementary experience and expertise

· Focusing on achieving financial sustainability of the market while ensuring its environmental sustainability and social outcomes are maintained. ARMS considers it will take three years to transition to a financially viable model.Maintaining the social and environmental outcomes of the market. This will include working with stall holders and the wider community of New Lynn to ensure that the market retains and enhances a community empowerment approach.

Options to consider

20. Staff see two possible options to transition the market to community operation. These are:

· Allocate three year funding to ARMS to operate the New Lynn Night Market, with a reducing annual budget as the market becomes more self-sustaining, or

· go back to the market: Reissue the Request for Proposals to a wider range of community organisations, for a one-year allocation of $35,000.

21. The table below expands on these options:

Table one: options for community management of New Lynn Night Market

Option

Advantages

Disadvantages

Allocate three-year funding to ARMS to operate the New Lynn Night Market, with a reducing annual budget as follows:

Neighbourhood and town centre development budget:

2016/2017: $35,000

2017/2018: $30,000

2018/2019: $25,000

Complemented with annual funding of $16,000 from the local board’s LDI budget to maintain the market’s waste minimisation system over the three year period.

Timeliness: this option enables staff to negotiate a funding agreement with ARMS to manage the market

Certainty: There is a known provider to negotiate with

The social and environmental outcomes of the market are preserved

Reputation and relationship: The goodwill of the key community organisations that support the ARMS proposal is retained

The board enters into a three-year commitment, which is longer than the originally desired year.

Cost – total cost over three years is $138,000 including the waste minimisation project.

Go back to the market: Reissue the Request for Proposals to a wider range of community organisations, for a one-year allocation of $35,000 for the market operation, retaining the social and environmental outcomes.

The board’s financial commitment is limited to 2016/2017 under this option

This option would further delay the re-opening of the market.

Staff are not aware of other community organisations with the capacity to operate the market to transition to a financially viable model and meet social and environmental outcomes.

If a community group could be identified, the likelihood of being independent after one year is low.

22. Staff recommend the local board enter into the three year agreement with ARMS to operate the market. This option maintains the momentum of the current process and is with an established provider with the support of other community groups in the area.

Risks and risk mitigation

23. The main risk of entering a three-year funding arrangement is the possibility that the community organisation fails to meet its goals, as agreed in the funding agreement.

24. This risk is mitigated by stipulating that release of the second and third years’ funding is conditional on satisfactory performance in the preceding year. This can be included in the terms of the finding agreement.

25. Staff will also maintain a strong relationship as part of the agreement and maintain oversight of progress to identify any issues as they arise.

Consideration

Local board views and implications

26. Staff discussed the options for the future operation and transition of the New Lynn Night Market with the community development portfolio holders on 1 August 2016, where it was agreed that the options and recommendation be brought to the full board.

27. The options were brought to a full board workshop on 24 August 2016. Members were supportive of the option of three-year funding, as recommended in this report. Members requested that staff work with the market operator to ensure the market and associated activities are inclusive of Maori and Pasefika communities.

Māori impact statement

28. Local board members requested that staff ensure that the market is demonstrably inclusive of and accessible to Maori communities in the Whau area. Staff will include these aspects in the agreement with the market operator.

Implementation

29. If the recommendation is approved, staff will negotiate a three-year funding agreement with ARMS to operate the New Lynn Night Market. The agreement will include the social and environmental outcomes sought by the local board.

30. Staff will work with ARMS to ensure these outcomes are achieved. Payment for 2017/2018 and 2018/2019 will be subject to satisfactory performance in the preceding year.

Attachments

There are no attachments for this report.

Signatories

Author

Gail Fotheringham - Senior Community Development Facilitator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Disposal recommendation report - 13 Crown Lynn Place, New Lynn

File No.: CP2016/19673

Purpose

1. This report seeks to formalise the views of the Whau Local Board in relation to the disposal of property at 13 Crown Lynn Place, New Lynn.

Executive summary

2. The New Lynn Urban Plan 2010 endorsed by the Waitakere City Council in September 2010 identified the need for a new open space within the Crown Lynn precinct of at least 1 hectare in size.

