Agenda of Waitākere Ranges Local Board

Waitākere Ranges Local Board

24 November 2016

Request for landowner approval – ‘The Hillary’ Trail Run 2017

File No.: CP2016/22421

Purpose

1. This report is to seek landowner approval from the Waitākere Ranges Local Board for temporal use of parts of the Piha Beach local park (Domain), those areas of beach seaward of Marine Parade North and parts of the Piha Esplanade Reserve over which the Hillary Trail passes, for aspects of ‘The Hillary’ trail run scheduled for Saturday 25 February 2017.

Executive summary

2. In December 2014 Auckland Council granted the Hillary Trail Run Charitable Trust a three year consent to hold a ‘ultra’ trail running event on the Hillary Trail. The third event under this consent is scheduled for Saturday 25 February 2017 (Attachment A).

3. The Hillary Trail Run (‘The Hillary’) utilises the full 80km length of the Hillary Trail, where up to 20% of the total numbers of participants start the event at the Arataki Visitor Centre, and who are then joined by further numbers of participants at Piha and Bethells.

4. The event course is predominantly on existing regional park walking tracks, with parts over formed public road and parts (mainly staging areas) on local parks, with the event concluding at the Village Green in Muriwai. This is the fourth time the event has been held.

5. A maximum of 675 participants may take part in the 2017 race and the participant numbers are staggered over three sections. Up to 125 participants may start at Arataki and complete the full 80km race; 250 participants may join the race at Piha for the 34km race and the final 16km option with up to 300 participants depart from Bethells Te Henga.

6. The approved consent includes a number of specific conditions and requirements relating to minimising any impacts on the environment and public.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Provides landowner approval for the temporal use of parts of the Piha Beach local park (Domain), those areas of beach seaward of Marine Parade North and parts of the Piha Esplanade Reserve over which the Hillary Trail passes, for the Hillary Ultra Trail Run scheduled for Saturday 25 February 2017.

Comments

7. Landowner approval is sought from the Waitākere Ranges Local Board for those areas where the event utilises local parks namely part of Piha Domain, and those areas of beach seaward of Marine Parade North and parts of the Piha Esplanade Reserve over which the Hillary Trail passes (Attachments B and C).

8. The total duration of use of the nominated areas of local parks at Piha is for a period not exceeding 3 hours, from the timeframe of approximately 930am to 1230pm.

The Event

9. The Hillary Trail Ultra Run (‘The Hillary’) is 80km in length, starting at the Arataki Visitor Centre, predominantly utilising a number of existing regional park tracks and concluding at the Village Green in Muriwai.

10. Organisers of the event seek to create an iconic trail running race that achieves the following objectives:

· Create a world class trail run that attracts national and international runners

· Showcase the Hillary Trail facility to local, national and international visitors

· Showcase the wider Waitakere Ranges area to local, national and international visitors

· Support local groups to raise some money and profiling their cause, through providing services and food to the participants

· Raise money for the Hillary Trail Run Charitable Trust to distribute to Waitākere Ranges based projects

11. The event is being managed for the Hillary Trail Run Charitable Trust by Shaun Collins of Lactic Turkey Events.

12. Regional Parks West are the council’s point of contact.

The Consent

13. In December 2014, the Auckland Council approved a 3 year consent for the Hillary Trail Run Charitable Trust to run annually (in 2015, 2016 and 2017) the Hillary Trail Run over the Waitākere Ranges and Muriwai Regional Parks.

14. The decision to grant approval for this event was carefully considered and the resulting consent contained a number of stringent conditions.

15. Regional parks and Biosecurity staff have worked closely with the event organiser on reviewing past events, reviewing the event route, assessing the right balance of participants and recommending the most appropriate level of kauri dieback phyto-sanitary protection.

16. A staggering of participants over three sections has been designed to lessen the impacts on the tracks and experience shows that, given the level of normal use on the tracks that this additional level of activity will likely have minimal impact.

17. It is a condition of the permit that all race applicants are made aware of the environmental sensitivities of the Waitakere Ranges and, in particular, the need to prevent the spread of kauri dieback disease. The applicant will proactively promote awareness of kauri dieback to participants through the event registration, on their event website and at pre-event briefings.

18. The event will also be promoted as a “smoke free” event.

Consideration

Local board views and implications

19. This report is seeking landowner approval from the local board.

Attachments

No.	Title	Page
a ⇩	Discretionary Use Consent - WS1031 "The Hillary" 2017	17
b ⇩	Piha Domain Site Plan	25
c ⇩	Piha event route (part Domain, Piha Beach and pt Piha Esplanae Reserve - over which the Hillary Trail passes)	27

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

24 November 2016

Revoke resolution to classify Waitakere War Memorial Park and variation of new community lease to Waitakere Residents and Ratepayers Association Incorporated, 13 Bethells Road, Waitakere

File No.: CP2016/22380

Purpose

1. To revoke the resolution to classify Waitakere War Memorial Park, 13 Bethells Road, Waitakere as a local purpose (community buildings) reserve under section 16 (2A) of the Reserves Act 1977.

