Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, 52 Swanson Street, Auckland on Tuesday, 22 November 2016 at 2:00pm.

 

present

 

Chairperson

Pippa Coom

 

 

 

Deputy Chairperson

Shale Chambers

 

 

 

Members

Adriana Avendaño Christie

 

 

 

 

Mark Davey

 

 

 

 

Richard Northey, ONZM

 

 

 

 

Vernon Tava

 

 

 

 

Rob Thomas

 

 

 

 


Waitematā Local Board

22 November 2016

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member Thomas declared a conflict of interest for item 19: Urgent decision - Waitematā Local Board - Uptown Innovation Project report.

 

4          Confirmation of Minutes

 

Resolution number WTM/2016/169

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)         confirm the minutes of its extraordinary meeting, held on Thursday, 27 October 2016 as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Melissa Laing - Tangleball

 

A powerpoint presentation was provided regarding the activities and services of Tangleball. A copy has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2016/170

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      thank Melissa Laing, Claudio Zodio and Susan J Fowden for their attendance and presentation about a community lease option for Tangleball.

CARRIED

 

Attachment

a     Tangleball presentation

 

8.2

Deputation: Soala Wilson and Grant Hewison - Surrey Crescent Working Group

 

Documents were tabled in support of this item.  A copy of the documents has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2016/171

MOVED by Deputy Chairperson S Chambers, seconded by Member M Davey :  

That the Waitematā Local Board:

a)      refer the issue of local board standing within the appeal to council’s legal department for advice as to whether it believes the local board has standing and if so to support that point in the hearing.

b)      thank Soala Wilson and Grant Hewison for their attendance and presentation about  the outcome of a District Licensing Committee Hearing.

CARRIED

 

Attachments

a     Grounds of appeal

b     Final decision

c    Tabled documents

 

 

8.3

Deputation: Chris Bailey - 254 Ponsonby Road

 

A powerpoint presentation and tabled documents were provided regarding a recent community feedback exhibition.  A copy has been placed on the official minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2016/172

MOVED by Chairperson P Coom, seconded by Member A Avendaño Christie:  

That the Waitematā Local Board:

a)      thank Chris Bailey, Claudia Maran, Jennifer Ward and Bryan Bates for their attendance and presentation about a recent community feedback exhibition.

CARRIED

 

Attachments

a     254 Ponsonby Road presentation

b     History of the 254 Ponsonby Road Community Lead Design project

 

 

9          Public Forum

 

9.1

Public forum: Julian Bartrom - non chemical weed control

 

Resolution number WTM/2016/173

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)         thank Julian Bartrom for his attendance and presentation about the use of non-chemical sprays for weed control.

CARRIED

 

 

 

9.2

Public forum: David McGregor - Fields of Remembrance Trust

 

Resolution number WTM/2016/174

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitematā Local Board:

a)      thank David McGregor for his attendance and presentation about a Remembrance Day event.

CARRIED

 

 

9.3

Public forum: Peter Sargent – non-chemical weed control

 

Resolution number WTM/2016/175

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      thank Peter Sargent for his attendance and presentation about non-chemical weed control.

CARRIED

 

 

9.4

Public forum: Allan Matson - Civic Trust Auckland

 

Resolution number WTM/2016/176

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)         thank Allan Matson, Chair of Civic Trust Auckland for his attendance             and presentation.

CARRIED

 

Secretarial note: Member V Tava left the meeting at 3.33 pm.

Secretarial note: Member V Tava returned to the meeting at 3.43 pm.

 

The meeting adjourned at 3.58 and reconvened at 4.06

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Councillor's Report

 

Secretarial note: The Waitematā and Gulf Ward Councillor, Mike Lee sent his apologies and was not in attendance.

 

 

 

 

13

Auckland Council’s Quarterly Performance Report: Waitematā Local Board For Quarter One, 1 July – 30 September 2016

 

Pramod Nair, Lead Financial Advisor was in attendance to speak to this report.

 

Resolution number WTM/2016/177

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the performance report for the financial quarter ending 30 September 2016.

CARRIED

 

 

14

Auckland Domain Committee

 

Resolution number WTM/2016/178

MOVED by Deputy Chairperson S Chambers, seconded by Member M Davey :  

That the Waitematā Local Board:

a)      approve the re-establishment of the Auckland Domain Committee in line with the terms of reference outlined in Attachment A, Terms of Reference, to the report.

b)      appoint Pippa Coom as Deputy Chair of the Auckland Domain Committee and Shale Chambers and Vernon Tava as members of the Auckland Domain Committee.

c)      note that staff will still seek the input of the Waitematā Local Board on          significant decisions prior to putting decision-making reports to the Auckland          Domain Committee.

