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Waiheke Local
Board
24 November
2016
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1 Welcome
Deputy Chairperson
Handley led the meeting with a Karakia.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no leaves
of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Waiheke
Art Gallery - Linda Chalmers
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Linda Chalmers was in attendance to speak to the Board
about the Waiheke Art Gallery.
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Resolution number WHK/2016/178
MOVED
by Deputy Chairperson C Handley, seconded by Member J Meeuwsen:
That the Waiheke
Local Board:
a) receive
the tabled document and attach it to the minutes.
b) thank
Linda Chalmers for her attendance and presentation.
CARRIED
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A copy of the tabled document has been placed on the file
copy of the minutes and can be viewed on Auckland Council’s website.
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Attachments
a Directors
Report
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9.2
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Waiheke
Croquet Club - Jan Faulconbridge
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Jan Faulconbridge was in attendance to speak to the Board
about the green at Alison Park which is used by the Waiheke Croquet Club.
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Resolution number WHK/2016/179
MOVED
by Chairperson P Walden, seconded by Member J Meeuwsen:
That the Waiheke
Local Board:
a) receive
the tabled document and attach it to the minutes
b) request
officers work with the croquet club to scope their requirements for
future consideration for LDI capital funds
c) thank
Jan Faulconbridge for her attendance and presentation.
CARRIED
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A copy of the tabled document has been placed on the file copy
of the minutes and can be viewed on Auckland Council’s website.
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Attachments
a Waiheke
Croquet Club
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9.3
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2017 Annual Plan - Hana Blackmore
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Hana Blackmore was in attendance to speak
to the Board about the 2017 Annual Plan process and seeking the Board’s
support to replace all chemical pesticides in public places with non-chemical
methods.
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Resolution
number WHK/2016/180
MOVED
by Chairperson P Walden, seconded by Deputy Chairperson C Handley:
That the Waiheke
Local Board:
a) receive
the tabled document and attach it to the minutes.
b) thank
Hana Blackmore for her attendance and
presentation.
CARRIED
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A copy of the tabled document has been placed on the file
copy of the minutes and can be viewed on Auckland Council’s website.
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Attachments
a Annual Plan
2017 - Glyphosate resolution
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9.4
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Save Kennedy Point - Kristen Lewis and Thomas Greve
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Kristen Lewis and Thomas Greve were in
attendance to speak to the Board about the notification period for the marina
at Kennedy Point.
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Resolution
number WHK/2016/181
MOVED
by Chairperson P Walden, seconded by Deputy Chairperson C Handley:
That the Waiheke
Local Board:
a) request
an extension of time to the maximum provided for in the Resource
Management Act, or preferably beyond with the approval of the applicant,
due to the significance of the issue to the public, and delegate the
Chair to present to the appropriate Governing Body regarding this issue.
b) receive
the tabled document and attach it to the minutes.
c) thank
Kristen Lewis and Thomas Greve for their
attendance and presentation.
CARRIED
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A copy of the tabled document has been placed on the file
copy of the minutes and can be viewed on Auckland Council’s website.
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Attachments
a Save
Kennedy Point
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9.5
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Application for approval to operate a food business in Ostend
Domain - Ruben Bermejo and Alex
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Ruben Bermejo and Alex Ortiz were in
attendance to speak to their application for approval
to operate a street traiding food business in Ostend Domain
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Resolution
number WHK/2016/182
MOVED
by Chairperson P Walden, seconded by Member B Upchurch:
That the Waiheke
Local Board:
a) thank
Ruben Bermejo and Alex Ortiz for their
attendance and presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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14
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Matiatia Planning project - update
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Resolution number WHK/2016/187
MOVED
by Deputy Chairperson C Handley, seconded by Member J Meeuwsen:
That the Waiheke
Local Board:
a) approve
the Matiatia Planning Project report – Phases one and two, with minor
alterations to correct wording.
b) allocate
up to $40,000 from its Matiatia LDI (Locally Driven Initiatives) budget to
Direction Matiatia Incorporated to progress phases three to six
of the Matiatia planning project in partnership with the community, the
council and mana whenua.
c) confirm
all Board members will sit on the Matiatia Project Management committee.
