Minutes of Rodney Local Board

Rodney Local Board

17 November 2016

1 Welcome

The chairperson opened the meeting and welcomed all those in attendance.

2 Apologies

There were no apologies.

Secretarial Note: Councillor Greg Sayers sent his apologies as he was unwell.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RD/2016/138

MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer:

That the Rodney Local Board:

a) confirm the minutes of its inaugural meeting, held on Wednesday, 26 October 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Proposed Subdivision Wellsford
	Lance Hessell of Terra Nova Planning addressed the local board in regard to a proposed 80 lot subdivision in Wellsford. The developer proposes to vest two lots in council for reserve purposes, but the parcels of land do not conform with the Open Space Provision Policy. Mr Hessell gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2016/139 MOVED by Deputy Chairperson P Pirrie, seconded by Member A Roe: That the Rodney Local Board: a) thank Mr Hessell from Terra Nova Planning for his presentation on a proposal for an 80 lot subdivision at Wellsford and the matter of vesting land for reserve purposes. CARRIED
	Attachments a Proposed Wellsford subdivision

8.2	Warkworth Parking Issues
	Susan Vize, owner of Chocolate Brown addressed the local board on her concerns with parking in Warkworth township, particularly in Mill Lane where her business is located. Ms Vize tabled written documents, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2016/140 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) thank Susan Vize for her deputation regarding parking issues in Warkworth. CARRIED
	Attachments a Warkworth Parking Issues

8.3	One Warkworth Business Association
	Chris Murphy and Mark Macky of One Warkworth Business Association, previously the Warkworth Business Association, addressed the local board on the activities of the association. Mr Macky and Mr Murphy gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2016/141 MOVED by Member C Brewer, seconded by Member B Steele: That the Rodney Local Board: a) thank the representatives from One Warkworth Business Association for their outline of their progress to date and an update on their strategies and policies. CARRIED
	Attachments a One Warkworth Business Association

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Landowner Approval for Matakana River Tours Limited

Raewyn Sendles (Land Use Advisor) in attendance for this item.

Resolution number RD/2016/142

MOVED by Deputy Chairperson P Pirrie, seconded by Member A Roe:

That the Rodney Local Board:

a) approve Phillip Morris, owner/operator of Matakana River Tours Limited, to undertake river tours from Matakana Wharf to Sandspit Wharf with the following conditions:

i) to comply with the Maritime Transport Act 1994

ii) to provide a Health and Safety Plan to council for approval before commencing operation

iii) officers to report back within twelve months for the local board to review the terms of the landowner approval

iv) up to four tours daily for one hour’s duration and a two hour evening tour with a maximum capacity of 16 passengers per sailing.

CARRIED

New Road Names Approval for Road Created by way of Subdivision at 105 Oraha Road, Huapai

Jian Chen (Senior Subdivision Advisor) in attendance for this item.

Resolution number RD/2016/143

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:

That the Rodney Local Board:

a) approve the road names ‘Accolage Boulevard’, ‘Sauterne Road, ‘Barrels Close’, ‘Blatina Drive’, ‘Grenache Way’, ‘Magnum Drive’, ‘Meritage Close’, ‘Cooperage Avenue’, ‘Barrique Road’, ‘Sauvignon Place’, ‘Balthazar Road’ ‘Jeroboam Loop’, ‘Piccolo Court’ and ‘Tarara Lane’ for the new roads and a private accessway in the Arborfields Group Holdings Limited subdivision at 105 Oraha Road, Huapai pursuant to section 319(1)(j) of the Local Government Act 1974.

CARRIED

New Road Names Approval for Roads created by Way of Subdivision on a site at corner of Station Road and Nobilo Road

Jian Chen (Senior Subdivision Advisor) in attendance for this item.

Resolution number RD/2016/144

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:

That the Rodney Local Board:

a) approve the road names ‘Papa Orchard Drive’, ‘Nellie Drive’, ‘Jane Maree Road’, ‘Podgora Avenue’, ‘Dida Park Drive’ and ‘Vinistra Road’ for the new roads in the Cabra Developments Limited subdivision at Station Road, Huapai pursuant to section 319(1)(j) of the Local Government Act 1974.

CARRIED

Auckland Council's Quarterly Performance Report: Rodney Local Board for Quarter One, 1 July - 30 September 2016

Resolution number RD/2016/145

MOVED by Member B Steele, seconded by Member B Bailey:

That the Rodney Local Board:

a) note the performance report for the financial quarter ending 30 September 2016.

CARRIED

Appointment of local board members to external organisations for the 2016-2019 triennium

Resolution number RD/2016/146

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:

That the Rodney Local Board:

a) appoint Louise Johnston to the Redvale Landfill Community Liaison Committee;

b) appoint Phelan Pirrie as a member and Cameron Brewer as an alternate member to the North West Business Improvement District;

c) nominate Tessa Berger, with Beth Houlbrooke as an alternate, to be the Rodney Local Board’s point of contact for the Puhoi Community Forum;

d) appoint Brenda Steele to the Kaipara Harbour Joint Political Committee;

e) appoint Brenda Steele to the Kaipara Moana Working Party;

f) appoint Brenda Steele and Phelan Pirrie to the Parakai Recreation Reserve Board with effect from 18 November 2016.

CARRIED

Transfer of delegations from the 2013-2016 triennium and new delegations to minimise delays

Resolution number RD/2016/147

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:

That the Rodney Local Board:

a) delegate to the chairperson and deputy chairperson authority to approve the following matrix of previous delegations for the 2016-2019 triennium:

Relating to:	Previous Resolution:
Allocation of the budget for “local civic functions” as and when necessary for the remainder of the electoral term	RD/2014/205
To make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney	RD/2014/226
Approval of variance of costs for approved Local Board Capital Transport Fund projects, up to 20% of the original funding allocated to the project	RD/2014/225
i) all approvals related to memorial plaques, memorial furniture and memorial trees in parks. ii) all approvals for final designs of new parks assets where the capital project has been approved through the Rodney Local Board Parks Capital Works Programme and any subsequent minor changes required due to unforeseen circumstances. iv) all approvals for final designs for art works on and within parks assets. v) approval of feedback on the acquisition of land for parks/recreation purposes following discussion at a committee workshop.	RODPC/2015/7
Approval of feedback regarding minor property divestments including easements	RD/2015/124
Approval of the remaining feasibility study process and specific budget for the “expansion of the Kumeu Arts Centre” item in the Arts, Culture and Events work programme 2016/2017	RODPC/2016/40
Approval of any changes to the budget for specific projects within the “implement ecological survey work” item in the Infrastructure and Environmental Services work programme 2016/2017.	RD/2016/77
Approval of the final location, designs and specific siting of new play equipment related to the ‘community-led play development’ item in the Local Parks work programme 2016/2017	RODPC/2016/37
Approval of the final location, designs and specific siting of new play equipment related to the ‘challenging play space’ item in the Local Parks work programme 2016/2017	RODPC/2016/37

b) delegate to Member Pirrie the authority to provide local board feedback on resource consent applications in the Rodney Local Board area.

c) delegate to the chairperson and deputy chairperson the authority to provide feedback to Auckland Transport on changes or initiatives proposed in the Rodney Local Board area.

d) delegate to the chairperson and deputy chairperson all minor landowner approvals provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the full local board for approval.

e) note that delegations will remain in effect until revoked or altered by the local board at any subsequent meeting, including as part of establishing any committee or alternative working structure.

CARRIED

Adoption of the Rodney Local Board Meeting Schedule for 2016-2017

Resolution number RD/2016/148

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:

That the Rodney Local Board:

a) adopt its meeting schedule for the period December 2016 – December 2017 as follows:

Date	Time	Venue
Thursday, 15 December 2016	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 16 February 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 16 March 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 20 April 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 18 May 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 15 June 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 20 July 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 17 August 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 21 September 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 19 October 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 16 November 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa
Thursday, 14 December 2017	2.00pm	Council Chamber Orewa Service Centre 50 Centreway Road, Orewa

b) note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

c) note that the local board intend to take two meetings off site in 2017 so the above meeting schedule may be amended.

CARRIED

4.03pm – 4.18pm Meeting adjournment

Urgent decision-making process

Resolution number RD/2016/149

MOVED by Member B Steele, seconded by Member T Berger:

That the Rodney Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full local board together and meet the requirement of a quorum.

b) delegate authority to the chairperson and deputy chairperson, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager, chairperson and deputy chairperson will authorise the urgent decision-making process by signing off the authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Phillip Curtis (Senior Swimming Pool Specialist) in attendance for this item.

Resolution number RD/2016/150

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:

That the Rodney Local Board :

a) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for a swimming pool as sought by Keith and Sandie Benfell, 196 Lonely Track Road, Albany, with the following conditions:

i. that the locks on the doors at 1.5m are maintained in good condition at all times

ii. that warning stickers are placed on the two doors

b) grant the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa as sought by Neil Baudinet, 564 Coatesville-Riverhead Highway, RD 3, Albany subject to the spa pool remaining in its current location. This exemption is subject to NZS: 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be position with the entire top surface not less than 760mm above the surrounding ground or deck;

b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c) The locks shall be not able to be readily opened or released by a child of up to the age of six years;

d) When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will no pond on top of it;

h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k) Removable steps, movable furniture, or other objects than can assist a young child to climb on to the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

c) grant the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa as sought by Bill Heathwaite, 1083 Kahikatea Flat Road, RD 1, Waitoki subject to the spa pool remaining in its current location. This exemption is subject to NZS: 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be position with the entire top surface not less than 760mm above the surrounding ground or deck;

c) The locks shall be not able to be readily opened or released by a child of up to the age of six years;

d) When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will no pond on top of it;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

d) grant the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for a swimming pool as sought by Duncan Anderson, 281 Takatu Road, Matakana subject to the self-closing and self-latching device being maintained in good working condition at all times.

e) agree to note the confidential status of attachments a to D of Item 20.

CARRIED

Secretarial Note: Under Standing Order 3.15.5 Member Johnston requested her abstaining vote be recorded with regard to Item 20.

21	Ward Councillor Update
	Member Sayers sent his apologies as he was unwell.

Governance Forward Work Programme

Resolution number RD/2016/151

MOVED by Member B Steele, seconded by Member C Smith:

That the Rodney Local Board:

a) note the governance forward work calendar.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

24 Procedural motion to exclude the public

Resolution number RD/2016/152

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:

That the Rodney Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Wendy Rutherford, Principal Policy Analyst, be permitted to remain for Confidential Item No. C1 Acquisition of open space land – Wellsford after the public has been excluded, because of their knowledge of the subject matter which will help the Rodney Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of open space land - Wellsford

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4.25pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.10pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Acquisition of open space land - Wellsford
	d) confirm that there is no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Wellsford.

5.10 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Cameron Brewer
	Louise Johnston
	Allison Roe, MBE
	Colin Smith
	Brenda Steele