Agenda of Albert-Eden Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) Confirms the minutes of its inaugural meeting, held on Monday, 31 October 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Friends of Fowlds Park feedback

Purpose

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2. Will McKenzie, Friends of Fowlds Park, will be in attendance to deliver a Public Forum presentation to outline the Friends of Fowlds Park’s stakeholder feedback regarding proposals for Fowlds Park.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Will McKenzie, Friends of Fowlds Park, for his attendance and Public Forum presentation.

9.2 Public Forum - Julian Bartrom

Purpose

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2. Julian Bartrom, will be in attendance to deliver a Public Forum presentation regarding the upcoming Annual Plan process.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Julian Bartrom, for his attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Living Wage Recommitment

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Chairperson Haynes and Deputy Chairperson Fryer for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 7 December 2016:

Recommendation/s

That the Albert-Eden Local Board:

a) reconfirms its 3 October 2012;

i. Support for the principle of the Living Wage to support community well-being;

ii. Support for the principle that Auckland Council, its agencies and its contractors should pay employees at least a Living Wage;

iii. Recommendation that the Auckland Council incorporates the Living Wage and job security into its procurement policy and partnerships with social and environmental agencies, and;

iv. Recommendation that Auckland Council, including CCOs, pay all direct employees and contracted employees at least a Living Wage, in particular through an immediate increase to the workers on the lowest pay rates.

Background

1. The ‘Living Wage’ is commonly defined as the income necessary to provide a full-time, year-round worker and his or her family with the basic necessities of life and the ability to live with dignity and to participate fully in society.

2. The Living Wage movement is active in a number of countries, including the United States, United Kingdom, Australia and Canada. In New Zealand, the leading group advocating a Living Wage is Living Wage Movement Aotearoa New Zealand, a collection of community (secular), union and faith-based groups.

3. The Living Wage rate in New Zealand adopted by the Living Wage Movement Aotearoa is calculated independently each year by the New Zealand Family Centre Social Policy Unit and reflects the basic expenses of workers and their families such as food, transportation, housing and childcare. The rate from 1 July 2016 was calculated to be $19.80 per hour, $4.55 more than the minimum wage set by the Government.

4. As well as a number of private sector employers, in June 2013, the Wellington City Council resolved, in principle, to become a Living Wage employer.

5. The Mayor included a commitment to implement a Living Wage for Council employees in the draft Annual Plan released on 28 January.

6. The issues to which the Living Wage gives rise have been well canvassed in recent years and it is not necessary to discuss them at length here. (A review of the empirical literature on minimum and living wages commissioned by Auckland Council is available at http://www.aucklandcouncil.govt.nz/EN/planspoliciesprojects/reports/technicalpublications/Documents/tr2013034aliteraturereviewontheeffectsoflivingwagepolicies.pdf. Key points include:

· Impact on targeted workers. There is considerable evidence in the overseas literature that implementing a Living Wage directly increases the actual wages of targeted workers (Maloney with Gilbertson (2013: v).

· Impact on employers. The impact of a Living Wage may be lower for employers than the direct cost due to increased productivity, reduced worker turnover, absenteeism and sick leave, and improved quality of job applicants. Cost increases among Living Wage employers may therefore “be as low as 1% to 2% of total production costs. Furthermore, some evidence suggests that even these small cost increases can be absorbed through lower employer profits and higher product prices passed on to customers” (Maloney with Gilbertson (2013: v).

· The growing inequality of wage and salaries within Council. In 2015, the Auckland Council Group had 1912 employees earning over $100,000, and 1840 employees earning less than the Living Wage. The number of Auckland Council Group employees earning less than the Living Wage is rising, while at the same time there has been sharp in the remuneration of some of the highest‐paid employees.

· Ability of Auckland Council to pay the additional remuneration costs. The 2016/2017 Annual Plan provides for operational spending of $3.67b, including $810m on employee benefits, and capital investment of $1.95b across the Auckland Council Group. A report to the Auckland Plan Committee of Auckland Council in 2013 estimated the additional cost resulting from implementing a Living Wage at the then‐hourly rate of $18.40 would cost at least $2.5 million a year, while implementing a Living Wage of $24.11 an hour (the Auckland Living Wage) would cost a minimum of $17.3 million a year. The relatively small cost of implementing the Living Wage compared to the overall suggests that it should be possible to implement the Living Wage within current budgets.

7. At its 3 October 2012 meeting, the Albert-Eden Local Board resolved:

Resolution number AE/2012/203

MOVED by Member SM Mitchell, seconded Member GD Easte:

a) That the Jean Brookes and Sarah Thompson be thanked for their presentation.

b) That the Albert-Eden Local Board supports the principle of the living wage to support community well-being.

c) That the Albert-Eden Local Board supports the principle that Auckland Council, its agencies and its contractors should pay employees at least a living wage.

d) That the Albert-Eden Local Board recommends that the Auckland Council incorporates the living wage and job security into its procurement policy and partnerships with social and environmental agencies.

e) That the Albert-Eden Local Board supports a living wage in its input to the Community Development Strategy.

Sources:

Auckland Council Annual Budget 2016/2017, Vol. 1.

Auckland Council (2013), The Living Wage – Issues for Auckland Council (Report to the Auckland Plan Committee, 12 March 2013).

Maloney, Tim with Gilbertson, Amanda (2013), A literature review on the effects of living wage policies. Prepared by Tim Maloney, Auckland University of Technology for Auckland Council. Auckland Council technical report, TR2013/034.

11.2 Notice of Motion - Solar Panels for Council Buildings

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Deputy Chairperson Fryer and Chairperson Haynes for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 7 December 2016:

Recommendation/s

That the Albert-Eden Local Board:

a) Notes that Auckland Council is committed to ‘leading by example’ in promoting the use of solar and other sustainable energy technologies, and has initiated a programme of installation on Council-owned buildings, in order to meet its climate change target and secure the widely acknowledged advantages of such energy sources.

b) Requests that Waste Solutions considers the use of passive and active solar technology in the design of the planned community waste recovery centre at Western Springs.

c) Requests that officers investigate the costs and benefits of installing solar technology on major Council-owned buildings in the Albert-Eden area.

Background

The Auckland Plan (2012) includes the ambitious target to reduce greenhouse gas (GHG) emissions by 40 per cent by 2040 (paras. 494 & 495). It also commits Auckland Council to ‘facilitate the transition towards a livable, low carbon future’ by ‘[leading] by example in its own operations and services as a catalyst for change’ (para. 492).

The 2015 review of implementation of Low Carbon Auckland (LCA, 2014) reports that ‘Auckland Council has implemented a range of energy efficiency improvements across council and CCO operations (saving $961,571), including installation of solar PV and bulk LED street lighting. This encompasses the installation of over 200kW of solar PV arrays on six new community buildings, including Te Oro, Glenn Innes’ new music and arts centre. Work has also commenced on collaborative pilot schemes and innovative finance models to accelerate solar installations on buildings across Auckland, including council buildings’ (p.6). (LCA is a 30-year strategy and 10-year action plan to guide Auckland’s transformation into a prosperous, energy resilient, low carbon city).

As the International Energy Agency notes, a rapid global uptake of renewable energy technologies, including solar energy, is required to meet the Paris Agreement undertakings that came into effect last month (November 2016). As well as reducing pollution and lowering the costs of mitigating climate change, the IEA lists increases in energy security through reliance on an indigenous, inexhaustible and mostly import-independent resource, enhanced sustainability, lower fossil fuel prices as advantages of development of solar energy technologies.

Sources:

Auckland Council (2012). The Auckland Plan. Auckland.

Auckland Council (2014). Low Carbon Auckland: A Year in Action. Auckland.

Auckland Council (2015). Low Carbon Auckland Auckland’s Energy Resilience and Low Carbon Action Plan: Toitū te whenua, toitū te tangata. Auckland.

International Energy Agency (2016). World Energy Outlook 2016. IEA, Paris.

Albert-Eden Local Board

07 December 2016

Albert-Eden Quick Response, Round Two, 2016/2017 grant applications

File No.: CP2016/22654

Purpose

1. The purpose of this report is to present applications received for Albert-Eden Quick Response Round Two, Accommodation Support Fund 2016/2017 and one late application received for the first local grants round of 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Albert-Eden Local Board has set a total budget of $102,000 for their quick response and local grants schemes and a total budget of $160,000 for their accommodation support grants scheme for the 2016/2017 financial year.

3. A total of $51,576 remains to be allocated for the three quick response and one local grant round for 2016/2017. There is only one scheduled accommodation support grant round for 2016/2017.

4. A total of 42 applications were received in the quick response round requesting a total of $121,283.00. One late multi-board application was received for local grants round one.

5. Fourteen applications were received in the Accommodation Support Fund 2017 grant round requesting a total of $140,562.31.

Recommendation/s

That the Albert-Eden Local Board:

a) consider the quick response grant applications listed in table one and agree to fund, part-fund or decline each application in this round.