 

CARRIED

 

 

15

Appointment of board members to external and internal organisations and boards

 

Resolution number WTM/2016/179

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      appoint the following board members to the external community groups and organisations as listed in the table below:

External organisation

 

Appointee

Alternate

Heart of the City (BID)

Shale Chambers

Mark Davey

Ponsonby Business Association (BID)

Pippa Coom

 

K Road Business Association  (BID)

Richard Northey

 

Parnell Business Association (BID)

Vernon Tava

 

Newmarket Business Association (BID)

Rob Thomas

Pippa Coom

Uptown Business Association (BID)

Adriana Avendaño Christie

 

Grey Lynn Business Association

Mark Davey

 

 

b)      note that the following appointments as listed in the table below will be confirmed at the Waitematā Local Board business meeting on 13 December:

External organisation

 

Appointee

Alternate

Ponsonby Community Centre Board  representative

 

 

Grey Lynn Community Centre Committee representative

 

 

Grey Lynn Park Advisory Committee representative

 

 

Uptown Innovation Project Steering Group

 

 

 

c)      appoint the following board members to the internal advisory board listed in the table below:

Internal organisation

 

Appointee

Alternate

Auckland City Centre Advisory Board

Shale Chambers

Pippa Coom

 

CARRIED

 

 

16

Adoption of the Waitematā Local Board Meeting Schedule for the 2016-2019 Triennium

 

Resolution number WTM/2016/180

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)         adopt its meeting schedule for the period December 2016 – September 2019 as follows:

Year

Date

Location

2016

13 December

Waitematā Local Board office, 52 Swanson Street, Auckland Central.

2017

21 February

Waitematā Local Board office, 52 Swanson Street, Auckland Central.

21 March

11 April

16 May

20 June

18 July

15 August

19 September

17 October

21 November

12 December

2018

20 February

Waitematā Local Board office, 52 Swanson Street, Auckland Central.

20 March

17 April

15 May

19 June

17 July

21 August

18 September

16 October

20 November

11 December

2019

19 February

Waitematā Local Board office, 52 Swanson Street, Auckland Central.

19 March

16 April

21 May

18 June

16 July

20 August

17 September

 

b)      agree to commence business meetings at 2.00pm. Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c)      note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be    

         finalised.

 

d)      agree that the start time of 2.00pm for the business meeting is on a trial basis and subject to review by mid-2017.

 

CARRIED

 

 

17

Waitematā Local Board urgent decision-making process for the 2016-2019 triennium

 

Resolution number WTM/2016/181

MOVED by Chairperson P Coom, seconded by Member A Avendaño Christie:  

That the Waitematā Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memorandum.

c)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

 

CARRIED

 

 

18

Urgent decision - Waitemata Local Board - Civic Events

 

Resolution number WTM/2016/182

MOVED by Chairperson P Coom, seconded by Member V Tava:  

That the Waitematā Local Board:

a)      acknowledge the urgent decision dated 13 September 2016 regarding civic events:

That the Waitematā Local Board:

 

(a)   delegate to the Team Leader Event Delivery (civic) approval of the civic event scope and budget expenditure for the blessing of Te Hā o Hine Place on the 19th September 2016.

 

(b)  delegate to the Team Leader Event Delivery (civic) approval of the civic event budget expenditure of $8000 for future civic events in the 2016/2017 financial year following consultation with the local board on the scope and nature of each individual event.

 

CARRIED

 

 

19

Urgent decision - Waitematā Local Board - Uptown Innovation Project

 

Member Thomas declared an interest in this item and took no part in the discussion or voting on the matter.

 

Resolution number WTM/2016/183

MOVED by Chairperson P Coom, seconded by Member M Davey :  

That the Waitematā Local Board:

a)      acknowledge the decision made under urgency dated 11 October 2016 regarding the Uptown Innovation Project funding as follows:

            That the Waitemata Local Board:

 

            (a)        approve a grant of $20,000 for the Uptown Innovation activation                                 project from the ‘Implement the Waitematā City Fringe Economic                               Development Action Plan’ (LDI Opex) budget line to the Uptown                                 Business Association to contribute to the costs of appointing an                                Uptown Innovation Hub Co-ordinator, noting that this is part of the                            $30,000 allocated through the 2016/2017 work programme under                                 resolution WTM/2016/114.

            (b)       request that a report be brought to the local board at the beginning of                         the 2016 - 2019 electoral term to appoint a representative to the Uptown                         Innovation Project Steering Group.

 

CARRIED

 

 

20

Chair's Report

 

Resolution number WTM/2016/184

MOVED by Member R Thomas, seconded by Deputy Chairperson S Chambers:  

That the Waitemata Local Board:

a)         receive the chair’s report.

 

CARRIED

 

 

21

Deputy Chair's Report

 

Secretarial note: The deputy chair did not provide a report

 

 

22

Board Members' Reports

 

Resolution number WTM/2016/185

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:  

That the Waitemata Local Board:

a)         receive the written reports from board members Northey, Tava and Thomas,             and the verbal report from board member Avendaño Christie.

CARRIED

 

 

23

Governance Forward Work Programme

 

Resolution number WTM/2016/186

MOVED by Chairperson P Coom, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      receive the Governance Forward Work Programme.

 

CARRIED

 

 

24

Waitematā Local Board Workshop Records

 

Resolution number WTM/2016/187

MOVED by Chairperson P Coom, seconded by Member R Thomas:  

That the Waitematā Local Board:

a)      receive the workshop proceeding records for the meetings held on 1, 8 and 15 November 2016.

 

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

4.58 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................