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Hibiscus and
Bays Local Board
16 November
2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
Secretarial Note: Items 8 and 9 were considered
after item 22
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Grant of new community lease to Stoney Homestead Trust at 12
Galbraith Greens, Millwater
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Resolution number HB/2016/186
MOVED
by Chairperson J Parfitt, seconded by Member C Bettany:
That the Hibiscus
and Bays Local Board:
a) grant
a new community lease to Stoney Homestead Trust at 12 Galbraith Greens,
Millwater, legally described as Lot 2 DP 438874 (Attachment A) subject to the
following terms and conditions:
i) commencing
on date of execution of lease for one term of ten years
and one right of renewal for ten years;
ii) rent
$1.00 plus GST per annum if requested
iii) maintenance
fee $500.00 per annum
iv) the
deed of lease will contain a separate maintenance schedule pertaining to the
Trust-owned shed on the site
v) the
approved Stoney Homestead Trust Community Outcomes Plan be attached to the
lease document
vi) all
other terms and conditions in accordance with Auckland Council Community
Occupancy Guidelines 2012.
b) approve
the Stoney Homestead Trust Community Outcomes Plan as attached to the agenda
report (Attachment B).
c) grant
landowner approval to Stoney Homestead Trust at 12 Galbraith Greens,
Millwater, legally described as Lot 2 DP 438874 (Attachment A) for the siting
of its tin storage shed.
CARRIED
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13
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Hibiscus and Bays Local Board Promotional Video Launch and
Distribution Strategy
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Michael
Goudie, Senior Advisor External Relations, Auckland Tourism Event and
Economic Development was in attendance to speak to this item.
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Resolution number HB/2016/187
MOVED
by Member G Holmes, seconded by Chairperson J Parfitt:
That the Hibiscus
and Bays Local Board:
a) approve
a launch event on 30 November 2016 organised by Auckland Tourism, Events and
Economic Development at no further cost to the
local board
b) agree
that the video will be open sourced for any interested party to share for the
purpose of promoting the area.
c) delegate to the chairperson and local board member Caitlin Watson
to confirm the final wording at the end of the video and associated facebook
posts before the launch on 30 November 2016.
CARRIED
Pursuant to
Standing Order 3.15.5 Member Cooper requested his dissenting vote be recorded
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Secretarial note: Item 14 was
considered after item 15
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14
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Hibiscus and Bays Volunteer Work Programme 2016/2017
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Resolution number HB/2016/189
MOVED
by Chairperson J Parfitt, seconded by Member D Cooper:
That the Hibiscus
and Bays Local Board:
a) approves the proposed 2016/2017, Hibiscus and Bays Local Parks
Volunteer Programme and indicative spend as detailed in Attachment A
b) note
that if any allocated funding is unspent it is to be reallocated within the
Volunteer Work Programme.
CARRIED
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Secretarial note: Item 17 was
considered before item 16
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17
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Transfer
of delegations from 2013-2016 and new delegations to minimise delays
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Michelle
Sanderson, Senior Local Board Advisor, spoke to this item.
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Resolution number HB/2016/190
MOVED
by Chairperson J Parfitt, seconded by Member V Watson:
That the Hibiscus and Bays
Local Board:
a) delegate
to the chairperson and deputy chairperson authority to approve the following
matrix of previous delegations to remain in effect for the 2016-2019
triennium:
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Relating to
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Previous resolution
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Allocation of the budget for “local civic
functions” as and when necessary for the 2013-2016 electoral term.
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HB/2015/115
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Hibiscus and Bays Local Board Community Facility Fees
and Charges:
(2014) delegate authority to local board members
Parfitt and Fitzgerald to make decisions on the waiver or adjustment of
fees charged to groups using the Orewa Community Hall.