Table one: Albert-Eden quick response round two grant applications

App ID	Applicant	Project	Requested	Eligibility
QR1701-2 Arts and culture	Kate Millington	"Flight Path" Eden Terrace Butterfly Power Box Murals Towards pre-production of art work, artist fee and materials	$4,000	Eligible
QR1701-220 Arts and culture	Action Education Incorporated	Towards the delivery of Spoken Word Poetry workshops in local secondary schools	$4,000	Eligible
QR1701-224 Arts and culture	Auckland Embroiderers Guild	Towards venue hire, materials and reimbursement of volunteer hours for the Little Sew'n'Sews and Junior Stitchers	$500	Eligible
QR1701-238 Arts and culture	Prayas Cultural Group of NZ Incorporated	Towards the cost of rehearsal venue, sets, props, costume and make up for the “Holi The Spring Festival” as part of the Whanui Programme of Auckland Arts Festival	$4,000	Eligible
QR1701-247 Arts and culture	Kosta Bogoievski	Towards coffee expenses for the “Open Call for Audience Members”	$1,000	Eligible
QR1701-253 Arts and culture	He Waka Eke Noa	Towards broadcasting fees for the KickArts Radio Show	$3,588	Eligible
QR1701-254 Arts and culture	Point Chevalier Social Enterprise Trust	Towards project organisation, design and management, materials and artist fees for the “John A Lee Corner” renewal	$4,000	Eligible
QR1701-258 Arts and culture	Wet Hot Beauties	Towards venue hire and choreographer fees for the Wet Hot Beauties “Sea Change”	$4,000	Eligible
QR1701-201 Community	SPiCE (Sandringham Project in Community Empowerment)	Towards the cost of promotional material, seeds and seedlings for the Sandringham Floral Carpet Event	$875	Eligible
QR1701-203 Community	Auckland Down Syndrome Association	Towards event delivery costs for the Annual Buddy Walk and Funfair	$3,972	Eligible
QR1701-207 Community	Katie Rogers	Towards mulch and gardening supplies for “Love your garden”	$725	Eligible
QR1701-208 Community	Volunteering Auckland	Towards salary and administration costs for “Community Connections through Volunteering”	$4,000	Eligible
QR1701-213 Community	Hurun Trust	Towards project delivery costs for empowering refugee and migrants to live in peace at home, in the community and at the work place.	$4,000	Eligible
QR1701-216 Community	On the Bright Side Charitable Trust	Towards the costs of seats and installation of seating areas	$6,500	Ineligible, amount requested exceeds maximum
QR1701-221 Community	Citizens Advice Bureau Auckland City Inc. (CABAC)	Towards signage and asset purchases for facility enhancement	$2,023	Eligible
QR1701-222 Community	Bellyful Central Auckland	Towards containers, delivery bags, brochures and banners for .Bellyful Central Auckland	$718	Eligible
QR1701-227 Community	Dance Therapy New Zealand	Towards delivery of Mt Albert Dance Therapy workshops for the parent workshops and stars programme	$3,910	Eligible
QR1701-228 Community	Te Roopu O Wai Ora Incorporated	Towards delivery of programmes for the Community Club Programmes	$3,000	Eligible
QR1701-230 Community	No. 19 (Auckland) Squadron Air Training Corps	Towards the delivery costs for the No. 19 (Auckland) Squadron Air Training Corps youth leadership training operation	$1,547	Eligible
QR1701-231 Community	The Girl Guides Association of New Zealand Incorporated	Towards the Albert Eden venue hire	$1,432	Eligible
QR1701-234 Community	Youthline Auckland Charitable Trust	Towards programme delivery costs to encourage Albert-Eden youth to transition into positive, vocal contributors to their community	$4,000	Eligible
QR1701-236 Community	Mt Albert Residents' Association	Towards website operations for Mt Albert, operated by the Mt Albert Residents' Association	$8,504	Withdrawn
QR1701-237 Community	Jason Dodunski on behalf of The Hub	Towards kitchen supplies for The Food Hub	$3,997	Eligible
QR1701-240 Community	Springleigh Residents Association	Towards tree planting, earthworks, landscaping and weed eradication at Harbutt Reserve	$4,000	Ineligible, Item which will not be funded; 86 Community Grants Policy which requires the appropriate consents to be obtained
QR1701-241 Community	New Zealand Filipino Sto Nino Devotees Trust	Towards venue hire for “Sinlog New Zealand Cultural Festival”	$3,000	Eligible
QR1701-243 Community	Elizabeth Knox Home and Hospital	Towards course and tuition fees, transportation costs and the costs associated with support staff for “Cultivate - Growing Great Communities”	$4,000	Eligible
QR1701-245 Community	Jason Dodunski	Towards signage, a water tank, watering can and bike lock for Kingsland’s Community Orchard	$865	Eligible, dependant on appropriate consents being obtained
QR1701-250 Community	Auckland District Council of Social Services (ADCOSS)	Towards project set-up, management, facilitation and delivery, venue hire, cleaning, catering and promotional material for Intergenerational Dialogue Forums	$4,000	Eligible
QR1701-251 Community	Brasileirinho	Towards the purchase of a public address (PA) system for the Brazilian Cultural Parties	$1,000	Eligible
QR1701-252 Community	YWCA Auckland	Towards the delivery of workshops for the Safe for Life workshops	$1,600	Eligible
QR1701-259 Community	Home and Family Counselling	Towards anti-slip application and painting of deck	$740	Eligible
QR1701-206 Environment	Friends of Maungawhau Incorporated	Towards pruning equipment for the Batger Quarry ecological rehabilitation	$544	Eligible
QR1701-235 Events	Auckland Deaf Society	Towards catering and entertainment for the Auckland Deaf children's and Senior Citizen's Christmas gatherings	$1,155	Ineligible, activity is prior to start date in grant programme
QR1701-255 Events	Dominion Road Business Association Incorporated	Towards the choir and staging of the Dominion Road Christmas Carols	$1,000	Eligible
QR1701-257 Events	Te Mahurehure Cultural Marae Society Incorporated	Towards event delivery costs for “ANZAC Day”	$4,000	Eligible
QR1701-210 Sport and recreation	Kingsland Martial Arts Incorporated	Towards the purchase of floor mats for training 2016	$3,088	Eligible.
QR1701-215 Sport and recreation	Youth Football Development Trust	Towards venue hire for the 2017 Under 17 Youth Football Tournament	$4,000	Eligible
QR1701-217 Sport and recreation	The Wall Crew	Towards venue hire and workshop material for the “Back to school” project	$1,000	Eligible
QR1701-218 Sport and recreation	The Wall Crew	Towards venue hire and workshop material for the “Back to school” project	$1,000	Ineligible, duplication of QR1701-217
QR1701-226 Sport and recreation	Auckland Indian Sports Club Inc.	Towards turf hire fees for the Hockey teams turf hire fees.	$4,000	Eligible
QR1701-254 Sport and recreation	Point Chevalier Croquet Club Incorporated	Towards the purchase of a lawnmower for croquet, an individual and team sport, played socially and competitively	$4,000	Eligible
QR1701-236 Sport and recreation	Mount Albert Bowling Club Incorporated	Towards the purchase of bowls for the growth of the game	$4,000	Eligible
Total			$121,283

b) consider the multi-board local grant application listed in table two and agree to fund, part-fund or decline this application received late for this round.

Table two: Albert-Eden multi-board local grants round one grant application

App ID

Applicant

Project

Requested

Eligibility

LG1703-131

Elvis in the Gardens

Towards the cost of delivery for “Elvis in the Gardens February 2017”

$1,000

Ineligible, amount requested is below the minimum

Total

$1,000

c) consider the Accommodation Support Fund 2017 grant applications listed in table three and agree to fund, part-fund or decline each application in this round.

Table three: Albert-Eden Accommodation Support Fund 2017 grant applications

App ID	Applicant	Location	Requested	Eligibility
ASF1701-002	Roopa Aur Aap Charitable Trust	1193B Dominion Road Mt Roskill	$ 10,000.00	Ineligible, located outside the local board area
ASF1701-004	No.3 (Auckland City) Squadron, Air Training Corps	Building 47, Unitec Campus Carrington Road Point Chevalier	$ 5,880.00	Eligible
ASF1701-006	Conservation Volunteers New Zealand	2nd Level, Dalmatian Society Building 10 New North Road Eden Terrace	$ 20,000.00	Ineligible, located outside the local board area
ASF1701-007	Mt Albert Ramblers Softball Club	Warren Freer Park Cornwallis Street St Lukes	$ 1,737.00	Ineligible, is the holder of a community lease
ASF1701-010	Auckland Indian Sports Club Incorporated	145 New North Road Eden Terrace	$ 3,240.00	Ineligible, located outside the local board area
ASF1701-012	Parnell Community Trust	Epsom Normal Primary School and Our Lady of the Sacred Heart School	$ 11,826.99	Eligible
ASF1701-014	Autism New Zealand Inc.	642 New North Road Mt Albert	$ 20,000.00	Eligible
ASF1701-015	No.19 (Auckland) Squadron Air Training Corps	Building 47, Unitec Campus Carrington Road Point Chevalier	$ 4,680.00	Eligible
ASF1701-017	Panacea Arts Charitable Trust t/a Mapura Studios	Fowlds Park Rocky Nook Avenue Morningside	$ 3,390.00	Eligible
ASF1701-018	Eden Epsom Tennis & Squash Club Incorporated	1 Penrhyn Road Mt Eden	$ 6,408.32	Eligible
ASF1701-022	Pt Chevalier Bowling Club Incorporated	25 Dignan Street Pt Chevalier	$ 5,000.00	Eligible
ASF1701-024	Rape Crisis Auckland Incorporated	26a Crummer Road Grey Lynn	$ 20,000.00	Ineligible, located outside the local board area
ASF1701-027	The Black Grace Trust	14f Akepiro Street Mount Eden	$ 20,000.00	Eligible
ASF1701-029	Child ALERT (ECPAT NZ)	26a Crummer Road Grey Lynn	$ 8,400.00	Ineligible, located outside the local board area
Total			$140,562.31

Comments

6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

9. The Albert-Eden Local Board will operate two local grant rounds and three quick response rounds for this financial year. The local board will also operate an annual neighbours day grant round and an accommodation support grant round.

10. The Albert-Eden Local Board has set a total budget of $102,000 for their quick response and local grants schemes and a total budget of $160,000 for their accommodation support grants scheme for the 2016/2017 financial year.

11. A total of $51,576 remains to be allocated for the three quick response and one local grant round for 2016/2017. There is only one scheduled accommodation support grant round for 2016/2017.

12. A total of 42 applications were received in the quick response round requesting a total of $121,283.00. One late multi-board application was received to local grants round one.

13. Fourteen applications were received in the Accommodation Support Fund 2017 grant round requesting a total of $140,562.31.

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A one-page summary of each application is attached (see Attachment B).

Māori impact statement

17. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

18. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

19. Following the Albert-Eden Local Board allocating funding for this grants round, Commercial and Finance staff will notify the applicants of the local board decision on receipt of the official minutes being released.

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Grants Programme 2016/2017	19
b ⇩	Albert-Eden Quick Response Round Two, multiboard and Accommodation Grants 2016/2017 application summaries	23

Signatories

Author

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 December 2016

Albert-Eden Local Board

07 December 2016

Annual Budget 2017/2018

File No.: CP2016/23646

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the 2017/2018 Annual Budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to the 2017/2018 local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Albert-Eden Local Board:

a) agree indicative locally driven initiative Operating Expenditure and Capital Expenditure budgets, by activity area for the 2017/2018 financial year (Attachment A).

b) adopt the local 2017/2018 Annual Plan content for consultation (Attachment B).

c) approve the local board’s key 2017/2018 advocacy initiatives (Attachment C).

d) recommend local targeted rate proposals (if any) for consultation.

e) approve, for consultation, the Uptown Business Association’s proposed business improvement district (BID) boundary expansion, noting that if the expansion is successful the targeted rate will increase from $180,000 to $270,000 as of 1 July 2017.

f) agree that the local board chair be delegated the authority to make any final minor changes to the local consultation content for the 2017/2018 Annual Budget prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place between February and March 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for the 2017/2018 financial and adopt local content for consultation. These documents are included to this report as attachments A and B respectively.

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the 2017/2018 Annual Budget process, local boards begin narrowing the range of their advocacy initiatives and agree to their key advocacy issues for further research and consideration.

13. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards should identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process. The draft key 2017/2018 advocacy initiatives for the local board are attached for approval (Attachment C).

14. This should enable realistic and genuine discussions and engagement between local boards and the Governing Body.

Proposed expansion to Uptown Business Association Business Improvement District

15. As part of the Auckland Council Business Improvement District (BID) Policy, local board support for the proposed BID boundary is required.

16. The Uptown Business Association Inc. (UBA) has been a BID since 2012, and is one of 48 BIDs operating across the Auckland Region.

17. UBA has signalled their intention to expand their BID boundary at their 2016 Uptown Annual General Meeting held on 28 September 2016. The proposed BID expansion includes business located in the area defined by Dominion Rd, Brentwood Ave, Sylvan Ave, Mt Eden Rd, Esplanade Rd, Normanby Rd and the Southern Motorway. A memorandum and map of the proposed expansion is included as Attachment D.

18. If the expansion is successful UBA membership will also increase and the BID targeted rate will increase from $180,000 to $270,000 as of 1 July 2017.

19. It should be noted that the majority of the existing targeted rate of $180,000 is in the Waitemata Local Board area and the expansion area (of which the targeted rate to be collected will be $90,000) is in the Albert Eden Local Board area.

20. UBA will be implementing a professional and detailed communication plan to all eligible voters starting in December 2016 and will continue through to the last voting date of 31 March 2017. This is to ensure all eligible voters have received a one on one visit or contact, provided with detailed information on the proposed boundary expansion and given the opportunity to enquire more about the BID programme and ballot process.

21. UBA is required to complete the requirements of the Auckland Council BID Policy (2016) in relation to this BID expansion.

22. Election Services Ltd has been commissioned to provide an independent polling service for the UBA ballot. The ballot pack documents are currently being finalised and council staff are preparing the ratepayer database of eligible voters.

23. UBA will begin an extensive voter campaign from mid-January 2017 to ensure voters vote and return their ballots by the due date.

24. Ballot packs will be lodged with NZ Post on 3 March 2017. The ballot period starts on 6 March and closes 12pm, 31 March 2017.

25. The result of the UBA expansion ballot conducted in March 2017 will determine if there is a sufficient level of support for the BID expansion.

26. The ballot must achieve a return of votes of 25 per cent or more and 51 per cent of those returned need to be in support of the BID boundary expansion for the ballot to be successful.

27. A report will be prepared by staff for the Albert-Eden Local Board May 2016 business meeting. The report will include the ballot results, an overview of the expansion project and a recommendation for the local board will be considered as part of the 2017/2018 Annual Budget.

Consideration

Local board views and implications

28. Local board decisions are being sought in this report.

29. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

30. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

31. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

32. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

33. There are no implementation issues at this stage of the Annual Budget’s development.

34. The following table outlines the local board’s role and next steps to complete the development of the Annual Budget:

Month	Deliverable
December 2016	· Governing Body confirm consultation items.
February 2017	· Governing Body adopt consultation document and supporting information. · Public consultation opens (27 February).
March 2017	· Public consultation closes (27 March).
April 2017	· Local boards consider budgets, review LDI priorities, local performance targets, advocacy and local fees and charges for 2017/2018 based on feedback from public consultation.
May 2017	· Local board have advocacy discussions with the Governing Body.
June 2017	· Governing Body confirm Annual Budget decisions. · Local boards adopt local board agreements. · Governing Body adopt final Annual Budget.

Attachments

No.	Title	Page
a ⇩	Attachment A - Indicative LDI Opex and Capex for 2017/2018	179
b ⇩	Attachment B - Local content for 2017/2018 Annual Budget public consultation	181
c ⇩	Attachment C - Albert-Eden Local Board Advocacy Initiatives	183
d ⇩	Attachment D - Proposed Uptown BID expansion	185

Signatories

Author

Mark Purdie - Lead Financial Advisor

Authorisers

Christine Watson – Manager, Financial Advisory Services – Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 December 2016

Auckland Transport Report, Albert-Eden Local Board, December 2016

File No.: CP2016/23715

Purpose

1. The purpose of the report is to respond to Board requests on transport-related matters, update the local board on their transport capital projects and to provide information about Auckland Transport (AT) activities in the Board area since the last report.

Executive summary

2. This report seeks decisions on:

· A proposal for a pedestrian refuge on New North Road to move to detailed design.

· Releasing money from the transport capital fund to fund analysis and preliminary design of the Carrington Area Traffic Study.

· Construction approval for the Waterbank Crescent/Daventry Street/Herdman Street safety improvement project; the Cricket Avenue speed tables and Truro Road/Lancing Road traffic calming project.

· Providing extra funding for the construction of the St Andrews Road pedestrian facility.

Recommendation/s

That the Albert-Eden Local Board:

a) Request Auckland Transport to move to detailed design for the proposed pedestrian refuge in Kingsland.

b) Approve the release of $20,000 from the Albert-Eden Local Board Transport Capital fund to allow Auckland Transport to analyse the results of the study and to produce preliminary designs for consideration.

c) Approve Auckland Transport to move to construction of the Waterbank Crescent / Daventry Street / Herdman Street safety improvement project.

d) Approve the release of an additional $8,000 from the Albert-Eden Transport Capital fund to cover the increased costs of the St Andrews Road pedestrian facility and approve the construction of the pedestrian facility.

e) Approve Auckland Transport to move to construction of the Cricket Avenue speed tables following consultation.

f) Approve Auckland Transport to move to construction of the Truro Road / Lancing Road traffic calming project following consultation.

Comments

3. Auckland Transport attended a workshop with the Board in November 2016. Items discussed were:

· Auckland Transport induction for the new Board

· Proposed Pt Chevalier to Herne Bay cycle link.

A further workshop is scheduled for 14 December.

Resolutions

AE/2016/181 – September 2016 Pedestrian Refuge at 373 New North Road

Albert Eden Local board requests Auckland Transport to provide a rough order of costs for a pedestrian refuge at 373 New North Road for the consideration of the new local board.

4. This resolution is responded to in the body of the report under the transport capital fund heading.

AE/2016/203 September 2016 Mt Eden Station

5. These resolutions were passed in confidential session. Auckland Transport has noted these resolutions.

AE/2016/197 September 2016 Carrington Road Traffic Calming

Albert Eden requests that Auckland Transport undertake analysis of the Carrington Traffic Study feedback and work with the Transport Portfolio leads to identify preferred solutions.

6. The consultation, completed by the Albert Eden Local Board and reported in September, showed significant support for some traffic calming or safety measures to be applied in the area. Further work now needs to done to identify preferred solutions.

7. Auckland Transport’s focus is on medium to high risk roads in the network and the roads in the Carrington area are considered to carry relatively low personal and collective risk. Therefore, development of a concept design needs to be covered by Board funding. Approximately $20,000 is required to cover the work and to develop preliminary designs.

8. Solutions may include area-wide traffic calming as was recommended for the Balmoral area. Rough order of costs cannot be given without a design but the Board should be aware that this project covers a substantially larger area than the Balmoral South traffic calming project (approximately 50 per cent larger) and could therefore represent a considerable cost to its transport capital fund. For this reason, the Board needs to consider if traffic calming work in this area is still a priority for the new Board and, if so, release $20,000 for design work for the project. As the design work is opex and needs to be capitalised in the project budget, the Board should have a reasonable level of certainty that it will want to move forward to physical works if committing money to a design.

Local Board Capital Projects

9. The Albert-Eden Local Board has approximately $700,000 per annum of discretionary funding for transport related capital projects.

10. The Local Board’s current Local Board Transport Capital Fund projects are summarized in the table below:

Current Transport Capital Projects

Project	Description	Status	Funds Allocated
St Andrews Road Pedestrian Facility	Facilities to improve pedestrian safety when crossing between 131-137 St Andrews Road.	Design completed, consultation completed. This project was previously approved by the local board for construction however as costs have increased, AT requests the LB release a further $8,000 so that the project can move to construction.	$18,000 (Required $26,000)
Owairaka Park Pedestrian Bridge	Pedestrian bridge	Allocated to 2016/2017 budget. Parks project, they report that it is expected to be in construction before June 2017.	$138,000
Mt Albert Train Station Pedestrian Bridge/Stairs	Pedestrian bridge better connecting station to Mt Albert Town Centre	Completed, awaiting final claims from contractor.	$1,200,000 (NZTA Subsidy $550,000)
Cricket Avenue Speed Tables	Traffic calming	Design complete, consultation has begun. Auckland Transport is seeking approval from the local board to progress to construction following consultation.	$109,000
Mt Eden/Normanby Intersection Improvements	Road safety improvements to intersection	Approved for construction but some design details for the project are still being worked on. Construction in 2017 once final details are sorted.	$169,310
Waterbank/Herdman/Daventry Safety Improvements	Traffic calming	Design complete, consultation completed, ready to construct early in 2017. Auckland Transport will seek approval from the local board to progress to construction.	$114,000
Anderson Park Walkway Lighting	Improved walkway lighting	AC Parks project, combining with carpark works, construction likely mid-2017. (Approved by LB for construction).	$197,250
Truro/Lancing Traffic Calming	Traffic calming	Design complete, consultation begun, construction likely in early in 2017. Auckland Transport is seeking approval from the LB to progress to construction following consultation.	$89,000
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	AC Parks are further developing feasibility using their budget.	-
Pedestrian Refuge	Provision of a new pedestrian refuge at 373 New North Rd, Kingsland .	Rough order of costs has been prepared at $38,000.

Financials update

Waterbank Crescent /Daventry Street /Herdman Street

Reason for the Work

11. The new playground on the corner of Herdman Street and Waterbank Crescent is very popular particularly during the summer months. This has generated a traffic/parking problem in the adjacent streets. Vehicles can be often seen parked at the intersections forcing families to negotiate between parked vehicles to cross the road. The parked vehicles also clutter the intersections making traffic movements more difficult and unsafe. The proposal introduces no stopping lines on the radiuses of the two intersections (places cars should not be parked anyway), central splitter islands at the intersections to aid crossing of Waterbank Crescent and to reduce the speed of the turning traffic, also pedestrian ramps to define the crossing points and aid pedestrians.

The Proposal

12. The proposed works aim to formalise traffic movements, control parking and assist pedestrians by providing improved pedestrian facilities.

13. At each intersection it is proposed to construct a splitter island that will allow pedestrians to cross Waterbank Crescent in two halves. New pedestrian crossing ramps will also be installed. New “Give Way” controls will be introduced and no stopping lines painted on the radiuses of the intersection to prevent parking. A new street light will be installed at each intersection as the lighting levels have been found to be too low. These improvements are shown on the plans in Attachment B.

Board Approval Required

14. The proposal was consulted on in October 2016, and no feedback was received. Auckland Transport is now requesting Board approval to proceed to construction.

St Andrews Road Pedestrian Facility

Reason for the Work

15. There is no formalised pedestrian crossing point on this section of St Andrews Road. Commuters disembarking the bus on the east side of St Andrews Road currently have to find their own way across St Andrews Road. This includes school children. The proposed pedestrian crossing location has been selected by Auckland Transport traffic engineers as the safest place to cross St Andrews Road.

