Minutes of Puketāpapa Local Board

Puketāpapa Local Board

24 November 2016

1 Welcome

Chairperson Harry Doig delivered the welcome message.

2 Apologies

There were no apologies.

3 Declaration of Interest

Member E Kumar declared a conflict of interest in relation to Item 11.1 Notice of Motion – Living Wage Recommitment due to family members working for Auckland Council.

4 Confirmation of Minutes

Resolution number PKTPP/2016/207

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:

That the Puketāpapa Local Board:

a) confirm the inaugural minutes of its meeting, held on Thursday, 27 October 2016, as a true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum: Allison Rentschler & Giovanni Vigorelli - weed management
	For Allison Rentschler and Giovanni Vigorelli, local residents, to seek support from the Board about using chemical-free solutions for weed and vegetation control in Parks.
	A document was tabled for this item. A copy of which is available on the council website as a minute attachment.
	Resolution number PKTPP/2016/208 MOVED by Chairperson H Doig, seconded by Member E Kumar: That the Puketāpapa Local Board thank Allison Rentschler and Giovanni Vigorelli for their presentation regarding using chemical-free solutions for weed and vegetation control in Parks and receive the presentation. CARRIED
	Attachments a 24 November 2016 - Puketāpapa Local Board - Public Forum A Rentschler & Giovanni Vigorelli, weed management

9.2	Public Forum: Fiona McKee - weed management
	For Fiona McKee with the opportunity to present to the board regarding the use of glyphosate in weed management.
	A document was tabled for this item. A copy of which is available on the council website as a minute attachment.
	Resolution number PKTPP/2016/209 MOVED by Chairperson H Doig, seconded by Member D Holm: That the Puketāpapa Local Board a) thank Fiona McKee for her presentation regarding the use of glyphosate in weed management and receive the presentation. CARRIED
	Attachments a 24 November 2016 - Puketāpapa Local Board - Public Forum Fiona McKee weed management

10 Extraordinary Business

There was no extraordinary business.

Secretarial Note: Member E Kumar declared a conflict of interest in relation to Item 11.1 Notice of Motion – Living Wage Recommitment and did not take part in the discussion or vote.

11 Notices of Motion

11.1

Notice of Motion - Living Wage Recommitment

Resolution number PKTPP/2016/210

MOVED by Deputy Chairperson J Fairey, seconded by Member A Coury:

That the Puketāpapa Local Board:

a) reconfirm its November 2012 and June 2015 commitment to the principle of the Living Wage, to support community well-being, and recommends that Auckland Council as a whole also support this principle.

b) recommend that Auckland Council, including Council Controlled Organisations (CCOs), pay all direct employees and contracted employees at least a Living Wage, in particular through an immediate increase to the approximately 1600 workers on the lowest pay rates.

c) restate its expectation that all contracts entered into by Auckland Council, including CCOs, for work in the Puketapapa Local Board area will guarantee at least a Living Wage to all workers employed as a result of that contract.

CARRIED

Albert-Eden-Roskill Governing Body Members Update

Resolution number PKTPP/2016/211

MOVED by Member S Kaushal, seconded by Member A Coury:

That the Puketapapa Local Board thank Governing Body Member C Fletcher for her update.

CARRIED

Chairperson's Report, November 2016

Resolution number PKTPP/2016/212

MOVED by Chairperson H Doig, seconded by Member S Kaushal:

That the Puketāpapa Local Board

a) receive the Chair’s Report for November 2016.

b) seek advice from Council officers about the implications for the Board if it were to decide not to make any appointments to outside organisations.

CARRIED

14	Board Member Reports

	14.1	Board Member Report - David Holm
		Resolution number PKTPP/2016/213 MOVED by Chairperson H Doig, seconded by Member E Kumar: That the Puketāpapa Local Board receive the report for November 2016. CARRIED

14.2	Board Member Report - Julie Fairey
	A copy of the full report tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number PKTPP/2016/214 MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig: That the Puketāpapa Local Board receive the full report for November 2016. CARRIED
	Attachments a 24 November 2016 - Puketāpapa Local Board - Julie Fairey report, 15 August to 14 November 2016

14.3	Board Member Report - Ella Kumar
	A copy of the report tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number PKTPP/2016/215 MOVED by Member E Kumar, seconded by Chairperson H Doig: That the Puketāpapa Local Board receive the report for November 2016. CARRIED
	Attachments a 24 November 2016 - Puketāpapa Local Board - Ella Kumar report, 8 October to 24 November 2016

Secretarial Note: Councillor Casey provided her report to the Board at 7.04pm

Urgent decision-making process

Resolution number PKTPP/2016/216

MOVED by Chairperson H Doig, seconded by Member S Kaushal:

That the Puketāpapa Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

Adoption of a business meeting schedule

Resolution number PKTPP/2016/217

MOVED by Member E Kumar, seconded by Member S Kaushal:

That the Puketāpapa Local Board:

a) adopt the meeting schedule outlined below for the 2016/2019 electoral term.

Year	Date	Location
2016	8 December	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings
2017	16 February	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings
	16 March	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings
	20 April	*Waikowhai Rm Fickling Centre, 546 Mt Albert Road, Three Kings
	18 May	*Kotare/Tauhou Rm Wesley Community Centre, 740 Sandringham Road Extn, Mt. Roskill.
	15 June	*Kotare/Tauhou Rm Wesley Community Centre, 740 Sandringham Road Extn, Mt. Roskill.
		Note: * Fickling Centre not available May and June.
	20 July	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
	17 August	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
	21 September	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
	19 October	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
	16 November	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
	7 December	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
2018	15 February	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
	15 March
	19 April
	17 May
	21 June
	19 July
	16 August
	20 September
	18 October
	15 November
	6 December
2019	21 February	Lynfield Rm Fickling Centre, 546 Mt Albert Road, Three Kings.
	21 March
	18 April
	16 May
	20 June
	18 July
	15 August
	19 September

b) agree to commence business meetings at 4.00pm. Public forum, deputations and petitions be scheduled through the business meeting as required to enable the democratic process.

c) note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

CARRIED

Record of Puketāpapa Local Board Workshop Notes

Resolution number PKTPP/2016/218

MOVED by Chairperson H Doig, seconded by Member E Kumar:

That the Puketāpapa Local Board receive the workshop notes for August and September 2016.

CARRIED

18 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.20 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP

	Councillor C Fletcher	Member, Governing Body
	Lee Corrick	Member, Albert-Eden Local Board
	Councillor C Casey (from 7pm)	Member, Governing Body