(2015)
a) note that any discounts, waivers or adjustments of
fees decided by delegated authority will in future be recorded in a
quarterly report to the Hibiscus and Bays Local Board
c) note that approval under delegated authority has
been given for a fee of $297.44 per month for the Hibiscus Coast Senior
Citizens Association, for its regular use of the community centre
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HB/2014/178
HB/2015/138
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Western Reserve Artistic
Enhancement of New Toilet and Revised Landscape Plan
h) Delegate to the
Chairperson of the local board and Chairperson of the Facilities and
Reserves Committee authority to approve any minor changes or decisions
including details of planting plans in relation to the Western Reserve
revised landscape plan and art work for the Western Reserve toilet and
provide updates to the local board of any revisions.
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HB/2015/194
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Allocation of Unspent Locally Driven Initiatives for
Hibiscus and Bays Local Board
c) delegate to the Local Board Chairperson and
Facilities and Reserves Committee chairperson authority to make any further
decisions in relation to:
i) Browns Bay
Skatepark concept design
ii) Signage assessment
iii) Landscape plan for 36
Hibiscus Coast Highway
iv) installation of bollards
at Gulf Harbour
providing that these items have been work shopped
with the local board or the Facilities and Reserves Committee prior to any
decision.
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HB/2016/91
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Arts, Community and Events Work Programme 2016/2017
d) delegate to the local board chairperson and
Facilities and Reserves chairperson authority to approve the allocation of
the remaining $95,000 (ID2437) for community capacity building and
placemaking initiatives providing the matter has been workshopped by the
full local board or Facilities and Reserves committee as appropriate prior
to any decision being made.
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HB/2016/110
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Parks, sport and recreation draft annual work
programme financial year 2016-2017
b) delegate approval for any changes to the Parks,
Sport and Recreation annual work programme 2016/2017 to the local board
chairperson and the Facilities and Reserves Committee chairperson providing
the matter has been workshopped prior to any decision.
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HB/2016/111
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2016/2017 local environmental work programme
b) delegate to the local board chairperson and
Facilities and Reserves chairperson authority to approve any changes to the
work programme providing the matter has been workshopped by the full local
board or Facilities and Reserves committee as appropriate prior to any
decision being made.
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HB/2016/128
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2016/2017 Local Economic Development Work Programme
b) delegate to the local board chairperson and
the Economic Development Portfolio holder authority to approve any changes
to the work programme providing the matter has been workshopped by the full
local board prior to any decision being made.
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HB/2016/130
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Community Facilities Renewals Work Programme
2016/2017
b) delegate to the local board
chairperson and the Facilities and Reserves Committee chairperson,
authority to approve any changes to the work programme providing the matter
has been work shopped with the full local board or the Facilities and
Reserves Committee as appropriate and prior to any decision being made
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HB/2016/166
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Browns Bay Centre Plan 2016
e) delegate to the local board chairperson the
authority to confirm the final changes, including minor editorial changes
to the Browns Bay Centre Plan document
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HB/2016/176
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Metro Park East Walkway
delegate to the Chairperson of the Facilities and
Reserves Committee and the Chairperson of the Local Board, authority to
approve any minor changes to the design of the Metro Park East Walkway.
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HIB/2016/8
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Waiake Toilet Renewal
b) delegate to the local board chairperson and
Facilities and Reserves Committee chairperson authority to approve the
external façade of the Waiake Beach toilet facility, including the
positioning of the outdoor showers and existing stainless steel art panels
providing these items have been workshopped with the local board or the
Facilities and Reserves Committee prior to any decision.
