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Ōrākei
Local Board
03 November
2016
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Secretarial note: Before the meeting began the Ōrākei Local Board PA/Liaison
advised the locations of the emergency exits and conveniences.
Secretarial note: Adam Milina, Relationship Manager, chaired the meeting for items 1,
2, 3, 4, 5 and 6. From item 7 onwards, the newly elected Chairperson
chaired the meeting. Barry Potter, Director, Infrastructure and Environmental
Services witnessed the members’ declarations.
1 Mihi Whakatau
(Welcome)
Bob Hawke, Kaumātua,
gave a brief welcome.
2 Welcome
Address
Barry Potter, Director Infrastructure and Environmental Services,
addressed the meeting.
3 Apologies
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4
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Declarations by Local Board
Members
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A copy
of the declarations are publicly available on the Auckland Council website as
a minutes attachment.
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The following Ōrākei
Local Board members made their declarations pursuant to Schedule 7, clause
14, of the Local Government Act 2002:
- Troy
Churton
- Carmel
Claridge
- Colin
Davis, JP
- Toni
Millar, QSM, JP
- Kit
Parkinson
- Ros
Rundle
- David
Wong
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Attachments
a Ōrākei
Local Board Members' declarations - 2016-2019 political term
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5
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Election of Chairperson
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Adam Milina, Relationship Manager, requested a mover
and seconder for the vote on the fixed term periods.
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Resolution number OR/2016/142
MOVED
by Member T Millar, seconded by Member C Claridge:
That the Ōrākei
Local Board:
a)
agrees to split the 2016-2019 triennium for the
Chairperson’s role into the following fixed term periods:
i.
period one from Thursday, 3 November 2016 to Wednesday, 16 May
2018 of the 2016-2019 political term.
ii.
period two from Thursday, 17 May 2018 to the end of the
2016-2019 political term.
b)
resolves that any alteration to resolution a) above must occur
by way of formal local board resolution, and in accordance with all Local
Government Act 2002 requirements, prior to the date on which the change of
the position of the local board Chairperson takes effect.
CARRIED
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Adam Milina, Relationship
Manager, gave an overview of the voting systems and requested a mover and
seconder.
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Resolution number OR/2016/143
MOVED by Member K Parkinson, seconded by
Member CRJ Davis:
That the Ōrākei Local Board:
c)
agrees to use voting system B to elect the chairperson of the
Ōrākei Local Board for the 2016-2019 political term.
CARRIED
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Adam Milina, Relationship
Manager, called for nominations for each of the fixed term periods for the
position of Chairperson.
Member Millar nominated Member
Davis as Chairperson for the period Thursday, 3 November 2016 to Wednesday,
16 May 2018 of the 2016-2019 political term. Member Rundle seconded the
nomination.
Member Davis nominated Member
Parkinson as Chairperson for the period Thursday, 17 May 2018 to the end of
the 2016-2019 political term. Member Churton seconded the nomination.
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Resolution number OR/2016/144
MOVED by Member T Millar, seconded by Member R
Rundle:
That the Ōrākei Local Board:
d)
elects Member Davis as Chairperson for the period Thursday, 3
November 2016 to Wednesday, 16 May 2018
of the 2016-2019 political term.
The motion was put to the vote
by a show of hands and declared CARRIED unanimously by 7 votes
to 0.
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Resolution number OR/2016/145
MOVED by Member CRJ Davis, seconded by Member
T Churton:
That the Ōrākei Local Board:
e)
elects Member Parkinson as Chairperson for the period Thursday, 17 May 2018
to the end of the 2016-2019 political term.
The motion was put to the vote
by a show of hands and declared CARRIED unanimously by 7 votes
to 0.
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6
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Declaration by Chairperson
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A copy of the Chairpersons’ signed
declarations are publicly available on the Auckland Council website.
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Chairperson Davis made his declaration pursuant to Schedule 7,
clause 14 of the Local Government Act 2002, and assumed the Chair.
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The Chairperson for the period, Thursday,
17 May 2018 to the end of the 2016-2019 political term, Member
Parkinson made his declaration pursuant to Schedule 7, clause 14 of the Local
Government Act 2002. The declaration will be held on file until he takes up
the position.
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Attachments
a Ōrākei Local Board Chairpersons' declarations for the
2016-2019 political term
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7
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Address by Chairperson
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A copy of the Chairperson’s speech is publicly
available on the Auckland Council website.
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Chairperson Davis addressed the meeting.
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Attachments
a Incoming Chairperson's Speech
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Secretarial note: The Chairperson thanked past Ōrākei Local Board members
for their support and service to the Ōrākei Local Board community.
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8
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Election of Deputy Chairperson
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Chairperson Davis requested a mover and seconder for
the vote on the fixed term periods.
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Resolution number OR/2016/146
MOVED
by Chairperson C Davis, seconded by Member T Millar:
That the Ōrākei
Local Board:
a)
agrees to split the 2016-2019 triennium for the Deputy
Chairperson’s role into the following fixed term periods:
iii.
period one from Thursday, 3 November 2016 to Wednesday, 16 May 2018
of the 2016-2019 political term.
iv.
period two from Thursday, 17 May 2018 to the end of the
2016-2019 political term.
b)
resolves that any alteration to resolution a) above must occur
by way of formal local board resolution, and in accordance with all Local
Government Act 2002 requirements, prior to the date on which the change of
the position of the local board Deputy Chairperson takes effect.
CARRIED
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Resolution number OR/2016/147
MOVED by Member K Parkinson, seconded by
Member R Rundle:
That the Ōrākei
Local Board:
c) agrees to use voting system B to elect the Deputy Chairperson of
the Ōrākei Local Board for the 2016-2019 political term.
CARRIED
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The Chairperson called for nominations for the
position of Deputy Chairperson.
Member Churton nominated
Member Parkinson as Deputy Chairperson for the period Thursday, 3
November 2016 to Wednesday, 16 May 2018
of the 2016-2019 political term. Member Rundle seconded the nomination.
Member Churton nominated Member Claridge as Deputy Chairperson
for the period Thursday, 17 May 2018 to the end of the 2016-2019 political
term. Member Claridge seconded the nomination.
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Resolution number OR/2016/148
MOVED by Member T Churton, seconded by Member
R Rundle:
That the Ōrākei
Local Board:
d)
elects Member Parkinson as Deputy Chairperson for the period
Thursday, 3 November 2016 to Wednesday, 16 May 2018 of the 2016-2019 political
term.
CARRIED
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Resolution number OR/2016/149
MOVED by Member T Churton, seconded by Member
C Claridge:
That the Ōrākei
Local Board:
e)
elects Member Claridge as Deputy Chairperson for the period
Thursday, 17 May 2018 to the end of the 2016-2019 political term.
CARRIED
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9
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Mayor's Address
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Secretarial Note: The Mayor was not in attendance.
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Secretarial Note: The Chairperson invited Governing Body Member Simpson to come
forward and address the meeting.
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12
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Extraordinary Business – Proposed Library Summer Holiday Closures
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The Ōrākei Local Board
considered an item of extraordinary business at Item 13 in
the Consideration of Extraordinary Items
section of the business meeting to discuss the proposed library summer
holiday closures over the 2016/2017 Christmas/New Year period.
A letter from the Office of the Mayor of
Auckland was received on 28 October 2016 after the Ōrākei Local
Board last business meeting for the 2013-2016 political term held on
Thursday, 1 September 2016.
The reason for urgency is that the Board
is requested to urgently review the proposed summer holiday closures and
provide its feedback before the first scheduled meeting for the 2016-2019
political term of the Ōrākei Local Board on Thursday, 8 December
2016.
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Resolution
number OR/2016/152
MOVED
by Chairperson C Davis, seconded by Member C Claridge:
That the Ōrākei
Local Board considers an item of extraordinary business at
Item 13 of the business meeting to discuss the proposed library summer
closures over the 2016/2017 Christmas/ New Year period.
CARRIED
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13 Consideration
of Extraordinary Items
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13.1
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Proposed Library Summer Holiday Closures
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Resolution
number OR/2016/153
MOVED
by Chairperson C Davis, seconded by Deputy Chairperson K Parkinson:
That the Ōrākei
Local Board:
a)
confirms that the St Heliers Library
and the Remuera Library will remain open, as normal, over the 2016/2017
Christmas/ New Year period.
b)
notes that the library patronage
analysis provided to the Board showed considerable usage of both the St
Heliers Library and the Remuera Library over the Christmas/New Year to
justify both libraries remaining open over the 2016/2017 Christmas/ New Year
period.
CARRIED
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Secretarial Note: Kaumatua, Bob Hawke closed the meeting and blessed the food.
7.42 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōrākei Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
