Albert-Eden Local Board

OPEN MINUTES

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 7 December 2016 at 2.03pm.

present

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson

ALSO PRESENT

Governing Body Members	Christine Fletcher
	Cathy Casey

Albert-Eden Local Board 07 December 2016

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

Member Watson declared an interest for item 12, Albert-Eden Quick Response, Round Two, 2016/2017, Dance Therapy NZ grant application.

4          Confirmation of Minutes

Resolution number AE/2016/210

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) confirms the minutes of its inaugural meeting, held on Monday, 31 October 2016, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	YMCA Auckland 20 year partnership with Auckland Council
	Resolution number AE/2016/211 MOVED by Member M Watson, seconded by Member L Corrick: That the Albert-Eden Local Board: a)      congratulates the YMCA Auckland on its 20 year partnership with Auckland Council by managing the Albert Community and Recreation Centre for the Albert-Eden Local Board (and its predecessors) and contributing to a stronger, healthier Mt Albert community. CARRIED

6.2	Service of Nan Colson to the Epsom Community Creche
	Resolution number AE/2016/212 MOVED by Member R Langton, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a) thanks Nan Colson for her dedication and passion serving at the Epsom Community Creche for the past 26 years and wishes her the best for her future. CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Friends of Fowlds Park feedback
	Will McKenzie, Friends of Fowlds Park, was in attendance to deliver a presentation that outlines the group’s feedback on the proposal for Fowlds Park.
	Resolution number AE/2016/213 MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose: That the Albert-Eden Local Board: a)      thanks Will McKenzie, Friends of Fowlds Park, for his attendance and Public Forum presentation. CARRIED
	Attachments a     Sportsfield Capacity Development Programme – Proposed upgrade of Fowlds Park – Timeline

9.2	Public Forum - Julian Bartrom
	Julian Bartrom, Lesley Campbell and Andrew Beavis were in attendance to deliver a presentation regarding glyphosate spraying and taking a regional approach to weed spraying.
	Resolution number AE/2016/214 MOVED by Member R Langton, seconded by Member G Easte: That the Albert-Eden Local Board: a) thanks Lesley Campbell, Andrew Beavis and Julian Bartrom for their attendance and Public Forum presentation. b) reconfirms its request of staff, that as part of the 2017 Parks and Building Maintenance Contracts tendering process, the use of non-chemical weed control methods be prioritised in all neighbourhood parks, playgrounds and dog exercise areas in the Albert-Eden Local Board area and requests that the Mayor’s 2017/2018 annual budget proposal be amended to incorporate consultation on whether the community supports non-chemical weed control methods. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1	Notice of Motion - Living Wage Recommitment
	MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: a)      reconfirms its 3 October 2012 recommendations, which: i.       support for the principle of the Living Wage to support community well-being; ii.       support for the principle that Auckland Council, its agencies and its contractors should pay employees at least a Living Wage; iii.      recommended that the Auckland Council incorporates the Living Wage and job security into its procurement policy and partnerships with social and environmental agencies, and; iv.      recommended that Auckland Council, including CCOs, pay all direct employees and contracted employees at least a Living Wage, in particular through an immediate increase to the workers on the lowest pay rates.
	Amendment to original recommendation Member LEE moved an amendment to the original recommendation (by way of substitution), seconded by Member LANGTON. That the Albert-Eden Local Board: a) support and recommend to the Auckland Council to increase the wages of all Council staff to at least $19.80 per hour, or its equivalent for the upcoming financial year. The amendment was put and declared lost LOST
	Amendment to original recommendation Member WATSON moved an amendment (by way of addition), seconded by Member FRYER. That the Albert-Eden Local Board: b) forwards these resolutions to the Governing Body for consideration in the 2018-2028 Long-term Plan and 2017/2018 Annual Plan. CARRIED
	The Chairman put the substantive motion.
	Resolution number AE/2016/215 That the Albert-Eden Local Board: a) reconfirms its 3 October 2012; i.       support for the principle of the Living Wage to support community well-being; ii.       support for the principle that Auckland Council, its agencies and its contractors should pay employees at least a Living Wage; iii.      recommendation that the Auckland Council incorporates the Living Wage and job security into its procurement policy and partnerships with social and environmental agencies, and; iv.      recommendation that Auckland Council, including CCOs, pay all direct employees and contracted employees at least a Living Wage, in particular through an immediate increase to the workers on the lowest pay rates. b) forwards these resolutions to the Governing Body for consideration in the 2018-2028 Long-term Plan and 2017/2018 Annual Plan. CARRIED

            Secretarial note:       Member Corrick, Member Langton and Member Lee requested that

their dissenting vote against a) and b) be recorded.

