Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

23 November 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum - Use of Chemicals on the roads and parks 5

9.2 Public Forum - Mangere Bridge - development/upgrade of a local playground 6

9.3 Public Forum - Alcohol licensing, off-licence signage and LOTTO signage. 6

9.4 Public Forum - Bridge Park Tennis Club in Mangere Bridge 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Replacement of Sugar Sweetened Beverages. 11

14 Auckland Council’s Quarterly Performance Report: Māngere-Ōtāhuhu Local Board, Quarter One, 1 July – 30 September 2016 15

15 Swimming Pool Fencing Exemption Applications 67

16 Māngere-Ōtāhuhu Local Board urgent decision-making process for the 2016-2019 triennium 71

17 Māngere-Ōtāhuhu Local Board Meeting Schedule for the 2016-2019 Triennium 75

18 Urgent Decision relating to Objection to Renewal of Off-Licence Thirsty Liquor Wickman Way (1-18 Wickman Way, Mangere East) 79

19 For Information: Reports referred to the Māngere-Ōtāhuhu Local Board 87

20 Governance Forward Work Calendar 99

21 Mangere-Otahuhu Local Board Workshop Notes 105

22 Chairpersons Announcements 115

23 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 September 2016 and the extraordinary minutes of its meeting, held on Wednesday, 26 October 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Use of Chemicals on the roads and parks

Purpose

1. Georgina Blackmore would like to present to the local board on the use of chemicals on roads and parks.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Georgina Blackmore for her attendance and presentation.

9.2 Public Forum - Mangere Bridge - development/upgrade of a local playground

Purpose

1. Tina Schoone would like to discuss with the board the development/upgrade of a local playground at Māngere Bridge.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Tina Schoone for her attendance and presentation.

9.3 Public Forum - Alcohol licensing, off-licence signage and LOTTO signage.

Purpose

1. Emily Worman would like to speak to the board on alcohol licensing, off-licence signage and LOTTO signage.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Emily Worman for her attendance and presentation.

9.4 Public Forum - Bridge Park Tennis Club in Mangere Bridge

Purpose

1. Anna Jacob would like to speak to the board regarding the Bridge Park Tennis Club’s plans to build a new clubhouse in Mangere Bridge.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Anna Jacob for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

23 November 2016

Replacement of Sugar Sweetened Beverages.

File No.: CP2016/22581

Purpose

1. The purpose of this report is to seek Māngere-Ōtāhuhu Local Board’s support, in principle, to replace the sale and supply of Sugar Sweetened Beverages (SSB’s) with healthier alternatives, within all council community and social facilities (such as leisure centres, libraries and community houses/halls/centres) and at council run events in the Māngere-Ōtāhuhu Local Board area by December 2018.

Executive summary

2. Auckland Council, through Community and Social Innovation, The Southern Initiative Team, have partnered with Alliance Community Initiatives Trust and Nga Mana Whenua o Tamaki Makaurau to deliver Healthy Families NZ in Manukau (comprising Mangere-Otahuhu and Otara-Papatoetoe local board areas) and Manurewa-Papakura wards until 2018.

3. Healthy Families NZ is the Government’s major investment into reducing preventable chronic disease in New Zealand. It is based around a systems approach to health that addresses the environmental influences of health where people live, learn, work and play.

4. Healthy Families has 4 focus areas: Improving physical activity, drinking alcohol in moderation, living smokefree and healthy eating.

5. SSB’s are one of two leading contributors to sugar intake in NZ as evidenced by findings from both the 2002 National Children’s Nutrition Survey and 2008/09 New Zealand Adult Nutrition Survey.

6. Replacing SSB’s with healthier alternatives in all council community and social facilities and at council run events in Māngere-Ōtāhuhu is an important and immediate action that the Māngere-Ōtāhuhu Local Board can make as a commitment to improving health outcomes for residents.

7. This is an opportunity for the four southern local boards that make-up The Southern Initiative (TSI) area to show collective support for Healthy Families Manukau, Manurewa-Papakura in a bid to reduce the impact of the obesity epidemic in South Auckland communities.

8. Māngere-Ōtāhuhu Local Board will be one of the first boards to give serious consideration to showing leadership in replacing the sale and supply of SSB’s with healthier alternatives in Auckland.

9. Auckland Council is the primary contract holder on behalf of the Tamaki Healthy Families Alliance for Healthy Families Manukau, Manurewa Papakura.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) support in principle the replacement of the sale and supply of Sugar Sweetened Beverages with healthier alternatives in all council community and social facilities (such as leisure centres, libraries and community houses/halls/centres).

b) agree in principle to replace the sale and supply of Sugar Sweetened Beverages with healthier alternatives in the following events and locations in Māngere-Ōtāhuhu Local Board area by December 2018:

Event	Department Responsible
Volunteer awards 2016/17	Events
Official openings	Events
Public meetings	Events
Citizenship ceremonies	Events

Behind the counter Fridges	Number	Department Responsible
Moana Nui a Kiwa Pool & Leisure Centre	1	Leisure
Cafes	Number
Mangere Arts Centre	1	Arts

Comments

10. The Ministry of Health defines SSBs as: any beverage that contains added caloric sweetener usually sugar. The main categories of sugary drinks include soft-drinks/fizzy-drinks, sachet mixes, fruit drinks, cordials, flavoured milks, cold teas/coffees, and energy/sports drinks.