2. To vary the new community lease to Waitakere Residents and Ratepayers Association Incorporated to include public notification, Smoke Free Policy and issue of the lease under the Local Government Act 2002.

Executive summary

3. Waitakere War Memorial Park, described as Part Allotment 27 Parish of Waipareira was deemed to be held in fee simple by Auckland Council as an unclassified public reserve.

4. At its business meeting of 22 May 2013 the Waitakere Ranges Local Board resolved to grant a new community lease to The Waitakere Residents and Ratepayers Association Incorporated for Waitakere Domain Hall. Approval was also given to classify Waitakere War Memorial Park as a local purpose (community buildings) reserve.

5. In 2014 Auckland Council accepted an independent legal opinion that the land is subject to the Local Government Act 2002 and not the Reserves Act 1977.

6. This report recommends the local board revoke a) of resolution number WTK/2013/90 and variation of b) i-iv made by the Waitakere Ranges Local Board on 22 May 2013.

Recommendation/s

That the Waitākere Ranges Local Board:

a) revoke a) of resolution number WTK/2013/90 by the Waitakere Ranges Local Board on 22 May 2013, that approved the classification of the Waitakere War Memorial Park as a local purpose (community buildings) reserve under section 16(2A) of the Reserves Act 1977 (Attachment A);

b) approve a variation to b) of resolution number WTK/2013/90 to now read as follows:

Grant a new community lease to The Waitakere Residents and Ratepayers Association Incorporated for Waitakere Domain Hall, Waitakere War Memorial Park 13 Bethells Road, Waitakere (Attachment B) subject to one month’s public notification and with no objections on the following terms and conditions:

i) Term – ten years commencing 1 May 2013 with one ten-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Waitakere Residents and Ratepayers Association Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment C);

iv) Auckland Council has adopted a Smoke-Free Policy to apply on Council land, which Policy the Lessee is obligated to abide by during the Term. The Lessee will use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the Policy;

v) Delegate to the Chair the power to appoint an independent hearings commissioner if required, to hear from submitters and make recommendations to the local board;

vi) Approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002.

Comments

7. In 2012 the council’s view was that Waitakere War Memorial Park was held in fee simple by Auckland Council as an unclassified public reserve. Under section 2 (1) of the Reserves Act 1977 (Interpretation) any land declared to be a recreation ground under the Public Works Act 1981 is deemed to be a public reserve.

8. In 2014 Auckland Council accepted an independent legal opinion on its interpretation of section 2 (1) of the act. The opinion is that lands acquired by the council for recreation grounds under to the Public Works Act 1981 are not automatically deemed to be held as unclassified reserves under the Reserves Act. The lands are subject to the Local Government Act 2002.

Local board resolution

9. The local board resolution dated 22 May 2013 to support the classification of the land must be revoked to enable the lease to the association to be executed. The support to classify the land has not been actioned by council staff.

10. With the land being held under the Local Government Act there is a requirement to consult iwi and publicly notify the lease. Consultation and notification is being conducted retrospectively as the resolution to grant a community lease to the association remains.

The association

11. The association was registered as an incorporated society on 11 August 2003. Its objectives are to promote and manage activities in the hall. These activities include education, indoor recreation and use of the hall as a meeting place.

12. Over the last 30 years the association has been occupying and managing the hireage of the council owned Category B heritage Waitakere Domain Hall for community use.

13. The association owns and manages the Township Road Hall also located in Waitakere Township.

14. The land was used as a disposal site for baled refuse from 1981-1982. The association provides the users/hirers of the hall with a brochure/leaflet detailing what action is required if the on-site alarm activities which indicates the detection of waste gas emissions.

15. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Consideration

Local board views and implications

16. Council staff sought input at a Waitakere Ranges Workshop on 14 July 2016 and a portfolio holder meeting on 20 July 2016. No objections were raised by the portfolio holder after considering the independent legal opinion.

17. The Waitakere Ranges Local Board is the allocated decision making authority to approve the revocation and variation of the community lease.

Māori impact statement

18. Iwi consultation took place in July and August 2016 with the eight mana whenua contacts for the Waitakere Ranges Local Board. Five responses were received as follows:

· Ngati Te Ata - neither support, oppose or offer alternatives regarding this application

· Ngati Tamaoho - defer our interest to resident iwi

· Te Runanga o Ngati Whatua – defer those interests to Kawerau

· Ngati Whatua Orakei – refer to Ngati Whatua o Kaipara and Te Kawerau a Maki for comments

· Te Kawerau a Maki - do not oppose the continuation of the lease.

19. Further consultation by email and phone took place with Ngati Whatua o Kaipara. To date no submission or objection has been received.

Implementation

20. There are no cost implications for Auckland Council associated with the issuing of the lease. There is a cost implication should an objection be received about the community lease proposal.

Attachments

No.	Title	Page
a ⇩	Waitakere Ranges Local Board Resolution WTK/2013/90	35
b ⇩	Site Plan for The Waitakere Residents and Ratepayers Association Incorporated, 13 Bethells Road, Waitakere	37
c ⇩	The Waitakere Residents and Ratepayers Association Incorporated Community Outcomes Plan	39

Signatories

Authors

Donna Cooper - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

24 November 2016

Waitakere Ranges Quick Response, Round Two 2016-17

File No.: CP2016/22572

Purpose

1. The purpose of this report is to present applications received for round two of the Waitākere Ranges Quick Response Grants 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Waitākere Ranges Local Board has set a total community grants budget of $74,500 for the 2016/2017 financial year.