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HIB/2016/14
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Delegations to Hibiscus and Bays Facilities and Reserves
Committee during the 2013-2016 electoral term
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Terms of Reference:
Facilities and Reserves Committee
HB/2013/238 (Attachment 1)
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b) delegate
to local board members Gary Holmes and Janet Fitzgerald authority to provide
local board feedback on resource consent applications in the local board area
c) delegate
to local board members David Cooper, Janet Fitzgerald and Julia Parfitt authority to provide feedback to Auckland
Transport on local proposals in the local board area and meet on a regular basis
with Auckland Transport to progress these matters
d) delegate
to the chairperson and deputy chairperson all minor landowner approvals and
landlord approvals providing that any requests that the chairperson and
deputy chairperson consider are more than minor are referred back to the full
local board for approval
e) note the terms ‘minor
landowner approvals’ and ‘landlord approvals’ includes
events or works required on local parks or
facilities and for minor alterations to leased facilities.
CARRIED
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Councillor John Watson present at 5.15pm
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16
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Capital Funding for Torbay Sailing Club Re-development Project
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Lesley
Jenkins, Relationship Manager, spoke to the item.
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Resolution number HB/2016/191
MOVED
by Member D Cooper, seconded by Member C Bettany:
That the Hibiscus
and Bays Local Board:
a) approve
a capital grant of $50,000 from the Local Board Discretionary Initiative
Capital Budget to the Torbay Sailing Club towards completion of the building
re-development on the Aicken Reserve, Beach Road, Torbay.
CARRIED
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18
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Appointment of local board members to external organisations
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Resolution number HB/2016/192
MOVED
by Chairperson J Parfitt, seconded by Member D Cooper:
That the Hibiscus and Bays
Local Board:
a) appoints
the following local board members to the external community groups and
organisations listed below:
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External organisation
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Lead
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Alternate
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Vaughan Homestead (Torbay Historical Society)
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Julia Parfitt
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Chris Bettany
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Victor Eaves Reserve Management Trust
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Mike Williamson
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Destination Orewa Beach BID
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Vicki Watson
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David Cooper
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Torbay BID
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Chris Bettany
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Julia Parfitt
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Browns Bay BID
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Gary Holmes
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Chris Bettany
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Mairangi Bay BID
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David Cooper
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Julia Parfitt
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CARRIED
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19
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Hibiscus and Bays Local Board Meeting Schedule for the remainder
of 2016 and 2017
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Resolution number HB/2016/193
MOVED
by Chairperson J Parfitt, seconded by Member M Williamson:
That the Hibiscus
and Bays Local Board:
a) adopt
the meeting schedule for the remainder of 2016 and for 2017 as listed below:
2016
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DATE
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TIME
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VENUE
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Business Meeting
Wednesday, 16 November 2016
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4.30pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Business Meeting
Wednesday, 14 December 2016
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4.30pm
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Local Board Office
2 Glen Road
Browns Bay
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2017
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DATE
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TIME
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VENUE
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Business Meeting
Wednesday, 15 February 2017
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4.30pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Business Meeting
Wednesday, 15 March 2017
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4.30pm
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Local Board Office
2 Glen Road
Browns
Bay
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Business Meeting
Wednesday, 19 April 2017
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4.30pm
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Council Chamber
Orewa Service Centre
50
Centreway Road, Orewa
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Business Meeting
Wednesday, 17 May 2017
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4.30pm
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Local Board Office
2 Glen Road
Browns
Bay
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Business Meeting
Wednesday, 21 June 2017
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4.30pm
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Council Chamber
Orewa Service Centre
50
Centreway Road, Orewa
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Business Meeting
Wednesday, 19 July 2017
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4.30pm
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Local Board Office
2 Glen Road
Browns
Bay
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Business Meeting
Wednesday, 16 August 2017
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4.30pm
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Council Chamber
Orewa Service Centre
50
Centreway Road, Orewa
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Business Meeting
Wednesday, 20 September 2017
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4.30pm
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Local Board Office
2 Glen Road
Browns
Bay
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Business Meeting
Wednesday, 18 October 2017
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4.30pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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Business Meeting
Wednesday, 15 November 2017
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4.30pm
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Local Board Office
2 Glen Road
Browns Bay
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Business Meeting
Wednesday, 13 December 2017
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4.30pm
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Council Chamber
Orewa Service Centre
50 Centreway Road, Orewa
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b) Notes
that the dates and times for meetings, public engagement and any hearings and
deliberations for local board plans and local board agreements are yet to be
finalised and as such the meeting schedule may require alteration in the
future.
CARRIED
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20
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Urgent Decision: Additional funding for Local Board Transport
Capital Fund Project 091: Mairangi Bay Art Walk
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Resolution number HB/2016/194
MOVED by Chairperson J Parfitt,
seconded by Member D Cooper:
That the Hibiscus and Bays Local
Board:
a) note the urgent decision to approve the
allocation of a further $15,207.95 of its
Local Board Transport Capital Fund to Project 091, Mairangi Bay Art Walk, to
repeat the coloration of the existing asphalt surface on the slip lane servicing
the properties 2 – 16 Hastings Road, Mairangi Bay, and the concrete
footpath that extends from 16 Hastings Road, Mairangi Bay, into the car park
area of Mairangi Bay Arts Centre at 63 Maxwelton Drive, Mairangi Bay was made
under delegation on 28 September 2016.
CARRIED
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21
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Urgent decision-making process for the 2016-2019 Triennium
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Resolution
number HB/2016/195
MOVED by Member D Cooper, seconded by Member V
Watson:
That the
Hibiscus and Bays Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical, such as the Christmas/New Year period or the end of the
triennium, to call the full local board together and meet the requirement of
a quorum
b) delegate
authority to the chairperson and deputy chairperson, or any person acting in
these roles, to make urgent decisions on behalf of the local board for the
2016 to 2019 triennium
c) agree
that the relationship manager, chairperson and deputy chairperson (or any person/s
acting in these roles) will authorise the urgent decision-making process by
signing off the authorisation memo
d) note
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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8 Deputations
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8.2
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Hibiscus
and Bays Local Board Restoration Volunteer Group
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Sally Cargill,
convenor of the Hibiscus and Bays Restoration Network was in attendance to
speak to this item. Ms Cargill tabled a report giving an update
on the work carried out by the network.
A copy of the
tabled document has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number HB/2016/197
MOVED
by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus
and Bays Local Board:
a) thank
Ms Cargill for her presentation.
CARRIED
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Attachments
a Tabled
report
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Dinner adjournment 6.05pm – 6.30pm
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8.3
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Deep Creek
Restoration Plan
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Kevin Lowe,
Brian Mooney and Dr Gray were in attendance and gave a powerpoint
presentation.
A copy of the
powerpoint presentation has been placed on the file copy of the minutes and
can be viewed on the Auckland Council website.
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Resolution number HB/2016/199
MOVED
by Chairperson J Parfitt, seconded by Member C Bettany:
That the Hibiscus
and Bays Local Board:
a) thank
Mr Lowe for his presentation.
CARRIED
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Attachments
a Copy
powerpoint presentation
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9 Public Forum
There was no public forum.
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23
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Local Board Members Reports
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There were no local board members reports.
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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25 Procedural
motion to exclude the public
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Resolution
number HB/2016/201
MOVED by Chairperson J Parfitt, seconded by
Member G Holmes:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Paul Clark, Principal Policy Analyst, be permitted to remain for
Confidential Item C1 Acquisition of Land for Open Space – Millwater,
Orewa South after the public has been excluded, because of their knowledge of
the matter being discussed, which will help the Hibiscus and Bays Local Board
in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
Of Land for Open Space - Millwater, Orewa South
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains information about land that council may acquire for open
space purposes.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information about land that council may acquire for open
space purposes.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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7.18pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.25pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition Of Land for Open Space - Millwater, Orewa South
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That there be no restatement of this confidential report,
attachments or resolutions for the acquisition of land for public open space
in Orewa until the purchase is settled, and only then is the resolution to be
restated.
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7.25 pm The
Chairperson thanked Members for their attendance and attention to business and declared
the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