11. Social facilities includes the facilities and investments maintained by Auckland Council at a local level, such as community centres, community houses, youth centres and community halls, libraries, marae within our libraries, swimming pools and recreation facilities, public open space, galleries and museums.

12. Council run events are defined as any events delivered on behalf of the Māngere-Ōtāhuhu Local Board such as public meetings, official openings and volunteer awards. It does not include events supported or funded by Māngere-Ōtāhuhu Local Board.

13. Due to the existing partnership agreements with external organisations, council run events do not include regionally delivered events such as Movies and Music in the Parks.

14. It is anticipated that the learnings from the replacement of SSBs with healthier alternatives in the smaller local board events will provide the framework for the approach to be scaled to larger events over time.

15. SSB’s have a profound prevalence in Auckland, with one in five children consuming fizzy drinks more than three times a week and SSB’s making up three of the top five consumer items purchased in the food industry in NZ.

16. Māori and Pacific people have the highest rates of preventable disease, with over half of all Maori and Pacific children in the Counties Manukau District Health Board area affected by obesity. 86% of the total population in the Māngere-Ōtāhuhu Local Board area identify as Māori and/or Pacific.

17. A review of 55 studies on childhood obesity concluded that the most effective strategies include improving the supply of healthier options, environments that support healthier options and reducing the promotion of unhealthy options. These approaches are further supported by the Government’s Childhood Obesity Plan.

18. This approach supports the current changes to replace SSBs with healthier alternatives in District Health Board facilities across New Zealand.

19. There has been considerable debate about what is deemed a ‘healthier alternative.’ District Health Boards across the region combined in 2015 to create a National District Health Board Food and Beverage Network. Healthier alternatives, as defined by the National District Health Board Food and Beverage Network in May 2016 include: water, unflavoured milk, hot tea/coffee and 100% fruit juice, diluted fruit juice with no added sugar and artificially sweetened beverages or zero sugar soft drinks in smaller portion sizes.

20. The majority of vending machines across the region are located within the council’s Leisure department network.

21. The Leisure department is committed to working with the Healthy Families Manukau, Manurewa-Papakura team to improve food and beverage options offered through the Leisure network.

22. As a demonstration of this commitment, the new Request for Proposal (RFP) for tender of the regional vending machine contract in leisure centres now aligns with recently adopted National District Health Board Network Food and Beverage Guidelines.

23. Moana Nui a Kiwa Pool & Leisure Centre was the first to show leadership and remove all vending machines from the facility.

24. The revamped vending machines will sell healthier alternatives from October 2016 across all council run Leisure centres.

25. Moana Nui a Kiwa Pool & Leisure Centre will have the choice to include vending machines in their centre once the new contract is in place.

26. The Healthy Families Manukau, Manurewa-Papakura team will work with each department to improve access to existing drinkable water facilities and are currently mapping gaps in provision for the board’s consideration in the future.

27. The Healthy Families Manukau, Manurewa-Papakura team has had initial discussions with each of the departments affected by the approach. All are supportive and open to working together to meet the proposed deadlines.

28. Replacing SSB’s with healthier alternatives in vending machines has no financial implications for the Māngere-Ōtāhuhu Local Board to consider as there are none in council run social facilities in the area.

29. This recommendation does not include or affect the sale and supply of alcoholic beverages.

30. At this stage this recommendation does not include contracted Leisure sites such as Tōia.

Consideration

Local board views and implications

31. The four local boards that make-up the TSI area have been approached to champion the replacement of the sale and supply of SSBs with healthier alternatives in council social facilities and council run events. This is in line with Māngere-Ōtāhuhu Local Board’s commitment to working together with other boards in the south to build strong, safe and healthy communities in the southern parts of Auckland and aligns with the board’s aspirations to create safe and healthy neighbourhoods where communities thrive and belong.

32. A similar report will be tabled at Otara-Papatoetoe Local Board in December and was considered at Papakura Local Board meeting in September.

33. Providing healthier beverage options and improving access to drinkable water adds value to the significant investment the board has already put into new sports and recreation facilities in Māngere-Ōtāhuhu by providing an environment which encourages health and wellbeing.

34. This approach aligns with a number of key outcomes in the Māngere-Ōtāhuhu Local Board Plan. Replacing SSBs with healthier alternatives and improving access to drinkable water in the spaces and places that people use and enjoy will directly contribute to the healthy choices in the places where people gather, play and meet.

35. This action will support local schools, ECE’s and Sports Clubs in their efforts to provide a health promoting environment for their children, families and community.

Māori impact statement

36. Māori are adversely affected by preventable disease in the Counties Manukau District. Replacing the sale and supply of SSB’s with healthier alternatives provides the board with a tangible way to support efforts to reduce the impact of obesity in local Māori population.

Implementation

37. The Healthy Families Manukau, Manurewa-Papakura team will support the implementation of the replacement of SSB’s with healthier alternatives in council social facilities in Māngere-Ōtāhuhu over a two year period (2016-2018).

38. Implementation will be phased and actions will include:

Table One.

Timeframe	Action
Immediately	Publicly support the replacement of the sale and supply of SSBs with healthier alternatives across all council social facilities and local board run events in the Māngere-Ōtāhuhu Local Board area by December 2018.
Immediately	Start improving access to free drinkable water in all council social facilities
October 2017	The sale and supply of SSBs is replaced with healthier alternatives in all council run events in the Māngere-Ōtāhuhu Local Board area.
July 2018	The sale and supply of SSBs is replaced with healthier alternatives in all cafes in council social facilities in the Māngere-Ōtāhuhu Local Board area

39. The board will receive written updates every quarter or at the request of board members.

40. This will be supplemented by written communications to board members at the completion of each action outlined in table 1.

41. The departments affected are supportive of the change and are working towards replacing SSBs with healthier alternatives within the agreed timeframes. There are no anticipated barriers to implementation at this stage.

42. The Healthy Families Manukau, Manurewa-Papakura team are currently developing a framework to monitor and evaluate the implementation of the approach. This will include building a case study for change based on the leisure and community places team’s experience of replacing SSBs with healthier alternatives. The draft framework will be presented to the board before finalisation.

Attachments

There are no attachments for this report.

Signatories

Authors

Anna Jacob - Healthy Families Manager

Authorisers

Gael Surgenor - GM - Southern Initiative

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

23 November 2016

Auckland Council’s Quarterly Performance Report: Māngere-Ōtāhuhu Local Board, Quarter One, 1 July – 30 September 2016

File No.: CP2016/22666

Purpose

1. To inform the Māngere-Ōtāhuhu Local Board members with an integrated update through the quarterly performance report for first quarter (Q1) of the financial year 2016/17. The information provided is against the Local Board Agreement work programme.

Executive summary

2. This report is the first in a new format, to provide an integrated view of performance for the Māngere-Ōtāhuhu Local Board, including financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Māngere-Ōtāhuhu 2016/17 Work Programme.

3. Of significance this quarter is:

- progress with planning for the Otāhuhu Town Centre upgrade of Avenue Road which will proceed with construction

- approval of the Community Arts broker work programme 2016/2017 on 17 August 2016 and start of delivery and a good level of participation by a diversity of people (age, faith and ethnicity)

4. The Māngere-Ōtāhuhu Local Board has an approved 2016/17 work programme for the following operating departments:

· Arts, Community and Events, approved on 20 July 2016

· Parks, Sport and Recreation, approved on 15 July 2016

· Libraries and Information, approved 15 July 2016

· Community Leases, approved on 15 June 2016

· Local Economic Development, approved on 20 July 2016

· Community Facilities: Renewals, approved on 20 July 2016

· Infrastructure and Environmental Services and Development Programme Office, approved on 20 July 2016

5. All operating departments with agreed work programmes, have provided a quarterly update (see appendix A) against their work programme delivery using a ‘traffic light’ system showing the status as red/amber/green:

· red – significantly behind budget/time or achievement of outcomes

· amber – moderate issues requiring corrective action to achieve benefits

· green– on track

6. In the first quarter the status for nearly all activities is reported as green (on track) except for three that show amber, noted below:

· Arts, Culture and Events

- development of an accessibility plan (Item 3608)

- community safety and MoUs for supporting Business Improvements Districts (Item 2341).

· Community Facility (renewals) – Peninsula Point Reserve Bridge and footpath (Item 3248).

7. Overall, the financial performance of the board against Quarter One FY16/17 is on track. The Financial Quarterly Performance Report is attached as appendix C.

8. The Key Performance Indicators (KPI) for the Māngere-Ōtāhuhu Local Board show a trend of delivery as 45 per cent of targets achieved or substantially achieved. The year-end outlook is below target for three out of four measures for local parks, sport and recreation; local community services - perception of town centre safety (day and night).These are explained further in detail in the KPI report (See appendix D).

9. The overall dashboard for the board indicates performance in the Māngere-Ōtāhuhu Local Board area is tracking positively (see appendix B).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the performance report for the financial quarter ending 30 September 2016.

Comments

Key Achievements for Quarter One

10. All work programmes for operating departments were approved by the board on time at the start of the financial year. A number of key achievements as identified by the operational departments for the Quarter One period, include:

· Completion and approval of the arts brokers’ work programme (Item 2552). Examples from implementation in the first quarter are 'Anonymouz's Community EP' with more than 100 participants; the release of three emerging musician singles online through mentorship project by BLK Entertainment; the Māngere East Community Centre’s success gaining extra funding ($20,000) to engage an events facilitator; and the Māngere Bridge Bike Trail tickets being fully pre-sold.

· Graffiti vandalism prevention (Item 2325), a regional programme. In Māngere-Ōtāhuhu area there were 452 incidents and a 61% decrease for the same period last year.

· Moana-Nui-ā-Kiwa Pool and Leisure Centre (Item 2750) saw an increase of 25% in visitor numbers in July-Aug compared to the previous year; the centre was part of the Te-Ara-Mua Future Streets community event to encourage use of the new walking and cycleway circuit.

· Programme events in local parks (Item 533). There was good attendance from the general public and students in the ranger walk in Ōtuataua Stonefields, adopt a park scheme was taken up by two schools and more than 100 students attended a park fun day in David Lange Park.

· Community facility renewals have 39 activity lines and all bar one (Peninsula Park, Item 3248) are on track.

Key Project updates from the 2016/17 Work Programme

11. All operating departments with an approved 2016/17 Work Programme have provided performance report updates for quarter one (See appendix A). The following are progress updates against key projects identified in the Local Board Plan:

ACE: Update on items that were subject to further decisions by the board:

· Arts Broker Project and Art in Public Places (Item 2552 and 2594). A report for the last year and draft work programme for the current year was presented and approved by the board. The board approved the idea of an interactive ‘art in public place’ and a pop-up art activity in Mangere Town Centre was confirmed for April 2017.

· Citizen Advisory Services (Mangere CAB) at Toiā (Item 3438). Agreement with the Mangere CAB established for 2016/2017. The report for the last financial year 2015/2016 is expected in the second quarter.

· Support to Business Improvement Districts (BIDs) (Item 2341) for delivery of community safety and economic development; and projects for working with disengaged youth. Status is noted as amber.

- Contracts established for closed circuit television (CCTV) monitoring with two BIDs – Mangere Town Centre and Mangere East Village.

- A funding agreement with a provider, to deliver programmes for disengaged youth, will be established in the second quarter.

· Social enterprise and economic development (Item 2343):

- Work is progressing with one group - The Cook Island Development Agency NZ (CIDANZ)

- Liaison through The Southern Initiative (TSI) and Panuku Development Auckland to secure containers at the Viaduct from November 2016 to sell Pacific arts from CIDANZ; formation of Mangere-Otahuhu Social Enterprise Collective

- Promotion of markets through liaison with Auckland Tourism Events and Economic Development (ATEED).

Further details on project activities, outputs and milestones are to be presented for approval by the board, in the second quarter.

· Teaching Gardens (Item 2340):
- In the first quarter dialogue with two organisations, Miliumai Trust to develop garden site on Miami Park and CIDANZ to recruit families to implement backyard gardens has taken place. Future programme details to be presented to board.

Parks, Sports and Recreation

· Local parks: five work items (Items 3383 to 3387) are funded through growth funding and these are all on track, as either approved or in progress.

Community facility – renewals

· Seaside carpark and furniture (Item 3250): scoping in progress, to be followed by assessment against masterplan. The update notes an issue that car park renewal does not align with park master plan.

Update on items subject to further decisions by the board:

· Centre Park renewals for path rubbish bins and seat (Item 3231). The current status is that design is being finalised and the next step is putting out tenders for physical works.

· Mangere Town Centre rubbish bin renewals (Item 3242). There is no budget allocation in 2016/17 for this item. The work is being scoped for this proposed item and expected to start in 2018/19.

· Mangere Community House – refurbishment/ extension (Item 250). Architectural services are to be engaged to produce design and obtain consent with the aim of physical works in future years.

· A change is noted for what was previously item 247. The details are now outlined in items 3615, 3616 and 3617 in the work programme to show the projects occurring at three different community facilities. These are Māngere East People's Centre, Māngere Town Centre offices and Ōtāhuhu old library.

Local parks

· Volunteers in parks (Item 533). 38 volunteer hours by employees of Yellow Pages carried out clean-ups in Black Bridge Reserve and Kiwi Reserve foreshore.

Programme for the year is to be presented to the board in the next quarter.

· Green assets (Item 527). Programme to be developed in the second quarter with preliminary site preparation work expected to start in February or March 2017.

Sport and recreation

· Facilities partnership fund (Item 526). Potential projects are being reviewed and will be presented to the board.

Local Economic Development (managed by ATEED)

· Local business networking (Item 2126). Otahuhu Business Association’s proposal to host business breakfast supported and scheduled (17 November 2017)

· Leveraging opportunities for local business at the time of World Masters Games (Item 2720) - proposals sought from BIDs

Risks identified in the 2016/17 Work Programme

12. There were no significant risks identified by operating departments where the progress and performance indicator has been set to ‘red’. There were a few activities that are set to amber, indicating moderate issues that are being managed and monitored.

a) Arts, Culture and Events (ACE)

· Empowered communities unit

i) Development of an accessibility plan (Item 3608). The work is carried over from the last financial year. A funding agreement with Be Accessible Institute is to be finalised in the second quarter with support of a specialist advisor from the practice hub.

ii) Business Improvement Districts, economic development, safety (Item 2341). This line includes contracts for CCTV monitoring and projects for working with disengaged youth. Contracts are in place for two BIDs and further progress expected in second quarter.

b) Community Facility (Renewals)

Peninsula Point Reserve Bridge and footpath (Item 3248). Detailed design is in progress, however funding is yet to be allocated for project implementation and construction.

Financial Performance

13. Revenue is slightly below budget as revenue from Mangere Art Centre has yet to be receipted while operating expenditure is higher due to early payment of term grants.

14. Capital project delivery is focused on Town Centre Revitalisation. A request for proposal for design services has been issued. There is still some Locally Driven Initiatives (LDI) Capex funding to be allocated by the local board and these projects will need to be factored into the work programmes going forward.

Key Performance Indicators

15. Performance measure targets were set by considering service expectations as well as previous performance results. As new performance measures were introduced in the Long-term Plan 2015-2025, some of the measures had no previous performance results. This made it challenging to set some of the targets. Officers will continue to refine future performance targets in the next long-term plan (for 2018-2028).

16. The six performance measures in this report that have Q1 results are based on the actual results for July and August, and an estimate of September results.

17. The year-end outlook is below target for three out of four measures for Local parks, sport and recreation. A recent change to the survey question provided a way for participants to easily identify which parks belong to their specific board area. Promoting local parks and facilities is one strategy being used to help increase the proportion of the population who visit local parks, and satisfaction with sports fields may be improved by work underway to enhance the quality of surfaces and playing conditions.

