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Papakura Local
Board
16 November
2016
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1 Welcome
Member
Auva’a led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no requests
for leave of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
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8.1
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Deputation - Papakura Business Association - Tracy Shackleton and
Neil O'Connor
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Tracy Shackleton (Papakura Town Centre Manager) and Neil
O’Connor (Chairman), Papakura Business Association gave a powerpoint
presentation on the Papakura Business Association annual accounts and
business plan. A copy of the presentation is available on the Auckland
Council website as an attachment to the minutes.
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Resolution number PPK/2016/210
MOVED
by Chairperson B Catchpole, seconded by Member G Hawkins:
That the Papakura Local Board:
a) thank
Tracy Shackleton (Papakura Town Centre Manager) and Neil O’Connor (Chairman),
Papakura Business Association, for their presentation on the Papakura
Business Association’s annual accounts and business plan.
CARRIED
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Attachments
a Presentation
from the Papakura Business Association
b Papakura
Business Association_Annual Report and Financial Report Year Ending 30 June
2016
c Papakura Business
Association_Strategic Plan 2016-2017
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9 Public Forum
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9.1
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Public
Forum - walkway Ray Small Drive to Prince Edward Park; disabled parking on
Railway Street West, Papakura; bus route 377 Pahurehure - Heather Harrison
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Resolution number PPK/2016/211
MOVED
by Deputy Chairperson F Auva'a, seconded by Member K Winn:
That the Papakura Local Board:
a) thank
Heather Harrison for her presentation regarding:
i) Need
for a seat the walkway between Ray Small Drive to Prince Edward Park
ii) Increase
time limited in disabled parking bays on Railway Street West, Papakura
iii) bus
route 377 Pahurehure – distance between stops
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There was one
notice of motion. Please refer to item 12.
Secretarial
Note: Item 13
was taken at this time
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12
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Notice of Motion - Funding for the Papakura Business Association -
Brent Catchpole
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Resolution number PPK/2016/212
MOVED
by Chairperson B Catchpole, seconded by Member G Hawkins:
That the Papakura Local Board:
a) allocate $2,000 from the Locally
Driven Initiatives – Community Response Fund to the Papakura Business
Association Inc. as a further contribution to install and remove Anzac Day
flags in the Papakura Town Centre for 2017.
b) allocate $2,500 from the Locally
Driven Initiatives – Community Response Fund to the Papakura Business
Association Inc. as a further contribution to install and remove Christmas
decorations in the main street of the Papakura Town Centre for Christmas
2016.
CARRIED
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Secretarial
Note: Pursuant to Standing Order
3.15.5, Member McEntee requested that his dissenting vote be recorded.
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Secretarial
Note: Item 14
was taken at this time
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13
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Manurewa-Papakura Ward Councillors' speaking rights at the
Papakura Local Board meetings
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Resolution number PPK/2016/213
MOVED
by Chairperson B Catchpole, seconded by Member G Hawkins:
That the Papakura Local Board:
a) reconfirms its decision to give speaking
rights to the Manurewa-Papakura Ward Councillors at all meetings of Papakura
Local Board for the 2016-2019 triennium in order to
facilitate a close working relationship.
CARRIED
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Resolution number PPK/2016/214
MOVED by Member K Winn, seconded by Member MV
Turner:
That the Papakura Local Board
receive the verbal update from Councillors’ Sir John Walker and Daniel
Newman regarding the following issues:
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Find Your Field of Dreams – requested ongoing Papakura Local
Board support
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Mayor’s budget proposal including renewals budget and operating
cost savings
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Retention of front line services
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Auckland Transport – transparency and reactiveness to requests.
CARRIED
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Secretarial
Note: Item 12
was taken at this time.
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14
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Auckland Council’s Quarterly Performance Report for Papakura
Local Board: Quarter One, 1 July –30 September 2016
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Resolution number PPK/2016/215
MOVED
by Member K Winn, seconded by Member G Hawkins:
That the Papakura Local Board:
a) receive
the performance report for the financial quarter ending 30 September 2016.
b) notes
the risk identified in the report in terms of the Airfield Subdivision local
park development and looks forward to a positive outcome from the
negotiations. It also seeks confirmation on the preservation of the Memorial
stone for the first controlled powered flight and the flight path made by the
Walsh Brothers.
c) notes
that the current funding position for monies allocated to the Papakura Lions
for the cancelled fireworks display 2016 will be reported to the board in
December 2016 for reallocation.
d) looks
forward to the volunteers awards taking place during volunteer week during
June 2017.
CARRIED
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15
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Papakura Local Board Quick Response Round Two 2016/2017 Grants
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Resolution number PPK/2016/216
MOVED by Member K Winn, seconded by Member WF McEntee:
That the Papakura Local Board:
a) agree
to fund, part-fund or decline the Quick Response Round Two 2016/2017 grant applications
listed below:
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Application No.
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Organisation Name
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Project
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Total Requested
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Decision Amount
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QR1714-201
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Tuahine Trust
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Towards a two-day summit for Whakatohea young
people, specifically the costs of venue, catering, and printing of
resources.