The Proposal

16. The proposed works aim to formalise a crossing point on St Andrews Road that is safe for pedestrians.

17. The proposal is to install new pedestrian ramps as shown on Attachment C. Upgraded pedestrian ramps will be installed around the rest of the intersection to bring the whole intersection up to the same standard. No stopping lines will be placed at the new crossing to prevent parked cars from blocking the vision of approaching traffic.

Board Approval Required

18. The proposal was consulted on in October 2016. One response was received, objecting to the NSAATs (No Stopping At All Times) lines. This resident has also suggested relocating the bus stop to a position 25m north outside no144. This suggestion has been referred to AT Metro for consideration but the outcome will not affect this project.

19. Following detailed design the Firm Estimate of Cost is $26,000 and the Board is asked to release an additional $8,000 and approve the project for construction.

Cricket Avenue Speed Tables

Reason for the Work

20. The proposal aims to deter motorists from speeding in the street. The road is very wide and open. Under these conditions, drivers tend to speed as there are no visible obstructions or risks to deter speeding. Similar controls have been installed in nearby streets in recent years to deter speeding and short cutting. The installation of controls in Cricket Avenue will bring the road up to the same standard as the surrounding streets.

The Proposal

21. Two bus friendly speed tables are proposed to be installed at the locations shown on the attached plan and are located under existing street lights. The speed tables will not be placed in line with existing vehicle crossings, and there will be no restriction on parking. The existing kerb line remains unchanged and parking will be permitted on the speed tables.

Board Approval Required

22. Auckland Transport is seeking approval from the Board to move to construction, following consultation. Consultation results are expected to be available at the December 2016 meeting.

Truro Road /Lancing Road Traffic Calming

Reason for the Work

23. The proposed works aim to deter traffic using Truro Road and Lancing Road as a short cut. These roads are local roads and are not intended to be commuter routes. Similar controls have been installed in nearby streets in recent years to deter similar behaviour. The installation of controls in Lancing Road and Truro Road will bring these roads up to the same standard.

The Proposal

24. The proposal is to install three speed control devices (“humps”) evenly spaced along each street as shown on the plans (Attachment E). The humps will be located as close as possible to existing street lights. If the light from existing lights isn’t sufficient, AT will install additional street lights. The humps will not be placed in line with existing vehicle crossings. There will be no restrictions on parking and the existing kerb line will remain the same with parking permitted on the speed humps.

Board Approval Required

25. Auckland Transport is seeking approval from the Board to move to construction, following consultation. Consultation results are expected to be available at the December 2016 meeting.

Proposal for a Pedestrian Refuge in Kingsland (AE/2016/181 – September 2016)

26. The Albert-Eden Local Board requested Auckland Transport to prepare a rough order of costs for the provision of a pedestrian refuge at 373 New North Road.

27. This resolution originated from an earlier request received from the Kingsland Business Association for a pedestrian facility in the vicinity of 319-375 New North Rd, Kingsland. It was previously investigated close to Bond Street but it didn’t proceed due to the loss of parking required.

28. Further investigation by AT identified a possible location for a pedestrian refuge at 373 New North Road which minimizes parking loss as much as possible by utilising existing NSAAT (No Stopping At All Times) restrictions on the western side. However, there will need to be up to three parking spaces removed from the eastern side which is likely to cause concern in a heavily parked road.

29. Traffic management costs will be high in this busy location and therefore Auckland Transport has assessed the pedestrian refuge request and the rough estimate of costs is $38,000.

Other Matters

Consultation

30. The following consultations were forwarded to the Board transport portfolio holders for comment before October 8, 2016. Further details are contained in Attachment A.

i. Matai Road – parking changes

ii. Morningside Drive – No Stopping At All Times (NSAAT) restrictions.

31. The following consultation was forwarded to the Board for comment after October 8, 2016. Further details are contained in Attachment A.

i. Bright Street – NSAAT restrictions.

32. The following consultations concern the Albert Eden Local Board’s transport capital fund. Details of these projects are contained in the body of the report.

i. Waterbank Crescent /Herdman Street /Daventry Street improvements

ii. St Andrews Road Pedestrian improvements

iii. Truro Road /Lancing Road Traffic Calming

iv. Cricket Avenue Speed Tables.

Point Chevalier to City Fringe Cycleway

33. Funding is now available to proceed with investigation and construction of some sections of the proposed cycleway by the end of 2018. Part of these sections is the Albert-Eden Local Board area and it was discussed with the Board in a workshop in November 2016.

34. The area concerned is from Point Chevalier to Herne Bay - from the intersection of Great North Road and Point Chevalier Road, along Point Chevalier Road, onto Meola Road. The proposed cycleway then continues into the Waitemata Local Board area and up Garnet Road, onto West End Road to the roundabout with Jervois Road. This section was identified in the initial broad-based consultation feedback as a key route, and ties in with planned maintenance on Meola Road.

35. Auckland Transport is preparing to consult with the public in the New Year on several options for the cycleway. Further workshop time has been allocated in December 2016 for a more detailed discussion with the Board.

Dominion Road Update

36. Auckland Transport is considering bus lane improvement work on Dominion Road. This project will go to the Auckland Transport Board for approval in November 2016 It is expected that AT will attend a workshop with the Albert Eden Local Board in December 2016 to discuss the scope of this project.

Quarterly Reporting

37. Auckland Transport’s quarterly report is attached to this report in three parts:

i. Auckland Transport Activities over the July - September 2016 Quarter (Attachment G)

ii. School Report (Attachment H)

iii. Transport Control Committee Decisions (Attachment I)

iv. The Board’s advocacy initiatives (Attachment J). The initiatives reported on here are from the previous political term 2013-2016.

Mt Eden Town Centre Parking Review

38. AT’s Parking Design team is conducting a Parking Review for Mount Eden Town Centre. A Town Centre review provides a comprehensive assessment of parking across the study area and an analysis of issues, and makes short to medium term recommendations.

39. AT will collect data on parking issues and problems within the study area, major projects or developments in the area and the availability of efficient and reliable public transport as well as surveying stakeholders. Recommendations from the parking study are expected to be discussed with the local board in early 2017.

Bus Lane Changes

Sandringham Road

40. The Albert Eden Local Board was consulted in May 2016 in regard to the intermittent peak time bus lanes on Sandringham Road. The proposal was to make it a continuous peak time bus lane from Mt Albert Road in the south through to Altham Avenue in the north.

41. All responses and feedback were welcomed and offered positive support for the proposal. Comments also provided information and suggestions on how to improve the proposal, and where possible, AT has endeavoured to include as much community feedback as possible within the final design and proposed operation of the bus priority lanes.

42. In June 2016, the Auckland Transport Board passed a region-wide resolution to increase the operational hours of all Bus Priority Lanes within the Auckland region. Whilst a minimal impact on residents and businesses on Sandringham Road is expected, the extension of bus lanes will enable Auckland Transport to better meet the growing demand for bus services along all major corridors and routes.

The new operational times are to increase by one hour to:

Morning peak - 7:00am – 10:00am (citybound), (Previously 7:00am – 9:00am)

Evening peak – 4:00pm – 7:00pm (southbound), (Previously 4:00pm – 6:00pm)

43. As part of the project, all the bus stops will be remarked so that they are of a consistent length and have lead in and lead out tapers. In some locations this will mean the permanent removal of 1-2 parking spaces.

44. As Auckland Transport nears the construction phase of this project, it will contact all stakeholders to advise of confirmed start dates.

Mt Eden Road

45. Auckland Transport is working to improve bus lane continuity on Mt Eden Road as well as extending bus lane operating hours. This is primarily a gap filling exercise though the extension of the operating hours will have an impact on parking near the Mt Eden Village. Consultation on this will be undertaken in the near future when more details will be available.

Great North Road

46. Auckland Transport (AT) is developing a new northbound bus lane on along the western side Great North Road (GNR) from Oakley Ave to the Oakley Creek Bridge - for a distance of approximately 500 metres.

47. One half of the new 3.5 metre wide north bound bus lane will be formed in the existing GNR reserve (north of Herdman Street). The other half will be formed using small pieces of land from the frontages of nine residential lots between Oakley Road and Herdman Streets. These lots have recently been purchased by AT.

48. The new bus lane will finish just south of Oakley Creek. A further 40m northbound bus priority lane is to be provided on the north bound approach to the SH16 interchange.

49. There is currently no parking along this part of the Great North Road. No trees are affected by the proposal – as vegetation was removed when the NZTA project was established. Part of the site is in the existing Waterview Connection construction yard. The adjacent land was cleared of houses, trees, parking and the footpath closed to form the northern construction yard for the construction of the tunnels, northern ventilation building and operations and maintenance building.

50. Resource consent for these works was lodged in November 2016 in anticipation for a construction start over the school holidays 2016/17.

View Road/Esplanade Road

51. Initial concerns regarding speeding issues and lack of crossing facilities on View Road were raised by the Albert Eden Local Board and the residents in the area. As a result of these concerns and to support the Mt Eden Primary School and Ficino School, AT has been investigating various projects along View Road.

The proposals include:

i. Installing an additional pedestrian refuge island and pedestrian zebra crossing on View Road.

ii. Remove the bus stop outside property number 49 View Road and investigate relocating this bus stop.

iii. Remove the indented bus stop outside property number 34 View Road and reconstruct the bus stop to be in the westbound lane of View Road – hence build out the footpath and kerb, narrow width of View Road in the vicinity of properties 34 to 40 View Road, install bus stop markings and bus shelter.

iv. Remove bus stops outside property number 40 Esplanade Road North and 19 View Road – all the existing bus stops will be changed into on-street parking.

v. Upgrading the existing cross intersection of View Road and Esplanade Road into a roundabout.

vi. Provide crossing facilities on all approaches to the intersection.

52. All the proposals are expected to be consulted on in late 2016.

Manukau Road T3 Lanes

53. The implementation of a new transit (T3) lane along the Manukau Road and Pah Road corridor in late July 2016 introduced significant change on the network to promote a prioritised route for public transport, high occupancy vehicles (including taxis) linking the CBD with the airport.

54. Since the implementation of this project there have been a number of customer queries, including through the Local Boards and Councillors. Auckland Transport has developed and distributed a two page information sheet for residents. (Attachment F).

Focus of the queries has been:

· Additional congestion on the route

· Difficult turning movements

· Pah Road / Selwyn Road intersection operation

· Pedestrian crossing opportunities

· Speed on the T3 Lane

· Signage and marking confusion

· Improve bus capacity and bus shelters at bus stops.

A number of changes have been made along the route to mitigate these concerns.

The benefits realised in the initial analysis are:

· Improved travel experience for Transit Lane users

· Assessment suggests bus travel time saving of 3-4 minutes.

Reliability improvement

· Positive feedback from bus users and taxi industry

· Less taxis travelling on local residential roads.

Improved corridor productivity for the corridor

· Initial indications suggest longer but moving general traffic queue

· Vehicles moving through the intersections have remained similar

· Improved travel time reliability for buses.

Improved pedestrian safety on Pah Road

· Support from the Police and Royal Oak Primary school

· Further investigation of pedestrian crossing facilities.

Positive change in travel choice

· Individual customer experiences.

Potential traffic redistribution

· Potential nominal increase in use of The Drive and Gillies Avenue.

· Additional 50 vehicles per hour turning right from Greenlane West

· Initial observations show increased use of Manukau Road by taxis, with some general traffic diverting onto bypass routes.

Next Steps

· Continued monitoring of the route with full assessment at the end of the year and review following the opening of the Waterview Tunnels

· Implementation of roundabout metering at Queenstown Road Roundabout

· Assessment of further changes at the Selwyn Road intersection

· Information campaign on use of transit lanes for customers

· Investigation for the need for double decker buses for 2017/18.

Auckland Transport News

New Network – Southern Implementation

55. The new network implementation began in South Auckland on October 30, 2016. This represents a total revamp of how bus services routes in the south. This was complemented by the opening of the new Otahuhu Station.

56. Implementation of the new network in the central area is scheduled for late 2017.

Karangahape Road Makeover

57. Karangahape Rd is set for a major upgrade which will enhance one of Auckland’s most famous urban spaces. Auckland Transport and Auckland Council revealed plans for proposed changes to the street and invited public feedback.

58. The proposal includes a new cycleway and streetscape improvements which reflects feedback received from local businesses, residents, property owners and folk who regularly spend time there.

59. The Karangahape Rd Enhancement Project is being delivered by Auckland Transport and Auckland Council with funding from various sources including a targeted rate to local businesses and the Government through the Urban Cycleways Programme.

99c Child Weekend Fares

60. With the introduction of the Simpler Fares system, children 5-15 years travelling on an AT HOP card can travel on buses and trains on weekends and during public holidays for just 99 cents. To qualify for this fare, parents need to load a child concession on the AT HOP card and it needs to be registered. Up to five bus or train trips can be made over a four hour period with up to 30 minutes between each trip.

61. 99 cent Child Weekend Fares presents AT Metro with an opportunity to increase patronage on trains and buses on weekends and on public holidays. For families 99 cent Child Weekend Fares make trains and buses an economical option.

Pukekohe Station

62. Main construction work on upgrading Pukekohe Station to a fully-integrated bus and train interchange started with a sod-turning on 23 November 2016. Once completed in late 2017, it will make it easier for people in Pukekohe and the surrounding areas of Waiuku, Patumahoe and Tuakau to connect between high frequency trains and buses.

Consideration

Issues Raised by Local Board Members

Location or Name of Issue	Description	AT Response
Te Kura Kaupapa Maori O Nga Maungarongo School	Concerns raised about children’s safety with the development of the new SHA.	The Community Safety team will support the school with road safety programmes and resources in the New Year. Traffic Operations will look at the feasibility of establishing a safe crossing point and if parking restrictions are required.
St Lukes Motorway Interchange	Concerns raised on how the cyclepath and road traffic will safely negotiate this area.	Meeting has been arranged between NZTA and interested local board members.
Commuter Parking issues in Mt Eden	A resident has noted that since the introduction of parking controls in the nearby streets of Wynyard Road and View Road there is no on-street parking available in Bellevue Avenue or Horoeka Avenue for residents.	Issue has been logged.
Duke Street	Residents have complained of speeding in the street and problems at the intersection with McCullough Avenue. Additional traffic calming has been requested between Mt Eden Road and Parau Street.	Issue has been logged.
Parking outside Jack Dickey Hall	Allocated parking for the hall is being used by local residents and not available for hall users. There is a lack of other parking nearby.	Issue has been logged.

Attachments

No.	Title	Page
a ⇩	Attachment A - Consultations	203
b ⇩	Attachment B - Waterbank / Daventry / Herdman Improvement	205
c ⇩	Attachment C - St Andrews Road Pedestrian Improvement	211
d ⇩	Attachment D - Cricket Avenue Speed Tables	213
e ⇩	Attachment E - Truro / Lancing Traffic Calming Project	215
f ⇩	Attachment F - Manukau Road / Pah Road Transit Lane fact sheet	217
g ⇩	Attachment G - Auckland Transport activities over the July - September 2016 quarter	219
h ⇩	Attachment H - Albert-Eden School Report	237
i ⇩	Attachment I - Albert-Eden Transport Control Committee Decisions, August - November 2016	239
j ⇩	Attachment J - Albert-Eden Local Board Advocacy	243

Signatories

Author

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 December 2016

Request for a Temporary Alcohol Ban for a Guns N' Roses concert at Western Springs Stadium on 4 February 2017

File No.: CP2016/23400

Purpose

1. To seek a decision about adopting a temporary alcohol ban on streets surrounding the Western Springs Stadium before and after the Guns N’ Roses concert scheduled for 4 February 2017.

Executive summary

2. Temporary alcohol bans prohibit the consumption or possession of alcohol in specified areas for specified times. They have been adopted for major events at Western Springs Stadium in the past. This makes it difficult for the police to provide documented evidence to justify new bans. Alcohol bans are enforced by the New Zealand Police (police).

3. On 21 November 2016, police requested that the local board adopt a temporary alcohol ban (the ban) surrounding Western Spring Stadium for the Guns N’ Roses concert scheduled for Saturday 4 February 2017.

4. Under the Auckland Council Alcohol Control Bylaw 2014 (the bylaw), local boards have the delegated authority to make temporary alcohol bans. The request is for surrounding streets and parks in the Waitematā and Albert-Eden local board areas.

5. The Waitematā Local Board will decide whether to adopt the ban at its meeting on Tuesday 13 December 2016. The recommendation to the Albert-Eden local board to adopt the ban has been made subject to the decision of the Waitematā Local Board, for consistency.

6. In determining whether to adopt the ban, the Albert-Eden Local Board must be satisfied that there is evidence of a high level of crime or disorder caused or made worse by alcohol consumption in the area, and that the ban is proportionate and can be justified as a reasonable limitation on people's rights and freedoms.

7. Staff have identified two options for the board to consider:

· Option 1 – decline to make a temporary alcohol ban

· Option 2 – subject to Waitematā Local Board adopting a temporary ban, adopt a temporary alcohol ban that operates from 6am Saturday 4 February 2017 until 6am Sunday 5 February 2017.

8. Staff recommend adopting option 1 due to insufficient documented evidence to satisfy the legal requirements for decision-making.

Recommendation/s

That the Albert-Eden Local Board:

EITHER

a) Decline to adopt a temporary alcohol ban on streets surrounding the Guns N’ Roses concert at Western Springs Stadium on 4 February 2017.

a) Subject to Waitematā Local Board adopting a temporary ban, adopt a temporary alcohol ban on the streets within the Albert-Eden Local Board area surrounding the Guns N’ Roses concert at Western Springs Stadium as shown on the map in Attachment B, from 6am Saturday 4 February 2017 until 6am Sunday 5 February 2017.

Comments

Background

9. Temporary alcohol bans are enforced by the police. Under section 169 and 170 of the Local Government Act 2002, police have the powers of search, seizure and arrest for the specified times and places that a ban applies.

Request for temporary alcohol ban

10. On 21 November 2016 the police requested [refer Attachment A] a temporary alcohol ban for the Guns N’ Roses concert on Saturday 4 February 2017 as follows:

· Operate between 6am Saturday 4 February 2017 until 6am Sunday 5 February 2017

· Cover streets near the Western Springs Stadium as outlined in Attachment B.

Making temporary alcohol bans

11. Local boards have the delegated authority to make temporary alcohol bans under the bylaw (resolution GB/2014/121). The requested ban area is located in the Albert Eden and Waitematā local board areas.

12. In determining whether to make a temporary alcohol ban pursuant to the bylaw, the Albert Eden Local Board must be satisfied that there is evidence of a high level of crime or disorder caused or made worse by alcohol consumption in the area, and that the ban is proportionate and can be justified as a reasonable limitation on people's rights and freedoms. This is a higher threshold than in the past and was driven by alcohol reform legislation that was introduced into the Local Government Act and subsequently the bylaw.

Evidence

13. Temporary alcohol bans have been approved for major events at Western Springs Stadium in the past. This makes it difficult for the police to provide documented evidence to justify new bans against the high evidential threshold. However, police maintain that they are able to effectively manage alcohol related crime or disorder because the bans:

· act as a deterrent for people drinking alcohol and engaging in crime or disorder in the vicinity of the stadium

· provide police with the powers to effectively deal with problems when they arise.

14. During the 2015 review of permanent alcohol bans, the board received no submissions referring to Western Springs Stadium.

Options

15. Staff have identified two reasonably practicable options for the board to consider:

· Option 1 – decline to make an alcohol ban

· Option 2 – adopt a temporary alcohol ban that operates from 6am Saturday 4 February 2017 until 6am Sunday 5 February 2017.

16. The tables below assess the advantages, disadvantages and risks associated with each option.

Assessment of Option 1 – decline to make an alcohol ban

	Analysis
Advantages	· no risk of legal challenge due to insufficient evidence · no unreasonable limitation on people’s rights and freedoms · no temporary alcohol ban implementation costs · may result in evidence to support an events venue alcohol ban · may identify that temporary alcohol bans are no longer required at the Stadium.
Disadvantages and Risks	· alcohol related crime or disorder may occur that otherwise might have been prevented by a temporary alcohol ban.
Risk mitigation	· police can use powers under the Summary Offences Act 1981 to address crime or disorder if they occur.

Assessment of Option 2 - adopt a temporary alcohol ban that operates from 6am Saturday 4 February 2017 until 6am Sunday 5 February 2017

	Analysis
Advantages	· addresses concerns about alcohol related crime and disorder around the venue as raised by police.
Disadvantages and Risks	· possible challenge in the High Court as the high evidential threshold has not been met · temporary alcohol ban implementation costs.
Risk mitigation	· the risk of legal challenge in the High Court is considered to be low.

Staff recommendation

17. Staff recommend that the Albert Eden Local Board decline the request to adopt a temporary alcohol ban (option 1) due to insufficient documented evidence to satisfy the legal requirements for decision-making.

Consideration

Local board views and implications

18. The Albert Eden Local Board has not made any temporary alcohol ban decisions in relation to Western Springs Stadium.

19. If the Waitematā Local Board declines the ban, it would not make sense to have a few streets with a temporary alcohol ban that is not in direct proximity to the Western Springs Stadium. Therefore, Albert-Eden Local Board’s decision to adopt a temporary alcohol ban should be subject to Waitematā Local Board’s adoption.

Māori impact statement

20. Managing alcohol related harm associated with events increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau. Iwi have been consulted widely on the use of alcohol bans and have previously been supportive.

Implementation

21. If Option 1 to decline a temporary alcohol ban is selected, police can use powers under the Summary Offences Act 1981 to address incidents of crime or disorder if they occur. Event monitoring may establish that a ban is no longer required or provide evidence to inform decisions about future alcohol bans.

22. If Option 2 to adopt a temporary alcohol ban is selected Regional Facilities Auckland (RFA) will manage its implementation. RFA’s proposed alcohol management strategy for the Guns N’ Roses concert on 4 February 2017 will include:

· standard Auckland Council signage to inform the public of the ban area dates and times

· event planning involving the police to ensure sufficient resources are met;

· advising the Albert Eden Local Board of the type and conditions for on-site alcohol licenses granted for this concert;

· request Auckland Council alcohol licensing inspectors to visit all licensed premises in the ban area prior to the concert;

· supply signage advertising the ban to off-licence premises inside the ban area;

· advising ticket holders of the conditions of entry, public transport options, parking restrictions and the ban area prior to the event;

· sending a notification letter to all local businesses and residents informing them of the ban area dates and times;

· monitoring of the event to document evidence to support future alcohol ban requests.

23. The costs associated with implementing the ban will be covered by RFA. These costs may include the statutory requirement of a public notice in either the local paper, or the New Zealand Herald advising of the ban; temporary signage; and any other reasonable requirements of the police or the Albert Eden Local Board.

Attachments

No.	Title	Page
a ⇩	Police request	249
b ⇩	Map of the temporary alcohol ban	251

Signatories

Author

Katherine Wilson – Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 December 2016

Permanent alcohol ban requests for Roy Clements Treeway, Delphine Park and Monkey Hill Reserve

File No.: CP2016/23256

Purpose

1. To seek a decision about permanent alcohol bans on Roy Clements Treeway, Delphine Park and Monkey Hill Reserve.

Executive summary

2. The Albert-Eden Local Board has the delegated authority to make alcohol bans in its local board area under the Auckland Council Alcohol Control Bylaw 2014.

3. Three alcohol ban requests have been made to the Albert-Eden Local Board for Roy Clements Treeway, Delphine Park and Monkey Hill Reserve.

4. Alcohol bans previously existed for Delphine Park and Monkey Hill Reserve. These were reviewed in October 2015 and were allowed to lapse.

5. Staff recommend that all three alcohol ban requests be declined. This is based on staff analysis of the evidence (Attachment A) that shows:

· there is insufficient evidence to meet the statutory test of a high level of crime or disorder caused or made worse by alcohol consumption in any of the three areas to justify an alcohol ban

· that residents should be encouraged to continue to monitor the areas for problems using a new evidence log in the alcohol ban request form

· that the board investigate locking an access gate to Delphine Park at night as a non-regulatory alternative to address the concerns raised.

Recommendation/s

That the Albert-Eden Local Board:

EITHER

a) Decline to make an alcohol ban for:

i) Roy Clements Treeway, Mount Albert

ii) Delphine Park, Mount Albert

iii) Monkey Hill Reserve, Mount Eden

a) Adopt an alcohol ban for:

i) Roy Clements Treeway, Mount Albert in the evening from 7.00pm to 7.00am daily

ii) Delphine Park, Mount Albert in the evening from 7.00pm to 7.00am daily

iii) Monkey Hill Reserve, Mount Eden at all times, 24 hours, 7 days a week

AND

b) Request the Chief Executive direct the Area Manager, Operational Management and Maintenance for the Rua area to investigate locking the access gate to Delphine Park at night as a non-regulatory alternative to address concerns raised.

c) Confirm that the above decision is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

Comments

6. Three alcohol ban requests have been made to the Albert-Eden Local Board (the board). Requests for Roy Clements Treeway and Delphine Park were made on 2 December 2015, and requests for Monkey Hill Reserve were made on 29 February and 7 March 2016.

7. A copy of the requests and evidence are contained in Attachment B. Maps of the three areas are contained in Attachment C.

8. Following a preliminary assessment in early 2016, staff advised that further monitoring for detailed site-specific evidence was needed.

9. The board sought to encourage the community to provide further evidence, particularly for Delphine Park. From 1 September 2016 the board commenced a letterbox drop requesting evidence, accompanied by a survey form for local residents to document details. Video evidence was also compiled.

10. On 7 September 2016 the Albert Eden Local Board resolved [AE/2016/197]:

d. Requests officers to progress work towards the implementation of a 24 hour alcohol ban for the following areas;

i. Roy Clements Treeway

ii. Delphine Reserve

iii. Monkey Hill Reserve.

Decision-making under the Alcohol Control Bylaw 2014

11. Local boards have the delegated authority to make temporary alcohol bans under the Auckland Council Alcohol Control Bylaw 2014 (the bylaw) [GB/2014/121].

12. In determining whether to adopt an alcohol ban pursuant to the bylaw, the board must be satisfied that it complies with a range of statutory and bylaw requirements. This includes the following requirements outlined in Clause 7(2) of the Alcohol Control Bylaw 2014 (Attachment D) and summarised below:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of the police and owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

o 24 hours, seven days a week (at all times alcohol ban)

o 7.00pm to 7.00am daily (evening alcohol ban)

o 10.00pm to 7.00am daylight saving and 7.00pm to 7.00am outside daylight saving (night time alcohol ban)

o 7.00pm on the day before to 7.00am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

13. An explanation of what constitutes quality evidence has been developed by staff and is provided in Attachment E.

Previous decisions of the Albert Eden Local Board

14. Prior to October 2015, a night time alcohol ban applied to Delphine Park and Monkey Hill. There was no alcohol ban on Roy Clements Treeway.

15. Between December 2014 and October 2015, the council completed a review of its existing alcohol bans to ensure compliance with new legislative requirements for all alcohol bans to meet the high evidential threshold described in paragraph 13.

16. On 7 October 2015, as part of the review, the board resolved [AE/2015/119]:

· to allow the alcohol ban for Delphine Park to lapse as there was no evidence of alcohol related crime or disorder

· to subsume the alcohol ban for Monkey Hill into the ‘streets surrounding Eden Park (Major Events)’ ban as evidence of alcohol related crime or disorder was found around events time.

Options, risks and recommendations

17. Staff have analysed the evidence provided in the requests for each area (Attachment A) against the relevant statutory and bylaw requirements and guidance (Attachments C, D and E). A summary of the assessment in Attachment A is provided below.

18. Two options have been identified:

· decline to make an alcohol ban for each of the three requested areas

· adopt an alcohol ban for:

o Roy Clements Treeway, Mount Albert in the evening from 7.00pm to 7.00am daily

o Delphine Park, Mount Albert in the evening from 7.00pm to 7.00am daily

o Monkey Hill Reserve, Mount Eden at all times, 24 hours, 7 days a week.

19. Staff consider that there is insufficient evidence to meet the statutory test of a high level of crime or disorder caused or made worse by alcohol consumption in the area.

20. If the board decline a request, there is a risk of low levels of alcohol related crime or disorder that may have been prevented by an alcohol ban. This risk can be mitigated by the Police using their existing powers to address any issues if they occur.

21. If the board adopt an alcohol ban in any of the areas requested, there is a risk of successful legal challenge where the high level evidential threshold is not met. The risk of legal challenge is considered low.

22. Staff recommend that:

· the board decline to make an alcohol ban in each of the three areas requested

· the board investigate locking an access gate to Delphine Park at night as a non-regulatory alternative to address the concerns raised

· residents should be encouraged to continue to monitor the areas for problems using a new evidence log in the alcohol ban request form. The evidence log has been developed as part of a new process to make it easier to record information required to meet the statutory test. A copy of the new process and form is contained in Attachment F.

Consideration

Local board views and implications

23. In October 2015 the board resolved that 63 alcohol bans in the Albert Eden Local Board area did not meet the high statutory requirements. These 63 alcohol bans were allowed to lapse [AE/2015/119] and included Delphine Park and Monkey Hill. The board retained 45 alcohol bans in the Albert Eden Local Board area. The board has not made any new alcohol bans since the review.

Māori impact statement

24. Managing alcohol-related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau and the Auckland Plan that was developed with Māori.

25. Mana whenua representatives supported alcohol bans in principle at two hui held in March 2015. Representatives recognised the importance of non-regulatory approaches to reduce alcohol-related harm.

Implementation

26. If the board decides to make any permanent alcohol bans inside their local board area, new signage will be erected and council’s website will be updated.

27. If the board decline to make any permanent alcohol bans members of the community should be encouraged to continue to monitor the areas. Incidents of alcohol related crime or disorder should be recorded to support any future alcohol ban request. The board could also investigate non-regulatory alternatives, such as locking an access gate to the Delphine Park at night.

Attachments

No.	Title	Page
a ⇩	Assessment of options and risks	257
b ⇩	Alcohol ban requests and evidence	259
c ⇩	Maps of requested alcohol ban areas	283
d ⇩	Decision making requirements	287
e ⇩	Explaination of what constitutes quality evidence	289
f ⇩	Permanent alcohol bans policy process	291

Signatories

Author

Ashleigh Pihema - Democracy Advisor

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 December 2016

New Road Name Approval for a Road Created by way of Subdivision at 98-130 Haverstock Road, Sandringham

File No.: CP2016/23233

Purpose

1. The purpose of this report is to seek approval from the Albert-Eden Local Board to name a new road created by way of subdivision at 98-130 Haverstock Road Sandringham.

Executive summary

2. This report outlines the background for the naming of a new road, a common access way created by way of subdivision, for a 51 Lot residential development. The integrated subdivision and land-use resource consent was approved in August 2015 and the original applicant was Oakland Development Limited (Council reference R/JSL/2015/296). The road naming application has been put forward by developer Crang Civil Limited.

3. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland.

4. Following assessment against the road naming criteria, the applicant’s proposed road name ‘Ti Kouka Lane’ (applicant’s preferred road name) and alternative names ‘Edward Allen Lane’ and ‘Frank Turner Lane’ were determined to meet the road naming guideline criteria.

5. Local iwi groups were consulted by the applicant and Ngāti Te Ata Waiohua suggested the name ‘Ti Kouka Lane’, replacing a previous name option. Ngāti Tamaoho and Te Ahiwaru Waiohua also supported this name. No further comments or objections were received.

Recommendation

That the Albert-Eden Local Board:

a) approves the road name ‘Ti Kouka Lane’ proposed by the applicant, for the new common access way created by way of subdivision at 98-130 Haverstock Road Sandringham, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

6. The Auckland Council Road Naming Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

7. The new road to be named is a common access way located at 98-130 Haverstock Road Sandringham. As depicted in the attached layout map (Attachment 1, labelled Lot 60) the new access way serves 51 Lots and associated dwellings, approved as part of a joint residential subdivision and land-use resource consent referenced R/JSL/2015/296, issued in August 2015.

8. The Applicant has provided the following meaning and descriptions for the proposed names:

Preference

Proposed New Road Name

Meaning, as described by applicant

Preferred Name

Ti Kouka Lane

General Māori name for Cordyline [Latin] / Cabbage Tree. The Sandringham suburb began as a small farming settlement known as Cabbage Tree Swamp, named for the prevalence of cordyline australis and the area's predisposition to flooding. The first European settlers in the area were mainly engaged in dairy farming or growing produce. By 1862, there were sixteen properties along what was then Cabbage Tree Swamp Road. In 1877, Cabbage Tree Swamp residents successfully lobbied to have the road's name changed to Kingsland Road. The road and suburb were renamed again as Edendale in 1916, and finally as Sandringham in 1929.

First Alternative

Edward Allen Lane

In 1861 Edward Allen bought 99 acres of land to build the now historic Allendale House, a large two-storey Italianate mansion on the corner of Crummer and Ponsonby Roads. "Allendale" is a local landmark, having been successively a doctor's surgery, Maori girls hostel, boarding house, refuge for alcoholic men, and a restaurant. In the 1990s it was purchased by the ASB Community Trust as its headquarters and restored. Allendale House has a Category 1 status with the NZ Historic Places Trust and is scheduled as a Category B Heritage Place with the Auckland Council, distinguishing it as a valued and distinctive heritage property.

Second Alternative

Frank Turner Lane

Frank Turner was elected mayor of Mt Albert in 1959.

9. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines and meet all criteria.

10. The proposed suffix ‘Lane’ is considered fairly appropriate in the circumstances as ‘Appendix C’ of the Auckland Council Road Naming Guidelines references ‘Lane’ as being a narrow road between walls, buildings, or a narrow country road. In this case, the road to be named is narrow when compared to Haverstock Road and is located in relative proximity to the adjacent dwellings. However, the local board may wish to consider a more appropriate suffix from the Auckland Council Road Naming Guidelines.

11. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed names meet their criteria and standards, with no duplication in the area.

Consideration

Local board views and implications

12. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

13. The decision sought from the Albert-Eden Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

14. The decision sought from the Albert-Eden Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

15. Consultation undertaken by the applicant with local iwi was used to arrive at the preferred road name. In total, 13 local iwi were consulted via email. Ngāti Te Ata Waiohua suggested the name ‘Ti Kouka Lane’, replacing a previous name option of Cordyline Road (the Latin for Cabbage Tree). Ngāti Tamaoho and Te Ahiwaru Waiohua also supported the use of ‘Ti Kouka Lane’ over Cordyline. No further comments or objections were received by the reaming iwi. It is therefore concluded that all relevant iwi consider the proposed names acceptable for use.

16. The decision sought from the Albert-Eden Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

18. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	98-130 Haverstock Road, Sandringham Location Map	317

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 December 2016

Appointment of board members to external community organisations

File No.: CP2016/22579

Purpose

1. To appoint board members to external community organisations relevant to the local board area.

Executive summary

2. Elected members participate as representatives of the local board on a number of external community and national organisations.

3. The beginning of the new electoral term generates the need for new appointments. This report provides details of the external organisations relevant to the local board and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2016-2019 triennium.

4. In addition, there are a small number of appointments due to legislation or the terms in a deed are the responsibility of the governing body, but because the relationship between the council and the organisation is local, the governing body has delegated its responsibility to nominate an elected member to the relevant local board.

Recommendation/s

That the Albert-Eden Local Board:

a) Appoints the following board members to the external community groups and organisations listed below;

External organisation	Lead	Alternate
Dominion Road Business Association
Eden Park Community Liaison Group
Greenwoods Corner Business Association
Kerr Taylor Trust
Kingsland Business Society Incorporated
Mt Albert Business Association
Mt Eden Methodist Church Trust
Mt Eden Village Business Association
Sandringham Business Association Incorporated
SH20 Community Liaison Group
SH20 Working Liaison Group

Comments

5. A number of external organisations provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation.

6. At the commencement of each triennium, the governing body and local boards recommend appointments to external organisations.

7. As local board representatives, the nominated members represent the board, not in a personal capacity. Board members will provide updates at local board meetings to keep the board regularly informed of discussions and decisions made of their activities unless good reasons exist for confidentiality, these updates are in the form of business meeting reports which maintain public transparency.

8. The reasons for elected member participation in external organisations can be described in a number of ways:

i. a trust deed, that requires Auckland Council to make an appointment to an organisation

ii. an organisation of interest to the local board is inviting elected member representation at its meetings

iii. associations entered into by the council which provide for elected member representation

iv. organisation governance, or project or programme oversight, such as regional or local parks management groups

v. a statutory or regulatory provision (for example a regulation providing for a community liaison committee) or

vi. a resource consent requiring the formation of a committee or hearing panel.

9. In making decisions about these appointments, it is suggested that local boards are mindful of;

i. the elected members availability

ii. any conflict of interests, including whether the local board provides funding to the entity

iii. relevance

iv. historical relationship with the organsation and Auckland Council.

10. Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

11. Board members may be part of any organisation in their private capacity and personal interests and are encouraged to disclose memberships to external organisations in the conflict of interest register.

Consideration

Local board views and implications

12. This report seeks the local board’s decision on representatives to external community organisations relevant to the local board area.

Māori impact statement

13. This report has no specific impact on Māori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Māori communities.

Implementation

14. There are no implementation issues as a result of this report.

Attachments

There are no attachments for this report.

Signatories

Author

Andrew Simon Pickering – Senior Policy Advisor, Local Board Services

Authorisers

Karen Lyons – Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 December 2016

Quarterly Performance Report: Albert-Eden Local Board for quarter one, 1 July to 30 September 2016

File No.: CP2016/23690

Purpose

1. To provide the Albert-Eden Local Board (the local board) with an integrated quarterly performance report for quarter one (1 July to 30 September 2016) against the local board’s 2016/2017 work programme.

Executive summary

2. This report is the first in a new format and provides an integrated view of performance for the local board, which includes:

· progress against the local board’s 2016/2017 work programme and risks, key challenges and issues associated with the delivery of the work programme

· financial performance and progress against local board key performance indicators.

3. There are a number of key achievements to report for the quarter, which include:

· Allocation of $50,424 to 22 community groups

· The first Albert-Eden Network Forum was successfully held

· Events were held for the completion of the Pt Chevalier Plaza upgrade, blessing for the Potters Park redevelopment and the Sandringham Reserve redevelopment and playground renewal.

· Winter planting was completed as part of the Meola Creek restoration.

Performance for quarter one

4. The overall dashboard for the work programme indicates performance is tracking positively (Attachment A).

5. The majority of the work programme (Attachment B) is on track, with seven projects requiring attention and two projects at risk.

6. The Improvements to Phyllis Reserve (State Highway (SH) 16/20 restoration) project is at risk. This is due to contamination (e.g. field contamination, land fill waste and medical waste) being found on field three. As a result, works on the site will be delayed by approximately one year.

7. The Chamberlain Park development project is also at risk and requires three feasibility studies at a total cost of $85,000 (with a budget of $50,000 available) before capital works can start on the construction of paths, the restoration of Meola Creek and the planning for a future nine-hole golf course.

8. Staff propose that the 2016/2017 SH16/20 mitigation funds Chamberlain Park (Meola Creek planting) budget of $50,000 be reallocated to ensure the feasibility studies are fully funded.

9. Overall, the financial performance of the local board for quarter one is on-track (Attachment C) with $1 million in capital expenditure and $2.8 million in operating expenditure invested in the first quarter.

10. The key performance indicators for the local board show a trend of delivery that is not meeting the majority of indicators. Further information is detailed in the Key Performance Indicators section of the report and in Attachment D.

Recommendation/s

That the Albert-Eden Local Board:

a) receive the quarterly performance report quarter one, 1 July to 30 September 2016.

b) approve the reallocation of the 2016/2017 State Highway 16/20 mitigation funds Chamberlain Park (Meola Creek planting) budget of $50,000 to the following projects:

i. Chamberlain Park development project feasibility studies - $35,000

ii. Chamberlain Park (Meola Creek planting) - $15,000.

Comments

2016/2017 local board work programme

11. As part of the 2016/2017 Local Board Agreement the local board approved its 2016/2017 work programme for the following operating departments as follows:

Date	Operating department and recommendation number
15 June 2016	· Parks, Sport and Recreation (AE/2016/107). · Libraries and Information (AE/2016/106) · Community Facility Renewals (AE/2016/108).
6 July 2016	· Arts, Community and Events (AE/2016/138). · Local Economic Development (AE/2016/139). · Infrastructure and Environmental Services (AE/2016/140).
7 September 2016	· Community Leases (AE/2016/187). · Community Facility Renewals: Parks Renewals (AE/2016/190).

Key achievements for quarter one

12. There are a number of key achievements for quarter one, which include:

· Community grants: Allocated $50,424 to 22 community groups.

· Network forums: The first Albert-Eden Network Forum was successfully held on 26 September 2016.

· Local civic events: Events were held for the completion of the Pt Chevalier Plaza upgrade, blessing for the Potters Park redevelopment and the Sandringham Reserve redevelopment and playground renewal.

· Meola Creek restoration: Winter planting was completed in August 2016 at all three restoration sites. The first round of maintenance for weeds and rubbish by community groups commenced in September 2016 and was completed in October 2016.

Key project updates from the 2016/2017 work programme

13. All operating departments with an approved 2016/2017 work programme have provided performance report updates for quarter one. The following sections outline some of the key project updates from the 2016/2017 work programme.

14. All 2016/2017 work programme updates are attached as Attachment B to this report.

Arts, Community and Events (ACE)

15. 23 of the 24 ACE projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by ACE:

Activity name and ID	Update
Youth voice and youth initiatives (2363)	· At the local board’s September 2016 business meeting, the youth board presented their draft three-year plan for input and comment and outlined their goals and aspirations for the remainder of 2016, and the next term.
Implementation of the empowered communities approach (2391)	· Assisting the Gribblehirst Community Hub to explore options for making their facility fit for purpose. · Guiding the review of leased community facilities through targeted advice, expertise and connection with key internal and external staff. · Investigating options for engaging with grant funding applicants on alternatives to funding to support community-generated projects and proposals.
Neighbourhood development through local economic development (2376)	· Staff have worked with ATEED and the arts brokers to develop a responsive approach to economic development in town centres that will address gaps in knowledge or capacity. The approach will help business associations and BIDs to leverage off existing resources, provide coordination and build capacity.
Chamberlain Park event (2088)	Staff have prepared an event proposal that aims to: · identify what the park might become and how the community could use a reconfigured Chamberlain Park. · link the proposed event with future activities and functions of the park by having an event that highlights health, fitness and wellbeing aspects of being outdoors.
Local event support fund (2090)	· Kids in Parks (Out and About) Programme: staff have developed a proposal for the programme and are now in the process of booking the parks and equipment / entertainment.

Infrastructure and Environmental Services (I&ES)

16. All I&ES projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by I&ES:

Activity name and ID	Update
Mt Albert town centre upgrade (2188)	· The local board approved the developed design for the project at its 6 September 2016 business meeting. The project team are now working through the detailed design of the Mt Albert Town centre upgrade. · The project team provided a progress update to the Mt Albert Residents Association and the Mt Albert Business Association in October 2016. · Construction is due to commence in November 2016.
Almorah Rock Forest protection and restoration (1944)	· The project scope has been developed. A contractor has been engaged, with the first round of weed and animal pest control scheduled to take place in late November 2016. · Reinvasion of weeds and pest animals are constant threats to the reserve, so education and engagement with adjacent private landowners has occurred.
Community restoration of the lower Meola Creek (Wai Care) (1945)	· Winter planting was completed in August 2016 at all three restoration sites. · The first round of maintenance for weeds and rubbish by community groups commenced in September 2016 and will be completed at the end of October 2016. To enable groups to weed their sites independently, staff compiled a community weeding kit and regular training will be carried out during weeding bees. Contractors will provide additional maintenance to the largest site opposite Auckland Zoo in October 2016.

Local Economic Development (LED)

17. Both LED projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Auckland Tourism, Events and Economic Development (ATEED):

Activity name and ID	Update
Albert-Eden Business Awards (2276)	· The service agreement has been agreed and signed. The agreement outlines a series of KPIs to enable a performance based remuneration element for the service provider, to ensure the running of the business awards programme delivers value for money.
World Masters Games/Lion Tour leverage activity (2718)	· Initial discussion with the BIDs and business association was held in August to discuss the timeline and ideas of leveraging WMG event in 2017. BIDs are discussing potential projects among themselves and will come back with a joint proposal by the beginning of November.

Parks, Sport and Recreation (PSR)

Leisure

18. All leisure projects are tracking against their identified timeframes for delivery. The following table provides an update of the key local board project being delivered by the Leisure unit:

Activity name and ID

Update

YMCA operators of Mt Albert Community & Leisure Centre (2724)

· KPI programming targets are on track to meet the local board’s objectives for the first quarter. Targeted Health (N2O & Jump Start) continues to grow under the YMCA's new targeted health specialist and participation is up 73 per cent.

· Sport participation is up 56 per cent with casual visits up 50 per cent. This is attributed to the School Lunchtime express classes and early morning casual sport sessions, AKL play and casual hire that YMCA squeeze between programming into the limited availability of the Stadium.

Local parks

19. 19 of the 22 local park projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Parks:

Activity name and ID	Update
Chamberlain Park	· Stage 2 and 3 of Masterplan - delivery of western end of the park comprising a neighbourhood park and restoration of Meola Creek. First stage of community consultation complete. Budget confirmed for 2016-2019. Developed design of playspace to commence later 2016.
Nicholson Park upgrade – stage 2	· Installation of a double pan toilet has been delayed due to a late change in site location which required a formal variation in the resource consent. Construction due to take place in October.
Coyle Park weed removal and cliff top restoration - stage two	· Completion of landscaping plan including weed tree removal and restoration planting. Planning for the resource consent for weed tree removal is underway with lodgement planned in November and physical works taking place in early 2017.

20. The Chamberlain Park Masterplan sets out a range of recreational uses of the area including a local park, nine-hole golf course, driving range, golf practice area, sportsfields, open space, path network, and naturalisation of Meola Creek. Prior to any capital works commencing, three feasibility reports will need to be commissioned externally, at a cost of $110,000, $50,000 of which is already in the budget and $25,000 of which is being funded from a Parks operating budget. The Board is being asked to reallocate $35,000 of its budget to ensure the delivery of the following reports:

· Business feasibility of the proposed nine-hole golf course, driving range, practice facility and putting green: $78,000

· Engineering feasibility and rationalisation study of the path network: $12,000

· Engineering concept design of the stream naturalisation: $20,000.

21. If is proposed that the 2016/2017 SH16/20 mitigation funds Chamberlain Park (Meola Creek planting) budget of $50,000 be reallocated to ensure the feasibility studies are fully funded. The new proposed allocations would be as follows:

· Chamberlain Park development project feasibility studies - $35,000

· Chamberlain Park (Meola Creek planting) - $15,000.

Sports parks

22. 8 of the 9 sports park projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Sports Parks:

Activity name and ID	Update
Phyllis Reserve improvements on reserves 2 and 3	· Installation of hybrid turf grass on reserve 2 and installation of sand carpet, lights and irrigation on reserve 3 have been delayed because of contamination issues. Capping of the fields has been delayed and contamination team will advise when works will begin. The closed landfill team submitted consents in September 2016.
Walker Park soccer fields 1 and 5	· Sandcarpet and lights – project planning underway, with the next stage procurement of professional services for design and consenting the phase of works.
Walker Park league fields 2 and 3	· Sandcarpet and lights – waiting for consent approval for works. Contract has been awarded.

Risks identified in the work programme

23. Two projects in the work programme has been identified as red, while a further seven projects in the work programme has been identified as amber. Staff have identified the Improvements to Phyllis Reserve (SH 16/20 restoration project as a risk due to contamination (field contaminated, land fill, medical waste) being found on field three. As a result, works on the site will be delayed by approximately one year. The Chamberlain Park project (also at risk) has been outlined earlier.

Financial Performance

24. The local board’s operating revenue is slightly ahead of budget.

25. Overall, the financial performance of the local board for quarter one is on-track. Points for the local board to note include:

· $1m in capital expenditure and $2.8m in operating expenditure has been invested for the first quarter. The operating expenditure is $0.3m above budget mainly in the full facility parks services contract but will be on target at year end.

· capital expenditure delivery is behind schedule this quarter. Sport development projects are delayed in Nixon Park as winter weather conditions are hindering access to the site and slowing progress. In the local planning and development activity, the Mt Albert town centre upgrade is on track although actual expenditure is behind budget.

· the net cost of service is $0.2m above budget.

26. The Financial quarterly performance report is attached as Attachment C.

Key performance indicators

Summary of results

27. This section provides a summary of the key performance indicators (KPIs) for quarter one. Attachment D outlines all performance measure results for the local board by council activity area.

28. The year-end outlook is for 40 per cent of targets to be achieved or substantially achieved.

29. The year-end outlook shows that the local board is unlikely to achieve targets for resident satisfaction with local parks, reserves and sports fields. Staff are identifying solutions to address and improve these results, by undertaking a number of renewal and upgrade projects. These are detailed in the following sections and Attachment D of this report.

30. The following graphs outlines the performance breakdown by activity area, a comparison of quarter one performance between the 2015/2016 and 2016/2017 financial years, and an outlook for the remainder of this financial year:

Performance Breakdown by Activity

(YE outlook as at Q1)

Performance Trend

Results by activity area

31. The following table outlines some of the notable performance measures that are have not been met for quarter one, with commentary that includes actions to address and improve this result for the remainder of the 2016/2017 financial year:

Performance measure	Result	Target	Actions to address and improve
Residents satisfied with the provision of local parks and reserves	70%	75%	· Paving and hard surface renewals, parks equipment and furniture renewals, and playground development (e.g. Potters and Nixon parks).
Residents satisfied with the provision of sports fields	71%	75%	· Nixon Park lighting and changing room renewal and Gribblehirst Park sandcarpet and lights.
Visitors satisfied with the library environment	79%	85%	· Feedback identified issues with noise at Epsom and parking and toilets at Mt Albert. Mt Albert will undergo a refurbishment in this financial year as part of the renewals programme.
Grant applicants satisfied with information, assistance and advice provided	62%	75%	· Community workshops are planned for 2016/2017 to build community groups capacity to submit quality applications, and provide further advice to applicants.
Aucklanders that feel connected to their neighbourhood and local community	41%	70%	· Activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities.
Aucklanders that feel their local town centre is safe	Day 76% Night: 33%	Day: 85% Night: 37%	· Concentrating efforts to reduce property theft in and around Balmoral, and establishing an Asian seniors safety ambassador scheme.
Utilisation at peak and off-peak times for council community facilities	Peak: 33% Off-peak: 10%	Peak: 37% Off-peak: 19%	· The digital booking system is expected to improve customer experience and utilisation.

Consideration

Local board views and implications

32. This report informs the local board of the performance for the period 1 July to 30 September 2016.

Māori impact statement

Work programme projects with Maori outcomes

33. The local board’s work programme contains a number of projects which provide direct outcomes for Maori. It should be noted that the work programme also provides broader opportunities and outcomes for Maori, both in the local board area and across Auckland. Examples of this include:

· the local board’s grants programme provides a range of activities, events and programmes for both Maori community groups and organisations, and wider community groups who propose and promote broader Maori outcomes

· the development of Chamberlain Park will provide increased sport and recreation opportunities, and promote healthy lifestyles for Maori of all ages

· providing programmes and activities at community centres that meet the needs of young Maori in the local board area.

Other projects with Maori outcomes not included in the work programme

34. As part of their 2016/2017 local board agreement, the local board budgeted $10,000 to undertake a Maori Cultural Heritage Study of the area. Staff advise that a regional project is being scoped and is expected to commence in April 2017. This presents an opportunity for the local board to leverage and collaborate with staff on this project. A further update will be provided in the quarter three performance report.

Maori Responsiveness Framework

35. The local board, through its work programme responds and delivers upon council’s Maori Responsiveness Framework through the following actions:

· fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects

· collaborating with co-governance entities, such as the Tupuna Maunga Authority for the protection and enhancement of the three maunga in the local board area

· embedding mana whenua customary practices within the development of local projects (e.g. blessings at doing sod-turnings).

Implementation

36. The Senior Local Board Advisor will continue to facilitate performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	2016/2017 work programme dashboard	341
b ⇩	Work Programme updates for quarter one, 1 July to 30 September 2016	343
c ⇩	Quarterly financial performance report	367
d ⇩	Key performance indicator results for quarter one, 1 July to 30 September 2016	375

Signatories

Author	Robyn Allpress, Senior Local Board Advisor, Albert-Eden Local Board
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

[1] Part 1A, Schedule 7, 36D Local Government Act 2002

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Benjamin Lee
	Jessica Rose
	Margi Watson

No.	Title	Page
a ⇩	Albert-Eden Local Board Workshop Notes - 12 October 2016	405
b ⇩	Albert-Eden Local Board Workshop Notes - 19 October 2016	407
c ⇩	Albert-Eden Local Board Workshop Notes - 26 October 2016	409
d ⇩	Albert-Eden Local Board Workshop Notes - 2 November 2016	411
e ⇩	Albert-Eden Local Board Workshop Notes - 9 November 2016	413
f ⇩	Albert-Eden Local Board Workshop Notes - 16 November 2016	415

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards