|
Whau Local
Board
21 September
2016
|
|
1 Welcome
The meeting
opened with a karakia.
2 Apologies
3 Declaration
of Interest
Members were
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
Specifically members
are asked to identify any new interests they have not previously disclosed, an
interest that might be considered as a conflict of interest with a matter on
the agenda.
Members declared conflict
of interests as below.
Register:
|
Board Member
|
Organisation /
Position
|
|
Catherine Farmer
|
·
Avondale-Waterview Historical Society – Member
·
Blockhouse Bay Historical Society – Member
·
Portage Licensing Trust – Trustee
·
Blockhouse Bay Bowls - Patron
|
|
Susan Zhu
|
·
Chinese Oral History Foundation – Committee
member
·
The Chinese Garden Steering Committee of Auckland
– Board Member
|
|
Derek Battersby
|
·
Whau Coastal Walkway Environmental Trust –Trustee
·
New Lynn Tennis Club – Patron
·
West Lynn Gardens – Patron
·
Tag Out Trust – Chairman
|
|
Ami Chand
|
·
Kelston Community Trust – Trustee
· Portage Licensing Trust – Deputy Chair
·
Rupa Aur Aap Trust – Trustee
·
Kelston Community Hub – Chair
·
Community Organisation Grants Scheme (COGS) Waitakere
City Local Distribution Committee– Committee Member
|
|
Duncan Macdonald
|
·
Avondale Business Association – Chairman
·
Avondale Community Society – Chairman
·
Avondale RSA – Committee Member
·
Historical Society - Member
·
Avondale Jockey Club – Member
|
|
Ruby
Manukia-Schaumkel
|
·
Problem Gambling Foundation – Board
Member
|
|
Simon Matafai
|
·
International Pacific Council – President
·
United for Education and Sustainable Futures – Ambassador
·
Global Youth Music Committee – Ambassador
·
Helping Youth Pursue Emancipation – Ambassador
·
Auckland City Peace Ambassador
·
Pacific Events and Entertainment Trust - Patron
|
There
was no change to the register.
4 Confirmation
of Minutes
5 Leave of
Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillor’s Update
|
|
Apology
from Clr Clow for absence was noted.
|
|
|
|
8 Deputations
|
8.1
|
Michelle Burstall - Slippery bricks in the Avondale Town Centre
|
|
|
Secretarial Note: Apology
from Michelle Burstall for absence was noted.
|
|
8.2
|
West Auckland Pasifika Forum (WAPF) - Tula’i Pasifika
Leadership Programme update
|
|
|
Secretarial
Note: Representatives from
Tula’I Pasifka Leadership group were not present for the deputation.
|
|
8.3
|
Kelston Girls High School students - report back on a local board
supported wananga
|
|
|
Parehuia Nepe and Kinstry Symthe from
Kelston Girls High School made a presentation
reporting back to the local board on a wananga that was held
at the marae at the end of July 2016 which was supported by the Whau local
board.
A copy of presentation has been filed on file copy of minutes and
can be viewed on Auckland Council website.
|
|
|
Resolution number WH/2016/116
MOVED
by Member SPT Matafai, seconded by Member A Chand:
That the Whau Local
Board:
a) receive
the deputation from Parehuia Nepe and Kinstry Symthe
from Kelston Girls High School and thank them for the
presentation.
CARRIED
|
|
|
Attachments
a Presentation
- Kelston Girls High School
|
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no notices of motion.
|
13
|
Local board members' reports
|
|
|
There were no reports.
|
|
14
|
Valedictory Speeches and Reflections
|
|
|
Resolution number WH/2016/118
MOVED by Member A Chand, seconded by Chairperson CM Farmer:
That the Whau Local Board:
a) receive
the valedictory speeches from Members Matafai and Manukia-Schaumkel, wish
them all the best for their future endeavours and thank them for their hard
work and contribution to the 2013 – 2016 term of the Whau Local Board.
b) receive verbal reflections from
Whau Local Board members Macdonald, Battersby, Chand, Zhu and Farmer on the
2013 - 2016 term of the Whau Local Board.
CARRIED
|
|
17
|
Archibald Park playground and fitness area development
|
|
|
Resolution number WH/2016/121
MOVED
by Member A Chand, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) approve
in principal the development of a destination playground and fitness area in
Archibald Park, Kelston.
b) allocate
the $45,000 from their LDI capital fund to undertake the concept design phase
of the project.
c) note
that the concept design will be brought back to the local board for their
approval.
CARRIED
|
|
18
|
Mcwhirter Place to Busby Street Footbridge Concept Design
|
|
|
Member SPT Matafai returned to the
meeting at 7.33 pm.
|
|
|
Resolution number WH/2016/122
MOVED
by Member SPT Matafai, seconded by Member D Battersby:
That the Whau Local
Board:
a) receive
the concept design options and detailed cost estimates for a shared footbridge
between Mcwhirter Place and Busby Street.
b) accept
the name “Waitahurangi” for the proposed footbridge, as gifted by
Te Kawerau a Maki.
c) resolve to identify option 3 as the preferred concept design
option and that a further report be presented for
the newly elected board to consider allocation
of $1,191,000 for the detailed design, consenting and construction phase.
d) allocate
up to $170,000 from the Whau local board capital transport fund for further
detailed design and resource consents.