3. 13 Crown Lynn Place, New Lynn was acquired by the Waitakere City Council in 2010, along with 9-11 Crown Lynn Place, for the purpose of open space development.

4. The Proposed Auckland Unitary Plan (‘PAUP’) notified in 2013 included a New Lynn precinct plan with a revised alignment for the proposed Crown Lynn open space but retaining a park area of at least 1 hectare.

5. Based on the PAUP precinct plan revised open space alignment, additional land was needed for open space from the adjacent property at 5 Clinker Place. The PAUP precinct plan alignment meant that the land at 13 Crown Lynn Place was no longer required for the purpose for which it was acquired.

6. The Auckland Development Committee approved in September 2014 the acquisition of the required land at 5 Clinker Place and the disposal by way of exchange of the surplus land at 13 Crown Lynn Place.

7. Subsequently, the council acquired the land at 5 Clinker Place without the 13 Crown Lynn Place land exchange. The land at 13 Crown Lynn Place is still surplus to requirements and available for disposal.

8. The Finance and Performance Committee resolved in July 2016 that the disposal of 13 Crown Lynn Place does not have to occur by way of exchange.

9. This report recommends that the Whau Local Board endorse the disposal of 13 Crown Lynn Place.

Recommendation

That the Whau Local Board:

a) endorse the disposal of approximately 2,696m² of land at 13 Crown Lynn Place, New Lynn described as part Lot 1 DP 150583 contained in certificate of title NA89D/527 subject to the satisfactory conclusion of any required statutory processes.

Comments

10. The New Lynn Urban Plan 2010 (‘Urban Plan’) endorsed by Waitakere City Council in September 2010 identified the need for a new open space within the Crown Lynn precinct of at least 1 hectare in size.

11. The position of the proposed open space shown in the Urban Plan required acquisition of land from properties at 9-13 Crown Lynn Place and 5 Clinker Place. The Urban Plan concept is included at Attachment A.

12. In line with the Urban Plan concept, 8,096m² of land at 9-11 and 13 Crown Lynn Place was

acquired by Waitakere City Council in 2010 for open space purposes. The balance of land

needed to create at least 1 hectare of open space was yet to be acquired from the owner of

5 Clinker Place.

13. Following the land acquisition in 2010, the planning framework for New Lynn progressed

and a precinct plan was included in the Proposed Auckland Unitary Plan (PAUP) notified in

2013. The PAUP precinct plan is included at Attachment B.

14. In the PAUP precinct plan, the alignment of the open space area changed to a north-south

alignment, rather than the east-west alignment shown in the Urban Plan. This new

alignment enabled the open space to include a stormwater retention area required to unlock

future development and responded to the revised road layout in the precinct plan.

15. The new alignment meant a larger portion of 5 Clinker Place was needed for open space

purposes and that 13 Crown Lynn Place was now surplus to requirements. With the new

alignment, the size of the open space area also increased to approximately 1.2319

hectares.

16. Negotiations with the owner of 5 Clinker Place resulted in an agreement for council to

acquire land at 5 Clinker Place for open space purposes and dispose by way of exchange

the surplus land at 13 Crown Lynn Place to the owner of 5 Clinker Place. This acquisition

and disposal by way of exchange was approved by the Auckland Development Committee

on 11 September 2014.

17. Following the September 2014 Auckland Development Committee resolution approving the

proposed land exchange, further negotiations resulted in a new agreement for council to

acquire the 5 Clinker Place land needed for open space only without completing an

exchange of the surplus land at 13 Crown Lynn Place.

18. The 5 Clinker Place acquisition was completed in June 2015, bringing the total area of land currently held by council for open space purposes to 1.7181 hectares. A plan showing land acquired by council for open space purposes is included at Attachment C. This land holding is greater than was intended for open space and greater than the 1 hectare requirement identified in the Urban Plan.

19. The basis for the 5 Clinker Place acquisition was that the surplus land at 13 Crown Lynn Place, which did not align with the PAUP precinct plan, would be disposed of. A plan showing the proposed council land holdings for open space and roads is included at Attachment D.

20. The Finance and Performance Committee resolved in July 2016 that the disposal of 13 Crown Lynn Place does not have to occur by way of exchange.