11.2

Notice of Motion - Solar Panels for Council Buildings

Resolution number AE/2016/216 MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton: That the Albert-Eden Local Board: a)      notes that Auckland Council is committed to ‘leading by example’ in promoting the use of solar and other sustainable energy technologies, and has initiated a programme of installation on Council-owned buildings, in order to meet its climate change target and secure the widely acknowledged advantages of such energy sources. b)      requests that Waste Solutions considers the use of passive and active solar technology in the design of the planned community waste recovery centre at Western Springs. c)      requests that officers investigate the costs and benefits of installing solar technology on major Council-owned buildings in the Albert-Eden area. CARRIED

Secretarial note:       Items 14, 23, 15 and 16 were heard at this point.

12

Albert-Eden Quick Response, Round Two, 2016/2017 grant applications

Resolution number AE/2016/217

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a)      approves the following applications for funding from the Albert-Eden Local Board Quick Response, Round Two, 2016/2017:

Applicant	Project Title	Amount Allocated	Notes
Prayas Cultural Group of NZ Incorporated	Holi - The Spring Festival as part of the Whanui Programme of Auckland Arts Festival Towards the cost of rehearsal venue, sets, props, costume and make up	$2,000	Approved towards Holi Spring Festival for cost of rehearsal venue, sets, props, costume and make up.
Wet Hot Beauties	Wet Hot Beauties presents Sea Change Towards venue hire and choreographer fees	$1,000	Approved towards costs of a free show at Point Chevalier Beach.
SPiCE (Sandringham Project in Community Empowerment)	Sandringham Floral Carpet Event Towards the cost of promotional material, seeds and seedlings	$368	Approved towards costs for the production of promotional material.
Katie Rogers	Love your garden Towards mulch and gardening supplies	$500	Approved towards gardening materials from the community gardens budget.
Citizens Advice Bureau Auckland City Incorporated (CABAC)	Facility enhancement Towards signage and asset purchases	$1,700	Approved towards the purchase of projector and laptop to support additional services.
Bellyful Central Auckland	Bellyful Central Auckland Towards containers, delivery bags, brochures and banner	$718	Approved towards Bellyful Central Auckland.
Dance Therapy NZ	Parent Workshops & STARS Mt Albert Dance Therapy Workshops Towards delivery of workshops	$1,600	Approved for room hire.
No. 19 (Auckland) Squadron Air Training Corps - Branch of the Air Training Corps Association of NZ Incorporated	No. 19 (Auckland) Squadron Air Training Corps Youth Leadership Training Operation Towards the delivery costs	$1,547	Approved towards delivery costs.
Jason Dodunski on behalf of The Hub	The Food Hub Towards kitchen supplies	$2,000	Approved towards the cost of purchase for new kitchen equipment and supplies.
Jason Dodunski	Kingsland Community Orchard Towards signage, a water tank and watering can and bike lock	$865	Approved towards Kingsland Community Orchard. The board requests the applicant speak to the local board regarding signage before the commencement of the project.
Friends of Maungawhau Incorporated	Batger Quarry ecological rehabilitation Towards pruning equipment	$544	Approved towards Batger Quarry ecological rehabilitation
Te Mahurehure Cultural Marae Society Incorporated	Anzac Day Towards event delivery costs	$500	Approved towards printing of programmes.
Kingsland Martial Arts Incorporated	Training equipment purchase 2016 Towards the purchase of floor mats	$750	Approved towards the purchase of mats.
Point Chevalier Croquet Club Incorporated	Croquet - an individual and team sport, played social and competitively Towards the purchase of a lawn mower	$4,000	Approved towards the purchase of a motor mower.
TOTAL		$18,092

c) declines the following applications for funding from the Albert-Eden Local Board Quick Response, Round Two, 2016/2017:

