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Ōtara-Papatoetoe
Local Board
15 November
2016
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1 Welcome
Chairperson L
Fuli led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
6.1 Dr
Lloyd Allister Drake
The Board
acknowledged Dr Lloyd Allister Drake, M.B, ChB., O.B.E passed away on the 5 September
2016, aged 88 years. He was a Life Member of Ponsonby Rugby Club and Life
Member of NZ Rugby League. A leading figure in sports medicine and New
Zealand's leading adviser in sports medicine.
6.2 Mike Ibertson
The Board acknowledged Mike who, after 42 years service
with Council, has retired. Mike has contributed in a major way in
promoting the young people of Otara into higher achievements in sports,
academic and many other professions, even producing a world champion
surfer. Thank you so much Mike and enjoy your well-deserved retirement.
6.3 Matua Joe
Wilson
The
Board acknowledged Matua Joe Wilsonof Te Akitai Waiohua
who passed away on 15 November 2016. Kua hinga he totara I te wao nui a Tane, a
totara has fallen in the forest of Tane.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation - GymCity Papatoetoe Gymnastics Club
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Rowena
Deadman and Ann Yearbury from GymCity were in attendance to speak to the
Board.
A copy of the
PowerPoint presentation tabled at the meeting has been placed on the file
copy of the minutes and can be viewed at the Auckland Council website.
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Resolution number OP/2016/191
MOVED by Deputy Chairperson R
Robertson, seconded by Member D Trenberth:
That the Ōtara-Papatoetoe
Local Board:
a) thanks Rowena
Deadman and Ann Yearbury from GymCity for their presentation.
b) requests
Community Facilities and Sport & Recreation officers to provide an update
report on options for GymCity including at Manukau Sports Bowl.
c) requests
Community Leases to provide an update on the GymCity lease.
CARRIED
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Attachments
a GymCity Presentation
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8.2
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Deputation - South Auckland Christian Foodbank
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Ian Foster of
the South Auckland Christian Foodbank was in attendance to speak to the
Board. A copy of the PowerPoint presentation tabled
at the meeting has been placed on the file copy of the minutes and can be
viewed at the Auckland Council website.
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Resolution number OP/2016/192
MOVED by Member M Gush, seconded by Member D Lee:
That the Ōtara-Papatoetoe
Local Board:
a) thanks Ian
Foster of the South Auckland Christian Foodbank for his presentation.
b) request
Community Facilities and Community Empowerment unit to report to the local
board on any support options available for South Auckland Christian Foodbank
premises.
CARRIED
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Attachments
a South Auckland Christian Foodbank Presentation
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8.3
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Deputation - Manukau Beautification Charitable Trust Presentation
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Lincoln Jefferson of the
Manukau Beautification Charitable Trust was in attendance to speak to the
Board. A copy of the PowerPoint presentation tabled at the meeting
has been placed on the file copy of the minutes and can be viewed at the
Auckland Council website.
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Resolution number OP/2016/193
MOVED
by Member D Lee, seconded by Member M Gush:
That the
Ōtara-Papatoetoe Local Board:
a) thanks
Lincoln Jefferson of Manukau Beautification Charitable Trust for their
presentation.
b) requests
a report from Community Grants and other relevant officers about the options
for local board funding of future Eye on Nature and other events.
CARRIED
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Attachments
a Manukau
Beautification Charitable Trust Presentation
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9 Public Forum
There was no public forum.
10 Extraordinary Business
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Resolution number OP/2016/194
MOVED
by Member M Gush, seconded by Deputy Chairperson R Robertson:
That the
Ōtara-Papatoetoe Local Board:
a)
consider Auckland Libraries –
Christmas/New Year 2016/2017 as extraordinary business under Item 21.
b)
note the reason for the extraordinary
business is that the libraries need to implement the decision of the Board
which will not give them enough time if dealt with at the December meeting of
the Board.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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13
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Auckland Council's Quarterly Performance Report:
Ōtara-Papatoetoe Local Board for Quarter One, 1 July-30 September 2016
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Resolution number OP/2016/196
MOVED
by Chairperson L Fuli, seconded by Member M Gush:
That the
Ōtara-Papatoetoe Local Board:
a) receive
the performance report for the financial quarter ending 30 September 2016.
b) amend
the Arts, Community and Events work programme for 2016/17, by deleting item
2353 Movies in Parks – Ōtara-Papatoetoe $12,000, and transferring
the unspent money to the Community Response Fund.
CARRIED
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14
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New Road Name Approval for the residential subdivision by Ormiston
Centre Limited, at 79 Ormiston Road, Flat Bush
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Resolution number OP/2016/197
MOVED
by Member D Lee, seconded by Member D Trenberth:
That the
Otara – Papatoetoe Local Board:
a) pursuant to
section 319(1)(j) of the Local Government Act 1974, approves the road name
‘Florence Carter Avenue’ proposed by the Applicant, for the new road created by way
of subdivision at 79 Ormiston Road, Flat Bush.
b) confirm the
Board’s resolution OP/2015/53, requesting staff to develop a list of
suitable road names in conjunction with mana whenua, community groups and
local heritage groups, for pre-approval by the board and application when
needed.
CARRIED
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15
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Hampton Park Reserve 334R East Tamaki Road – New Grazing
Licence to Matthew and Jenny Steele
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Resolution number OP/2016/198
MOVED
by Member M Gush, seconded by Deputy Chairperson R Robertson:
That the Ōtara-Papatoetoe
Local Board approve the grant of a new 3 year licence of Hampton Park
Reserve and Hampton Park House from 1 December 2016 to Matthew and Jenny
Steele on commercial terms to be negotiated by Panuku Development Auckland.
CARRIED
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16
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Local Board Appointments - Ōtara-Papatoetoe Local Board
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Resolution number OP/2016/199
MOVED
by Member D Trenberth, seconded by Member M Gush:
That the Ōtara-Papatoetoe
Local Board:
a) appoint
the following board members to represent the board as follows:
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Organisation
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Lead
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Alternate
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Community Impact Forum for Kohuora Corrections
Facility
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M Gush
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D Trenberth
R Autagavaia
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Manukau Central Business Association Inc
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D Trenberth
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A Choudhary
L Fuli
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Hunters Corner Town Centre Society Inc
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A Choudhary
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D Trenberth
L Fuli
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Papatoetoe Central Main Street Society Inc
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R Robertson
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A Choudhary
L Fuli
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Otara Business Association Inc
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M Gush
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R Autagavaia
L Fuli
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GETBA (Greater East Tamaki
Business Association Inc)
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R Autagavaia
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M Gush
L Fuli
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Otara Lake and Waterways Community Panel and Tamaki
Estuary Environmental Forum
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R Autagavaia
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M Gush
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Aircraft Noise Community Consultative Group
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D Lee
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A Choudhary
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Board member delegated to respond to
resource consent applications on behalf of board
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L Fuli
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R Autagavaia
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Youth Connections South Local
Governance Group (3 members, 1 alternate)
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L Fuli
R Autagavaia
D Trenberth
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M Gush
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Maori input into local board decision-making
political steering group (1 lead, 1 alternate.)
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M Gush
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R Autagavaia
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b) delegate
to the Chair to manage interactions with all other community groups,
including meeting with them to receive information, to advise them of the
board‘s policy on relevant matters and to report to the board as
necessary.
c) delegate
to the Chair to exercise any portfolio power or role conferred in any council
document, policy, resolution or work programme.
d) delegate
to the Youth Connections South Local Governance Group to make all decisions
for the youth connections project, including budget and work programme
approval. The local board requests the members to report any major
issues or celebrations to the board for information.
e) nominate member
M Gush and Chairperson Fuli to represent the Board with the Highbrook Park
Trust.
CARRIED
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17
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Urgent decision-making process
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Resolution number OP/2016/200
MOVED
by Chairperson L Fuli, seconded by Member M Gush:
That the Ōtara-Papatoetoe
Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum.
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board.
c) agree
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo.
d) note
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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20
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For Information: Reports referred to Ōtara-Papatoetoe Local
Board
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Resolution number OP/2016/203
MOVED by Member M Gush, seconded by Deputy Chairperson R
Robertson:
That
the Ōtara-Papatoetoe Local Board:
a) note
the memorandum from the General Manager, Community
and Social Policy on the Impact Assessment Region-wide Swimming Pool Pricing
Policy 2013-2015.
b) note
the memorandum from the Team Leader Bylaws and Compliance South on the
boarding over of windows and colours used in alcohol signage.
CARRIED
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21 Consideration
of Extraordinary Items
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Auckland
Libraries – Christmas/New Year 2016/2017
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This report was tabled at the meeting to be considered as an
Extraordinary item. A copy of the report has been
placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number OP/2016/204
MOVED by Chairperson L Fuli, seconded by Member M Gush:
That the
Ōtara-Papatoetoe Local Board:
a)
approve these Christmas /New Year
2016/2017 opening hours for the four libraries in the Ōtara-Papatoetoe
Local Board area:
·
Manukau Library and Research Centre open
standard hours December 28, 29, 30, 31
·
Ōtara Library closed December 28, 29,
30, 31
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Papatoetoe Library open 10-4pm December 28,
29, 30, 31
·
Tupu Library open 10-4pm, December 28, 29,
30, 31.
b)
approve the standard closures on
statutory holidays for all libraries: 25, 26, 27 December 2016 and 1,
2, 3 January 2017.
CARRIED
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Attachments
a Auckland Libraries – Christmas/New Year 2016/2017 Report
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6.42pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