21. Masterplanning for the Crown Lynn precinct by the landowner, Avanda, is currently underway and may result in an adjustment to the area of land at 13 Crown Lynn Place that is surplus and available for disposal. The total area of the open space will not be affected and will remain at 1.2319 hectares.

Consideration

Local board views and implications

22. Whau Local Board views were taken into account through consultation on the PAUP New Lynn precinct plan, which shows the revised alignment of the Crown Lynn open space.

23. The development of a new urban park in Crown Lynn is a key initiative in the Whau Local Board Plan 2014. The disposal of surplus land at 13 Crown Lynn Place, along with the acquisition of more land from 5 Clinker Place, enables a larger total area for the new open space while also addressing stormwater requirements, resulting in an enhanced overall outcome for the park and the wider precinct.

24. The board received a presentation on 21 May 2014 with an update on Crown Lynn stormwater and park planning.

25. The Whau Town Centre Development Working Party has received various presentations illustrating the revised alignment of the Crown Lynn open space and stormwater retention area.

26. A report to the Whau Local Board on 20 July 2016 provided an update on the Crown Lynn precinct masterplan, including the revised alignment of the open space and indication that there would be surplus land available for disposal.

27. It was incorrectly assumed by staff that the Whau Local Board views on sale of 13 Crown Lynn Place had been obtained when reporting to the Auckland Development Committee in July. That had not formally occurred and Panuku Development Auckland has agreed to put any sales process on hold until the views of the Whau Local Board have been formally obtained.

Māori impact statement

28. Consultation with mana whenua iwi is currently underway. The Whau Local Board will be advised of the outcome of consultation once feedback has been received.

Implementation

29. The property at 13 Crown Lynn Place was acquired under the Public Works Act 1981. The former owners signed a deed a wavier agreeing to waive their rights to have the property offered back pursuant to section 40 of the Public Works Act 1981. Therefore, the property is not required to be offered back to the former owners.

Attachments

No.	Title	Page
a ⇩	New Lynn Urban Plan 2010 - Crown Lynn concept	133
b ⇩	PAUP New Lynn Precinct Plan	135
c ⇩	Current council land holdings	137
d ⇩	Proposed council land holdings	139

Signatories

Authors

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Peter Beckerleg – Manager Development Programmes

Authorisers

Marian Webb - Manager Portfoilio Strategy

John Dunshea - General Manager Development Programmes Office

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2016/14398

Purpose

1. The purpose of this report is to seek the local board’s approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with portfolio holders under delegation protocols.

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

3. Temporary arrangements are therefore needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

4. Between the last business meeting and the declaration of election results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

5. Following the declaration of results, the current members are no longer in office. New members come into office the day after the declaration of results, but cannot act until they give their statutory declaration at the inaugural meeting. During this period, urgent decisions will be made by the chief executive under his existing delegated authority.

6. All local boards have made a general delegation to the Chief Executive. This delegation is subject to a requirement to comply with delegations protocols approved by the local board, which require, amongst other matters, staff to consult with portfolio holders on certain matters. The most common area requiring consultation is landowner consents relating to local parks.

7. After the election, there will be no local board portfolio holders to consult until new arrangements are made at the first business meeting in the new term. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval.

8. As a temporary measure, approval is sought from the local board to allow officers to continue to process business as usual decisions that cannot wait until after the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents.

9. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Recommendations

That the Whau Local Board:

a) utilise the board’s existing urgent decision-making process OR Delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Comments

10. Current elected members remain in office until the new members’ term of office

commences, which is the day after the declaration of election results^{^[1]} (likely to be 13

October 2016).

11. The new members cannot act as members of the local board until they have made their

statutory declaration at the inaugural local board meeting^{^[2]}.

12. Following the last local board meeting of the current electoral term, there may be decisions

needed or routine business as usual to process that cannot wait until after the incoming

local board’s first business meeting in the new electoral term.

13. Temporary arrangements need to be made for:

· Urgent decisions

· Decisions made by staff under delegated authority from the local board that require consultation with portfolio holders.

Urgent decisions

14. Between the last business meeting and the declaration of results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

15. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the chief executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

16. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues.

17. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

18. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

19. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols. However, after the election, there will be no portfolio holders in place to consult with until new arrangements are made at the first business meeting of the local board in the new term.

20. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

21. As a temporary measure, it is recommended that the local board allow staff to process routine business as usual matters without consulting with the nominated portfolio holder, where these matters cannot wait until new arrangements are made in the term.

Appointment to external bodies

22. Appointments made by the local board to external bodies will cease at the election. New appointments will need to be made by the local board in the new term.

Consideration

Local board views and implications

23. This is a report to all local boards.

Māori impact statement

24. These arrangements do not have specific implications for Māori.

Implementation

25. This decision will allow routine matters to be processed during the election period.

Attachments

There are no attachments for this report.

Signatories

Author

Felicity Prance - Policy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

21 September 2016

Whau Local Board Workshop Records

Date of Workshop: Wednesday, 10 August 2016

Time: 10.00am – 11.55am

Venue: Whau Local Board Office, 31 Totara Avenue,

New Lynn

Present: Catherine Farmer, Ruby Manukia-Schaumkel, Susan Zhu, Simon Matafai, Ami Chand (from 10.05am, item 1)

Apologies: Duncan Macdonald (for absence), Derek Battersby (for absence)

Item	Topic	Time
1	Motu urban design Presenters: Nina Patel (Urban Designer Motu Design), Tracy Ogden-Cork (Principal Urban Designer Motu Design), Pepe Sapolu-Reweti, Gail Fotheringham Members received a presentation on “exploring urban Avondale – An urban design workshop” held on Saturday 28 May. The workshop was facilitated by local urban designers from Motu Design with support from Jaclyn Bonnici (Community Waitakere) and Silvia Spieksma Avondale Community Action). The purpose of the workshop was to equip community stakeholders with understanding of urban design. The workshop was advertised through variety of mediums, eg. Facebook, Neighbourly, ACA contact list and Western Leader. Participants were encouraged to register for the event; attracted 30 participants. The workshop was broken into three parts of around one hour each. Part 1 covered what is Urban Design?, how do we create good Urban Design?, and integrating process and Urban Design Parts 2 and 3 were design and analysis exercises to identify opportunities and ideas that could be implemented with stakeholder support and inform the future development of Avondale. Ideas analysed included: · Improving Crayford Street: shelter, lighting, street scape improvements, parking limits/remove? · Intersection Crayford Street West/ Great North Road: Create ‘Active space’ facing public square (Spider) with shared green planted meeting area ‘bumping spaces’. Enhance green tree view through to Racecourse · Lower Racecourse Parade: Wetland, Native Forest Park with Urban Marae, Papakainga · Lower Racecourse Parade: Community Space/ Arts Centre- Hall for Hire, Studios for Music and Dance, Theatre (Live Shows) Art Exhibitions, Community Events, Meetings, Celebrations, Community Garden, Cafe and Swimming Pool The ideas that were generated in addition to today’s local board session are being circulated to various parties involved in planning and decision making on the future of Avondale.	10.00am – 10.40am
2	Healthy Housing project Presenter: Helen Grant, Gail Fotheringham, Pepe Sapolu-Reweti Members received an update on the 2015/16 healthy housing project. Recent changes in legislation have made it a requirement for privately tenanted households to ensure the adequacy of existing insulation or install insulation by June 2019. A wide range of activities were undertaken to promote the programme including presentations to landlord associations, work and income sites, community network meetings; advertisement and articles; flyers and referrals via Auckland-wide healthy housing initiatives, Eco Design Advisor programmes, Let’s Clear the Air programme. Under the programme 59 household assessments have taken place via Eco Design Advisors for Whau. These assessments included technical reports along with a range of recommendations to improve housing quality. These reports included referrals to commercial partners and notifications of any subsidies that may be on offer. A range of feedback was sought from landlords and tenants who participated in the programme. This confirmed a high quality service in terms of Auckland Council assessments, reports to landlords and tenant education. Landlords reported that property improvements resulted in better relationships with tenants. Tenants reported undertaking a range of actions following their education sessions. Funding has been provided in 2016/17 to continue the programme.	10.40am – 11.00am
3	Kai Whau Presenters: Emily Harris (Enspiral), Pepe Sapolu-Reweti Kai Whau projects goal is to encourage local food and gardening projects and strengthen community-led projects. Outcomes of the 2015/16 Kai Whau project along with budget spent on 2015-16 Kai Whau project were discussed with members along with opportunities for 2016-17. 2015/16 achievements: · Six local kai initiatives were proposed; five of which met the criteria and were put forward for the community to vote on; 78 people voted (63 at the live event and 15 online). · The Kai Whau coordinator attended events to make connections and spread the word about Kai Whau at various meetings. There are now 130 people on the Kai Whau email newsletter list. A facebook group has been set up so people can share notices and discuss ideas etc. · Local film maker Davian Lorson was engaged to build on the initial research into the history of kai in the Whau that was carried out in 2014-15, and develop this into a short film. The film premieres at a special screening event during Auckland Heritage Festival, on 5 October. · The Whau Local Board has been acknowledged as the funder of Kai Whau throughout, with the Board’s logo on public documents and posters, in the footer of the email newsletter, and the Local Board’s flag was displayed near the voting station at the participatory budgeting events. Funding has been provided in 2016/17 to continue the programme.	11.05am – 11.20am
4	Community Waitakere work programme Presenters: Charlie Moore - (Community Waitakere), Jaclyn Bonnici, Pepe Sapolu-Reweti Draft Community Waitakere 2016/17 work programme was discussed with the board. CW agreed to activate members’ suggestion that a line be added in the work programme showing collaboration with Sport Waitakere.	11.20am – 11.55am

