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Whau Local
Board
23 November
2016
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1 Welcome
Otene Reweti
opened the meeting with a Mihi Whakatau.
2 Apologies
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of the Whau Local Board.
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Board Member
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Organisation /
Position
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Tracy Mulholland
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·
New Lynn Business Association
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Susan Zhu
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·
Chinese Oral History Foundation – Committee
member
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The Chinese Garden Steering Committee of Auckland
– Board Member
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Derek Battersby
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·
Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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Catherine Farmer
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Avondale-Waterview Historical Society – Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls - Patron
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Historical Society - Member
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Avondale Jockey Club – Member
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Te’eva
Matafai
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David Whitley
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NIL
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Secretarial note: Chair
Tracy Mulholland and Member Duncan Macdonald declared an interest in part of
item 12 b) and c).
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
The Whau Local Board
expresses sincere condolences and sorrow at the passing of Savitri Chand.
7 Ward Councillors update
Secretarial
note: Apology from Councillor Clow was noted.
8 Deputations
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8.1
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West Auckland Pasifika Forum (WAPF) - Tula’i Pasifika
Leadership Programme update
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A hand-out was
provided. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution number WH/2016/100
MOVED
by Member T Matafai, seconded by Member D Whitley:
That the Whau Local
Board:
a) receive
the deputation from Jeremy Tauti, Michael Savelio,
Sanalio Kaihau, Losena Vea and James Tevaga representatives
from the West Auckland Pasifika Forum (WAPF) and thank them for
attending the Whau Local Board meeting.
CARRIED
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Attachments
a West
Auckland Pasifika Forum
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9 Public Forum
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9.1
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Hana Blackmore was in attendance and
spoke on the following:
·
2017 Annual Plan process.
·
seeking the support of the Board for full
regional funding to replace all chemical pesticides in public places with
non-chemical methods - thus complying with Council Policy.
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9.2
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Kaori
Oishi from WJSS After School Program was in attendance and spoke on the
following:
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acknowledged the Whau Local Board and thank
them for the grant received.
·
provided an update on how the grant was
utilised
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9.3
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Nancy
Summerhays was in attendance and spoke on the following:
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a permanent canopy (over) in Blockhouse Bay
Park for Line Dancing Group
and Tai Chi
Group . The area is about 130m2 right in the BBQ area and right beside
a playground.
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MOVED by Deputy Chairperson S
Zhu, seconded by Member D Whitley:
Resolution
number WH/2016/101
That the Whau Local
Board:
a) receive
the public forum submissions from Hana Blackmore, Kaori Oishi and Nancy
Summerhays and thank them for attending the Whau Local Board meeting.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Whau
Christmas Event Funding
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Resolution number WH/2016/102
MOVED by Member D Battersby, seconded by
Member D Whitley:
That the Whau Local
Board:
a) approve
the allocation of $3,000 from the local community grants fund to the
Blockhouse Bay Business Association to assist with delivery costs of the
Blockhouse Bay Christmas Parade to be held in Blockhouse Bay on 10 December 2016.
CARRIED
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Note: Member Catherine
Farmer abstained from voting on the above resolution.
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Note: Member Duncan Macdonald declared an interest
in item 12 b) and took no part in the discussion or voting on the matter.
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Resolution number WH/2016/103
MOVED
by Member D Battersby, seconded by Member D Whitley:
b) approve the allocation of $5,000 from the
local community grants fund to the Avondale Business Association to assist
with delivery costs of Carols by Spiderlight to be held in Avondale on 18
December 2016.
CARRIED
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Note: Member Catherine
Farmer abstained from voting on the above resolution.
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The Chairperson Tracy Mulholland declared an interest in
item 12 c) and took no part in the discussion or voting on the matter.
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Note: Chairperson Tracy Mulholland vacated the
chair. Deputy Chair Susan Zhu assumed the chair at 7.44pm
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Resolution number WH/2016/104
MOVED
by Member D Macdonald, seconded by Member D Whitley:
c) approve the allocation of $3,300 from the local
community grants fund to the New Lynn Lions Club to assist with delivery
costs of the New Lynn Lions Club’s Christmas Parade and Festival, to be
held in New Lynn on 3 December 2016.
CARRIED
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Note: Member Catherine
Farmer abstained from voting on the above resolution.
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Note: Deputy Chairperson Susan Zhu vacated the chair
and Chairperson Tracy Mulholland assumed the chair at 7.45pm
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Resolution number WH/2016/105
MOVED
by Chairperson T Mulholland, seconded by Member D Battersby:
d) request staff
develop options for the funding of Christmas events in town centres for Board
consideration during its Annual Plan process.
CARRIED
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Secretarial note: The allocation of grant funding
outside of advertised rounds is an exceptional circumstance, this instance
was based upon the events being widely accessible free family events that had
long standing prior support from the local board.
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14
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Adoption of a business meeting schedule
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Resolution number WH/2016/107
MOVED
by Deputy Chairperson S Zhu, seconded by Member D Whitley:
That the Whau Local
Board:
a) agree the meeting schedule outlined below for
the 2016/2019 electoral term.
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Year
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Date
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Location
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2016
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14 December
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Whau Local Board Office, 31 Totara
Avenue, New Lynn
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2017
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22 February
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Whau Local Board Office, 31 Totara
Avenue, New Lynn
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22 March
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26 April
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24 May
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28 June
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26 July
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23 August
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27 September
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25 October
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22 November
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13 December
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2018
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28 February
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Whau Local Board Office, 31 Totara
Avenue, New Lynn
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28 March
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18 April
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23 May
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27 June
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25 July
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22 August
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26 September
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24 October
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28 November
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12 December
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2019
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27 February
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Whau Local Board Office, 31 Totara Avenue,
New Lynn
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27 March
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24 April
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22 May
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26 June
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24 July
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28 August
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25 September
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b) agree
to commence business meetings at 6.00pm. Public forum and deputations will be
scheduled in the early part of the business meeting, to enable the democratic
process.
c) note that dates and times for meetings, public
engagement and any hearings and deliberations for local board plans and local
board agreements are yet to be finalised.
CARRIED
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15
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Urgent decision-making process
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Resolution number WH/2016/108
MOVED
by Member D Macdonald, seconded by Member T Matafai:
That the
Whau Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum.
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board.
c) agree
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off an authorisation memo.
d) note
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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16 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.55pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
