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Great Barrier
Local Board
15 November
2016
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1 Welcome
Chairperson I
Fordham opened the meeting and welcomed everyone present. Member J Cleave led
the meeting in a karakia.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no leaves
of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Gendie Somerville-Ryan and Richard Somerville-Ryan - Dark Sky
Sanctuary Accreditation Project
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Gendie Somerville-Ryan and
Richard Somerville-Ryan were in attendance to present to the Great Barrier
Local Board in respect to the Dark Sky Sanctuary Accreditation project.
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A copy of the
tabled document has been placed on the official minutes and can be viewed on
the Auckland Council website as a minute attachment.
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Resolution number GBI/2016/141
MOVED by Chairperson I Fordham, seconded by Member J Cleave:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Gendie Somerville-Ryan and Richard Somerville-Ryan for their Public
Forum presentation.
CARRIED
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Attachments
a Dark Sky Sanctuary Accreditation Project
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9.2
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Joan Wright and Paul Downie - Slip on Esplanade Reserve, Shoal Bay
Road
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Joan Wright
and Paul Downie were in attendance to present to the Great Barrier Local
Board in respect to slip on the Esplanade Reserve, Shoal Bay Road.
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A copy of the
tabled document has been placed on the official minutes and can be viewed on
the Auckland Council website as a minute attachment.
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Resolution number GBI/2016/142
MOVED by Chairperson I Fordham, seconded by Member J Cleave:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Joan Wright and Paul Downie for their
Public Forum presentation.
CARRIED
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Attachments
a Slip on Esplanade Reserve, Shoal Bay Road
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9.3
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Angela
Wright - AoteaOra Community Trust
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Angela Wright from AoteaOra Community Trust was in
attendance to present to the Great Barrier Local Board in respect to Tip Stop
Shop project update.
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Resolution number GBI/2016/143
MOVED by Chairperson I Fordham, seconded by Member J Cleave:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Angela Wright from AoteaOra Community Trust for her Public
Forum presentation.
CARRIED
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9.4
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Judy Gilbert - Good Nature Trap
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Judy Gilbert from Windy Hill
Rosalie Bay Catchment Trust was in attendance to present to the Great Barrier
Local Board in respect to Good Nature Trap project.
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A copy of the
tabled document has been placed on the official minutes and can be viewed on
the Auckland Council website as a minute attachment.
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Resolution number GBI/2016/144
MOVED by Chairperson I Fordham, seconded by Member J Cleave:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Judy Gilbert from Windy
Hill Rosalie Bay Catchment Trust for her Public Forum
presentation.
CARRIED
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Attachments
a Good nature trap project report
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9.5
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Eve
Bellerby and Renee Freedland - Aotea Boardriders Club
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Eve Bellerby and Renee
Freeland from Aotea Boardriders Club were in attendance to present to the
Great Barrier Local Board in respect to their clubhouse proposal update.
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Resolution number GBI/2016/145
MOVED by Chairperson I Fordham, seconded by Member J Cleave:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Eve Bellerby and Renee Freeland from
Aotea Boardriders Club for their Public Forum presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Council’s Quarterly Performance Report: Great
Barrier Local Board for Quarter One, 1 July – 30 September 2016
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Resolution number GBI/2016/146
MOVED
by Member J Cleave, seconded by Deputy Chairperson L Coles:
That the Great
Barrier Local Board:
a)
note the performance report for the financial quarter ending 30
September 2016.
b)
requests advise from officers as to the extent of herbicide use
in public open spaces on Great Barrier Island.
CARRIED
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13
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Allocation of funds to the Dark Skies project
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A copy of the
tabled document has been placed on the official minutes and can be viewed on
the Auckland Council website as a minute attachment.
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Resolution number GBI/2016/147
MOVED
by Chairperson I Fordham, seconded by Member J Cleave:
That the Great
Barrier Local Board:
a) reallocate
$10,000 from its 2016/17 LDI opex Local planning and development Moorings
consent budget to assist the Dark Sky project.
CARRIED
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Attachments
a Allocation of funds to the Dark
Sky project report
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Secretarial note:
The title of the above agenda item was incorrectly published. The correct and
complete title of the project is Dark Sky Sanctuary
Accreditation Project.
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15
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Adoption of a business meeting schedule
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Resolution number GBI/2016/149
MOVED
by Chairperson I Fordham, seconded by Member S Daly:
That the Great
Barrier Local Board:
a) adopt the meeting schedule outlined below for
the 2016/2019 electoral term.
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Year
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Date
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Location
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2016
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15 November
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Conference Centre
19 Whangaparara Road
Claris, Great Barrier
Island
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13 December
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Conference Centre
19 Whangaparara Road
Claris, Great Barrier
Island
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2017
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21 February
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Conference Centre
19 Whangaparara Road
Claris, Great Barrier
Island
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21 March
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18 April
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16 May
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20 June
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18 July
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15 August
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19 September
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17 October
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21 November
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12 December
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2018
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20 February
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Conference Centre
19 Whangaparara Road
Claris, Great Barrier
Island
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20 March
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17 April
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15 May
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19 June
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17 July
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21 August
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18 September
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16 October
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20 November
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11 December
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2019
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19 February
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Conference Centre
19 Whangaparara Road
Claris, Great Barrier
Island
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19 March
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16 April
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21 May
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18 June
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16 July
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20 August
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17 September
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b) agree
to commence business meetings at 1.00pm. Public forum and deputations will be
scheduled in the early part of the business meeting, to enable the democratic
process.
c) note that dates and times for meetings, public
engagement and any hearings and deliberations for local board plans and local
board agreements are yet to be finalised.
CARRIED
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16
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Appointment of board members to external community organisations
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Resolution number GBI/2016/150
MOVED
by Chairperson I Fordham, seconded by Member J Cleave:
That the Great
Barrier Local Board:
a)
appoint the following board members to
the external community groups and organisations listed below:
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External organisation
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Lead
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Alternate
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Motu Kaikoura Trust
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Susan Daly
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To be confirmed
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Hauraki Gulf Forum
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Jeff Cleave
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To be confirmed
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b)
note that Member S Daly will remain
lead to the Motu Kaikoura Trust until the end of her three-year term which
ends in early 2017.
c)
note that appointment to alternate
roles to the above external community groups and organisations will be
confirmed once board members have confirmed their areas of interest.
d)
appoint Member J Cleave as lead and Deputy
Chairperson L Coles as alternate to provide input
into the Hauraki Gulf Islands notified resource
consents process.
CARRIED
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17
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Auckland Transport Update - November 2016
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Ben Halliwell,
Elected Member Relationship Manager from Auckland Transport
was in attendance to present to the Great Barrier
Local Board in respect to the Auckland Transport Update – November 2016
report.
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A copy of the
tabled document has been placed on the official minutes and can be viewed on
the Auckland Council website as a minute attachment.
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Resolution number GBI/2016/151
MOVED
by Chairperson I Fordham, seconded by Member J Cleave:
That the Great
Barrier Local Board:
a) note
the Auckland Transport Update – November 2016.
CARRIED
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Attachments
a Auckland
Transport update - November 2016
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19
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Urgent decision-making process
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Resolution number GBI/2016/153
MOVED
by Chairperson I Fordham, seconded by Member S Daly:
That the Great
Barrier Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum.
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board.
c) agree
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo.
d) note
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
X.XX pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Great Barrier Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