Whau Local Board

21 September 2016

Whau Local Board Workshop Records

Date of Workshop: Wednesday, 14 September 2016

Time: 10.00am – 12.10pm

Venue: Whau Local Board Office, 31 Totara Avenue,

New Lynn

Present: Catherine Farmer, Simon Matafai, Ruby Manukia-Schaumkel, Susan Zhu (from 10.50am, item 1)

Apologies: Duncan Macdonald (for absence), Ami Chand (for absence), Derek Battersby (for absence)

Item

Topic

Time

AT Update (including portfolio discussions)

Presenters: Felicity Merrington (AT), Rekha Jatav (AT), Marni Ratzel (AT), Bill Qu (AT), Miguel Menezes (AT)

Members were presented with a ‘summary of the feedback from the Links to New Lynn public consultation’. Auckland Transport received 556 pieces of feedback from the consultation. A map was tabled with cycle routes identified by submitters and identified the locations and sections of roads where issues/concerns had been identified.

There was strong support for the current cycling projects alongside the rail corridor and Te Whau Pathway and for more separation from cars. There were suggestions for new links and many raised concerns for cyclist safety due to traffic, speed and motorist behavior. The findings and resulting projects will be included in Auckland Transport planning and in the drafting of the next local board plan.

The Board has been working through a series of projects to improve traffic flow in New Lynn. The Board was briefed on the last two projects, the lights at McCrae Way and Great North Road and the lights at Clark St and Ward St.

It was noted that signals along Clark St are now well coordinated and that the removal of signals at Clark St and Ward St will likely result in impeding pedestrian movement and increased safety risks. It will not provide any benefit to general traffic movements and progression along Clark Street.

It was noted that flows along Portage Road have the major impact on flows. It was also commented that the system will be monitored noting that the opening of the Waterview Connection and the major housing developments in New Lynn will also affect transport movement.

The Board were in support of keeping the Ward St traffic lights in New Lynn and the removal of some signals at McCrae Way / Great North Road to improve traffic flow and enhance pedestrian access.

The Board were updated on the transport issues list noting that Felicity will be providing further updates by email at the end of this week.

10.00am – 11.20am

Community Facilities Maintenance Contracts 2017

Presenter: Mark Allen

Members discussed the Board’s feedback on the new community facilities maintenance contracts 2017 (Project 17) that will take around 32 current contracts across Auckland’s local parks, toilets and community facilities and combine them into five full facility service and maintenance contracts.

A report was on 7 September board agenda and feedback has been delegated to board chair and deputy chair. This workshop was an opportunity for all board members to provide their input.

