Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 15 November 2016 at 9.30am.
Chairperson |
Lisa Whyte |
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Deputy Chairperson |
Margaret Miles, JP |
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Members |
Uzra Casuri Balouch, JP |
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Nicholas Mayne |
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John McLean |
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Brian Neeson, JP |
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ABSENT
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ALSO PRESENT
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IN ATTENDANCE
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Upper Harbour Local Board 15 November 2016 |
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2 Apologies
3 Declaration of Interest
Member Balouch advised that she is a board member on the Albany Community Coordinator Board presenting today under item 8.1.
4 Confirmation of Minutes
Resolution number UH/2016/153 MOVED by Deputy Chairperson M Miles, seconded by Member J McLean: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 13 September 2016 and the extraordinary minutes of its meeting, held on Monday, 31 October 2016, including the confidential section, as a true and correct record. |
Secretarial Note: Member Mayne abstained from voting for the correctness of the minutes of the ordinary meeting of 13 September, as he was not an elected member at the time of the meeting.
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Resolution number UH/2016/154 MOVED by Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a) thank Jenny Bassett from the Albany Community Coordinator Board for her attendance. |
8.2 |
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Resolution number UH/2016/155 MOVED by Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a) receive the presentation from Laure Romanetti from the Albany Newcomers Network and thank her for her attendance. CARRIED |
9 Public Forum
9.1 |
Julian Bartrom was in attendance to speak about weed spraying and table documentation about glyphosate. |
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Resolution number UH/2016/156 MOVED by Member N Mayne, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a) receive the presentation from Julian Bartrom and thank him for his attendance. |
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a Information on glyphosate |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
Adoption of a business meeting and community forum meeting schedule |
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Resolution number UH/2016/157 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a) adopt the business meeting schedule outlined below for the 2016-2019 electoral term, to be held at the Upper Harbour Local Board Office, Kell Drive, Albany Village:
b) agree to commence business meetings at 9.30am noting that public forum and deputations will be scheduled in the early part of the business meeting. c) adopt the community forum schedule outlined below for the 2016-2019 electoral term, generally to be held at the Upper Harbour Local Board Office, Kell Drive, Albany Village, although these meetings may be relocated on occasion throughout the term:
d) agree to commence community forum meetings at 6.30pm, to enable wider community participation. e) note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised. |
14 |
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Resolution number UH/2016/158 MOVED by Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) agree to assess swimming pool fencing exemption applications as part of business meetings during the 2016/2019 term as the need arises. b) delegate the following two members to make site visits to residential swimming pools in accordance with local board responsibilities under Section 6 of the Fencing of Swimming Pools Act 1987, noting that those members delegated also have responsibility to make recommendations to the full board: · Member Neeson · Member McLean |
15 |
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Resolution number UH/2016/159 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b) delegate authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board and where possible the Chairperson and Deputy Chairperson will liaise with other board members. c) agree that the Relationship Manager, Chairperson and Deputy Chairperson, or any person/s acting in these roles, will authorise the urgent decision-making process by signing off the authorisation memo. d) note that a number of factors will be considered before approval is given to use the urgent decision making process, such as: i) the timing of the next scheduled meeting; ii) confirmation that the local board has the delegation to make the decision; iii) consideration of the rationale for urgency; and iv) the significance of the decision and whether the urgent decision process is appropriate. e) note that all urgent decisions will be reported to the next ordinary meeting of the local board. |
16 |
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Resolution number UH/2016/160 MOVED by Deputy Chairperson M Miles, seconded by Member U Balouch: That the Upper Harbour Local Board: a) appoint the following board members to the external community groups and organisations listed below:
b) recommend that to avoid potential conflicts of interest, elected members appointed to any outside organisation do not exercise any voting rights conferred by the organisation. |
Secretarial note: Item 16 was resolved after item 17.
17 |
Auckland Council’s Quarterly Performance Report: Upper
Harbour Local Board |
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Resolution number UH/2016/161 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a) receive the performance report for the financial quarter ending 30 September 2016. b) request corrections be made within the reporting tool to amend spelling and grammatical errors, as well as ensuring that correct reference is made to assets, e.g. (page 55) ‘Albany Village Hall’ should read ‘Albany Coronation Hall’, as there is a reputational risk involved in publishing poorly presented information. c) provide the following comments regarding the new approach to quarterly reporting: i) shifting responsibility of managing reporting to Local Board Services further removes accountability and responsibility of reporting away from the departments of council, which in the board’s view is not in keeping with the spirit of council’s shared governance model; ii) responsibility to report progress to local boards against work programmes that have been funded and approved by the local board should lie with the department(s) tasked with the delivery of specified plans, projects and initiatives; and iii) the information currently and historically presented to local boards through the quarterly report is by nature retrospective, which does not assist the local board in understanding predicted or expected future trends that would help the board in being able to proactively set budgets and corresponding work programmes. d) request the ability to work with the staff responsible within the organisation to improve the quality of future reporting to address the matters raised in resolution c) above, with the aim of finding a practical and efficient solution for both the local board and the organisation. |
Secretarial note: Item 17 was resolved after item 23.
18 |
New road name approval for a shared accessway created by a subdivision at 150‑170 Buckley Avenue, Hobsonville |
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Resolution number UH/2016/162 MOVED by Deputy Chairperson M Miles, seconded by Member B Neeson: That the Upper Harbour Local Board: a) approve the road name proposed by the applicant, ‘Airmens Lane’, for a shared accessway created by way of a subdivision at 150-170 Buckley Avenue, Hobsonville. |
19 |
New road name approval for a shared accessway created by a subdivision at Tuatua Road, Hobsonville |
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Resolution number UH/2016/163 MOVED by Member J McLean, seconded by Member B Neeson: That the Upper Harbour Local Board: a) approve the road name, ‘Perch Lane’, proposed by the applicant, for the shared accessway of a residential development at Tuatua Road, Hobsonville in Catalina Precinct. |
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New road names approval for roads and accessways created by a way of a subdivision at Hobsonville Road, Hobsonville |
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Resolution number UH/2016/164 MOVED by Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a) approve the use of the existing road name, ‘Mapou Road’ for the new extension of the road. b) approve the following new road names proposed by the applicant, for six new roads and two accessways created by way of a subdivision at Hobsonville Point in the Buckley Precinct: i) Sidney Wallingford Way; ii) David Carnegie Road; iii) Ian Morrison Road; iv) Malcolm Calder Road; v) Walter Merton Road; vi) Eyton Kay Road; vii) William Stratton Lane; and viii) Shrub Lane. |
21 |
Record of the Upper Harbour Local Board workshops held on Tuesday, 16 August and Tuesday, 6 September 2016 |
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Resolution number UH/2016/165 MOVED by Deputy Chairperson M Miles, seconded by Chairperson L Whyte: That the Upper Harbour Local Board: a) receive the record of the Upper Harbour Local Board workshops held on Tuesday, 16 August and Tuesday, 6 September 2016. |
22 |
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Resolution number UH/2016/166 MOVED by Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the verbal board members’ reports from Members Neeson, Mayne, Balouch, Chairperson Whyte, and Deputy Chairperson Miles. |
23 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.44 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................