CARRIED
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15
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Waiheke Housing Quality Pilot
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Resolution number WHK/2016/188
MOVED
by Member B Upchurch, seconded by Deputy Chairperson C Handley:
That the Waiheke
Local Board:
a) allocate
the sum of $10,000 (plus GST) from the Waiheke Local Boards Locally Driven
Initiatives budget for the Community Housing pilot project.
b) approve
the use of the remaining WICOSS Social Housing funds for the pilot and
authorises the payment of remaining funds, less the agreed administration
fee, to the Waiheke Health Trust.
c) request
the Project Manager provides an Evaluation Report to a Board business meeting
at the conclusion of the project and a report on Strategic Options for
addressing Waiheke’s Housing Needs.
d) appoint
member Brown and Deputy Chairperson Handley as the Board representatives on
the Waiheke Housing Quality Pilot Steering group.
CARRIED
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17
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Onetangi Beach Polo event
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Resolution number WHK/2016/190
MOVED
by Member J Meeuwsen, seconded by Member B Upchurch:
That the Waiheke
Local Board:
a) recognise the
extensive work done on this proposal by the event organiser.
b) does not support the Beach Polo Event being held at Onetangi Beach
due to concerns around
the date, conflict with another event and the occupation of a large
area of a public beach by a private event in the absence of any policy on which
the community has been consulted.
c) request principles around commercial use of public space for
events be agreed during
Local Board Plan development to guide future commercial event applications.
CARRIED
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18
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Community Service Awards and Volunteers Day
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Resolution number WHK/2016/191
MOVED
by Deputy Chairperson C Handley, seconded by Member J Meeuwsen:
That the Waiheke
Local Board:
a) grant
$800 from the 2016/2017 Volunteers Day LDI (Locally Driven Initiatives)
budget to the Waiheke Island Council of Social Services to support the
delivery of a Volunteers Dinner.
b) allocate
$1,200 from the 2016/2017 Volunteers Day LDI (Locally Driven Initiatives)
budget to deliver the Community Service Awards in March / April 2017, noting
the board will work with officers to finalise the Community Service Awards
objectives and criteria, review applications and make decisions.
CARRIED
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19
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Adoption of a business meeting schedule
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Resolution number WHK/2016/192
MOVED
by Member B Upchurch, seconded by Deputy Chairperson C Handley:
That the Waiheke
Local Board:
a) adopts the meeting schedule outlined below for
the 2016/2019 electoral term.
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Year
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Date
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Location
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2016
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24 November
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Waiheke Local Board
Office,
10 Belgium Street
Ostend
Waiheke Island
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15 December
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2017
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26 January
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Waiheke Local Board
Office,
10 Belgium Street
Ostend
Waiheke Island
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23 February
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23 March
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27 April
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25 May
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22 June
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27 July
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24 August
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28 September
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26 October
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23 November
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14 December
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2018
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25 January
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Waiheke Local Board
Office,
10 Belgium Street
Ostend
Waiheke Island
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22 February
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22 March
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26 April
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24 May
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28 June
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26 July
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23 August
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27 September
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25 October
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22 November
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13 December
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2019
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31 January
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Waiheke Local Board
Office,
10 Belgium Street
Ostend
Waiheke Island
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28 February
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28 March
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18 April
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23 May
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27 June
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25 July
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22 August
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26 September
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b) agrees
to commence business meetings at 5:15pm. Public forum and deputations will be
scheduled in the early part of the business meeting, to enable the democratic
process.
c) notes that dates and times for meetings,
public engagement and any hearings and deliberations for local board plans
and local board agreements are yet to be finalised.
CARRIED
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20
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Urgent decision-making process
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Resolution number WHK/2016/193
MOVED
by Member S Brown, seconded by Member J Meeuwsen:
That the Waiheke
Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum.
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board in consultation with
available Board Members.
c) agrees
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo.
d) notes
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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21
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Appointment of board members to external community organisations
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Resolution number WHK/2016/194
MOVED
by Member J Meeuwsen, seconded by Member B Upchurch:
That the Waiheke
Local Board:
a) appoint
the following board members to the external community groups and
organisations listed below:
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External organisation
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Lead
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Alternate
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Community Network Waiheke
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Cath Handley
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John Meeuwsen
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Waiheke Island Civil Defence Emergency
Management Sub Committee
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John Meeuwsen
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Shirin Brown
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Waiheke Health Trust
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Cath Handley
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Hauraki Gulf Forum
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John Meeuwsen
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All board members
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Waiheke Recreation Centre Trust
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Bob Upchurch
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Shirin Brown
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Youth Voice
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Shirin Brown
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Bob Upchurch
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b)
appoint member Meeuwsen to be the
resource consent lead and Deputy Chairperson Handley as alternate.
CARRIED
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27 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Deputy Chairperson Handley closed the
meeting with a Karakia.
7.23 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