CARRIED
|
|
19
|
Renewal of community lease to Royal New Zealand Plunket Society
Auckland City Area Incorporated, 582 Blockhouse Bay Road, Blockhouse Bay
|
|
|
Resolution number WH/2016/123
MOVED
by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) grant
the renewal of community lease to Royal New Zealand Plunket Society Auckland
City Area Incorporated subject to the following terms and conditions:
i) Term:
five years commencing 12 July 2016;
ii) Rent:
$250 plus GST per annum.
b) approve all other terms and conditions as contained in the
existing community lease dated 26 March 2007 excluding the two rights of
renewal.
CARRIED
|
|
20
|
Whau Event Partnership Fund 2016/2017
|
|
|
Resolution number WH/2016/124
MOVED
by Member SPT Matafai, seconded by Member A Chand:
That the Whau Local
Board:
a) approve
the allocation of $79,000 from the event partnership fund as follows:
i) $32,000
to Whau the People Arts Trust for the delivery of the Whau Arts Festival in
2017
ii) $32,000
to the Hannah Sports & Culture Trust for the delivery of the Whau Chinese
Festival in 2017
iii) $4,500
to the Festival of Cultures Trust for the delivery of a Festival of Cultures
in 2017
iv) $4,000
to Te Whanau o Waipareira Trust for the delivery of the
Waitangi@Waititi event in 2017
v) $3,250
to Waitakere Indian Association for the delivery of the 2017 Rang Barse Holi
Mela Festival
vi) $3,250
to Vaishnav Parivar NZ Inc. for the delivery of the Indian Kite Festival
2017.
b) approve
the allocation of additional $6,000 from unallocated Whau Local Board Locally
Driven Initiatives (LDI) budget for engagement of a contractor to support the
events funded through the event partnership fund.
b) acknowledge
members Seumanu Simon Matafai and Ruby Manukia-Schaumkel for pioneering of the
Whau Pacific Festival.
c) acknowledge
member Ami Chand for pioneering of the Whau Indian Festival.
d) acknowledge
member Susan Zhu for pioneering of the Whau Chinese Festival.
CARRIED
|
|
21
|
New Lynn Night Market - extension of funding period
|
|
|
Resolution number WH/2016/125
MOVED
by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) approve
extending the funding period for the New Lynn Night Market, allocating
$35,000 in 2016/2017, $30,000 in 2017/2018 and $25,000 in 2018/2019 from the
Community Empowerment neighbourhood and town centre development programme
budget.
b) approve
three year funding of the New Lynn Night Market waste management system of $15,000
per annum from the Environmental Services Local Development Initiatives
budget for the financial years 2016-19.
c) note
that this decision will require continued support of the incoming board and
subsequent annual plan processes.
CARRIED
|
|
|
|
|
2
|
Disposal recommendation report - 13 Crown Lynn Place, New Lynn
|
|
|
Resolution number WH/2016/126
MOVED
by Member D Battersby, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) request
a deferral of consideration of the disposal of the site pending further
investigation of open space needs and uses of the site.
b) recommend
the retention of the land for open space within the development due to
significant upzoning to areas adjoining the New Lynn Urban Plan 2010.
c) does
not endorse the disposal of approximately 2,696m2 of land at 13
Crown Lynn Place, New Lynn described as part Lot 1 DP 150583 contained in
certificate of title NA89D/527.
CARRIED
|
|
23
|
Temporary arrangements for urgent decisions and staff delegations
during the election period
|
|
|
Resolution number WH/2016/127
MOVED
by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) delegate to the chair
and deputy chair the power to make, on behalf of the local board, urgent
decisions that may be needed between the final local board business meeting
and the commencement of the term of office of new local board members.
b) note that from the
commencement of the term of office of new local board members until the
inaugural meeting of the incoming local board, urgent decision-making will be
undertaken by the Chief Executive under existing delegations, with the exception of any request for land owner approval on the
Margan Reserve as part of the resource consent for the Clinker Place special
housing area (SHA) and that any such request for landowner approval
be brought to the incoming board.
c) approve
that staff, as a temporary measure, can make business
as usual decisions under their existing delegated authority without requiring
compliance with the requirement in the current delegation protocols to
consult with the nominated portfolio holder, from 13 October 2016 until new
arrangements are made at the first business meeting in the new term.
d) note that existing appointments
by the local board to external bodies will cease at the election and new
appointments will need to be made by the local board in the new term.
CARRIED
|
|
26
|
Confirmation of Workshop Records: August and September 2016
|
|
|
Resolution number WH/2016/130
MOVED by Member A Chand, seconded by Member SPT Matafai:
That the Whau Local Board:
a) confirm
the records of the workshops in Attachments A - H held on the following
dates:
o 3 August 2016
o 9 August 2016
o 10 August 2016
o 17 August 2016
o 24 August 2016
o 31 August 2016
o 7 September 2016
o 14 September 2016
CARRIED
|
27 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.11pm In accordance with Clause 3.19.2 of the Auckland Council Local Board
Standing Orders, we hereby confirm the correctness of the minutes of the last
meeting of the Whau Local Board, held on 21 September
2016 prior to the next Auckland Council election.
………………………………………………………………
Catherine Farmer, Chairperson
………………………………………………………………
Glenn Boyd,
Relationship Manager
(delegate of the chief executive)