18. Two work items of the ACE (Empowered Communities Unit) work programme, item 2342 and 2340, are of some relevance here as the outcomes intended are to increase community connection and safety around local parks. These items are called Activating neighbourhood parks and Teaching Gardens. Four parks have been identified with the aim of increasing park use and reducing anti-social behaviour. There is also an aim to increase local interaction and community ownership of the open space.

19. Percentage of visitors satisfied with the library environment is unlikely to be achieved, but the outlook may improve after furniture and fittings renewals at Māngere Bridge Library.

20. Town centre safety targets are also unlikely to be achieved, but the camera system and Work and Income ambassadors may improve the perception of safety over time.

21. The year-end outlook for off-peak facility utilisation is below target, but the digital booking system, which began recording bookings in Q1, is expected to improve customer experience and utilisation.

Consideration

Local Board views and implications

22. This report informs the Māngere-Ōtāhuhu Local Board of the performance to date for the period ending 30 September, 2016.

Māori impact statement

23. Of the total population of 70,959 living in Māngere-Ōtāhuhu Local Board area, 10,335 are Maori. The local board is committed in supporting work in achieving Māori outcomes.

Implementation

24. The Senior Advisor Māngere-Ōtāhuhu Local Board will continue to facilitate performance updates to the local board. This is in conjunction with the finance department for financial analysis that informs the quarterly report.

Attachments

No.	Title	Page
a ⇩	Work Programmes 2016/2017 Q1 Report	23
b ⇩	Dash Board	47
c ⇩	Financial Performance	49
d ⇩	Key Performance Indicators Report	57

Signatories

Authors

Rina Tagore - Senior Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

23 November 2016

Swimming Pool Fencing Exemption Applications

File No.: CP2016/22428

Purpose

1. The purpose of this report is for the Māngere-Ōtāhuhu Local Board to establish an agreed approach for how swimming pool fencing exemption applications are going to be resolved upon during the 2016/2019 term.

Executive summary

2. Under section 6 of the Fencing of Swimming Pools Act 1987 (the Act), territorial authorities may grant exemptions from the requirements in the Act for particular swimming pools if satisfied that it “would not significantly increase danger to young children”.

3. The decision-making responsibility for swimming pool fencing exemptions has been delegated to the local boards by the governing body (Resolution GB/2011/163).

4. It is recommended that the local board assesses and considers these applications at a general business meeting.

5. The local board could resolve to nominate a sub-group of local board members to make site visits when required and make recommendations to the full board to be formally resolved upon at a business meeting

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Agrees to assess swimming pool fencing exemption applications as part of business meetings during the 2016/2019 term as the need arises.

Comments

6. The purpose of the Fencing of Swimming Pools Act 1987 is to promote the safety of young children by requiring the fencing of certain swimming pools. The Act places an obligation on territorial authorities to ensure that pool owners comply with the Act, both at the time when the pool is built, and subsequently by occasional inspections of pools to ensure ongoing compliance.

7. Under section 6 of the Act, territorial authorities may grant exemptions from the requirements in the Act for particular pools. Territorial authorities can also impose special conditions on a property and a pool. A territorial authority can only grant an exemption, or impose a special condition, if, after having regard to the characteristics of the pool and the property, it is satisfied that it “would not significantly increase danger to young children”. No exemption is required for a new pool fence, or an alteration to an existing fence, if the new or altered fence is at least as safe as one built in accordance with the standard in the schedule of the Act.

8. The governing body has delegated decision-making responsibility for swimming pool fencing exemptions to local boards (Resolution GB/2011/163).

9. To administer this delegation, staff recommend that applications are determined as part of a local board business meeting as this is the most efficient and effective decision-making mechanism.

10. Assessing and determining swimming pool exemption applications at a business meeting has a number of benefits, including:

· consistent and streamlined approach for applications to be considered

· business meetings are the primary formal decision-making mechanism of the local board

· appropriate level of administrative support can be provided.

11. There is a risk with this approach that applications will not be given due consideration amongst congested local board business meeting agendas, however this can be mitigated by a sub-group of local board members visiting pools as required, to inform the boards’ decisions.

12. A sub-group of local board members could nominate themselves to conduct site visits, on an as-needed-basis, and make recommendations to the full local board for consideration and adoption at a regular business meeting.

13. If the local board resolves to nominate a sub-group to conduct site visits, staff recommend that no more than four board members participate in the sub-group. Sub-group participants should be agreed by resolution.

14. If an application includes sensitive information, the local board may, by resolution, exclude the public from the whole or any part of the proceedings of the meeting if one or more of the grounds set out in the legislation under the Local Government Official Information and Meetings Act 1987 (LGOIMA) and in the Standing Orders for the Local Boards are met.

Consideration

Local board views and implications

15. The recommendations within this report fall within the local board’s delegated authority.

Māori impact statement

16. This report does not specifically impact on Māori.

Implementation

17. Costs associated with a small number of elected members meeting to consider the applications, in advance of putting forward recommendations to the full board at a business meeting, will be met within internal operating budgets.

18. The decision of the local board following an exemption hearing is open to challenge by a judicial review process. Local board members will be briefed by Legal Services and Building Control staff regarding the requirements of the Fencing of Swimming Pools Act 1987, the Building Act and the appropriate considerations to take into account when determining an application by a hearings process.