The following is a summary of what was agreed that the board would submit on:

· Existing service levels becoming the ‘standard’ levels of service

· Supporting local suppliers so they have a full and fair opportunity to compete and that in the tender consideration that suppliers with over half local suppliers are given a higher weighting

· Supporting local sub-contractors (community groups and small businesses) being paid a fair and reasonable rate, supporting the living wage and youth employment and training

· Supporting a “local impact assessment” as part of the procurement process that local boards have input into scoping

· Supporting seeking opportunities to build community empowerment into the contracts so that a local community group could potentially undertake the maintenance of a local park and requesting flexibility in the contracts to allow community empowerment opportunities to be increased over time

· Requesting that increases resulting from growth are built into the 2018-28 Long-term Plan to ensure that local boards’ locally driven initiative funding is not required to cover shortfalls in asset-based services funding

· Requesting that simple and measurable performance Indicators and penalties for non-performance are included in the contract and are used to inform the measures for the 2018-28 Long-term Plan, the Annual Plan and Local board Agreements to enable local boards to have efficient and effective governance oversight of contract delivery and performance

· Requesting that staff provide local boards with timely, relevant and high-quality advice during the annual planning process which will enable local boards to make informed level of service decisions following consultation with the community as part of the annual planning process

· Requesting that Contracts tendering process, works to ensure that playground areas, dog exercise areas and fitness areas are spray free where possible

· Requesting that the Contracts tendering process ensures that designated community gardens and orchard areas are toxic-chemical spray free

· Requesting that staff include the opportunity for community-owned assets maintenance e.g. community’ halls lawn mowing, to be included in the Contracts

· Requesting that the local board relationship is adequately resourced and that the learnings from rollouts of similar region-wide projects be considered

11.30am – 12.10pm

[1] Sections 115 and 116, Local Electoral Act 2001

[2] Clause 14, Schedule 7, Local Government Act 2002

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

No.	Title	Page
a ⇩	Record of Workshop 3 August 2016	193
b ⇩	Record of Workshop 9 August 2016	195
c ⇩	Record of Workshop 10 August 2016	197
d ⇩	Record of Workshop 17 August 2016	201
e ⇩	Record of Workshop 24 August 2016	203
f ⇩	Record of Workshop 31 August 2016	205
g ⇩	Record of Workshop 7 September 2016	207
h ⇩	Record of Workshop 14 September 2016	209

Item	Topic	Time
1	June quarterly performance report Presenter: David Rose Quarterly Performance report was discussed with members; this will come to the board formally at August board meeting.	10.00am – 10.35am
2	Holly Street to Heron Park Board walkway update Presenters: Helen Biffin, Gilbert Turnbull Members received an update on Holly Street to Heron Park Boardwalk project including budget provision. Parks have discussed the plans and costs with the Albert-Eden Local Board and they have committed $40,000 to the construction of the footpath on Heron Park. Parks outlined need for ecological restoration in Holly Street Esplanade Reserve – estimated at $60,000 for pest plan control, plant supply, planting and ongoing maintenance for two years. Members present indicated support for the request for funding. Formal report will come to September board meeting.	10.35am – 11.10am
3	NZTA SH16/20 fund allocation Presenters: Helen Biffin Parks tabled a list of proposed projects that might be funded by NZTA budget and sought members’ feedback on what might be the top four priorities. Members present indicated preferred priorities in this order: 1. Canal Reserve – ball fence and extend play 2. Belgrove Park – fruit trees and extend play 3. Sandy Lane – develop pathway links 4. Waka Shed at Archibald Park – to better activate the soon to be rebuilt pontoon. Action: Helen Biffin undertook to circulate this information to all Whau Local Board members via email after the meeting.	11.10am – 11.35am
4	Update from Community Arts broker To present to the local board on activity for FY 2015/16. Presenters: Melissa Laing (Community Arts Broker), Philippa Wilkinson Whau Community Arts Broker role was initiated by the board in November 2014 to support presentation of a range of temporary arts activities and activations in the urban environment, to celebrate Whau’s local spaces and lift the profile of the area with active community spaces. The arts broker has delivered a wide variety of activities in 2015/16. Including Flying paua, urbanesia, sweet sensations, several NL St performances, Taniwha tales, Sur tal and Jazz’n’Joe etc.	12.35pm – 1.15pm