3. A total of $41,314.00 has been allocated under quick response round one and local grants round one, leaving a balance of $33,186.00.

4. Ten applications were received for quick response grants round two, as well as six multi-board applications, with a total requested of $31,245.00.

Recommendation/s

That the Waitākere Ranges Local Board:

a) consider the applications listed in Table One and Two and agree to fund, part-fund or decline each application in this round.

Table One: Waitakere Ranges Quick Response Grants: Round Two Applications

App ID	Applicant	Project/ activity focus	Project	Requested
QR1719-201	Adventure Camp Trust Board	Community	Clean and restore Opanuku Stream water hole	$1,500.00
QR1719-202	The Girl Guides Assocation of New Zealand Incorporated	Community	Waitakere Ward Hall Hire	$4,801.00
QR1719-205	Piha Surf Life Saving Club	Community	First aid room requirements	$1,073.00
QR1719-206	Women's Centre Waitakere	Community	Printing for new brochures and marketing	$392.00
QR1719-207	Rutherford College Community Education	Community	West Auckland Adult and Continuing Education	$1,500.00
QR1719-208	New Zealand Family and Fostercare Federation Inc.	Community	Foster care family day event	$1,090.00
QR1719-203	Matthew Hearley	Environmental	Rat Control	$995.00
QR1719-204	Otitori Sanctuary Project	Environment	Otitori Sanctuary Project	$1,000.00
QR1719-210	Royal Forest and Bird Protection Society of New Zealand, Incorporated - Waitakere Branch	Environment	Matuku Reserve predator control	$1,394.00
QR1719-209	Glen Eden Baptist Church	Event	Light Party	$1,500.00
			Total	$15,245.00

Table Two: Waitakere Ranges Local Grant Multi-board Applications

App ID

Applicant

Project/

activity focus

Project

Requested

LG1705-129

Waitakere Japanese Supplementary School (WJSS)

Community

WJSS after-school programme term four 2016 and term one 2017

$2,300.00

LG1711-116

OKE Charity Trust

Event

“2016 Hubbards Head2Head Walk”

$1,500.00

LG1705-111

Te Whanau O Waipareira Trust

Event

Waipareira Youth Sports Challenge 2016

$1,000.00

LG1705-130

Waitakere Arts and Cultural Development Trust

Event

“TEMP” an outdoor public arts science multi-week free event

$8,000.00

LG1720-128

Body Positive

Event

“World AIDS Week”

$500.00

LG1709-105

OnBoard Skate Inc.

Sport & Recreation

SkateSafe and ScootSafe Programmes

$2,700.00

Total:

$16,000.00

Comments

5. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (refer Attachment A).

6. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

7. The Waitākere Ranges Local Board will operate five quick response rounds for this financial year. The second quick response round closed on 7 October 2016.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

9. Ten applications were received for Quick Response Grants Round Two, as well as six multi-board applications, with a total requested of $31,245.00.

Consideration

Local board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitākere Ranges local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

13. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

14. Following the Waitākere Ranges Local Board allocating funding for round two quick response grants as well as the multi-board applications, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Waitakere Ranges Local Board Grants Programme 2016/2017	45
b ⇩	Waitakere Ranges Quick Response Round Two 2016/2017 application summaries	49
c ⇩	Waitakere Ranges Multi-board application summaries 2016/2017	73

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

24 November 2016

Application summary and assessment LG1705-129 Henderson-Massey Local Grants, Round One, 2016/17
Waitakere Japanese Supplementary School (WJSS)
Physical address	c/o Glen Eden Intermediate School 23 Kaurilands Road Titirangi Auckland 0604
Organisation/individual	Organisation	Main focus	Community
Umbrella organisation	Not applicable	Legal status	Charitable Trust 2614732 CC51189

Project details

Project title	WJSS after-school programme Term 4, 2016 and Term1, 2017
Dates	10/10/2016 - 14/04/2017
Location	c/o Glen Eden Intermediate School, 23 Kaurilands Road, Titirangi, Auckland
Summary	1. The children learn and build up Japanese language skills; speaking, listening, reading, and writing, to the children with Japanese heritage. 2. The children learn, develop, and experience the knowledge of Japanese culture 3. The children have a secure and comfortable space where they belong to and to share their background. 4. The children will develop a strong sense of members of the community they live in.
Requesting grant for	Towards venue hire in term 4 2016 , venue hire in term 1, 2017, art materials, stationary, and photocopying as part of the after school programme between 10 October 2016 - 14 April 2017
Project rationale	The only programme available to children of Japanese heritage is the Japanese government-supported "Supplementary School" in the central Auckland area. Basically it is a programme for those children who will eventually go back to Japan. However, most of our children are or will be settled in New Zealand, and do not intend to return to Japan. Thus a different programme separate from the Japanese government-supported one was needed. Our programme fulfils the needs of a large number of children and their families in West Auckland and this is the only Japanese heritage programme in West Auckland.
Community benefits and how will you know you have achieved them	Not only Japanese communities but also other communities in West Auckland have benefitted from WJSS. Immigrant children share together what they have brought from their home country, Japan. Furthermore, they can maintain a strong identity of being Japanese New Zealanders. They share their backgrounds in their school environment. The school communities also learn about Japanese culture through our various events open to public. We shall know our achievements through feedback from guardians and local school communities. The parents and guardians also go out to collaborate with community groups to introduce Japanese culture.
Expertise in delivering this project	All the WJSS teachers are certified and have experience teaching in Japan and/or higher degrees teaching Japanese and Japanese culture from New Zealand.
Active participants	200	Audience size	200
Promotion of activity	Yes, We are promoting our programme on our website, Facebook pages, in brochures distributed to local schools, libraries, immigration offices, and immigrant support programmes.
Local board recognition	We plan to cite Local Board support on our website, in our school brochures, in our official letterhead documents, in email format, and in all the event programme brochures, such as our New Year's celebration, welcoming and

	graduation ceremonies, sports day, and performance day. We'll also make a signboard on the Japan Day annual event where thousands of people gather to celebrate Japanese culture in New Zealand. We'll also announce in our AGM and PTA meetings.
Cost	Yes. Parents and guardians pay a programme fee to hire professionals and execute the programme.
Alignment with local board priorities	• events that foster community spirit, • fostering arts, culture and sport in the community WJSS supports local children of Japanese heritage to learn the language, culture, and traditional Japanese school children's physical and art activities to enrich the cultural diversity of the Henderson-Massey area. For example, the programme celebrates typical cultural annual events such as Japanese New Year, Girls Day and Children's Day. The welcoming ceremony, the graduation, and Sports Day are also scheduled throughout the school year. Our children learn about economic issues shared between New Zealand and Japan, the importance and beauty of an ecologically sustainable environment, and people and self in the multicultural community, through various activities during class hours.
Local boards benefiting	Local board	Percentage benefiting	Amount requested
	Henderson-Massey Local Board	40	$2,300.00
	Waitakere Ranges Local Board	40	$2,300.00
	Whau Local Board	20	$1,000.00

Community collaboration

Collaborating organisation/individual	Role
Titirangi Potters Club	collaboration of fundraising for world natural disaster
AUT Japanese Programme	volunteer
JET Alumni Association	volunteer
Glen Eden Intermediate School	Venue and Japan study group session

Demographics

Maori outcomes		No,
Accessible to disabled		Yes, WJSS classes and all activities are held at Glen Eden Intermediate School, at which disability access is available.
Percentage of male			Percentage of female		All - not targeted at either male/female
%			%		100%
< 15 years	15-24 years		25-44 years	45-64 years	>65 years	All ages
%	99%		1%	%	%	%
Target ethnic groups		Korean, Other Asian, Māori, Chinese, Pacific Peoples, Other European, New Zealand European, All/everyone

Financial information

Expenditure item	Amount
Venue Hire: Term 4 (11weeks) @$2200 + GST	$2,300.00
Venue Hire: Term 1, 2017 (11weeks) @$2200 + GST	$2,300.00
Art materials, stationery and Teaching materials (photocopying cost)	$1,000.00

Wages for teachers and stuff	$21,911.00
Group Insurance	$500.00
Accounting fee	$450.00
Event fee	$1,000.00

Income description	Amount
Donation	$1,500.00

Total expenditure	Total Income		Other grants approved	Applicants contribution
$29,461.00	$1,500.00			$22,361.00
Amount requested		Would a smaller grant be of assistance
$5,600.00		Yes, Venue Hire Cost for one term of the school year. We would like to get funding for venue hiring because without securing the venue it will be very hard to achieve our project. We have been looking for venues and Glen Eden Intermediate School is the most suitable venue for us as the price, location and size. Securing the venue is necessary to sustain, foster and grow WJSS after-school programme.

Applicants perceived conflicts of interest: : None declared

Funding history

Application ID

Project title

Round – stage

Decision

Total allocated

LG1621-110

WJSS after-school programme term 1 & 2 2016

Whau Local Grants, Round One, 2015/16 - Acquitted

Approved

$250.00

LESF251

Undo-kai (Sports Day)

2015/16 Round 1 Local Events Support Fund - Declined

Declined

$0.00

Application summary and assessment LG1711-116

Maungakiekie-Tamaki Local Grants, Round One, 2016/17

OKE

Physical address

1/507a Great South Road, Papatoetoe 2025

Organisation/individual

Organisation

Main focus

Events

Umbrella organisation

N/A

Legal status

Charitable Trust

Project details

Project title

2016 Hubbard’s Head2Head Walk

Dates

12/11/2016 - 13/11/2016

Location

1/507a Great South Road, Papatoetoe, Auckland, 2025

Summary

Experience a new side of Auckland on this scenic 125km charity walk around the Manukau Harbour. Kicking off in Orua Bay and ending up some 125kms and 24hours later at Huia in the Waitakere Ranges. The route takes in stunning scenery, ambling lanes, step hills and thigh crunching climbs. Teams of five individuals each walk a relayed 25km section over the walk over the weekend, in an attempt to each raise at least $1000 for the OKE Charity.

Requesting grant for

OKE are applying for funding to support the event costs of the 2016 Hubbard’s Head2Head Walk. Since the event started back in 2012, the #H2HWalk has grown every year, as has the costs of running the event. Assistance would be greatly appreciated to help cover costs such as event insurance, promotion of the event. event management, traffic management etc.

Cost of participation

Team entry is $250

Active participants

120

Audience size

Promotion

Yes, Details of the event has already been included in 20,000 boxes of Hubbard’s cereal. We will also have the event mentioned in the local newspaper. OKE will promote the walk through our social media channels and ask that all our supports help spread the word. The intention is to promote the walk through billboard posters around Auckland.

Local board recognition

We intend on having printed media across Auckland promoting the walk, which will include the local board logo who support the event. As per previous events, will can include the local board logos on the back of the Hi-Vis vests which the walkers have to wear.

Reason for the project

The original idea was for the Head2Head Walk to be a one off event, back in 2012. Every year since then the event has grown, pulling in teams from all over Auckland and further afield, instilling a great community feel. It also helps to promote areas of the Auckland Super City which people haven't experienced before, especially Awhitu and Huia.

Community benefit

Since establishing the Head2Head Walk in 2012, the event has raised over $50,000 and supported many projects around Auckland. The fundraiser now supports OKE and it's invaluable resources it provides to local primary schools, helping kids to develop much needed life skills. The event also promotes the communities around the Manukau Harbour.

Alignment with local board priorities

· strong and thriving communities that are enabled to participate, celebrate and contribute

· a healthy natural environment enjoyed by our communities

· parks, sports and recreational facilities that promote healthy lifestyles and enhance well-being

The Hubbard’s Head2Head Walk is the only event of its kind in Auckland and is the diamond fundraiser for OKE. The event helps to build a community spirit around the Manukau Harbour, by circumnavigating the entire harbour and bringing together its communities. The fundraiser raises funds to implement our Growing A Future Initiative at primary schools. A percentage of funds raised from the 2016 event, will be donated to community gardens along the route of the walk. It is our intention to support at least one community garden within each local board the #H2HWalk passes through.

Community collaboration

Collaborating organisation/individual

Role

Hubbards

Brand Manager

AUT South Campus

Manager - Community Relations & Development

Givealittle

Partnerships Manager

Demographics

Maori outcomes

Accessible to disabled

Targeted at long term disability

Percentage of male

Percentage of female

All - not targeted at either male/female

100%

< 15 years

15-24 years

25-44 years

45-64 years

>65 years

All ages

25%

100%

Target ethnic groups

All/everyone

Financial information

Expenditure item

Amount

Event Management Costs

$5,000.00

Event Insurance

$650.00

Portaloo Hire

$395.00

Van Hire for Event

$375.00

Event Tent for Registration and Administration

$1,250.00

Event Distance Flags 5km, 10km, 15km and 20km

$1,050.00

Traffic Management

$1,400.00

Volunteer Safety Uniform

$800.00

Generator hire for lights to support night legs of the walk

$930.00

Community signage to promote the H2HWalk

$570.00

Income description

Amount

Team Entry Fees: 15 Team @ $200 each

$3,750.00

Total expenditure

Total income

Other grants approved

Applicants contribution

$12,420.00

$3,750.00

$0.00

$1,000.00

Local board

Benefit to board area

Amount requested

Otara-Papatoetoe Local Board

$2,500.00

Mangere-Otahuhu Local Board

$2,000.00

Franklin Local Board

$4,500.00

Manurewa Local Board

$1,500.00

Papakura Local Board

$2,000.00

Whau Local Board

$1,500.00

Waitakere Ranges Local Board

$1,500.00

Puketapapa Local Board

$1,500.00

Maungakiekie-Tamaki Local Board

$2,000.00

Total requested

100%

$7,670.00

If full amount requested is not able to be funded, would a smaller amount be of assistance?

Yes, The event management costs would be greatly appreciated.

Funding history

Application ID

Project title

Round - Stage

Decision

Total allocated

LG1711-116

2016 Hubbards Head2Head Walk

Maungakiekie-Tāmaki Local Grants, Round One, 2016/17 - SME Assessment completed

Undecided
$0.00

QR1613-405

Growing a Future in Papatoetoe

Ōtara-Papatoetoe Quick Response, Round Four, 2015/16 - Approved

Approved
$1,000.00

LESF295

2015 Hubbards Head2Head Charity Walk (Waitakere Ranges)

2015/16 Round 1 Local Events Support Fund - Declined

Declined
$0.00

LESF292

Hubbards Head2Head Charity Walk (Papakura)