19. The Building (Pools) Amendment Bill was introduced to New Zealand Parliament on 9 September 2015. Once adopted, this may impact on the role of the local boards in assessing swimming pool fencing exemption applications. Staff will provide more information on this as it becomes available^{^[1]}.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Prance - Policy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

23 November 2016

Māngere-Ōtāhuhu Local Board urgent decision-making process for the 2016-2019 triennium

File No.: CP2016/22473

Purpose

1. The purpose of this report is to seek the Māngere-Ōtāhuhu Local Board’s agreement to use the urgent decision-making process when appropriate.

Executive summary

2. The urgent decision-making process enables the board to make decisions without calling the full board together and meeting the requirement of a quorum. By agreeing to this process, the board delegates decision-making authority to the chair and deputy chair, or any person acting in these roles.

3. At times, such as during the Christmas and New Year period, it is not practical to call the full board together and meet the requirements of a quorum. This is an example of when the urgent decision-making process would be used.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.

Comments

What an urgent decision is

4. The urgent decision-making process enables the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board when it is not practical to call the full board together and meet the requirement of a quorum. Examples include during the Christmas and New Year period or for participating in a council submission process.

5. The Local Government Act 2002^{^[2]} provides for local boards to delegate to committees, sub-committees, members of the local board or Auckland Council staff, any of its responsibilities, duties and powers, with some specific exceptions. This legislation enables the urgent decision-making process.

6. The urgent decision-making process provides an alternative decision-making mechanism to an extraordinary meeting. An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled business meeting of the local board.

7. Urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

The urgent decision-making process

8. All requests for an urgent decision will be supported by a memo stating the nature of the issue, reason for urgency and what decisions or resolutions are required.

9. The local board relationship manager will use the information in this memo to determine whether or not to authorise the urgent-decision making process.

10. A number of factors will be considered by the relationship manager before approval to use the urgent decision-making process is given, such as:

· the timing of the next scheduled meeting

· confirmation that the local board has the delegation to make the decision

· consideration of the rationale for the urgency

· the significance of the decision and whether the urgent decision-making process is appropriate.

11. Once the relationship manager authorises the use of the urgent decision-making process, the chair and deputy chair (or any person/s acting in these roles) also need to approve the use of the urgent decision-making process by signing the same memo.

12. Once the authorisation memo has been approved, the chair and deputy chair will refer to the substantive report for advice and staff recommendations to inform their decision. This report will meet Auckland Council quality advice standards and adhere to the report authorisation processes.

13. Any decision made using the urgent decision-making process will be reported as an information item to the next ordinary meeting of the local board and the signed approval memo will be attached.

Consideration

Local board views and implications

14. This report outlines the local board urgent decision-making process, and seeks the local board’s agreement to adopt this process.

Māori impact statement

15. There is no specific impact for Māori arising from this report.

Implementation

16. This report outlines how the local board relationship manager and elected members will execute the urgent decision-making process when the need arises. Paragraph four outlines the implications of this for local boards.

17. The local board relationship managers can provide advice as to what might constitute an urgent decision.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Prance - Policy Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

23 November 2016

Māngere-Ōtāhuhu Local Board Meeting Schedule for the 2016-2019 Triennium

File No.: CP2016/22474

Purpose

1. To seek the adoption of the Local Board meeting schedule for the 2016/2019 electoral term.

Executive Summary

2. A draft meeting schedule for the 2016/2019 electoral term has been developed and is included below for adoption by the local board.

3. The specific times and dates for meetings, public engagement and any hearings, which may be required for matters such as local board plans and local board agreements, are yet to be finalised. Local board meeting schedules may therefore be updated once these details are confirmed.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Note that except for December the Māngere-Ōtāhuhu Local Board meetings will be held on the third Wednesday of the month commencing at 5pm in the Māngere-Ōtāhuhu Local Board meeting room, Shop 17, 93 Bader Drive, Mangere.

b) Adopts its meeting schedule outlined below for the 2016/2019 electoral term:

i) Wednesday, 14 December 2016

ii) Wednesday, 15 February 2017

iii) Wednesday, 15 March 2017

iv) Wednesday, 19 April 2017

v) Wednesday, 17 May 2017

vi) Wednesday, 21 June 2017

vii) Wednesday, 19 July 2017

viii) Wednesday, 16 August 2017

ix) Wednesday, 20 September 2017

x) Wednesday, 18 October 2017

xi) Wednesday, 15 November 2017

xii) Wednesday, 13 December 2017

xiii) Wednesday, 21 February 2018

xiv) Wednesday, 21 March 2018

xv) Wednesday 18 April 2018

xvi) Wednesday, 16 May 2018

xvii) Wednesday, 20 June 2018

xviii) Wednesday, 18 July 2018

xix) Wednesday, 15 August 2018

xx) Wednesday, 19 September 2018

xxi) Wednesday, 17 October 2018

xxii) Wednesday, 21 November 2018

xxiii) Wednesday, 12 December 2018

xxiv) Wednesday, 20 February 2019

xxv) Wednesday, 20 March 2019

xxvi) Wednesday, 17 April 2019

xxvii) Wednesday, 15 May 2019

xxviii) Wednesday, 19 June 2019

xxix) Wednesday, 17 July 2019

xxx) Wednesday, 21 August 2019

xxxi) Wednesday, 18 September 2019

c) Agrees to commence business meetings at 5.00pm. Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

d) Notes that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

Discussion

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

7. Commencing the business meeting during business hours will enable meetings to be productive and ensures best use of resources.

8. There are some instances for which the local board may need to have meetings in addition to this schedule. For example, the local board plans (developed every three years) and local board agreements (developed annually). The specific times and dates for those meetings, public engagement and any hearings process for these matters are yet to be finalized and are therefore not included in the schedule above.

Consideration

Local board views and implications

9. The implication of this report is to ensure that the local board meets its legislative responsibility, as outlined in paragraph five.

Māori impact statement

10. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Implementation

11. If there is any need to depart from the resolved dates, Auckland Council will publically notify the updated details. Local Board Services Department staff support local board business meetings.

Attachments

There are no attachments for this report.

Signatories

Authors

Madelon De Jongh - Local Board Advisor Manurewa

Authorisers

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

23 November 2016

For Information: Reports referred to the Māngere-Ōtāhuhu Local Board

File No.: CP2016/22430

Purpose

1. This report provides a summary of information-only reports, memos and resolutions for circulation to the Māngere-Ōtāhuhu Local Board.

2. The board requested the following information when they considered Parks Growth Programme – FY15/16 and FY16/17 and Community and School Partnership Project report on 21 September 2016.

3. Resolution number MO/2016/157

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board:

a) Note the Parks, Recreation and Sport Committee resolutions PAR/2016/63 and PAR/2016/64 regarding the Parks Growth Programme – FY15/16 and FY16/17 and Community and School Partnership Project at their 2 September 2016 business meeting.

b) Is extremely disappointed in the lack of any facilities in these programmes (Growth Programme – FY15/16 and FY16/17 and Community and School Partnership Project) from the Māngere-Ōtāhuhu Local Board area and in Auckland South generally. We urge the Parks, Recreation and Sport Committee to consider this issue urgently in the new term.

CARRIED

4. A copy the memorandum from the Programme Specialist, Parks, Recreation and Sports officers providing further information on the Parks Growth Programme – FY15/16 - FY16/17 is Attachment A.

5. The board requested the following information when they considered the Impact Assessment Region-wide Swimming Pool Pricing Policy 2013-2015 report on 20 April 2016.

Resolution number MO/2016/59

MOVED by Chairperson L Sosene, seconded by Member CF O'Brien:

That the Māngere-Ōtāhuhu Local Board:

a) Note that the local pools policy, allowing adult entry without charge, has been

successful in maintaining pool attendances in the local board area.

b) Request the Community & Social Policy unit to report further to the board with:

i. An annual update of the analysis of the impacts of swimming pool pricing, with inclusion of data from the new pool at Tōia, Ōtāhuhu.

ii. Analysis of the reasons for the initial drop of attendance at Moana-nui-ā-kiwa pool beyond a reference to weather effects, including consideration

of the promotion effort to make the public aware of the local free pools policy.

iii. Further explanation of the changes in the age and demographic profile of attendees.

iv. Options to further increase pool attendance.

v. Analysis of the financial results obtained by each local pool, including the share of revenue made up by the targeted rate.

vi. A comparison of the targeted rate revenue with the revenue lost due to free adult entry, based on actual attendance figures, and options for any improvements.

CARRIED

6. A copy the memorandum from the General Manager, Community and Social providing further information on the Impact Assessment Region-wide Swimming Pool Pricing Policy 2013-2105 is Attachment B.

7. The board requested the following information when considering the Community-led response to off-licence alcohol signage –compliance update report on 21 September 2016.

Resolution number MO/2016/153

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board:

a) Note the community-led response to off-licence alcohol signage report.

b) Thank the Auckland Council compliance staff for their work to date in reducing

the level of non-compliance by off-licence premises, especially the removal of

alcohol product brand signage, and request them to continue their good work

on this.

c) Request advice from compliance staff about whether the widespread boarding

over of window glazing complies with relevant council regulations.

d) Request advice from compliance staff about whether brightly contrasting

colours in signage by off-licence premises is subject to council regulatory

controls.

CARRIED

8. A copy the memorandum from the Team Leader Bylaws and Compliance South providing advice on the boarding over of windows and colours used in alcohol signage is Attachment C.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the memorandum from the Programme Specialist, Parks, Recreation and Sports unit on Parks Growth Programme – FY15/16 and FY16/17.

b) note the memorandum from the General Manager, Community and Social on the Impact Assessment Region-wide Swimming Pool Pricing Policy 2013-2105.

c) note the memorandum from the Team leader Bylaws and Compliance South on the boarding over of windows and colours used in alcohol signage.

Attachments

No.	Title	Page
a ⇩	Memorandum from Parks, Sports and Recreations Officers	91
b ⇩	Memorandum on the Impact Assessment Region-wide Swimming Pool Pricing Policy	93
c ⇩	Memorandum on the boarding over of windows and colours used in alcohol signage	97

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

23 November 2016

Memo 26 September 2016

To: Māngere-Ōtāhuhu Local Board, Janette McKain - Local Board Democracy Advisor

cc: Clare Thorne, Mark Bowater, Rod Sheridan, Anita Coy-Macken, Sharon Rimmer, Mace Ward, Elaine Stephenson, Neil Taylor, Rina Tagore, Kenneth Tuai, Allan Christensen, Greg Lowe.

From: Lynda Lucas - Programme Specialist, PSR

Subject: Māngere-Ōtāhuhu Local Board Meeting of 21/09/2016 local parks projects funded from growth

This memo is in response to the information requested in the resolution below.

MO/2016/157	For Information: Reports referred to the Mangere-Otahuhu Local Board
FILE REF	CP2016/19929
AGENDA ITEM NO.	26

For Information: Reports referred to the Māngere-Ōtāhuhu Local Board

Resolution number MO/2016/157

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board:

a) Note the Parks, Recreation and Sport Committee resolutions PAR/2016/63 and PAR/2016/64 regarding the Parks’ Growth Programme – FY15/16 and FY16/17 and Community and School Partnership Project at their 2 September 2016 business meeting.

b) Is extremely disappointed in the lack of any facilities in these programmes (Growth Programme – FY15/16 and FY16/17 and Community and School Partnership Project) from the Māngere-Ōtāhuhu Local Board area and in Auckland South generally. We urge the Parks, Recreation and Sport Committee to consider this issue urgently in the new term.

CARRIED

The Māngere-Ōtāhuhu may have been misinformed. In the minutes of the Parks, Recreation and Sport Committee regarding the Parks’ Growth Programme – FY15/16 and FY16/17, there are four programmes identified. Māngere-Ōtāhuhu Local Board area have four projects allocated from FY2017 growth funding in the following programmes: Greenways and walkways; Playscape; and General Development.

These projects are identified in the table below and will be reported on in SharePoint quarterly.

Future projects (FY2018-2021) with a growth component may be considered for funding from the regional annual allocation of growth funding. In September 2016 the park advisor will discuss with the local board and identify possible projects for future consideration and regional prioritisation. This will be work shopped with the local board in October /November 2016.

Māngere-Ōtāhuhu Local Board local parks projects funded from FY2017 growth budget.

SharePoint ID	Activity Name	Activity Description	FY16/17
3383	Oruarangi SHA GD	New park facility to support subdivision	$150,000
3384	Ōtāhuhu Coast SHA GD	New park facility within existing open spaces to service new subdivision	$50,000
3385	Ōtāhuhu Portage Link GWD	Otahuhu Portage link walkway development. Greenways plan for Mangere and Otahuhu completed.	$75,000
3386	Norana Park walkway GWD	New walkways and shared paths connecting Kiwi Esplanade-Mangare Bridge to Favona, through Norana Park	$200,000
3387	Market Cove SHA play ground PD	Development of new play spaces	$25,000

Please contact the local park advisor, Allen Christensen, if you require any further information about these projects.

Lynda Lucas

Māngere-Ōtāhuhu Local Board

23 November 2016

cid:image003.png@01D1FEDF.A14571A0

Māngere-Ōtāhuhu Local Board

Workshop Programme

Date of Workshop: Wednesday 7 September 2016

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Date of Workshop: Wednesday 10 August 2016

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene, Tasi Lauese, Christine O’Brien, Peter Skelton, Walter Togiamua, Neil Taylor, Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Rina Tagore (Senior Advisor),

Apologies: Carrol Elliott and Nick Bakulich for absence.

Tasi Lauese opened the meeting in prayer.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.15pm	Board Issues	Board Members	The board discussed the following issues: · Te Akitai Waiohua and Mangere-Otahuhu Local Board memorandum of understanding. · Youth Development – Festival for the future.
1.15 - 2.00pm	Spatial Priority Area - Otahuhu/Middlemore	Nicola Mochrie, Jeremy Pellow	The board reviewed the programme/project proposals. Key issues and aspirations to be addressed with the key stakeholders and a Hui prior to the concept design being drafted. Concept designs will come back to the board for discussion.
2.00 - 3.00pm	Maori input into local board decision making	Lemauga Lydia Sosene, Walter Togiamua, Litia Brighouse-Fuavao, Roger Jolley	The board had a presentation on this project and discussed the commitment of the local board to co-delivery of the recommended actions.
3.00 - 3.30pm	Governance framework review (Hard copies have been distributed to board members and are in your trays at the office)	Neil Taylor	The board discussed the Governance Review Report and gave feedback.
3.30 - 4.00pm	New Contracts for maintenance of parks and buildings	Gwyn De-Arth	The board discussed the new contracts and gave feedback..

Walter closed meeting in prayer.

[1] Once the outcome of the Building (Pools) Amendment Bill is known, more work will be carried out, if necessary, based on a review of the governance framework undertaken in 2016 and the option to move responsibility for granting swimming pool fencing exemptions to the governing body.

[2] Part 1A, Schedule 7, 36D Local Government Act 2002

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien

No.	Title	Page
a ⇩	7 September Workshop Notes	107
b ⇩	14 September Workshop Notes	109
c ⇩	12 October Workshop Notes	111
d ⇩	19 October Workshop Notes	113

Proposed Item	Purpose
Welcome and Introductions	The board had a meet and greet with the Local Board staff. The staff introduced themselves and gave a brief description of their roles.
The governance role and legal context	The board were briefed on the governance role and legal context. The governance role provided a high-level overview of the role and expectations. The legal briefing provided a high-level explanation of legislative context and legal obligations required ahead of the inaugural meetings.
Break
Successful ways of working	The board discussed how they would conduct business meetings and workshops (including where and when); portfolios, committees, delegated decision making, cluster briefings and chair's briefings.
Upcoming events for induction	The board were given a diary and an explanation of induction activities noting in particular: o the inaugural meeting – 26 October 2016 o key dates: Symposium 1 governance workshops, legal briefings; and health & safety · Technology training