Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, 52 Swanson Street, Auckland on Tuesday, 22 November 2016 at 2:00pm.
Chairperson |
Pippa Coom |
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Deputy Chairperson |
Shale Chambers |
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Members |
Adriana Avendaño Christie |
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Mark Davey |
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Richard Northey, ONZM |
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Vernon Tava |
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Rob Thomas |
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Waitematā Local Board 22 November 2016 |
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1 Welcome
2 Apologies
3 Declaration of Interest
Member Thomas declared a conflict of interest for item 19: Urgent decision - Waitematā Local Board - Uptown Innovation Project report.
4 Confirmation of Minutes
Resolution number WTM/2016/169 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) confirm the minutes of its extraordinary meeting, held on Thursday, 27 October 2016 as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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A powerpoint presentation was provided regarding the activities and services of Tangleball. A copy has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2016/170 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) thank Melissa Laing, Claudio Zodio and Susan J Fowden for their attendance and presentation about a community lease option for Tangleball. |
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a Tangleball presentation |
8.2 |
Deputation: Soala Wilson and Grant Hewison - Surrey Crescent Working Group |
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Documents were tabled in support of this item. A copy of the documents has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2016/171 MOVED by Deputy Chairperson S Chambers, seconded by Member M Davey : That the Waitematā Local Board: a) refer the issue of local board standing within the appeal to council’s legal department for advice as to whether it believes the local board has standing and if so to support that point in the hearing. b) thank Soala Wilson and Grant Hewison for their attendance and presentation about the outcome of a District Licensing Committee Hearing. |
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a Grounds of appeal b Final decision c Tabled documents |
8.3 |
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A powerpoint presentation and tabled documents were provided regarding a recent community feedback exhibition. A copy has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2016/172 MOVED by Chairperson P Coom, seconded by Member A Avendaño Christie: That the Waitematā Local Board: a) thank Chris Bailey, Claudia Maran, Jennifer Ward and Bryan Bates for their attendance and presentation about a recent community feedback exhibition. |
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a 254 Ponsonby Road presentation b History of the 254 Ponsonby Road Community Lead Design project |
9 Public Forum
9.1 |
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Resolution number WTM/2016/173 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) thank Julian Bartrom for his attendance and presentation about the use of non-chemical sprays for weed control. |
9.2 |
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Resolution number WTM/2016/174 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) thank David McGregor for his attendance and presentation about a Remembrance Day event. |
9.3 |
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Resolution number WTM/2016/175 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) thank Peter Sargent for his attendance and presentation about non-chemical weed control. |
9.4 |
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Resolution number WTM/2016/176 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) thank Allan Matson, Chair of Civic Trust Auckland for his attendance and presentation. |
Secretarial note: Member V Tava left the meeting at 3.33 pm.
Secretarial note: Member V Tava returned to the meeting at 3.43 pm.
The meeting adjourned at 3.58 and reconvened at 4.06
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Secretarial note: The Waitematā and Gulf Ward Councillor, Mike Lee sent his apologies and was not in attendance. |
13 |
Auckland Council’s Quarterly Performance Report: Waitematā Local Board For Quarter One, 1 July – 30 September 2016 |
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Pramod Nair, Lead Financial Advisor was in attendance to speak to this report. |
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Resolution number WTM/2016/177 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) receive the performance report for the financial quarter ending 30 September 2016. |
14 |
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Resolution number WTM/2016/178 MOVED by Deputy Chairperson S Chambers, seconded by Member M Davey : That the Waitematā Local Board: a) approve the re-establishment of the Auckland Domain Committee in line with the terms of reference outlined in Attachment A, Terms of Reference, to the report. b) appoint Pippa Coom as Deputy Chair of the Auckland Domain Committee and Shale Chambers and Vernon Tava as members of the Auckland Domain Committee. c) note that staff will still seek the input of the Waitematā Local Board on significant decisions prior to putting decision-making reports to the Auckland Domain Committee.
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Appointment of board members to external and internal organisations and boards |
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Resolution number WTM/2016/179 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) appoint the following board members to the external community groups and organisations as listed in the table below:
b) note that the following appointments as listed in the table below will be confirmed at the Waitematā Local Board business meeting on 13 December:
c) appoint the following board members to the internal advisory board listed in the table below:
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16 |
Adoption of the Waitematā Local Board Meeting Schedule for the 2016-2019 Triennium |
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Resolution number WTM/2016/180 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) adopt its meeting schedule for the period December 2016 – September 2019 as follows:
b) agree to commence business meetings at 2.00pm. Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process. c) note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.
d) agree that the start time of 2.00pm for the business meeting is on a trial basis and subject to review by mid-2017.
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17 |
Waitematā Local Board urgent decision-making process for the 2016-2019 triennium |
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Resolution number WTM/2016/181 MOVED by Chairperson P Coom, seconded by Member A Avendaño Christie: That the Waitematā Local Board: a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memorandum. c) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board. d) note that all urgent decisions will be reported to the next ordinary meeting of the local board.
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18 |
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Resolution number WTM/2016/182 MOVED by Chairperson P Coom, seconded by Member V Tava: That the Waitematā Local Board: a) acknowledge the urgent decision dated 13 September 2016 regarding civic events: That the Waitematā Local Board:
(a) delegate to the Team Leader Event Delivery (civic) approval of the civic event scope and budget expenditure for the blessing of Te Hā o Hine Place on the 19th September 2016.
(b) delegate to the Team Leader Event Delivery (civic) approval of the civic event budget expenditure of $8000 for future civic events in the 2016/2017 financial year following consultation with the local board on the scope and nature of each individual event.
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19 |
Urgent decision - Waitematā Local Board - Uptown Innovation Project |
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Member Thomas declared an interest in this item and took no part in the discussion or voting on the matter. |
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Resolution number WTM/2016/183 MOVED by Chairperson P Coom, seconded by Member M Davey : That the Waitematā Local Board: a) acknowledge the decision made under urgency dated 11 October 2016 regarding the Uptown Innovation Project funding as follows: That the Waitemata Local Board:
(a) approve a grant of $20,000 for the Uptown Innovation activation project from the ‘Implement the Waitematā City Fringe Economic Development Action Plan’ (LDI Opex) budget line to the Uptown Business Association to contribute to the costs of appointing an Uptown Innovation Hub Co-ordinator, noting that this is part of the $30,000 allocated through the 2016/2017 work programme under resolution WTM/2016/114. (b) request that a report be brought to the local board at the beginning of the 2016 - 2019 electoral term to appoint a representative to the Uptown Innovation Project Steering Group.
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20 |
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Resolution number WTM/2016/184 MOVED by Member R Thomas, seconded by Deputy Chairperson S Chambers: That the Waitemata Local Board: a) receive the chair’s report.
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21 |
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22 |
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Resolution number WTM/2016/185 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitemata Local Board: a) receive the written reports from board members Northey, Tava and Thomas, and the verbal report from board member Avendaño Christie. |
23 |
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Resolution number WTM/2016/186 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) receive the Governance Forward Work Programme.
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24 |
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Resolution number WTM/2016/187 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a) receive the workshop proceeding records for the meetings held on 1, 8 and 15 November 2016.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
4.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................