Applicant	Project Description	Amount Requested	Reason for decline
Te Roopu O Wai Ora Incorporated	Community Club Programmes Towards delivery of programmes	$3,000	Declined due to fund being oversubscribed.
Point Chevalier Social Enterprise Trust	John A Lee Corner renewal Towards project organisation, design & management, art materials and artist fees	$4,000	Declined, the local board invite the applicant to reapply in a future grant round once there is certainty on site development or discuss with the art broker.
Ms Kate Millington	"Flight Path" Eden Terrace Butterfly Power Box Murals Pre-production of art work, artist fee and materials	$4,000	Declined due to fund being oversubscribed.
Action Education Incorporated	Spoken Word Poetry workshops in local secondary schools Towards delivery of workshops	$4,000	Declined.  The local board invite the applicant to reapply to a future grant round outlining which schools in Albert-Eden will have workshops.
Auckland Embroiderers Guild	Little Sew'n'Sews and Junior Stitchers Towards venue hire, materials and reimbursement of volunteer hours	$500	Declined due to fund being oversubscribed.
Mr Kosta Bogoievski	Open Call for Audience Members Towards coffee	$1,000	Declined due to fund being oversubscribed.
He Waka Eke Noa	KickArts Radio Show Towards broadcasting fees	$3,588	Declined due to fund being oversubscribed and noting that operational costs are a lower priority in the local board grant programme.
Auckland Down Syndrome Association	Annual Buddy Walk and Funfair Towards event delivery costs	$3,972	Declined due to fund being oversubscribed.
Volunteering Auckland	Community Connections through Volunteering Towards Salary and administration costs	$4,000	Declined due to fund being oversubscribed and noting that operational costs are a lower priority in the local board grant programme.
Hurun Trust	Empowering refugee and migrant to live in peace in home, community and work place Towards project delivery costs	$4,000	Declined due to fund being oversubscribed.
On the Bright Side Charitable Trust	Creation of seating areas Towards the costs of seats and installation	$6,500	Declined due to fund being oversubscribed. Grant advisor to advise support available elsewhere in council.
The Girl Guides Association of New Zealand Incorporated	Albert Eden venue Hire Towards venue hire	$1,432	Application transferred to the Accommodation Support Fund.
Youthline Auckland Charitable Trust	Encouraging Albert-Eden youth to transition into positive, vocal contributors to their community Towards programme delivery costs	$4,000	Declined due to fund being oversubscribed and noting that operational costs are a lower priority in the local board grant programme.
Mt Albert Residents' Association	Website for Mt Albert, operated by the Mt Albert Residents' Association Towards website operation	$8,504	Application withdrawn.
Springleigh RA	Harbutt Reserve Towards tree planting, earthworks, landscaping and weed eradication	$4,000	Declined due to fund being oversubscribed and noting that insufficient project details have been supplied.
NZ-Filipino Sto Nino Devotees Trust	SINULOG NZ Cultural Festival Towards venue hire	$3,000	Declined noting the event takes place outside the local board area.
Elizabeth Knox Home & Hospital	Cultivate - Growing Great Communities Towards course and tuition fees, transportation costs and the costs associated with support staff	$4,000	Declined due to fund being oversubscribed and noting that operational costs are a lower priority in the local board grant programme.
Auckland District Council of Social Services (ADCOSS)	Intergenerational Dialogue Forums Towards project set-up, management, facilitation and delivery, venue hire & cleaning, catering and promotional material	$4,000	Declined, however the board requests the applicant to liaise with the Albert-Eden Strategic Broker and invites the applicant to reapply in a future grant round.
Brasileirinho	Brazilian Cultural Parties Towards the purchase of a PA system	$1,000	Declined due to fund being oversubscribed.
YWCA Auckland	Safe for Life workshops Towards the delivery of workshops	$1,600	Declined due to fund being oversubscribed and noting that operational costs are a lower priority in the local board grant programme.
Home and Family Counselling	Anti Slip and painting of deck Towards painting the deck	$740	Declined due to fund being oversubscribed. The local board invites the applicant to reapply in the next grant round.
Auckland Deaf Society	The Auckland Deaf children's and Senior Citizen's Christmas gatherings Towards catering and entertainment	$1,155	Declined noting both events take place prior to start date in the local board grant programme.
Dominion Road Business Association Incorporated	Dominion Road Christmas Carols Towards the choir and staging	$1,000	Declined due to fund being oversubscribed and noting the applicant currently receives funding through Business Improvement District (BID).
Youth Football Development Trust	2017 U17 Youth Football Tournament Towards venue hire	$4,000	Declined due to fund being oversubscribed and noting that activities which primarily benefit communities outside the local board area are a lower priority in the local board grant programme.
The Wall Crew	Back to school Towards venue hire and workshop material	$1,000	Declined noting the activity takes place outside the local board area.
The Wall Crew	Back to school Towards venue hire and workshop material	$1,000	Declined noting this is a duplication of QR1701-217 request.
Auckland Indian Sports Club Incorporated	We request support for our Hockey teams turf hire fees. Towards turf hire fees	$4,000	Declined due to fund being oversubscribed and noting that activities which primarily benefit communities outside the local board area are a lower priority in the local board grant programme.
Mount Albert Bowling Club Incorporated	Bowls for Growth of the Game Towards the purchase of bowls	$4,000	Declined due to fund being oversubscribed.
Elvis in the Gardens	Elvis in the Gardens February 2017 Towards the cost of delivery	$1,000	Ineligible noting the amount requested is below the minimum stated in the local board grant programme.
TOTAL		$87,991