2015/16 Round 1 Local Events Support Fund - Acquitted

Approved
$750.00

LESF290

2015 Hubbards Head2Head Charity Walk (Manurewa)

2015/16 Round 1 Local Events Support Fund - Acquitted

Approved
$1,000.00

LESF282

2015 Hubbards Head2Head Walk (Franklin)

2015/16 Round 1 Local Events Support Fund - Acquitted

Approved
$2,000.00

LESF219

2015 Hubbards Head2Head Walk (Otara-Papatoetoe)

2015/16 Round 1 Local Events Support Fund - Acquitted

Approved
$2,000.00

LESF00060

2014 Head2Head Walk (Mangere-Otahuhu)

2014/2015 Round1 Local Events Support Fund - Acquitted

Approved
$1,000.00

Application summary and assessment LG1705-111 Henderson-Massey Local Grants, Round One, 2016/17
Te Whanau O Waipareira Trust
Physical address	1 Edmonton Road Henderson Auckland 0612
Organisation/individual	Organisation	Main focus	Events
Umbrella organisation	Not applicable	Legal status	Charitable Trust 254356 CC31649

Project details

Project title	Waipareira Youth Sports Challenge 2016
Dates	26/11/2016 - 26/11/2016
Location	Trusts Stadium, Central Park Drive, Henderson, Auckland
Summary	The Waipareira Youth Sports Challenge gives those aged between 11-17 years the opportunity to partake in one of 3 sporting codes. Aimed at a non- competitive or representative level this Challenge will give a chance for youth, who do not participate in club or school sports, opportunity to form whanau/family and/or friends teams and enjoy a day of healthy activity and sportsmanship. Along with the sports on offer, community organisations will be on hand to promote and engage with whanau, a range of services and key messages including No fizzy drinks, no smoking or drugs, anti-violence promotion, etc. for all who attend.
Requesting grant for	Towards venue hire of the Trusts Stadium to run the Waipareira Youth Sports Challenge 2016 , 26 November 2016
Project rationale	We have established a need for this annual project via both feedback from the youth participants and spectators alike. Being able to provide an atmosphere of sportsmanship versus the traditional representative tournaments gives all players a sense of pride and team spirit in playing sports they may not normally participate in due to not being of a certain level of calibre and skill required. The amount of referrals for services and engagement received in the first Youth Challenge held in 2015 was up 37.5% of prior years when the Challenge was aimed at adults.
Community benefits and how will you know you have achieved them	The community benefits from this project by way of health and activity through the sports participants, as well as for many providing an introduction to sports whereby they may pursue this as a regular hobby/interest via school or club level. In addition, the participant feedback forms and referrals received from whanau on the day will give the organisations, who serve the West Auckland community, statistical information that will show as to whether we have achieved the goals set out for the event.
Expertise in delivering this project	Waipareira Trust has been running successful Sports Challenges for the West Auckland community since 1998. Initially it was aimed at adult participation only with cash prizes. However as at 2015 we decided to move the focus for this to the Youth sector of West Auckland. We have also run this in conjunction with Free Family Fun Day in the past as well as the larger Waitangi@Waititi free Music Concerts & Family Day on Waitangi Day.
Active participants	250	Audience size	1500
Promotion of activity	Yes, Marketing and advertising will take place via electronic mail out to various databases, email footer/headings on all correspondence within our organisation from mid-October to 25 November 2016. In addition, billboards will be erected, flyers to clients/whanau we currently serve and mail drops as well as utilising our shares in Radio Waatea to advertise at no cost.

Local board recognition	We would publicly acknowledge any board's contribution towards the Challenge via logo placement on all visual advertising, i.e. billboards, flyers, email footers.
Cost	This event is free for all participants and attendees
Alignment with local board priorities	• events that foster community spirit, • fostering arts, culture and sport in the community The Waipareira Youth Sports Challenge encourages youth aged 11-17 years to participate in either 3 person Basketball, Netball and 9 a side Rugby League. The Challenge is aimed at a community level with free entry for participants and spectators, restrictions on representative levels, encouraging teams of families or friends to enter and enjoy a day of friendly sportsmanship. Promotion and participation from community organisations across West Auckland is a core part of this one day event, with key messages focusing on health, social and educational strategies such as Family violence screening, anti-smoking, drugs & alcohol.
Local boards benefiting	Local board	Percentage benefiting	Amount requested
	Henderson-Massey Local Board	50	$5,000.00
	Whau Local Board	40	$4,000.00
	Waitakere Ranges Local Board	10	$1,000.00

Community collaboration

Collaborating organisation/individual	Role
None identified

Demographics

Maori outcomes		Yes, Our Promotions Committee will ensure that workers are proactively engaging with attendees, to ensure that services and support key to reducing inequality in Maori health, education and social services are not only promoted but assessment & registration available for whanau to sign up to on the day.
Accessible to disabled		Yes, The Trusts Stadium venue provides ease of access disabled facilities within the main building, car parks and outlooks onto the field events that will be taking place.
Percentage of male			Percentage of female		All - not targeted at either male/female
50%			50%		%
< 15 years	15-24 years		25-44 years	45-64 years	>65 years	All ages
%	50%		50%	%	%	%
Target ethnic groups		Indian, Korean, Middle Eastern, Other Asian, Māori, Chinese, Pacific Peoples, African, Latin American, Other European, New Zealand European, All/everyone

