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Governing Body
01 November
2016
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The meeting was
chaired by the Chief Executive until His Worship the Mayor made his statutory
declaration.
An apology from
Cr C Fletcher for absence was recorded.
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11
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Statutory
Declaration - His Worship the Mayor, Hon Phil Goff
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His Worship the
Mayor made an oral declaration and signed a written declaration which was
attested by the Chief Executive.
The Mayor then
gave his maiden speech.
Copies of the
Mayor’s speech and the signed declaration have been attached to the
official minutes and are available on the Auckland Council website as minutes
attachments.
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Attachments
a 1 November 2016 - Governing Body - His Worship the Mayor,
Hon Phil Goff - signed declaration
b 1 November 2016 - Governing Body - His Worship the Mayor, Hon Phil
Goff - maiden speech
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12
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Statutory
Declarations - Councillors
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Each councillor made
an oral declaration and signed a written declaration, which was attested by
His Worship the Mayor.
The signed
declarations have been attached to the official minutes and are available on
the Auckland Council website as a minutes attachment.
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Attachments
a 1 November 2016 - Governing Body - Councillors' signed
declarations
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The meeting was
adjourned at 7.36pm.
Minutes of a meeting of the Governing Body reconvened in the
Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on
Wednesday, 2 November 2016 at 9.34am.
present
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Mayor
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Hon Phil Goff,
JP
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Deputy
Mayor
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Bill Cashmore
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Councillors
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Dr Cathy Casey
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Ross Clow
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Fa’anana
Efeso Collins
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Linda Cooper,
JP
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Chris Darby
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Alf Filipaina
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Richard Hills
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Penny Hulse
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Denise Lee
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Mike Lee
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Daniel Newman,
JP
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Dick Quax
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Greg Sayers
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Desley
Simpson, JP
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Sharon
Stewart, QSM
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Sir John
Walker, KNZM, CBE
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Wayne Walker
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John Watson
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ABSENT
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Hon Christine
Fletcher, QSO
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
3 Declaration
of Interest
There were no declarations of interest.
4 Confirmation
of Minutes
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There was no confirmation of minutes.
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5 Acknowledgements and Achievements
Acknowledgements and Achievements will be dealt with at the 10
November 2016 Governing Body meeting.
6 Petitions
There were no petitions.
7 Public Input
There was no public input.
8 Local Board Input
There was no local board input.
9 Extraordinary Business
There was no extraordinary business.
10 Notices of Motion
There were no notices of motion.
Note: Item 11 - Statutory
Declaration – His Worship the Mayor, Phil Goff and Item 12 –
Statutory Declarations – Councillors were part of the ceremonial section
of the meeting held on Tuesday 1 November 2016 in the Great Hall, Auckland Town
Hall.
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13
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Maiden Speeches
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New councillors were given the opportunity to address the meeting.
The order of
speaking was as follows:
Councillor Fa’anana Efeso Collins
Councillor Richard Hills
Councillor Daniel Newman
Councillor Greg Sayers
Councillor Desley Simpson.
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Attachments
a 1 November 2016 - Governing Body - Councillor Fa'anana Efeso
Collins - maiden speech
b 1 November 2016 - Governing Body - Councillor Richard Hills
- maiden speech
c 1 November 2016 - Governing Body - Councillor Daniel Newman -
maiden speech
d 1 November 2016 - Governing Body - Councillor Greg Sayers - maiden
speech
e 1 November 2016 - Governing Body - Councillor Desley Simpson -
maiden speech
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16
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Terms of Reference for committees
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Note: additional clauses a), b) and c) were added to
the original recommendations in the agenda report to provide for further
member appointments.
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Resolution number GB/2016/233
MOVED
by Mayor P Goff, seconded by Cr C Casey:
That the Governing
Body:
a)
appoint Cr M Lee, Cr D Simpson Cr L Cooper to the Auckland Domain
Committee and appoint Cr M Lee as chairperson.
CARRIED
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Resolution number GB/2016/234
MOVED by Mayor P Goff, seconded by Cr W
Walker:
That the Governing Body:
b) appoint
Cr C Darby, Cr R Hills, Cr M Lee, Cr W Walker and Cr J Watson and Cr D
Simpson as an alternate, to the Hauraki Gulf Forum and confirm the previous
delegation to the Great Barrier Local Board and Waiheke Island Local Board to
appoint one member each.
CARRIED
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Resolution number GB/2016/235
MOVED by Mayor P Goff, seconded by Cr E
Collins:
That the Governing Body:
c) appoint
Cr D Lee, Cr J Watson, Cr L Cooper and Cr D Newman to the Te Tiriti o
Waitangi / Treaty of Waitangi Settlement Working Party.
CARRIED
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Resolution number GB/2016/236
MOVED by Mayor P Goff, seconded by Cr P Hulse:
That the Governing Body:
d) appoint
Cr C Darby as alternate to the Auckland City Centre Advisory Board.