d) approves the following applications for funding from the Albert-Eden Local Board Accommodation Support Fund 2016/2017:

Applicant	Amount Allocated	Notes
Panacea Arts Charitable Trust t/a Mapura Studios	$3,390	Approved towards studio costs for the visual arts and art therapy programmes aimed at people with disability or impairment within the Albert-Eden Local Board area.
No.3 (Auckland City) Squadron, Air Training Corps	$2,000	Approved towards accommodation costs at Ventura Block, UNITEC, 139 Carrington Road, Mt Albert.
No. 19 (Auckland) Squadron Air Training Corps - Branch of the Air Training Corps Association of New Zealand	$4,680	Approved towards accommodation costs at Ventura Block, UNITEC, 139 Carrington Road, Mt Albert.
Pt Chevalier Bowling Club Incorporated	$5,000	Approved towards accommodation costs at 25 Dignan Street, Point Chevalier.
The Black Grace Trust	$10,000	Approved towards accommodation costs at 14F Akepiro Street, Mt Eden.
Autism New Zealand Incorporated	$10,000	Approved towards accommodation costs at 642 New North Road, Mt Albert. The board requests staff to liaise with the applicant to explore the possibility to occupy a community building.
Eden Epsom Tennis & Squash Club Incorporated	$3,000	Approved towards accommodation costs at 1 Penryhyn Road, Mt Eden.
Parnell Community Trust	$4,000	Approved towards accommodation costs at 41 The Drive, Epsom and 19 Banff Avenue, Epsom
The Girl Guides Association of New Zealand Incorporated	$1,432	Approved towards accommodation costs at 1 Waitomo Avenue, Mount Eden and 704 New North Road, St Lukes. Note; Application transferred to the Accommodation Support Fund.
Conservation Volunteers New Zealand	$12,000	Approved towards accommodation costs at 10 New North Road, Eden Terrace.
Total	$55,502

e)      declines the following applications for funding from the Albert-Eden Local Board Accommodation Support Fund 2016/2017:

Applicant	Amount Requested	Reason for decline
Mt Albert Ramblers Softball Club	$1,737	Declined noting the applicant has a current community lease and is therefore ineligible.
Roopa Aur Aap Charitable Trust	$10,000	Declined noting the applicant is based outside the Albert-Eden Local Board and therefore ineligible.
Auckland Indian Sports Club Incorporated	$3,240	Declined noting the applicant is based outside the Albert-Eden Local Board and therefore ineligible.
Rape Crisis Auckland Incorporated	$20,000	Declined noting the applicant is based outside the Albert-Eden Local Board and therefore ineligible.
Child ALERT (ECPAT NZ)	$8,400	Declined noting the applicant is based outside the Albert-Eden Local Board and therefore ineligible.
Total	$43,377

CARRIED

Secretarial note:       Member Watson declared a conflict of interest in the Dance Therapy NZ grant application for funding from the Albert-Eden Local Board Quick Response, Round Two, 2016/2017 and did not take part in the discussion or vote.

13

Annual Budget 2017/2018

Tristan Coulson, Local Board Advisor and Audrey Gan, Lead Financial Advisor, were in attendance to speak to this item.

