Waiheke Local Board
OPEN MINUTES
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Minutes of the inaugural meeting of the Waiheke Local Board held in the Ostend War Memorial Hall, 76 Ostend Road, Ostend, Waiheke Island, on Saturday, 29 October 2016 at 3:00pm.
Chairperson |
Paul Walden |
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Deputy Chairperson |
Cath Handley |
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Members |
Shirin Brown |
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John Meeuwsen |
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Bob Upchurch |
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ALSO PRESENT
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Phil Goff, Mayor Elect |
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Mike Lee, Councillor Elect |
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Cathy Casey, Councillor Elect |
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John Watson, Councillor Elect |
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Secretarial Note: Before the meeting began the Democracy Advisor advised the locations of the emergency exits and conveniences.
Secretarial Note: John Nash, Relationship Manager chaired the meeting for items 1, 2, 3, 4, 5, 6 and 7. From item 8 onwards, the elected chairperson chaired the meeting. Phil Wilson, Governance Director, administered the members’ declarations.
1 Mihi Whakatau (Welcome)
Hauauru Rawiri, Kaumatua, led the prayer and gave a brief welcome.
2 Welcome Address
Phil Wilson, Governance Director, addressed the meeting.
3 Apologies
5 |
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John Nash, Relationship Manager, requested a mover and seconder for the vote on the fixed term periods.
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Resolution number WHK/2016/167 MOVED by Member C Handley, seconded by Member P Walden: That the Waiheke Local Board: a) agree to split the 2016-2019 triennium for the Chairperson’s role into the following fixed term periods: i. period one from Saturday 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term. ii. period two from Monday, 23 April 2018 to the end of the 2016-2019 political term. b) resolve that any alteration to resolution a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Chairperson takes effect. CARRIED |
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John Nash, Relationship Manager gave an overview of the voting systems and requested a mover and seconder.
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Resolution number WHK/2016/168 MOVED by Member J Meeuwsen, seconded by Member P Walden: That the Waiheke Local Board: c) agree to use voting system B to elect the Chairperson of the Waiheke Local Board for the 2016-2019 political term.
CARRIED |
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John Nash, Relationship Manager called for nominations for each of the fixed term periods for the position of chairperson.
Member Meeuwsen nominated Member Walden as Chairperson for the period Saturday, 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term. Member Handley seconded the nomination.
Member Upchurch nominated Member Handley as Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term. Member Meeuwsen seconded the nomination.
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Resolution number WHK/2016/169 MOVED by Member J Meeuwsen, seconded by Member C Handley: That the Waiheke Local Board: d) elect Member Walden as Chairperson for the period Saturday, 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.
The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.
CARRIED |
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Resolution number WHK/2016/170 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: e) elect Member Handley as Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term.
The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.
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7 |
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Chairperson Walden addressed the meeting. Member Handley addressed the meeting.
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8 |
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The Chairperson, requested a mover and seconder for the vote on the fixed term periods.
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Resolution number WHK/2016/171 MOVED by Member J Meeuwsen, seconded by Member S Brown: That the Waiheke Local Board: a) agree to split the 2016-2019 triennium for the Deputy Chairperson’s role into the following fixed term periods: i. period one from Saturday, 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term. ii. period two from Monday, 23 April 2018 to the end of the 2016-2019 political term. b) resolve that any alteration to resolution a) above must occur by way of formal local board resolution, and in accordance with all Local Government Act 2002 requirements, prior to the date on which the change of the position of the local board Deputy Chairperson takes effect.
CARRIED |
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Resolution number WHK/2016/172 MOVED by Member J Meeuwsen, seconded by Member B Upchurch: That the Waiheke Local Board: c) agree to use voting system B to elect the Deputy Chairperson of the Waiheke Local Board for the 2016-2019 political term CARRIED |
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The Chairperson called for nominations for the position of Deputy Chairperson.
Chairperson Walden nominated Member Handley for the Deputy Chairperson role for the period Saturday, 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term. Member Upchurch seconded the nomination.
Member Upchurch nominated Member Brown for the Deputy Chairperson role for the period Monday, 23 April 2018 to the end of the 2016-2019 political term. Member Handley seconded the nomination. Member Brown declined to stand for the position.
Member Meeuwsen nominated Member Walden for the Deputy Chairperson role for the period Monday, 23 April 2018 to the end of the 2016-2019 political term. Member Brown seconded the nomination.
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Resolution number WHK/2016/173 MOVED by Member P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: d) elect Member Handley as Deputy Chairperson for the period Saturday 29 October 2016 to Sunday, 22 April 2018 of the 2016-2019 political term.
The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.
CARRIED |
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Resolution number WHK/2016/174 MOVED by Member J Meeuwsen, seconded by Member S Brown: That the Waiheke Local Board: e) elect Member Walden as Deputy Chairperson for the period Monday, 23 April 2018 to the end of the 2016-2019 political term.
The motion was put to the vote by a show of hands and was declared CARRIED by 5 votes to 0.
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10 |
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The Relationship Manager gave a brief explanation of the Local Government Legislation.
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Resolution number WHK/2016/175 MOVED by Member C Handley, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the general explanation of the laws affecting elected members.
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Resolution number WHK/2016/176 MOVED by Member B Upchurch, seconded by Member C Handley: That the Waiheke Local Board: a) confirm Thursday 24, November 2016 at 5:15pm as the date for its first business meeting, noting the venue will be the Waiheke Local Board Office, 10 Belgium Street, Ostend.
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4.24 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................