Item	Topic	Time
1	Waitakere Ethnic Board - Annual Report Presenters: Zara Fazelnia, Naveen Prakash, Shirley Freeman, Pepe Sapolu Reweti Members received 2015/16 annual report from WEB. The report included achievement of agreed deliverables and key highlights from 15/16 year. It was agreed that WEB will be working on getting an office space in Whau area (50A Rosebank Rd was suggested as an option). Council’s Strategic Broker will work with them to resolve local board’s concerns regarding visibility in the board area. It was suggested to incorporate youth in their activities; Council’s Strategic Broker will work with them to arrange a meeting with Whau Youth Board. It was noted that the local board is happy to support WEB with same amount of funding for coming year provided they ensure more presence within the Whau area.	4.05pm – 5.10pm
2	LB LDI Capital Fund Presenters: Mark Allen Members received an update on projects to be funded from the LB LDI Capital fund. It was agreed that staff will book a workshop for the two projects (Heritage Clock in the New Lynn Transport Centre - $17k and West Lynn Gardens car park resurfacing - $25k) with the new board seeking direction.	5.10pm – 5.18pm
3	Community Awards Presenters: Glenn Boyd, Rodica Chelaru Nominations received for community awards were discussed with members. Members were happy to accept all 16 nominations. It was agreed that the awards ceremony will be scheduled to immediately follow the board meeting on 7 September. All nominees will be notified for 7.30pm ceremony at the board office. Members agreed that deadline for nominations should be adhered to more firmly in the future to ensure effective assessment and organisation.	5.18pm – 5.40pm
4	Annual Report Presenters: David Rose Annual report was discussed with members. It was noted that comparative measures between local boards will be published as part of Vol 1 of the Annual Report.	5.40pm – 5.55pm

Item	Topic	Time
1	Quick response round one (2016/17) and local grants round one (2016/17) Presenter: Fuafuagaolefaletautu Winterstein, Caroline Teh, Pepe Sapolu Reweti Members discussed applications received for quick response round one and local grants round one. Report reflecting proposed allocations will come to the Board for resolution on 7 September 2016. Member Matafai declared conflict of interest with Pacific Events and Entertainment QR1721-117 and left the room whilst this application was discussed.	10.00am – 11.15am
2	Governance Framework Review Presenter: Glenn Boyd a) A draft of governance framework review was presented to members. The focus of the report is looking at opportunities to enable the Auckland governance model to work optimally. The report highlights successes over the first two terms of council and looks at how to make the model work better for Auckland.	11.15am -12.15pm
3	McWhirter Place to Busby Street Bridge (shared cycle and foot pathway) Presenters: Kaitlyn White, Helen Biffin Parks officers presented concept designs for the McWhirter Place to Busby Street bridge and tabled three options with estimated costings. Concept conversations have arrived at an ecology/nature/patupaiarehe (fairy folk) inspired bridge. Iwi have gifted the name, “Waitahurangi” and will be involved in any future design planning. EMs indicated a preference for Option 3 (estimated cost of $1,191,000, inclusive of viewing platform and LED lit handrail). As only two EMs present for this item, officers undertook to email presentation material to all Whau Local Board members and signal the workshop EMs preference for Option 3, inviting any further feedback or comment. A report will come to the 21 September board meeting.	12.35pm – 1.20pm
4	Sport Waitakere Funding Agreement Presenter: Nick Harris accompanied by SW Staff: Lynette Adams, Jewelz Petley and Elai Manu Members received highlights from 15/16 and discuss 16/17 Sport Waitakere programme. 2015/16 Highlights include Olympic Park Activation Project, Avondale Youth Awards, Avondale Reserve Opening, Activating sports activities with Avondale Int, Rest home Olympics (16 Rest Homes from all over West took part), Teacher PD seminar etc. It was noted that Sport Waitakere will look at activating Green Bay Domain and involve local community.	1.45PM – 2.30PM

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Author	Mark Allen - Senior Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau