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Upper Harbour
Local Board
15 November
2016
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1 Welcome
2 Apologies
3 Declaration
of Interest
Member Balouch
advised that she is a board member on the Albany Community Coordinator Board
presenting today under item 8.1.
4 Confirmation
of Minutes
Secretarial Note: Member
Mayne abstained from voting for the correctness of the minutes of the ordinary
meeting of 13 September, as he was not an elected member at the time of the
meeting.
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.2
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Albany Newcomers Network
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Resolution number UH/2016/155
MOVED by Chairperson L Whyte,
seconded by Member N Mayne:
That the Upper
Harbour Local Board:
a) receive
the presentation from Laure Romanetti from the Albany Newcomers Network and
thank her for her attendance.
CARRIED
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9 Public Forum
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Meeting Minutes Upper Harbour Local Board, Tuesday, 15 November
2016
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The Upper
Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board extraordinary meeting held
on Monday, 31 October 2016 are attached
at item 12 of the agenda for the information of the board only, and will be
confirmed under item 4 of the agenda.
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13
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Adoption of a business meeting and community forum meeting
schedule
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Resolution number UH/2016/157
MOVED
by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:
That the Upper Harbour
Local Board:
a) adopt the business meeting schedule outlined
below for the 2016-2019 electoral term, to be held at the Upper Harbour Local
Board Office, Kell Drive, Albany Village:
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Year
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Date
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2016
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15
November
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Tuesday
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13
December
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Tuesday
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2017
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16
February
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Thursday
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|
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16 March
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Thursday
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20 April
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Thursday
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18 May
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Thursday
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15 June
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Thursday
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20 July
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Thursday
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17 August
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Thursday
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21
September
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Thursday
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19 October
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Thursday
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16
November
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Thursday
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14
December
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Thursday
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2018
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15
February
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Thursday
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15 March
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Thursday
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19 April
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Thursday
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17 May
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Thursday
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21 June
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Thursday
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19 July
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Thursday
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16 August
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Thursday
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20
September
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Thursday
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18 October
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Thursday
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15
November
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Thursday
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13
December
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Thursday
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2019
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21
February
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Thursday
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21 March
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Thursday
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18 April
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Thursday
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16 May
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Thursday
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20 June
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Thursday
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18 July
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Thursday
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15 August
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Thursday
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19
September
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Thursday
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b) agree
to commence business meetings at 9.30am noting that public forum and
deputations will be scheduled in the early part of the business meeting.
c) adopt
the community forum schedule
outlined below for the 2016-2019 electoral term, generally to be held at the
Upper Harbour Local Board Office, Kell Drive, Albany Village, although these
meetings may be relocated on occasion throughout the term:
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Year
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Date
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2017
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2 February
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Thursday
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2 March
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Thursday
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6 April
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Thursday
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4 May
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Thursday
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1 June
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Thursday
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6 July
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Thursday
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3 August
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Thursday
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7
September
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Thursday
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5 October
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Thursday
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2 November
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Thursday
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7 December
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Thursday
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2018
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1 February
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Thursday
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1 March
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Thursday
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5 April
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Thursday
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3 May
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Thursday
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7 June
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Thursday
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5 July
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Thursday
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2 August
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Thursday
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6
September
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Thursday
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4 October
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Thursday
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1 November
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Thursday
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6 December
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Thursday
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2019
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7 February
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Thursday
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7 March
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Thursday
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4 April
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Thursday
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2 May
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Thursday
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6 June
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Thursday
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4 July
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Thursday
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1 August
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Thursday
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5
September
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Thursday
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d) agree
to commence community forum meetings at 6.30pm, to enable wider community
participation.
e) note that dates and times for meetings, public
engagement and any hearings and deliberations for local board plans and local
board agreements are yet to be finalised.
CARRIED
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14
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Swimming pool fencing exemption applications
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Resolution number UH/2016/158
MOVED
by Chairperson L Whyte, seconded by Member U Balouch:
That the Upper
Harbour Local Board:
a)
agree to assess swimming pool fencing exemption applications as
part of business meetings during the 2016/2019 term as the need arises.
b)
delegate the following two
members to make site visits to residential swimming pools in accordance with
local board responsibilities under Section 6 of the Fencing of Swimming Pools
Act 1987, noting that those members delegated also have responsibility to
make recommendations to the full board:
· Member Neeson
· Member McLean
CARRIED
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15
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Urgent decision-making process
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Resolution number UH/2016/159
MOVED
by Member J McLean, seconded by Member B Neeson:
That
the Upper Harbour Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum.
b) delegate
authority to the Chairperson and Deputy Chairperson, or any person acting in
these roles, to make urgent decisions on behalf of the local board and where
possible the Chairperson and Deputy Chairperson will liaise with other board
members.
c) agree
that the Relationship Manager, Chairperson and Deputy Chairperson, or any
person/s acting in these roles, will authorise the urgent decision-making
process by signing off the authorisation memo.
d) note
that a number of factors will be considered before approval is given to use
the urgent decision making process, such as:
i)
the timing of the next scheduled meeting;
ii)
confirmation that the local board has the delegation to make the
decision;
iii)
consideration of the rationale for urgency; and
iv)
the significance of the decision and whether the urgent decision
process is appropriate.
e) note
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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16
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Appointments to external organisations
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Resolution number UH/2016/160
MOVED
by Deputy Chairperson M Miles, seconded by Member U Balouch:
That the Upper Harbour Local Board:
a) appoint
the following board members to the external community groups and
organisations listed below:
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External organisation
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Lead
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Alternate
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Duties
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Business North Harbour
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Lisa Whyte
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Margaret
Miles
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Non-voting
support. Provide advice and direction only.