Financial information

Expenditure item	Amount
Venue Hire - Trusts Stadium	$17,390.00
Advertising/Billboards x 5	$1,925.00
First Aid - Heart saver	$735.00
Security for day	$560.90
Clubroom Hire @ Stadium - Headquarters for day	$650.00

Trophies & Prizes	$3,000.00
MC & Photographer	$1,000.00
Referees & Officials	$1,500.00

Income description	Amount
None

Total expenditure	Total Income	Other grants approved	Applicants contribution
$26,760.00	$0.00	$0.00	$16,760.00
Amount requested		Would a smaller grant be of assistance
$10,000.00		Yes, As you will see a large portion of the cost for the event is the venue hire which we seek funding to help pay for, however if only part of the project can be funded , we are grateful to apply it to the advertising, security, first aid costs and the club room Headquarters costing which gives a smaller total of $3870.90 ex GST.

Applicants perceived conflicts of interest: : Chief Executive Officer, John Tamihere is a member of the Independant Maori Statutory Board of the Auckland Council

Funding history

Application ID

Project title

Round – stage

Decision

Total allocated

CCS15_2_182

Te Huinga o Matariki: The Gathering

Creative Communities Scheme 2015_2 - North/West Assessment Committee Round 2 2015

Declined

$0.00

R2LESF141

Waitangi@Waititi2015 (Henderson/Massey) (event date - 6/2/2015

2014/2015 Round2 Local Events Support Fund - Acquitted

Approved

$7,000.00

R2LESF125

Waitangi@Waititi (Waitakere) (event date - 6/2/14)

2014/2015 Round2 Local Events Support Fund - Acquitted

Approved

$4,000.00

Waitākere Ranges Local Board

24 November 2016

Application summary and assessment LG1705-130 Henderson-Massey Local Grants, Round One, 2016/17
Waitakere Arts and Cultural Development Trust
Physical address	2 Mt Lebanon Lane Henderson Auckland 0612
Organisation/individual	Organisation	Main focus	Events
Umbrella organisation	Not applicable	Legal status	Charitable Trust 1187105 CC21332

Project details

Project title	TEMP an outdoor public arts science multi-week free event
Dates	16/03/2017 - 08/04/2017
Location	Hub One: CEAC outdoor fields, 2 Mt Lebanon Lane Henderson, Hub Two Te Uru for Exhibition Drive Titirangi. Other public outdoor space in the west region on a case by case basis
Summary	TEMP is an innovative, cross-organisational, multi-cultural and interdisciplinary project that has ambitions to grow into a long-term regional outdoor arts science multi-week participatory event with an international reputation. TEMP aims to provoke conversations about local environmental issues and climate change through installations that focus on subjects of air quality, oceanic systems and changes in water patterns, to raise awareness of sustainable social systems for community food growing and to discuss community resilience in a post disaster zone. TEMP will promote habits for a healthy habitat. TEMP is designed to attract participation from intergenerational and multicultural audiences, to activate the green outdoor spaces adjacent to towns and suburbs and attract audiences to the region contributing to the local vibrancy and economy.
Requesting grant for	Towards associated delivery costs to run the TEMP an outdoor public arts science multi week event 16 March – 8 April 2017
Project rationale	Auckland Council Climate Change plan Chapter 8 “AUCKLAND EXPECTS THAT WE WILL WORK TOGETHER TO PLAY OUR PART IN MEETING THE NATIONAL GOAL OF SIGNIFICANTLY REDUCED GREENHOUSE GAS EMISSIONS (MITIGATION), AND THAT WE WILL IMPROVE ENERGY EFFICIENCY, RESILIENCE AND SECURITY AND OUR CAPACITY TO ADAPT TO CLIMATE CHANGE (ADAPTATION).” Artists have always played a role in communicating significant global issues to communities. Schools must focus on science education. Communicating science through arts experience joins head and heart, fosters curiosity and understanding. Auckland LOVES out-door sculpture events Sculpture on the Gulf (55,000 visitors); Sculpture on Shore (20,); Art after Dark (50,000).
Community benefits and how will you know you have achieved them	The multi-week outdoor free and unique event at CEAC will reconnect the park to the youth, workers and families in the local town and surrounding suburbs and wider Auckland Region. The projects are designed to raise awareness and understanding about personal responsibility to carbon emission contribution and mitigation. The fun event aims to promote participation by intergenerational and multicultural audiences, bringing together both different communities to contribute to community projects fostering a shared common interest in their local habitat and wellbeing. TEMP fosters kaitiakitanga, whanaungatanga, manaakitanga and supports wairuatanga. TEMP aims to attract international audiences to the region.
Expertise in delivering	Diane Blomfield Former Programme Manager CEAC co-produced GLEEM and