Resolution number AE/2016/218

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a)      agrees indicative locally driven initiative (LDI) Operating Expenditure (opex) and Capital Expenditure (capex) budgets, by activity area for the 2017/2018 financial year as follows:

i. LDI opex allocation for 2017/18

Activity	$ (000’s)
Local community services	990
Local parks, sports and recreation	199
Local environment services	65
Local planning and development	115
Total	1,369

ii. LDI capex budget table for 2017/2018

Project	$ (000’s)
Upgrade of community facilities	150
Chamberlain Park	450
Nicholson Park Stage 2	150
Nixon Park	80
Coyle Park path and development	200
Top up for Phyllis Reserve, Anderson Park & Murray Halberg projects	75
Signage	80
Minor parks project	105
Oakley Creek Improvements	250
Windmill Park signage and hill trace	65
Total	1,605

b)      adopts the local 2017/2018 Annual Plan content for consultation (Attachment B).

c)      approves the local board’s key 2017/2018 advocacy initiatives as follows:

Initiative	Description	Advocating to
Continue to implement the Chamberlain Park Masterplan	Proposal: Requests that the Governing Body considers the appropriate funding to reconfigure Chamberlain Park into a high-quality nine-hole golf course. Overview of initiative: The local board has adopted a master plan which proposes to develop the existing site to create active and passive recreation spaces (e.g. a local park, sports fields and a reconfigured golf course) at Chamberlain Park. To date, the local board has invested significant budget into the planning, design and implementation of the masterplan.  This includes reprioritising its existing 2016/2017 budgets to undertake a feasibility study for the nine-hole golf course, driving range, practice facility and putting green.  This study will provide the necessary detail and identify the budget required to support the Governing Body’s decision-making in 2017. In addition, the local board continues to work alongside the community and key stakeholders to ensure all views and concerns are raised and mitigated.  For example, the local board held an ‘Easter at Chamberlain’ event in April 2015 to demonstrate future use of the park.  This event attracted approximately 4,000 people over Easter weekend and feedback to the proposed changes was positive.	Governing Body
Support light rail as the mass transit solution for the central area	Proposal: Requests that the Governing Body advocates to Auckland Transport, New Zealand Transport Agency and the Ministry of Transport for light rail as the preferred mass transit solution for central Auckland.  The local board also requests that the Governing Body considers upgrades to the Eden Valley and Balmoral town centres. Overview of initiative: The Auckland Transport Alignment Project (ATAP) has a key focus area to ‘strengthen central area access’ which will create significant opportunities and implications in the local board area.  The project states that a mass transit solution will be required in the medium term for central Auckland that integrates with the broader strategic network, provides for and stimulates ongoing growth along these corridors.  The local board believes that light rail is the best mass transit solution for central Auckland.  Light rail will significantly improve the capacity of moving commuters, tourists and residents, reduce congestion, provide safety benefits and provide economic development opportunities. In addition, undertaking town centre upgrades at Eden Valley and Balmoral during light rail or bus lane development will minimise the displacement and disruption to businesses and the community, and maximise improvement potential in a single, cohesive manner.	Auckland Transport New Zealand Transport Agency Ministry of Transport

CARRIED

Secretarial note:       Member Corrick, Member Langton and Member Lee requested that

their dissenting vote against a), b) and c) be recorded.

Resolution number AE/2016/219

MOVED by Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

d) approves, for consultation, the Uptown Business Association’s proposed business improvement district (BID) boundary expansion, noting that if the expansion is successful the targeted rate will increase from $180,000 to $270,000 as of 1 July 2017.

e) agrees that the local board chair be delegated the authority to make any final minor changes to the local consultation content for the draft 2017/2018 Annual Budget prior to publication, including online consultation content (and should any changes be made they are to be reported to the next business meeting). 