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Hobsonville Land
Company Placemaking Advisory Committee
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Brian Neeson
Nicholas Mayne
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John
McLean
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Be a
member of the committee that provides input to the placemaking approach at
Hobsonville Point and gives feedback on planned projects.
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Rosedale Park Sports
Charitable Trust
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Margaret Miles
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Lisa Whyte
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Provide
advice and direction on behalf of the board where required to ensure the
Trust acts within means.
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Albany Community
Coordinator Board
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Uzra Casuri Balouch
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John
McLean
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Non-voting
support. Provide advice and direction only.
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North Shore Heritage
Trust (joint appointment with Kaipātiki and Devonport-Takapuna)
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Let this
appointment lie until such time as funding is confirmed, as representation
may no longer be required.
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b) recommend that to avoid potential conflicts of interest, elected
members appointed to any outside organisation do not exercise any voting
rights conferred by the organisation.
CARRIED
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Secretarial note: Item 16 was resolved
after item 17.
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17
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Auckland Council’s Quarterly Performance Report: Upper
Harbour Local Board
For Quarter One, 1 July – 30 September 2016
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Resolution
number UH/2016/161
MOVED by Chairperson L Whyte, seconded by Deputy
Chairperson M Miles:
That
the Upper Harbour Local Board:
a)
receive the performance report
for the financial quarter ending 30 September 2016.
b)
request corrections be made
within the reporting tool to amend spelling and grammatical errors, as well
as ensuring that correct reference is made to assets, e.g. (page 55) ‘Albany Village Hall’ should read
‘Albany Coronation Hall’, as
there is a reputational risk involved in publishing poorly presented
information.
c)
provide the
following comments regarding the new approach to quarterly reporting:
i)
shifting responsibility of
managing reporting to Local Board Services further removes accountability and
responsibility of reporting away from the departments of council, which in
the board’s view is not in keeping with the spirit of council’s
shared governance model;
ii)
responsibility to report progress to local boards against work
programmes that have been funded and approved by the local board should lie
with the department(s) tasked with the delivery of specified plans, projects
and initiatives; and
iii)
the information currently and historically presented to local
boards through the quarterly report is by nature retrospective, which does
not assist the local board in understanding predicted or expected future
trends that would help the board in being able to proactively set budgets and
corresponding work programmes.
d)
request the ability
to work with the staff responsible within the organisation to improve the
quality of future reporting to address the matters raised in resolution c)
above, with the aim of finding a practical and efficient solution for both
the local board and the organisation.
CARRIED
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Secretarial note: Item 17 was resolved
after item 23.
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18
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New road name approval for a shared accessway created by a
subdivision at 150‑170 Buckley Avenue, Hobsonville
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Resolution number UH/2016/162
MOVED
by Deputy Chairperson M Miles, seconded by Member B Neeson:
That the Upper Harbour
Local Board:
a)
approve the road name proposed by the applicant,
‘Airmens Lane’, for a shared accessway created by
way of a subdivision at 150-170 Buckley Avenue, Hobsonville.
CARRIED
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19
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New road name approval for a shared accessway created by a subdivision
at Tuatua Road, Hobsonville
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Resolution number UH/2016/163
MOVED
by Member J McLean, seconded by Member B Neeson:
That the Upper
Harbour Local Board:
a)
approve the road name,
‘Perch Lane’, proposed by the applicant, for the
shared accessway of a residential development at Tuatua Road, Hobsonville in
Catalina Precinct.
CARRIED
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20
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New road names approval for roads and accessways created by a way
of a subdivision at Hobsonville Road, Hobsonville
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Resolution number UH/2016/164
MOVED
by Chairperson L Whyte, seconded by Member N Mayne:
That the Upper
Harbour Local Board:
a)
approve the use of the existing road name, ‘Mapou
Road’ for the new extension of the road.
b)
approve the following new road names proposed
by the applicant, for six new roads and two accessways created
by way of a subdivision at Hobsonville Point in the Buckley Precinct:
i)
Sidney Wallingford Way;
ii)
David Carnegie Road;
iii)
Ian Morrison Road;
iv)
Malcolm Calder Road;
v)
Walter Merton Road;
vi)
Eyton Kay Road;
vii)
William Stratton Lane; and
viii)
Shrub
Lane.
CARRIED
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23 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
12.44 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
