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Waitākere
Ranges Local Board
24 November
2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local
Board.
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
· Women’s Health Action Trust – Patron
· New Zealand Society of Genealogists – Member
· New Zealand Military Defence Society – Member
· Cartwright Collective – Member
· Titirangi RSA – Member
· Portage Trust – Member
· West Auckland Trust Services - Director
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Neil Henderson
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· Portage Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
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Greg Presland
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· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers Group – Committee
Member
· Whau Coastal Walkway Environmental Trust – Trustee
· Combined Youth Services Trust – Trustee
· Glen Eden Bid - Member
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Steve Tollestrup
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·
Waitakere Licensing Trust – Elected
Member
· Waitakere Task force on Family Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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· Friends of Arataki Incorporated – Committee member
· EcoMatters Environment Trust – Trustee
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4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Ward Councillors update
Councillor Linda
Cooper provided the members with matters being addressed by Governing Body.
Secretarial
note: Apology from Councillor Penny Hulse was noted.
8 Deputations
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8.1
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Deputation: Electric Vehicle changing stations for Waitakere
Ranges local board area
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Secretarial
note: A presentation was provided and a copy
has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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Resolution number WTK/2016/143
MOVED
by Chairperson G Presland, seconded by Member S Tollestrup:
That the Waitākere
Ranges Local Board:
a)
receive deputation from Tracy Kirkley on the installation of
Electric Vehicle charging stations and thank her for attending the Waitakere
Ranges Local Board meeting.
b)
request Auckland Transport to investigate the installation of
electric vehicle charging stations in the Waitakere Ranges Local Board area
in particular Glen Eden and Piha.
CARRIED
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Attachments
a Supporting
materials for deputation 8.1
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9 Public Forum
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9.1
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Anneliese Kuegler was in attendance
and spoke on the following:
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appealing for chemical free spray management
to be included in the annual plan
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9.2
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Kaori Oishi from Waitakere Japanese
Supplementary School was in attendance and spoke on the following:
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Acknowledge the WRLB members and thank them
for the generous grant.
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9.3
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Shaun Collins was in attendance and
spoke on the following:
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The Hillary’ Trail Run 2017 to be held
on 25 February 2017
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9.4
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Rosemary
Bonda was in attendance and spoke on the following:
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Annual Plan Process and
asking for the support of the board for proactive input.
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Resolution number WTK/2016/144
MOVED by Member D Yates,
seconded by Member S Tollestrup:
That the
Waitākere Ranges Local Board:
a)
receive the public forum submission
from Anneliese Kuegler, Kaori Oishi, Shaun Collins and Rosemary Bonda thank
them for attending the Waitakere Ranges Local Board meeting.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Adoption of the business meeting schedule
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Resolution number WTK/2016/145
MOVED
by Member D Yates, seconded by Member S Coney:
That the Waitākere
Ranges Local Board:
a) Adopts the meeting
schedule outlined below for the 2016/2019 electoral term (attachment A)
b) Agrees
to commence business meetings at 6.00pm. Public forum and deputations
will be scheduled in the early part of the business meeting, to enable the
democratic process.
c) Notes that dates and times for meetings,
public engagement and any hearings and deliberations for local board plans
and local board agreements are yet to be finalised.
CARRIED
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13
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Request for landowner approval – ‘The Hillary’
Trail Run 2017
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Resolution number WTK/2016/146
MOVED
by Member D Yates, seconded by Member S Coney:
That the
Waitākere Ranges Local Board:
a)
Provides landowner approval for
the temporary use of parts of the Piha Domain, those areas of beach seaward
of Marine Parade North and parts of the Piha Esplanade Reserve over which the
Hillary Trail passes, for the Hillary Ultra Trail Run scheduled for Saturday
25 February 2017.
b) Indicates it’s support for the consideration of a 3 year
landowner approval period to be aligned with the regional parks future
processes noting that this needs to come back in 2017 for formal adoption.
CARRIED
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14
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Renewal and variation of
community lease to Harbour City Rod Club Incorporated, 331-335 West Coast
Road, Glen Eden
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Resolution number WTK/2016/147
MOVED
by Chairperson G Presland, seconded by Member N Henderson:
That the
Waitākere Ranges Local Board:
a) Approve
a renewal of community lease to Harbour City Rod Club Incorporated subject to
the following terms and conditions:
i) Term:
33 years commencing 31 March 2017;
ii) Rent:
$200 plus GST per annum.
b) Approve a clause to be included in the renewal of lease document
that provides that the parties acknowledge and agree to the following
assignments of the lease:
i)
Assignment from Harbour City Rod Club
Incorporated (222158) to its members; and
ii)
Assignment from the members of the club
to Harbour City Rod Club Incorporated (1245644).
c) Approve
a variation to the renewal of lease to include the following Smoke-Free
Policy clause:
i) Auckland
Council has adopted a Smoke-Free Policy to apply on all Council land, which
policy the Lessee is obligated to abide by during the Term. The Lessee
will use its best endeavors to ensure its members, employees, invitees,
contractors and agents abide by the policy.
d) Approve all other terms and conditions as contained in the
existing community lease that commenced 31 March 1984.
CARRIED
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15
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Revoke resolution to
classify Waitakere War Memorial Park and variation of new community lease to
Waitakere Residents and Ratepayers Association Incorporated, 13 Bethells
Road, Waitakere
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Resolution number WTK/2016/148
MOVED
by Member S Coney, seconded by Member N Henderson:
That the Waitākere
Ranges Local Board:
a)
requests council officers to report to
the local board by April 2017 with the options, process, costs and time
estimate to classify all or part of Waitakere War Memorial Park as a reserve
under the Reserves Act 1977 and options for leasing to the Waitakere Resident
and Ratepayers Association Incorporated.
CARRIED
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16
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Waitakere Ranges Quick Response, Round Two 2016-17
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Resolution number WTK/2016/149
MOVED
by Member N Henderson, seconded by Member D Yates:
That the
Waitākere Ranges Local Board:
a) approves the applications listed
in Table One and Two and agree to fund, part-fund or decline each application
in this round.
Table
One: Waitakere Ranges Quick Response Grants: Round Two Applications
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Applicant
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Project
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Allocated
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Adventure Camp Trust Board
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Clean and restore Opanuku Stream
water hole
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$0
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The Girl Guides Assocation of New
Zealand Incorporated
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Waitakere Ward Hall Hire
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$1,000
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Piha Surf Life Saving Club
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First aid room requirements
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$1,073
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Women's Centre Waitakere
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Printing for new brochures and
marketing
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$392
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Rutherford College Community
Education
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West Auckland Adult and Continuing
Education
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$1,500
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New Zealand Family and Fostercare
Federation Inc.
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Foster care family day event
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$0
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Matthew Hearley
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Rat Control
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$995
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Otitori Sanctuary Project
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Otitori Sanctuary Project
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$1,000
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Royal Forest and Bird Protection
Society of New Zealand, Incorporated - Waitakere Branch
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Matuku Reserve predator control
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$1,394
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Glen Eden Baptist Church
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Light Party
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$0
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Table Two:
Waitakere Ranges Local Grant Multi-board Applications
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Applicant
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Project
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Allocated
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Waitakere Japanese Supplementary
School (WJSS)
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WJSS after-school programme term
four 2016 and term one 2017
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$1,150
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OKE Charity Trust
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“2016 Hubbards Head2Head
Walk”
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$0
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Te Whanau O Waipareira Trust
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Waipareira Youth Sports Challenge
2016
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$1,000
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Waitakere Arts and Cultural
Development Trust
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“TEMP” an outdoor public
arts science multi-week free event
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$2,000
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Body Positive
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“World AIDS Week”
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$0
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OnBoard Skate Inc.
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SkateSafe and ScootSafe Programmes
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$0
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CARRIED
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17
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Auckland Council Quarterly Performance Report - Waitakere Ranges
Local Board for Quarter One - 1 July to 30 September 2016
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Secretarial note:
correction to the error in the quarter one performance commentary for the
Waitakere Ranges Septic Tank Pumpout Programme (pg 119 of the WRLB agenda for
meeting 24 November 2016) was tabled at the meeting and a
copy has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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Resolution number WTK/2016/150
MOVED
by Member S Tollestrup, seconded by Member D Yates:
That the Waitākere
Ranges Local Board:
a) receive
the performance report for the financial quarter ending 30 September 2016.
CARRIED
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Attachments
a Waitakere
Ranges Septic Tank Pumpout Programme memo
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Urgent decision-making process
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Resolution number WTK/2016/151
MOVED
by Member S Coney, seconded by Member N Henderson:
That the
Waitākere Ranges Local Board:
a) adopts
the urgent decision-making process for matters that require a decision where
it is not practical to call the full board together and meet the requirement
of a quorum.
b) delegates
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board.
c) agrees
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo.
d) notes
that all urgent decisions will be reported to the next ordinary meeting of
the local board.
CARRIED
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19
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Appointment of Board Members to Outside Organisations and
Community Networks
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Resolution number WTK/2016/152
MOVED
by Member D Yates, seconded by Member S Tollestrup:
That the Waitākere
Ranges Local Board:
a)
Appoints local board member lead and
alternates to the external community groups and organisations listed below:
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External organisation
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Appointee
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Alternate
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Glen Eden Business Improvement District
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Steve Tollestrup
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Greg Presland
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Friends of Arataki Incorporated
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Sandra Coney
Neil Henderson
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CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.04 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
