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Maungakiekie-Tāmaki
Local Board
22 November 2016
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Secretarial
note: the meeting commenced at 4.07pm
1 Welcome
The chairperson
opened the meeting and welcomed everyone present.
Secretarial note: Item 12, declaration
for Debbie Burrows and Bernie Diver was taken after the chairperson’s
welcome.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no requests
for leaves of absence.
6 Acknowledgements
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Public
Forum : Mike Harrison / safety concerns by Panmure Wharf Domain
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution
number MT/2016/196
MOVED by Chairperson J Bartley, seconded by
Deputy Chairperson D Allan:
That the
Maungakiekie-Tāmaki Local Board
a)
thank Mike Harrison for their
attendance;
b)
request that officers investigate the matter
raised by St George’s Rowing Club and come back to the board.
CARRIED
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Attachments
a St
George's Rowing Club document
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9.2
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Public
Forum : Jarred and Melanie Tito / Taumanu cafe proposal
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Providing Jarred and Melanie
Tito with the opportunity to present to the board regarding a café
proposal at Taumanu.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution
number MT/2016/197
MOVED by Chairperson J Bartley, seconded by
Member D Burrows:
That the
Maungakiekie-Tāmaki Local Board
a) thank Jarred
and Melanie Tito for their attendance.
CARRIED
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Attachments
a Taumanu
cafe proposal document
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9.3
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Public
Forum : Jim Jackson / East West Link
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Providing Jim Jackson with the
opportunity to present to the board regarding East West Link a New Zealand
Transport Agency project.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution number MT/2016/198
MOVED by Chairperson J Bartley, seconded by Deputy
Chairperson D Allan:
That the
Maungakiekie-Tāmaki Local Board
a)
thank Jim Jackson for their
attendance;
b)
request officer advice on the community plan presented by Jim
Jackson.
CARRIED
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Attachments
a East
West Link community plan
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9.4
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Public Forum : Stephen Lasham / East West Link
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Providing
Stephen Lasham with the opportunity to present to the board regarding the
East West Link a New Zealand Transport Agency project.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution number MT/2016/199
MOVED by Chairperson J Bartley, seconded by Member D
Burrows:
That the
Maungakiekie-Tāmaki Local Board
a)
thank Stephen Lasham,
representing the Aotea Sea Scouts for their attendance;
b)
request officer advice on the matter
raised by the Aotea Sea Scouts.
CARRIED
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Attachments
a Sea
Scouts document
b Email
to Stephen Town
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9.5
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Public Forum : Fiona McKee / Glyphosate weed management
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Providing
Fiona McKee with the opportunity to present to the board regarding the use of
Glyphosate in weed management.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution number MT/2016/200
MOVED by Chairperson J Bartley, seconded by Member A
Verrall:
That the
Maungakiekie-Tāmaki Local Board
a)
thank Fiona McKee for their
attendance;
b)
request officers investigate the matter
raised by Fiona McKee and come back to the board.
CARRIED
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Attachments
a Fiona
McKee document
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9.6
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Public Forum : Hartmut Borries and Loretto Cairns / Glyphosate
weed management
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Providing
Hartmut Borries and Loretto Cairns with the opportunity to present to the
board regarding the use of Glyphosate in weed management.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution number MT/2016/201
MOVED by Chairperson J Bartley, seconded by Member N
Henry:
That the
Maungakiekie-Tāmaki Local Board
a) thank Hartmut Borries and Loretto Cairns for their attendance.
CARRIED
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Attachments
a Hartmut
Borries document
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9.7
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Public Forum : David Doleman on behalf of Manua Poloai
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Providing David
Doleman on behalf of Manua Poloai with the opportunity to present to the
board regarding motorbike riders at the back of the Ian Shaw Reserve on
Sunday afternoons.
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Resolution number MT/2016/202
MOVED by Chairperson J Bartley, seconded by Member N
Henry:
That the
Maungakiekie-Tāmaki Local Board
a)
thank David Doleman for their
attendance;
b)
request that officers investigate
signage and safety concerns and come back to the board.
CARRIED
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9.8
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Public Forum : Barbara Shaw / Dunkirk Reserve
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Providing
Barbara Shaw with the opportunity to present to the board regarding cars
driving on Dunkirk Reserve.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution number MT/2016/203
MOVED by Chairperson J Bartley, seconded by Member B
Diver:
That the
Maungakiekie-Tāmaki Local Board
a)
thank Barbara Shaw for their
attendance;
b)
request that officers investigate the
matter raised by Barbara Shaw and come back to the board.
CARRIED
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Attachments
a Letter
from Barbara Shaw
b Dunkirk
Reserve Pictures
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9.9
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Public Forum : Barbara Shaw on behalf of Leo Shaw / Coastal
erosion
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Providing
Barbara Shaw on behalf of Leo Shaw with the opportunity to present to the
board regarding coastal erosion.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution number MT/2016/204
MOVED by Chairperson J Bartley, seconded by Member B
Diver:
That the
Maungakiekie-Tāmaki Local Board
a) thank Barbara Shaw on
behalf of Leo Shaw for their attendance.
CARRIED
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Attachments
a Letter
from Leo Shaw
b Erosion
pictures
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9.10
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Public Forum : Patrick O'Meara / Van Dammes Lagoon
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Providing
Patrick O’Meara with an opportunity to present to the board regarding
Van Dammes Lagoon.
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A document was tabled for this
item. A copy of which is available on the council website as a minute
attachment.
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Resolution number MT/2016/205
MOVED by Chairperson J Bartley, seconded by Deputy
Chairperson D Allan:
That the
Maungakiekie-Tāmaki Local Board
a) thank Patrick O’Meara for their attendance.
CARRIED
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Attachments
a Letter
from Tamaki Estuary Protection Society Inc.
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Secretarial note: The meeting adjourned
at 6.07pm after item 9.10 and reconvened at 6.14pm for item 13.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Secretarial note: Item 12 was taken after item 1 at 4.10pm
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12
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Declaration by Local Board Members Debbie Burrows and Bernie
Diver Pursuant to Schedule 7, Clause 14, of the Local Government Act
2002
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In accordance
with the Local Government Act 2002 Schedule 7 clause 14(20(a) the Chairperson Josephine Bartley, attested the signing of the
members’ declarations. A copy of which can be found on the council
website as a minute attachment.
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The following
Maungakiekie-Tamaki Local Board members made their declarations pursuant to
Schedule 7, clause 14, of the Local Government Act 2002:
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Debbie Burrows
·
Bernie Diver
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Attachments
a Debbie Burrows declaration
b Bernie Diver declaration
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Secretarial note: The meeting adjourned
at 4.20pm after item 12 and reconvened at 4.22pm for item 2.
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14
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Request for a Temporary Alcohol Ban for a Coldplay concert at
Mount Smart Stadium on 3 December 2016
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Resolution number MT/2016/207
MOVED
by Chairperson J Bartley, seconded by Member D Burrows:
That the Maungakiekie-Tāmaki
Local Board:
a) thank
Ashleigh Pihema, Policy Analyst and Paul Wilson, Team
Leader Policies and Bylaws, Chris Scott (Police), for their attendance;
b) adopt
a temporary alcohol ban for the Coldplay concert at Mount Smart Stadium as
shown on the map in Attachment A of the report, from 6am Saturday 3 December
2016 until 6am Sunday 4 December 2016;
c) request that officers investigate
the option for an events venue ban and report back to the board.
CARRIED
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15
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New Road Names approval for shared accessways created by a way of
subdivision consents in Mt Wellington and Onehunga
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Resolution number MT/2016/208
MOVED
by Chairperson J Bartley, seconded by Member B Diver:
That the Maungakiekie-Tāmaki
Local Board:
a) thank
Jian Chen, Senior Subdivision Advisor, for their
attendance;
b) approve
a new road name ‘Ātaahua Lane’ for
the shared accessway created by a development to construct 13 dwellings at
19-21 Kealy Road and 257-259 Panama
Rd Mt Wellington (Council’s reference
R/JSL/2015/2937);
c) approve
a new road name ‘Rerehua Lane’ for the
shared accessway created by a development to construct 10 dwellings at 24-26
Bernard St & 1 Kealy Rd, Mt Wellington
(Council’s reference R/JSL/2015/2637);
d) approve
a new road name ‘Momoho Lane’ for the
shared accessway created by a development to construct 8 dwellings at 216-218
Panama Rd, Mt Wellington (Council’s reference R/JSL/2015/3562);
e) approve
a new road name ‘Tangata Lane’ for the
shared accessway created by a development to construct 13 dwellings at 1-3
Ryburn Pl & 596 Mt Wellington Hwy, Mt Wellington (Council’s
reference R/JSL/2015/2601);
f) approve
a new road name ‘Nuinga Lane’ for
the shared accessway created by a development to construct 13 dwellings at
25-35 Walters Road, Mt Wellington (Council’s reference R/JSL/2015/4540);
g) approve
a new road name ‘Nuanua Lane’
for the shared accessway created by a development to construct 17 dwellings
at 13 Maroa Road, One Tree Hill, Onehunga (Council’s reference
R/JSL/2015/4255).
CARRIED
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16
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Appointment of board members to external community organisations
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Resolution number MT/2016/209
MOVED
by Chairperson J Bartley, seconded by Member D Burrows:
That the Maungakiekie-Tāmaki
Local Board:
a) appoint
the following board members to the external community groups and
organisations listed below:
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External organisation
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Lead
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Alternate
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Glen Innes Business Association
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Josephine Bartley
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Chris Makoare
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Onehunga Business Association
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Debbie Burrows
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Don Allan
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Panmure Business Association
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Nerissa Henry
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Alan Verrall
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Citizens Advice Bureau, Onehunga
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Don Allan
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Bernie Diver
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Citizens Advice Bureau, Glen Innes and Sylvia Park
& Panmure-Ellerslie
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Nerissa Henry
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Chris Makoare
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Mutukaroa (Hamlins Hill) Management Trust
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Alan Verrall
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Bernie Diver
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Tamaki Recreation Centre Trust Board
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Chris Makoare
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Nerissa Henry
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CARRIED
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17
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Urgent decision-making process
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Resolution number MT/2016/210
MOVED
by Chairperson J Bartley, seconded by Member A Verrall:
That the Maungakiekie-Tāmaki
Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum;
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board;
c) agree
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo;
d) note
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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18
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Adoption of a business meeting schedule
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Resolution number MT/2016/211
MOVED
by Chairperson J Bartley, seconded by Member D Burrows:
That the Maungakiekie-Tāmaki
Local Board:
a) adopt the meeting schedule outlined below for
the 2016/2019 electoral term;
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Year
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Date
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2016
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6 December
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2017
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28 February
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28 March
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18 April
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23 May
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27 June
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25 July
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22 August
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26 September
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24 October
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28 November
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12 December
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2018
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27 February
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27 March
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24 April
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22 May
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26 June
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24 July
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28 August
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25 September
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23 October
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27 November
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11 December
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2019
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26 February
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26 March
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23 April
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28 May
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25 June
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23 July
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27 August
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b) agree
to commence business meetings at 4pm;
c)
agree the meeting venue for the December 2016 to March 2017 be
held at the Maungakiekie-Tamaki Local Board office, 7-13 Pilkington Road,
Panmure;
d)
agree public forum and deputations will be scheduled in the
early part of the business meeting, to enable the democratic process;
e)
note that dates and times for
meetings, public engagement and any hearings and deliberations for local
board plans and local board agreements are yet to be finalised;
f)
note the board direction to hold business meetings in
the Maungakiekie area and request officers to bring a report back to the
board to confirm venues from April 2017 through to August 2019.
CARRIED
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19
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Urgent Decision made by the Maungakiekie-Tamaki Local Board,
implementation of parks environmental projects
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Resolution
number MT/2016/212
MOVED by Chairperson J Bartley, seconded by
Member Diver:
That the Maungakiekie-Tāmaki
Local Board:
a) Thank
David Barker, Environment and Programmes Team
Leader, for their attendance;
b) note
the decision made under urgency providing approval for the
budget spend for the Maungakiekie-Tāmaki Parks Environmental Projects
budget (FY 2016/17) as outlined below:
i) $60,000
dedicated to a new volunteer project incorporating restoration planting along
Wai-o Taiki Reserve foreshore and stream sides in Pt England Reserve.
ii) $140,000
dedicated to the on-going maintenance and enrichment planting at the
following sites:
· Anns
Creek Reserve
· Apirana
Reserve
· Bertrand
Reserve
· Bycroft
Srings Reserve
· Captain
Springs Reserve
· Finn
Place
· Flat
Rock Reserve
· Hochstetter
Pond
· Johnson
Reserve
· Miami
Parade
c)
direct officers not use glyphosate when
carrying out weed control and planting in the implementation of the
environmental projects in i) above;
d)
note the desire of the board to reduce the
use of glyphosate in the management of weeds;
e)
requests that officers work with Wai-o
Taiki Rangers on the volunteer project incorporating
restoration planting along Wai-o Taiki Reserve foreshore and stream sides in
Pt England Reserve;
f)
note advice that the intended planting in the paddock at
the end of Kiano Place will not conflict with the alignment of the proposed
local path (Tamaki Estuary Local Path Project).
CARRIED
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Secretarial note: Member A Verrall abstained
from voting on this item.
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20
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Delegated Decisions Maungakiekie-Tamaki Local Board, bikes in
schools initiative Pt England
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Resolution
number MT/2016/213
MOVED by Chairperson J Bartley, seconded by
Member B Diver:
That the Maungakiekie-Tāmaki
Local Board note the decision made under delegation:
a) as
per resolution MT/2016/102 the Maungakiekie-Tāmaki Local Board through
delegation to the Chairperson SD Randall and the Parks, Sport and Recreation
Portfolio Holder JB Clark approve the allocation of $30,000 to deliver the
2016/2017 participation project in Pt England School.
CARRIED
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21
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Delegated Decisions Maungakiekie-Tamaki Local Board, housing
quality improvement project
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Resolution
number MT/2016/214
MOVED by Chairperson J Bartley, seconded by
Member D Burrows:
That the Maungakiekie-Tāmaki
Local Board note the decision made under delegation:
a) that
the Maungakiekie-Tamaki Local Board through delegation to the community
development portfolio holder, CL Makoare and chairperson SD Randall approved
the Housing Quality Improvement Project work plan for
2016/17 (line item 2449) and approved the implementation of Option
2; the continuation to incentivise landlords to meet
the new housing quality requirements and develop new partnerships with
suitably qualified community organisations to deliver the property
assessments and tenant education aspect of the programme.
CARRIED
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25 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.43 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Maungakiekie-Tāmaki Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