CARRIED
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Resolution number GB/2016/237
MOVED by Mayor P Goff, seconded by Deputy
Mayor B Cashmore:
That the Governing Body:
e) adopt
the Terms of Reference for the committees in Attachment A to the agenda
report, as amended to include the additional appointments above, and delegate
to those committees the responsibilities, duties and powers set out in the
Terms of Reference.
f) authorise
the General Manager Democracy Services to amend the Terms of Reference by
reflecting additional decisions of His Worship the Mayor and the Governing
Body that relate to the Terms of Reference (such as membership of committees
and advisory panels) and to make any other amendments of a minor
nature.
CARRIED
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17
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Appointments to Local Government New Zealand (LGNZ)
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Resolution number GB/2016/238
MOVED
by Mayor P Goff, seconded by Cr C Casey:
That the Governing
Body:
a) appoint
Cr P Hulse and Cr W Walker to represent the Auckland Council at Local
Government New Zealand Zone 1 meetings and invite local boards to
appoint eight members to represent the Auckland Council at Local Government
New Zealand Zone 1 meetings.
b) appoint
His Worship the Mayor to represent the Auckland Council at meetings of the Local
Government New Zealand Metro Sector.
c) appoint
Deputy Mayor B Cashmore to represent Auckland Council at meetings of the Local
Government New Zealand Regional Sector Group.
d) confirm
the delegation to His Worship the Mayor to make, or second, nominations and
to make any other decisions on behalf of the Auckland Council in relation to
the election of chairs to Zones and Sector Groups and appointments to the Local
Government New Zealand National Council.
e) appoint
Cr A Filipaina to represent the Auckland Council at the meetings of the Te
Maruata Local Government New Zealand National Council sub-committee.
CARRIED
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18
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Appointments to other entities - general
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Note: clause
d) of the original recommendation in the agenda report was dealt with under
Item 16 – Terms of Reference for committees.
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Resolution number GB/2016/239
MOVED
by Mayor P Goff, seconded by Cr J Watson:
That the Governing Body:
a) appoint
Cr A Filipaina, with Cr D Lee as alternate, to the Aircraft Noise Community
Consultative Group for a term of three years and delegate to His Worship the
Mayor the responsibility to agree with Auckland International Airport Limited
(AIAL) the chairperson of the Group.
b) appoint
Cr D Simpson to the Auckland Town Hall Organ Trust for a further three years.
c) nominate
Cr D Newman for appointment to the Trust Board of the Friends of the Auckland
Botanic Gardens Inc. and confirm the delegation to the Manurewa Local Board
to make one appointment.
d) appoint
Cr G Sayers to the Kaipara Harbour Joint Political Committee.
e) appoint
Cr L Cooper and Cr G Sayers to the to the Kaipara Moana Working Party and delegate
authority to the Rodney Local Board to make one appointment.
f) nominate
Cr D Lee for the Mutukaroa (Hamlins Hill) Management Trust and note the
delegation to the Maungakiekie-Tāmaki Local Board to make the other nomination.
g) appoint
Cr L Cooper and Cr D Simpson to the Ngāti Whātua Ōrākei Reserves Board for a term of three years and appoint Cr D Simpson
as deputy chairperson.
h) confirm
delegations to local boards as attached in Attachment A to the agenda report.
CARRIED
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20
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Proposed Auckland Unitary Plan Appeals - Delegations for Urgent
Decisions
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Cr M Lee
declared an interest in matters relating to Waiheke Island and noted that he
would not be participating in any decisions on those matters.
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Resolution number GB/2016/243
MOVED
by Mayor P Goff, seconded by Cr E Collins:
That the
Governing Body:
a) delegate
to Cr C Darby, Cr A Filipaina, Cr P Hulse, Cr D Lee and Cr M Lee and a
member of the Independent Māori Statutory Board, for the period between
1 November and the first meeting of the Planning Committee, the authority to
make urgent decisions in respect of any appeal or judicial review proceedings
relating to the Proposed Auckland Unitary Plan and set a quorum of four
members required to make decisions.
CARRIED
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Resolution number GB/2016/244
MOVED by Mayor P Goff, seconded by Cr E
Collins:
That the Governing Body:
b)
confirm that at least four individuals
delegated to make the urgent decisions referred to above are required to be
in agreement before a decision can be made.
CARRIED
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21
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Governing Body Meeting Schedule for November 2016 to Election 2019
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Resolution number GB/2016/245
MOVED by Mayor P Goff, seconded by Cr S Stewart:
That the Governing Body:
a) hold
an extraordinary meeting on 10 November 2016 commencing at 9.30am in the
Reception Lounge, Auckland Town Hall.
b) adopt
the meeting schedule for November 2016 through to the local body election in
October 2019, as contained in Attachment A of the agenda report.
c) authorise
the General Manager Democracy Services to amend the schedule if required, in
consultation with the chair of the relevant committee, and subject to the
Mayor or Deputy Mayor’s approval if a formal meeting has to be held on
a Monday or Friday.
d) note
that the meeting schedule could be amended if the Governing Body agrees to
committee scheduling changes between November 2016 and the 2019 local body
election in October 2019.
CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
11.54 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