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$2,000
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$2,000
Conditional on grant not spend on
catering
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QR1714-204
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Rosehill Intermediate
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Towards building and planting a raised vegetable
garden to produce food for the school's food technology room and
café.
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$821
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$821
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QR1714-206
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Southside
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Towards the course delivery cost of supporting
young people through a process of culminating a professional production,
specifically the cost of hiring the Off Broadway Theatre for the final
performance.
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$1,300
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$1,300
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QR1714-207
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Action Education Inc.
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Towards the cost of running seven spoken word
poetry workshops held at secondary schools in the Papakura Local Board
area.
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$1,400
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$1,400
Conditional that workshops are held in
Papakura
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QR1714-208
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Kiwanis Club of Drury
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Towards the cost of running the “Terrific
Kids Programme” in four local schools, specifically for the costs for
book vouchers to be awarded to winning students.
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$700
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$700
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QR1714-209
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Te Whanau Hapori Charitable Trust
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Towards the Papakura Christmas Parade,
specifically for the cost of a shared luncheon and gifts for the tamariki
and whanau in need.
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$1,500
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$0.00
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QR1714-212
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Auckland Urban Mission
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Towards mobile caring for the homeless and high
need members of the Papakura community, specifically for the cost of
provisions and van maintenance.
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$2,000
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$2,000
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Totals
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$9,721.00
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$8,221.00
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CARRIED
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16
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Papakura Local Board urgent decision-making process for the
2016-2019 triennium
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Resolution number PPK/2016/217
MOVED
by Member K Winn, seconded by Member WF McEntee:
That the Papakura Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum.
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board.
c) agree
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo.
d) note
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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17
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Adoption of the Papakura Local Board business meeting schedule
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Resolution number PPK/2016/218
MOVED
by Member G Hawkins, seconded by Deputy Chairperson F Auva'a:
That the Papakura Local Board:
a) adopt the meeting schedule outlined below for
the 2016-2019 electoral term.
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Year
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Date
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Location
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2016
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14 December
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Local Board Chambers
Level 1
Papakura Service Centre
35 Coles Crescent
Papakura
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2017
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25 January
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Local Board Chambers
Level 1
Papakura Service Centre
35 Coles Crescent
Papakura
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22 February
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22 March
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26 April
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24 May
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28 June
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26 July
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23 August
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27 September
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25 October
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22 November
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13 December
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2018
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24 January
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Local Board Chambers
Level 1
Papakura Service Centre
35 Coles Crescent
Papakura
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28 February
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28 March
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18 April (3rd Wed as 4th Wed is ANZAC
Day)
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23 May
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27 June
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25 July
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22 August
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26 September
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24 October
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28 November
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12 December
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2019
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23 January
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Local Board Chambers
Level 1
Papakura Service Centre
35 Coles Crescent
Papakura
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27 February
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27 March
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24 April
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22 May
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26 June
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24 July
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28 August
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25 September
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b) agree
to commence business meetings at 4.30pm and hear public forum and deputations
early in the business meeting agenda, to enable the democratic process.
c) note that dates and times for meetings, public
engagement, any hearings and deliberations for local board plans and local
board agreements are yet to be finalised.
CARRIED
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19
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Appointment of Papakura Local Board members to external community
organisations and representatives for various council initiatives
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Resolution number PPK/2016/220
MOVED
by Chairperson B Catchpole, seconded by Member K Winn:
That the Papakura Local Board:
a) appoint
or nominate the following board members to the external community
organisations and council initiatives listed below::
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External organisation
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Lead
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Alternate
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Kohuora Auckland South Corrections Facility Social
Impact Fund Allocation Committee
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Brent Catchpole
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Kohuora Auckland South Corrections Facility
Community Impact Forum
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Katrina Winn
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Ardmore Airport Noise Consultative Committee (AANCC)
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Brent Catchpole
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George Hawkins
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Merton Trust - nomination
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Felicity Auva’a
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Michael Turner
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Papakura Business Association(BID)
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Brent Catchpole
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Felicity Auva’a
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The Southern Initiative Joint Steering Group (1
representative)
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Brent Catchpole
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Felicity Auva’a
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Urban Design Champion
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Katrina Winn
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Bill McEntee/
Michael Turner
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Greenways Plan Project
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Bill McEntee
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Michael Turner
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Liaison Roles
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Maori Liaison
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Katrina Winn
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Felicity Auva’a
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Police Liaison
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Brent Catchpole
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Felicity Auva’a
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Civil Defence and Coastguard
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Michael Turner
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George Hawkins
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Neighbourhood Support
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Felicity Auva’a
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Michael Turner
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b)
note that the Pukekiwiriki Paa Joint Management Committee comprises all six Papakura Local Board members and six Mana Whenua
representatives (under Resolution number PPK/2014/1).
c)
Appoints board member Michael Turner, to
provide input into notification decisions for resource consent applications
that trigger local board input
d)
Consider Youth scholarships and volunteer
awards as a full board.
CARRIED
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20 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
5.58 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