CARRIED

14	Auckland Transport Report, Albert-Eden Local Board, December 2016
	Lorna Stewart, Auckland Transport Elected Member Relationship Manager, Stephen Anderton, Senior Project Manager and Hussam Abdul-Russol, Investigation and Design Manager – West, were in attendance to speak to the report.
	Resolution number AE/2016/220 MOVED by Chairperson P Haynes, seconded by Member G Easte: That the Albert-Eden Local Board: a)      requests Auckland Transport to move to detailed design for the proposed pedestrian refuge in Kingsland. b)      approves the release of $20,000 from the Albert-Eden Local Board Transport Capital fund to allow Auckland Transport to analyse the results of the Carrington Road Traffic Calming study and to produce preliminary designs, in conjunction with the board’s Transport programme lead, for consideration of the board. c)      approves Auckland Transport to move to construction of the Waterbank Crescent / Daventry Street / Herdman Street safety improvement project. d)      approves the release of an additional $8,000 from the Albert-Eden Transport Capital fund to cover the increased costs of the St Andrews Road pedestrian facility and approve the construction of the pedestrian facility. e)      approves Auckland Transport to move to construction of the Cricket Avenue speed tables. f)       approves Auckland Transport to move to construction of the Lancing Road traffic calming project. g)      thanks Lorna Stewart, Auckland Transport Elected Member Relationship Manager, Stephen Anderton, Senior Project Manager and Hussam Abdul-Russol, Investigation and Design Manager – West, for their attendance. CARRIED

15	Request for a Temporary Alcohol Ban for a Guns N' Roses concert at Western Springs Stadium on 4 February 2017
	Katherine Wilson, Policy Analyst, and Peter Chaudhry, Principal Policy Analyst were in attendance to speak to the report.
	Resolution number AE/2016/221 MOVED by Member M Watson, seconded by Member B Lee: That the Albert-Eden Local Board: a) adopts a temporary alcohol ban on the streets within the Albert-Eden Local Board area surrounding the Guns N’ Roses concert at Western Springs Stadium, from 6am Saturday 4 February 2017 until 6am Sunday 5 February 2017 (as shown on the map in Attachment B), subject to the Waitematā Local Board’s adoption, and including the additional following areas; i.          Mountain View Road north of Levonia Street ii. Warwick Street iii. Cardigan Street iv. Bannerman Road v. Springfield Road vi. Western Springs Road (St Lukes Road to Mountain View Road) vii. Western Springs Garden including the carpark viii. Derwent Street b)      thanks Katherine Wilson, Policy Analyst, and Peter Chaudhry, Principal Policy Analyst, for their attendance. CARRIED

16	Permanent alcohol ban requests for Roy Clements Treeway, Delphine Park and Monkey Hill Reserve
	Ashleigh Pihema, Policy Analyst and Peter Chaudhry, Principal Policy Analyst, were in attendance to speak to this report.
	Resolution number AE/2016/222 MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: a)      adopts an alcohol ban for: i)       Roy Clements Treeway, Mt Albert at all times, 24 hours, 7 days a week ii)      Delphine Park, Mt Albert at all times, 24 hours, 7 days a week iii)     Monkey Hill Reserve, Mt Eden at all times, 24 hours, 7 days a week. b)      confirms that the above decision is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. c)      thanks Ashleigh Pihema, Policy Analyst, and Peter Chaudhry, Principal Policy Analyst, for their attendance. CARRIED

17	New Road Name Approval for a Road Created by way of Subdivision at 98-130 Haverstock Road, Sandringham
	Resolution number AE/2016/223 MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a)      approves the road name ‘Tī Kōuka Lane’ proposed by the applicant, for the new common access way created by way of subdivision at 98-130 Haverstock Road Sandringham, in accordance with section 319(1)(j) of  the Local Government Act 1974. CARRIED

18

Adoption of a business meeting schedule

Resolution number AE/2016/224

MOVED by Member L Corrick, seconded by Member M Watson:

That the Albert-Eden Local Board:

a)      adopts the meeting schedule outlined below for the 2016 to 2019 electoral term.

Year	Date	Location
2017	22 February	Albert-Eden Local Board office, 135 Dominion Road, Mt Eden, Auckland
	22 March
	26 April
	24 May
	28 June
	26 July
	23 August
	27 September
	25 October
	22 November
2018	28 February	Albert-Eden Local Board office, 135 Dominion Road, Mt Eden, Auckland
	28 March
	18 April (Note; Anzac day is 25 April 2018)
	23 May
	27 June
	25 July
	22 August
	26 September
	24 October
	28 November
2019	27 February	Albert-Eden Local Board office, 135 Dominion Road, Mt Eden, Auckland
	27 March
	24 April
	22 May
	26 June
	24 July
	28 August
	25 September

b) requests that two local board business meetings per year are held in a community venue instead of the Albert-Eden Local Board office.

c) agrees to commence business meetings at 4.00pm with public forum and deputations scheduled in the early part of the business meeting, to enable the democratic process.

d) notes that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

CARRIED

19

Urgent decision-making process

Resolution number AE/2016/225 MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose: That the Albert-Eden Local Board: a)      adopts the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b)      delegates authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board. c)      agrees that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo. d)      notes that all time-critical urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

20

Appointment of board members to external community organisations

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website.

Resolution number AE/2016/226

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a)      appoints the following board members to the external community groups and organisations listed below:

External organisation	Lead Representative	Alternate Representative
Dominion Road Business Association	Deputy Chairperson Fryer	Chairperson Haynes
Eden Park Community Liaison Group	Member Easte	Member Lee
Greenwoods Corner Business Association	Member Lee	Member Langton
Kerr Taylor Trust	Member Watson	N/A
Kingsland Business Society Incorporated	Deputy Chairperson Fryer	Member Langton
Mt Albert Business Association	Deputy Chairperson Fryer	Member Easte
Mt Eden Methodist Church Trust	Member Langton	Chairperson Haynes
Mt Eden Village Business Association	Deputy Chairperson Fryer	Member Corrick
Sandringham Business Association Incorporated	Deputy Chairperson Fryer	Member Rose
SH20 Community Liaison Group	Member Watson	Member Easte
SH20 Working Liaison Group	Member Watson	N/A
Auckland International Airport Limited: Aircraft Noise Community Consultative Group	Member Easte	Member Haynes

b) approves the 2016-2019 Albert-Eden Programme Leads as detailed in ‘2016-2019 Albert-Eden Programme Leads’ tabled document.

CARRIED

Attachments

a     Albert-Eden Local Board Programme Leads

Secretarial note:       Member Corrick, Member Langton and Member Lee requested that

their dissenting vote against a) and b) be recorded.

21	Quarterly Performance Report: Albert-Eden Local Board for quarter one, 1 July to 30 September 2016
	Resolution number AE/2016/227 MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a)      receives the quarterly performance report quarter one, 1 July to 30 September 2016. b)      approves the reallocation of $35,000 from the 2016/2017 accommodation support budget to the Chamberlain Park development project feasibility studies. CARRIED

22	Governance Forward Work Calendar
	Resolution number AE/2016/228 MOVED by Member L Corrick, seconded by Member M Watson: That the Albert-Eden Local Board: a)      notes the Albert-Eden Local Board Governance Forward Work Calendar. CARRIED

23	Governing Body Members' update
	Resolution number AE/2016/229 MOVED by Member L Corrick, seconded by Member M Watson: That the Albert-Eden Local Board: a)      amends Standing Order 3.9.14 to allow Governing Body Members Cathy Casey to have speaking rights. b)      receives Governing Body Member Cathy Casey’s verbal update. CARRIED

24	Chairperson's Report
	Resolution number AE/2016/230 MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee: That the Albert-Eden Local Board: a) receives Chairperson Haynes’ verbal Chairperson’s report. CARRIED

25

Board Members' Reports

Resolution number AE/2016/231 MOVED by Member B Lee, seconded by Member M Watson: That the Albert-Eden Local Board: a) receives Board Members Rose, Corrick and Watson’s reports for December 2016. b) receives Member Eastes verbal Board Member report. c) nominates Board Member Corrick, and any other board member, to attend the Aotearoa Community Development Association 2017 conference, 15 – 17 February 2017. d) approves that the total cost of $455 (including GST) for the aforementioned conference be paid from the Elected Members Training budget. e) notes that Board Member Corrick and any other attendees, will provide a post-conference summary in a future board member report. f) congratulates the Mt Albert Methodist Church on being part of the Mt Albert community for the last 150 years, acknowledges the significant work it has undertaken towards social justice, community spirit and cohesion and wishes the church well for a strong future. CARRIED

26	Albert-Eden Local Board Workshop Notes
	Resolution number AE/2016/232 MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick: That the Albert-Eden Local Board: a)      receives the workshop notes for the workshops held on the 12, 19 and 26 October and 2, 9 and 16 November 2016. CARRIED

27        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.26 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................