Auckland Domain Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Auckland Domain Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 14 December 2016 at 3.00pm.

 

present

 

Chairperson

Cr Mike Lee

 

Deputy Chairperson

Pippa Coom, Chairperson, Waitemata Local Board 

 

Members

IMSB Member Renata Blair

 

 

Member Shale Chambers, Waitemata Local Board

 

 

Cr Desley Simpson, JP

Until 5.07pm, item 11

 

Member Vernon Tava, Waitemata Local Board

 

 

 

 

 

ABSENT

 

 

Cr Linda Cooper

 

 

Mayor Hon Phil Goff, JP (Ex-officio)

 

 

IMSB Member Terrence Hohneck

 

 

 


Auckland Domain Committee

14 December 2016

 

 

With the agreement of the meeting, the chair opened the meeting at 3.00pm and adjourned it until 4.00pm.

 

The meeting reconvened at 4.10pm

 

1          Apologies

 

Resolution number ADC/2016/26

MOVED by Member S Chambers, seconded by Member V Tava:  

That the Auckland Domain Committee:

a)         accept the apologies from Cr L Cooper, Mayor Hon P Goff and Member T Hohneck  for absence.

CARRIED

 

1.1

Terms of Reference

 

Member S Chambers noted that the Deputy Mayor is not an ex-officio of the Auckland Domain Committee.

 

Resolution number ADC/2016/27

MOVED by Member S Chambers, seconded by Chairperson M Lee:  

That the Auckland Domain Committee:

a)            agree that the previous Auckland Domain Committee terms of reference as negotiated in the 2013-2016 term be retained.

CARRIED

 

 

2          Declaration of Interest

 

Crs M Lee and D Simpson and Member S Chambers noted that they had received complimentary tickets from Auckland Tennis however they stated that this did not cause any conflict of interest for them in relation to item 13 on the agenda.

 

 

3          Confirmation of Minutes

 

There were no minutes to confirm.

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8          Notices of Motion

 

There were no notices of motion.

 

 

9

Auckland Domain master plan - finalisation of the history section

 

Resolution number ADC/2016/28

MOVED by Chairperson M Lee, seconded by IMSB Member R Blair:  

That the Auckland Domain Committee:

a)      agree that IMSB Member R Blair will further consult with mana whenua regarding the revised history section of the Auckland Domain Master Plan which will be considered at the February 2017 meeting.

CARRIED

 

Item 13 was taken at this point.

 

 

13

Variation of lease to Tennis Auckland Region Inc and sub-lease to Next Generation Clubs NZ Limited at 72 Stanley Street, Auckland Domain

 

Resolution number ADC/2016/29

MOVED by Cr D Simpson, seconded by Member S Chambers:  

That the Auckland Domain Committee:

a)      approve the variation of the lease dated 23 December 2011 between Auckland Council and Tennis Auckland Region Incorporated to:

i)       extend the term from 35 years to 50 years, commencing 2 September 2011 with a final expiry of 1 September 2061

b)      approve the variation of the sub-lease dated 23 December 2011 between Tennis Auckland Region Incorporated and Next Generation Clubs NZ Limited to;

i)       extend the term from 35 years to 50 years less one day, commencing 2 September 2011 with a final expiry of 31 August 2061.

CARRIED

 

 

10

Auckland Domain - plans and policies

 

Resolution number ADC/2016/30

MOVED by Chairperson M Lee, seconded by Deputy Chairperson P Coom:  

That the Auckland Domain Committee:

a)      receive the Auckland Domain – plans and policies report.

CARRIED

 

Item 11 was taken after item 12.

 

Item 12 was taken at this point.

 

 

12

Temporary alcohol ban for the Auckland Lantern Festival 2017

 

Resolution number ADC/2016/31

MOVED by Chairperson M Lee, seconded by IMSB Member R Blair:  

That the Auckland Domain Committee:

a)      adopt a temporary alcohol ban on the Auckland Domain as shown in Attachment A of the agenda report, for the Lantern Festival from 6am Thursday 9 February 2017 until 6am Monday 13 February 2017.  

CARRIED

 

 

11

WWI Centenary Memorial

 

Documents were tabled for the committee’s discussion. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.

 

Resolution number ADC/2016/32

MOVED by Chairperson M Lee, seconded by Cr D Simpson:  

That the Auckland Domain Committee:

a)         provide the following design brief for a connecting path between the WWI Centenary Memorial and the Auckland War Memorial Museum.

i)        A path be interpreted as a formed green reinforced grassed path.

ii)        A continuous route (The journey to and from the memorial is critical. The journey, on the axis to and through the memorial, should be uninterrupted. This will necessitate a separate entry and exit.)

iii)      Beyond the close (The memorial, located at the end of the close, will help define the end of the close but also provide a clear invitation and navigation beyond the close to the walkway network beyond.  This will include thinking about a direct axial link onto Domain Drive and beyond Domain Drive north to the track entrance that eventually leads to Parnell Station.)

iv)      Visually recessive (The connecting path shall be visually recessive with, where possible; all materials being installed flush with ground level.  Materials should be visually recessive from a distance but sufficiently visible to lead people to and from the memorial. As such it will perform a subtle and functional purpose rather than be a significant design feature in its own right.)

v)        Axis (The connecting path, between the memorial and the museum shall be on the central axis.  The path from the memorial to the north and the track network shall also be as direct as possible.)

vi)      Size and scale of the grass connection to be as indicated in Option 1 i.e. 4 metres in width

vii)     Accessibility:       - option 1 between memorial and museum :

The connecting path shall follow the topography of the ground and shall not include steps or changes in ground level.  The exception is to this is the connection with the cenotaph and memorial – at these two points it may be necessary to include a step/s or a change in ground level. 

The connecting path will not meet accessibility standards as defined by NZS 4121:2001 or NZ Building Act 2004 but should attempt to follow some of the principles of universal access design - below and abridged:

·         Equitable use - useful to people with diverse abilities;

·         Flexibility in use - accommodates a wide range of individual abilities;

·         Simple and intuitive to use - easy to understand;

·         Perceptible information - the design communicates to the user regardless of conditions or the user's abilities;

·         Tolerance for error - the design minimises hazards or unintended actions;

·         Low physical effort - the design can be used with a minimum of fatigue;

·         Size and space for approach and use

 

It is likely that this path will be inaccessible to many wheelchair users (who will have an alternative route alongside The Crescent as per the current design) but will be relatively accessible by young children, fit elderly people, parents using buggies (noting the need to pull the buggy over a threshold stair).

- option 2 for the connection north to Parnell Stations:

This may include steps or subtle changes in ground level, if needed.

The connecting path will not meet accessibility standards as defined by NZS 4121:2001 or NZ Building Act 2004. 

While this path will be inaccessible to most wheelchair users or people with a disability. The alternative path in the current design, alongside The Crescent, will cater for universal access.  None the less the design should be designed with a fit elderly person or young person in mind.

- option 3 a recessive connection to the Crescent in for disabled access that shall be in accordance with the building code.

b)      delegate to the Chair of the Auckland Domain Committee and the Manager Auckland Domain to agree the design of the connection, in accordance with the design brief, and any consequential changes to the memorial design. 

c)      agree that the resource consent be publicly notified in a process to meet the time scale of November 2018.

CARRIED

 

Note:   Cr Simpson wished to note that the memorial size needs to be reduced in scale.

 

Note:   Clause a) vi) was amended as per the confirmation of minutes item at the 28             February 2017 meeting (Resolution ADC/2017/5). 

 

 

Attachments

a     14 December 2016 Auckland Domain Committee Item 11 - WWI Centenary Memorial - Memo from the chair

b     14 December 2016 Auckland Domain Committee - Item 11 WWI Centenary Memorial - detailed brief for the design of the connection between the WWI Centenary Memorial and the Auckland War Memorial Museum  

 

Cr D Simpson left the meeting at 5.07pm.

 

Item 13 was taken after item 9.

 

 

14        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

 

 

 

5.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland Domain Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................