this project	Kids Festival, Former Programme Manager Auckland Museum highlights: first joint event plan ANZAC 2006 including exterior projections, Coffee Festival, LATE's and a multi-week cultural food and performance event. Roger Harris - former co-owner Phoenix Foods, Mentor for sustainable business. Wilma Blom, AWMM scientist curator and lead organiser of BioBlitz. Naomi McCleary, ex Waitakere Council Arts Manager, founder McCahon House and Going West. Rewi Spraggon Director Scared Chisels Tamaki Makaurau. Melissa Laing Whau Art Broker. Andrew Clifford Director Te Uru. Martin Sutcliffe Director CEAC. Alan Green event manager -Splore, Rhythm & Vines
Active participants	5,0000		Audience size	30,000
Promotion of activity	Yes, Through Forum and pilots, TEMP has begun to advertise the project to interested parties directly and through social media platforms. TEMP@CEAC has partnered with key organisations including NIWA, UoA, UNITEC, AWMM, TE URU, and gained the support of Twin Streams, Eco Matters, and begun building audience through workshops with schools. A PR person will be employed to promote TEMP to all media platforms including Television, Newspapers, Magazines and street based posters and flyers.
Local board recognition	The Local Boards support will be acknowledged through use of Logo on all print media on and off site, on web and social media platforms and verbally at any public forum and at any editorial interview opportunity. Local Board members will be invited to key dates including the Forum, Debate and opening and closing dates.
Cost	No cost to the outdoor daytime installation event. Costs per student in several workshops including TEMP AIR at Te Uru, Shelter at CEAC, and an entry fee $10 pp to the associated film and debate evening programme.
Alignment with local board priorities	• events that foster community spirit, • enhancing and celebrating our natural environment, • fostering arts, culture and sport in the community TEMP will be a free multi-week daytime outdoor event activating the park like grounds at Corban Estate. TEMP takes lessons from a range of successful audience engagement models, including the local 1980’s Arts and Urban Design Symposiums, Kids Festival and Gleem AK’03 and the expanding international field of public sculptural installation experiences - Echigo Tsumari Arts Triennial in Niigata Prefecture Japan, Art in the Dark Ponsonby, Headland Sculpture on the Gulf Waiheke, Bristol Green Capital UK. TEMP aims to provoke and inspire intergenerational and multicultural audiences to understand key local impacts of climate change to foster habits for healthy habitats.
Local boards benefiting	Local board	Percentage benefiting			Amount requested
	Henderson-Massey Local Board	40			$15,000.00
	Waitakere Ranges Local Board	20			$8,000.00
	Whau Local Board	10			$5,000.00
	Albert-Eden Local Board	10			$5,000.00
	Waitemata Local Board	10			$5,000.00
	Devonport-Takapuna Local Board	5			$2,000.00

Community collaboration

Collaborating organisation/individual	Role
Te Kawerau a Maki representative	Working Party member

Scientist and Curator at Auckland Museum, lead organizer Bioblitz	Working Party member
Organic and Sustainable Business start-up and export mentor	Working Party member
Director Te Uru, art writer and curator	Working Party member
Whau Arts Broker, Artist representative	Working Party member
CEAC Trustee, McCahon Hse Chair, Arts and Environment Advocate	Working Party member
Director CEAC	Working Party member
Curator CEAC	Working Party member

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Steve Tollestrup
	Denise Yates, JP

Year	Date	Venue	Time
2016	1. Thursday, 08 December 2016	Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden	6.00pm
2017	1. Thursday, 09 February 2017 2. Thursday, 23 February 2017 3. Thursday, 09 March 2017 4. Thursday, 23 March 2017 5. Thursday, 13 April 2017 6. Thursday, 27 April 2017 7. Thursday, 11 May 2017 8. Thursday, 25 May 2017 9. Thursday, 8 June 2017 10. Thursday, 22 June 2017 11. Thursday, 13 July 2017 12. Thursday, 10 August 2017 13. Thursday, 24 August 2017 14. Thursday, 14 September 2017 15. Thursday, 28 September 2017 16. Thursday, 12 October 2017 17. Thursday, 26 October 2017 18. Thursday, 09 November 2017 19. Thursday, 23 November 2017 20. Thursday, 14 December 2017	Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden	6.00pm
2018	1. Thursday, 08 February 2018 2. Thursday, 22 February 2018 3. Thursday, 08 March 2018 4. Thursday, 22 March 2018 5. Thursday, 12 April 2018 6. Thursday, 26 April 2018 7. Thursday, 10 May 2018 8. Thursday, 24 May 2018 9. Thursday, 14 June 2018 10. Thursday, 28 June 2018 11. Thursday, 12 July 2018 12. Thursday, 09 August 2018 13. Thursday, 23 August 2018 14. Thursday, 13 September 2018 15. Thursday, 27 September 2018 16. Thursday, 11 October 2018 17. Thursday, 25 October 2018 18. Thursday, 08 November 2018 19. Thursday, 22 November 2018 20. Thursday, 13 December 2018	Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden	6.00pm
2019	1. Thursday, 14 February 2019 2. Thursday, 28 February 2019 3. Thursday, 14 March 2019 4. Thursday, 28 March 2019 5. Thursday, 11 April 2019 6. Thursday, 25 April 2019 7. Thursday, 09 May 2019 8. Thursday, 23 May 2019 9. Thursday, 13 June 2019 10. Thursday, 27 June 2019 11. Thursday, 11 July 2019 12. Thursday, 08 August 2019 13. Thursday, 22 August 2019 14. Thursday, 12 September 2019 15. Thursday, 26 September 2019	Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden