Finance and Performance Committee
OPEN MINUTES
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Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 13 December 2016 at 9.30am.
Chairperson |
Cr Ross Clow |
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Deputy Chairperson |
Cr Desley Simpson, JP |
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Members |
Cr Dr Cathy Casey |
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Deputy Mayor Bill Cashmore |
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Cr Fa’anana Efeso Collins |
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Cr Linda Cooper, JP |
From 9.33am, Item 9 |
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Cr Chris Darby |
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Cr Alf Filipaina |
From 9.35am, Item 9 |
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Cr Hon Christine Fletcher, QSO |
From 9.35am, Item 9 |
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Mayor Hon Phil Goff, JP |
From 9.34am, Item 9 |
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Cr Richard Hills |
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IMSB Member Terrence Hohneck |
Until 3.26pm, Item 20 |
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Cr Penny Hulse |
From 10am, Item 10 |
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Cr Mike Lee |
From 9.43am, Item 9 |
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Cr Daniel Newman, JP |
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Cr Dick Quax |
Until 5.53pm, Item 22 |
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Cr Greg Sayers |
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Cr Sharon Stewart, QSM |
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IMSB Member David Taipari |
Until 4.20pm, Item 21 |
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Cr Sir John Walker, KNZM, CBE |
From 1.46pm, Item 11, Until 5.54pm, Item 22 |
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Cr Wayne Walker |
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Cr John Watson |
From 9.33am, Item 9 |
ABSENT
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Cr Denise Lee |
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Finance and Performance Committee 13 December 2016 |
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1 Apologies
Resolution number FIN/2016/155 MOVED by Cr E Collins, seconded by Cr R Hills: That the Finance and Performance Committee: a) accept the apologies from Cr D Lee for absence and Cr J Walker for lateness. |
Note: Apologies for lateness on council business were subsequently received from Crs P Hulse and M Lee . |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number FIN/2016/156 MOVED by Deputy Chairperson D Simpson, seconded by Deputy Mayor B Cashmore: That the Finance and Performance Committee: a) confirm the ordinary minutes of its meeting held on Wednesday, 30 November 2016, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
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Cr Cooper entered the meeting at 9.33am. Cr Watson entered the meeting at 9.34am. Mayor P Goff entered the meeting at 9.34am. Cr C Fletcher entered the meeting at 9.35am. Cr A Filipaina entered the meeting at 9.35am. Cr M Lee entered the meeting at 9.43am. |
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Resolution number FIN/2016/157 MOVED by Chairperson R Clow, seconded by Cr C Darby: That the Finance and Performance Committee: a) note that Panuku is required to identify properties within council’s portfolio that may be suitable for potential sale to a combined value of $60 million by 30 June 2017. b) note that the recommendation by Panuku for the sale of Units 1-28 150 Mt Wellington Highway has been formally endorsed by the Maungakiekie-Tāmaki Local Board resolution at their July 2016 Business meeting. c) note that the recommendation by Panuku for the sale of 1/16 Sarona Avenue Glen Eden has been formally endorsed by the Waitakere Ranges Local Board resolution at their September 2016 Business meeting. d) approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of the land at: i) Units 1-28, 150 Mt Wellington Highway, Mt Wellington comprised of an estate of stratum in freehold described as DP 204682 – unit subdivision of Lot 3 DP 203948 contained in computer freehold register NA133A/870, NA133A/871, NA133A/872, NA133A/873, NA133A/874, NA133A/875, NA133A/876, NA133A/877, NA133A/878, NA133A/879, NA133A/880, NA133A/881, NA133A/882, NA133A/883, NA133A/884, NA133A/885, NA133A/886, NA133A/887, NA133A/888, NA133A/889, NA133A/890, NA133A/891, NA133A/892, NA133A/893, NA133A/894, NA133A/895, NA133A/896 and NA133A/897; and ii) 1/16 Sarona Avenue, Glen Eden, part of Flat 1 Plan 135737, being a 2/3 share of Lot 15 Deposited Plan 48217 held in Composite Computer Register NA80A/365. e) agree that final terms and conditions be approved under the appropriate delegations. |
10 |
Council-controlled organisations first quarter report for 30 September 2016 |
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Cr P Hulse entered the meeting at 10.00am. IMSB Member D Taipari left the meeting at 10.23am. IMSB Member D Taipari returned to the meeting at 11.05am. Cr L Cooper left the meeting at 11.41am. Cr G Sayers left the meeting at 11.42am. Cr L Cooper returned to the meeting at 11.47am. Cr G Sayers returned to the meeting at 11.50am. Cr E Collins left the meeting at 12.08pm. Cr E Collins returned to the meeting at 12.33pm. |
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The meeting was adjourned at 12.21pm and reconvened at 12.28pm, Crs A Filipaina and L Cooper and Member D Taipari were not present. Cr L Cooper returned to the meeting at 12.33pm. Cr A Filipaina returned to the meeting at 12.30pm. Member D Taipari returned to the meeting at 12.32pm. Cr S Stewart left the meeting at 1.03 pm. |
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Representatives of Council-controlled organisations were in attendance and presented PowerPoint presentations in support of the report.
Copies have been placed on the official minutes are available on the Auckland Council website as minutes attachments. |
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Resolution number FIN/2016/158 MOVED by Chairperson R Clow, seconded by Cr C Fletcher: That the Finance and Performance Committee: a) note the first quarter report for the following council controlled organisations are in accordance with Letters of expectation and Statements of intent relative to the Council period 2016/17: i) Auckland Transport (AT) ii) Auckland Council Investments Limited (ACIL) iii) Auckland Tourism, Events and Economic Development Limited (ATEED) iv) Regional Facilities Auckland (RFA) v) Panuku Development Auckland (Panuku) vi) Watercare Services Limited (Watercare) b) note that the new Letters of Expectation for the 2017/18 financial year will be discussed at item 21 of the agenda. |
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a 13 December 2016 - Finance and Performance Committee Item 10 - Council-controlled organisations first quarter report for 30 September 2016 - ATEED's presentation b 13 December 2016 - Finance and Performance Committee Item 10 - Council-controlled organisations first quarter report for 30 September 2016 - RFA's presentation c 13 December 2016 - Finance and Performance Committee Item 10 - Council-controlled organisations first quarter report for 30 September 2016 - Panuku's presentation |
Item 12 was accorded precedence at this time.
12 |
Te Toa Takitini - Quarter One Māori Responsiveness portfolio report |
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Cr S Stewart returned to the meeting at 1.08pm.
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Resolution number FIN/2016/159 MOVED by Cr A Filipaina, seconded by IMSB Member D Taipari: That the Finance and Performance Committee: a) note progress on key Te Toa Takitini portfolio projects, including: i) Whai Rawa: planning for the Māori Signature Event – Tāmaki Herenga Waka Festival 2017 is well underway, and the festival will be held on Auckland Anniversary Weekend 2017 ii) Whai Painga: through the Whare for Life programme, the Development Programme Office is supporting initiatives through the pre-resource consent application and resource consent application stages iii) Whai Tiaki: Para Kore ki Tāmaki, which is supporting the council’s target to have zero waste by 2040, has contributed to Para Kore national winning this year’s Energy Globe Award (International Award) iv) Whai Tika: progress on the Treaty Audit response has been impacted by staff resourcing, however with a renewed focus, three action groups are expected to be complete by the end of quarter two v) Local board engagement: work is underway to ensure that local board plans developed in 2017 clearly articulate how they are being responsive to Māori within their communities. b) note that, due to the multiple reporting requirements and changes resulting from the Te Toa Takitini review, the next report to this committee will have a refocused reporting format that better meets the needs of the report audience. |
Cr J Walker entered the meeting at 1.45pm.
The meeting was adjourned at 1.19pm and reconvened at 1.51pm, Cr D Quax, Members T Hohneck and D Taipari were not present.
Auckland Council organisation performance report for the period 1 July 2016 to 30 September 2016 |
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Cr D Quax returned to the meeting at 2.02pm. IMSB Member D Taipari returned to the meeting at 2.03pm. IMSB Member T Hohneck returned to the meeting at 2.04pm. |
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A PowerPoint presentation was provided in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number FIN/2016/160 MOVED by Deputy Chairperson D Simpson, seconded by Cr A Filipaina: That the Finance and Performance Committee: a) note that the performance results presented in the Auckland Council organisation performance report for the period 1 July 2016 to 30 September 2016 are for the parent entity not the group b) note the following highlights and achievements for the period 1 July 2016 to 30 September 2016: i) the council and the Crown entered into a Heads of Agreement for the equal co-funding and delivery of the City Rail Link ii) the final deliverable for the Auckland Transport Alignment Project was completed and publicly released iii) the decision to make the Unitary Plan “operative in part” will enable large parts of the Regional Policy Statement, Coastal Plan and some parts of the District Plan to be made operative immediately iv) both Moody’s and Standard & Poor’s reaffirmed the council’s credit ratings as Aa2 and AA respectively, with a stable outlook from both. c) note the Auckland Council parent performance results for the period 1 July 2016 to 30 September 2016, highlighting: i) that 72 per cent of the Long-term Plan (LTP) performance measures have achieved the targets set in the LTP or achieved a result close to target. ii) the net operating financial results are on track compared to budget, with a $24 million favourable variance to budget. iii) capital expenditure delivery performance is on track with an $89 million investment completed this quarter, with some delays expected in the delivery of the full programme budgeted for the year. |
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a 13 December 2016 - Finance and Performance Committee Item 11 - Auckland Council organisation performance report for the period 1 July 2016 to 30 September 2016 presentation |
Item 12 was taken prior to item 11.
13 |
Auckland Council Group first quarter financial results to 30 September 2016 |
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Cr P Hulse left the meeting at 2.10pm. Cr P Hulse returned to the meeting at 2.25pm. Cr C Darby left the meeting at 2.30pm. |
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A PowerPoint presentation was provided in support of the item. A copy has been placed on the official minutes as is available on the Auckland Council website as a minutes attachment. |
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Resolution number FIN/2016/161 MOVED by Deputy Chairperson D Simpson, seconded by Cr E Collins: That the Finance and Performance Committee: a) receive the Auckland Council Group first quarter financial results to 30 September 2016. b) note that the report shows that the Auckland Council Group generated an operating surplus, before gains and losses, of $1.3 billion, with revenues up and expenditure down on budget, and also showing that debt continues to be managed within prudent limits while the capital expenditure programme is currently behind budget. |
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a 13 December 2016 - Finance and Performance Committee Item 13 Auckland Council Group first quarter financial results to 30 September 2016 presentation |
14 |
Third Quarterly Report on Non-Rateable Property Rating Treatment |
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Cr M Lee left the meeting at 2.47pm. Cr C Darby returned to the meeting at 2.49pm. |
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Resolution number FIN/2016/162 MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow: That the Finance and Performance Committee: a) note that non-rateable land is land that has a legal exemption under the Local Government Rating Act either wholly or partly from paying rates. b) note that the initial review of properties owned by Council has now been completed. c) note that 6,924 properties have been reviewed with 6,109 confirmed as correctly non-rateable. d) note that of the remaining non rateable properties, 357 already have split assessments and will need to be reviewed by valuers, 203 have lease agreements and will need to be reviewed separately, and 255 require further investigation. e) note that no further properties in the category on non-rateable land have been identified as incorrectly treated. |
15 |
Auckland Council's submission on the Rates Rebate (Retirement Village Residents) Amendment Bill |
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IMSB Member D Taipari left the meeting at 2.52pm. Cr S Stewart left the meeting at 2.52pm. |
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Crs C Fletcher and D Simpson declared conflicts of interest and neither spoke nor voted on the item. Staff tabled Local Boards’ comments in support of the item. A copy has been placed on the official minutes as is available on the Auckland Council website as a minutes attachment. |
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Resolution number FIN/2016/163 MOVED by Cr P Hulse, seconded by Cr L Cooper: That the Finance and Performance Committee: a) endorse the Auckland Council submission on the Rates Rebate (Retirement Village Residents) Amendment Bill (Attachment B to the agenda report). b) delegate authority to the Chair of the Finance and Performance Committee to approve any final amendments to the submission resulting from changes agreed at the meeting and/or any minor editorial changes. |
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a 13 December 2016 - Finance and Performance Committee Item 15 : Auckland Council's submission on the Rates Rebate (Retirement Village Residents) Amendment Bill - tabled Local Boards' comments |
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Cr S Stewart returned to the meeting at 2.55pm. IMSB Member D Taipari returned to the meeting at 3.08pm. |
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Resolution number FIN/2016/164 MOVED by Deputy Chairperson D Simpson, seconded by Cr A Filipaina: That the Finance and Performance Committee: a) approve an additional operating budget of up to $104,000 in the 2016/2017 financial year to conduct a by-election for a Howick Local Board member to be elected from the Botany subdivision. b) approve the release of $2.7 million from the existing budget for Putney Way streetscape upgrade, ahead of the Transform Manukau business case currently being developed. c) agree that the Mayor will write to the Minister of Local Government requesting, among other amendments to the Local Electoral Act 2001 necessary to improve the conduct of local elections, an amendment to section 117 to allow a local authority using the first past the post electoral system to determine by resolution whether to fill an extraordinary vacancy which occurs up to six months after the previous triennial local government election either by appointing the highest polling unsuccessful candidate from the previous triennial local government election, or by holding a by-election. d) request the Minister of Local Government to explore a pilot-trial of an electronic voting system including by-elections. |
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Pursuant to Standing Order 1.8.6, Cr C Casey requested that her dissenting vote against a) above be recorded. |
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Approval of the Audit New Zealand audit engagement and review engagement letters |
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Resolution number FIN/2016/165 MOVED by Cr C Darby, seconded by Deputy Mayor B Cashmore: That the Finance and Performance Committee: a) note the Audit New Zealand draft Audit Engagement letter for the three years from 1 July 2016 to 30 June 2019, and the Review Engagement letter for the six months ended 31 December 2016, for the Auckland Council Group. b) advise Audit New Zealand to issue the final Audit Engagement and Review Engagement letters. c) recommend that the Mayor and Chief Executive sign the finalised Audit Engagement and Review Engagement letters. |
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Approval of the 31 December 2016 half year pro forma financial statements and accounting policies |
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Resolution number FIN/2016/166 MOVED by Chairperson R Clow, seconded by Cr J Walker: That the Finance and Performance Committee: a) adopt the pro forma group financial statements and the accounting policies (Attachment A to the agenda report) for the preparation of the 31 December 2016 half year Auckland Council Group financial statements. b) delegate to Councillor Greg Sayers, Deputy Chair of the Audit and Risk Committee and Mr Paul Conder, independent member of the Audit and Risk Committee, the authority to approve any amendments required to the format of the financial statements resulting from consultation with Audit New Zealand. |
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Final Management Report on the audit of Auckland Council for the year ended 30 June 2016 |
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Resolution number FIN/2016/167 MOVED by Deputy Chairperson D Simpson, seconded by Chairperson R Clow: That the Finance and Performance Committee: a) note the report on the Audit New Zealand audit of Auckland Council and Group for the year ended 30 June 2016. b) note that Audit New Zealand audit of Auckland Council group found project management improvements were required including defining and monitoring expectations, implementing a system of quality assurance and completing benefits realisation processes during project closure. c) request the strategic Portfolio and Programme office work across Council to implement project management improvements within the next 12 months (or even better on or before June 2017). d) note that the Audit New Zealand audit of Auckland Council found that recently developed procurement tools and templates were well rationalised but found inconsistent practice in the areas of conflicts of interest, risk management, negotiating planning and contract management planning and request the procurement team to address these concerns on or before 30 June 2017. e) confirm that Procurement enabling technology (PET) will deliver procurement lifestyle and contract management in a consistent way across all council activities with the ability to monitor and report on end to end procurement processes as well as contract and supplier management activities. |
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Delegation for approval of releasing interim and full year group results to New Zealand Stock Exchange |
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Resolution number FIN/2016/168 MOVED by Cr C Fletcher, seconded by Deputy Mayor B Cashmore: That the Finance and Performance Committee: a) delegate authority to the Finance and Performance Committee Chairperson and Deputy Chairperson to approve the release of the Auckland Council Group financial statements to the New Zealand Stock Exchange for each reporting period through to 30 June 2019, being the end of the current term of the elected members. |
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Resolution number FIN/2016/169 MOVED by Chairperson R Clow, seconded by Deputy Mayor B Cashmore: a) That the Finance and Performance Committee agree, pursuant to standing order 1.1.3, that an extension of time until its business is concluded be granted. CARRIED |
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IMSB Member T Hohneck left the meeting at 3.26pm. |
The meeting adjourned at 3.17pm and reconvened at 3.31pm, Crs M Lee and G Sayers were not present.
Letters of Expectation for Council-controlled Organisations, 2017-2018 |
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Cr M Lee returned to the meeting at 3.48pm. Cr G Sayers returned to the meeting at 3.51pm IMSB Member D Taipari left the meeting at 4.20pm. Cr D Newman left the meeting at 4.41pm. Cr A Filipaina left the meeting at 4.46pm. Cr A Filipaina returned to the meeting at 5.01pm. |
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Resolution number FIN/2016/170 MOVED by Chairperson R Clow, seconded by Deputy Chairperson D Simpson: That the Finance and Performance Committee: a) recommend to the Mayor the 2017/2018 Letters of Expectation for Auckland Council Investments Limited, Auckland Tourism Events and Economic Development, Auckland Transport, Regional Facilities Auckland Limited, Watercare Services Limited and Panuku Development Auckland, incorporating any changes to the drafts agreed by this committee, and minor editorial changes as required. b) recommend that the Mayor, in consultation with chair and deputy chair of the Finance and Performance Committee, sign off final amendments to the Letters of Expectation. |
The meeting adjourned at 5.23pm and reconvened at 5.28pm.
Annual Budget 2017/18 – Mayoral Proposal on items for Public Consultation |
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Cr J Walker left the meeting at 5.54pm. Cr D Quax left the meeting at 5.53pm. Cr D Newman returned to the meeting at 6.11pm.
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MOVED by Cr C Darby, seconded by Chairperson R Clow: That the Finance and Performance Committee: a) note that the mayoral proposal places high priority on: i) achieving rating stability in the 2017/18 year to restore public confidence in the council’s financial management and prudence; ii) commencing the implementation of a revenue strategy that creates the financial headroom for the council to accelerate capital investments in transport and housing infrastructure without recourse to unacceptably high increases in general rates; b) note that rating stability can be achieved by: i) capping general rates increases at 2.5% in 2017/18; ii) increasing the Uniform Annual General Charge in line with the general rates increase; iii) pausing implementation of the Long-term Differential Strategy, which relates to business and residential rates, for one year; iv) not making changes to the share of the Interim Transport Levy (ITL) paid by residential and business ratepayers; c) agree to recommend to the Governing Body that the Annual Plan 2017/18 public consultation document include the following items: Rating policy changes i) the Uniform Annual General Charge (UAGC), including the mayor’s proposal that the UAGC only increase in line with the general rates increase; ii) pausing implementation of the Long-term differential strategy – which relates to business and residential rates – for one year; iii) introduction of a visitor levy (via a targeted rate) to fund visitor related expenditure of Auckland Tourism, Events and Economic Development (ATEED); iv) changes to the council’s Revenue and Financing Policy which, in turn, will facilitate future proposals to the Governing Body on the application of growth infrastructure targeted rates on specific housing developments; v) the expansion and establishment of business improvement districts; vi) waste management targeted rates; Other budget changes vii) mass transit network; viii) introduction of a Living wage over three years; ix) homelessness; Budget changes for information x) the rural fire service, reflecting the anticipated enactment of the Fire and Emergency New Zealand (FENZ) Bill; xi) changes to the implementation of the Waste Management and Minimisation Plan; xii) Housing Infrastructure Fund; xiii) Skypath implementation; d) note that efficiency targets for council business units and council controlled organisations will be identified as part of the Annual Budget process.
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Resolution number FIN/2016/171 MOVED by Deputy Chairperson D Simpson, seconded by Mayor P Goff: an amendment by way of addition to resolution b): v) seeking other operational revenue streams to minimise the impact for ratepayers. CARRIED |
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MOVED by Cr J Watson, seconded by Cr W Walker: an amendment by way of addition: That the Finance and Performance Committee agree that council consult on a proposal to introduce chemical free weed control in public parks and reserves in urbanised areas, including the option for a targeted rate to fund any additional costs. A division was called for, voting on which was as follows:
The amendment was declared lost by 7 votes to 11. |
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Resolution number FIN/2016/172 MOVED by Cr P Hulse, seconded by Cr A Filipaina: an amendment by way of addition: That the Finance and Performance Committee: e) recommend that the Environment and Community Committee, in relation to weed management: i) note that significant funding reallocations are not within the scope of the Annual Plan process ii) endorse glyphosate reduction targets within the current budget iii) express support for the continued implementation of the Weed Management Policy iv) agree that a political group be appointed by the Mayor to monitor and review the implementation of Auckland Council’s Weed Management Policy and practice v) recommend that a review and consultation of allocated funding take place through the upcoming Long-term Plan process. CARRIED |
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Pursuant to Standing Order 1.8.6, Crs W Walker and J Watson requested that their dissenting votes against be recorded.
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Resolution number FIN/2016/173 The Chairperson put the substantive motion. That the Finance and Performance Committee: a) note that the mayoral proposal places high priority on: i) achieving rating stability in the 2017/18 year to restore public confidence in the council’s financial management and prudence; ii) commencing the implementation of a revenue strategy that creates the financial headroom for the council to accelerate capital investments in transport and housing infrastructure without recourse to unacceptably high increases in general rates; b) note that rating stability can be achieved by: i) capping general rates increases at 2.5 per cent in 2017/18; ii) increasing the Uniform Annual General Charge in line with the general rates increase; iii) pausing implementation of the Long-term Differential Strategy, which relates to business and residential rates, for one year; iv) not making changes to the share of the Interim Transport Levy (ITL) paid by residential and business ratepayers; v) seeking other operational revenue streams to minimise the impact for ratepayers. c) agree to recommend to the Governing Body that the Annual Plan 2017/18 public consultation document include the following items: Rating policy changes i) the Uniform Annual General Charge (UAGC), including the mayor’s proposal that the UAGC only increase in line with the general rates increase; ii) pausing implementation of the Long-term differential strategy – which relates to business and residential rates – for one year; iii) introduction of a visitor levy (via a targeted rate) to fund visitor related expenditure of Auckland Tourism, Events and Economic Development (ATEED); iv) changes to the council’s Revenue and Financing Policy which, in turn, will facilitate future proposals to the Governing Body on the application of growth infrastructure targeted rates on specific housing developments; v) the expansion and establishment of business improvement districts; vi) waste management targeted rates; Other budget changes vii) mass transit network; viii) introduction of a Living wage over three years; ix) homelessness; Budget changes for information x) the rural fire service, reflecting the anticipated enactment of the Fire and Emergency New Zealand (FENZ) Bill; xi) changes to the implementation of the Waste Management and Minimisation Plan; xii) Housing Infrastructure Fund; xiii) Skypath implementation; d) note that efficiency targets for council business units and council controlled organisations will be identified as part of the Annual Budget process. e) recommend that the Environment and Community Committee, in relation to weed management: i) note that significant funding reallocations are not within the scope of the Annual Plan process ii) endorse glyphosate reduction targets within the current budget iii) express support for the continued implementation of the Weed Management Policy iv) agree that a political group be appointed by the Mayor to monitor and review the implementation of Auckland Council’s Weed Management Policy and practice v) recommend that a review and consultation of allocated funding take place through the upcoming Long-term Plan process. CARRIED |
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Pursuant to Standing Order 1.8.6, the following Councillors requested that their dissenting votes be recorded as follows: Cr Cooper against c) viii) and c) ii) Cr Stewart against c) viii) and c) i) Cr Fletcher against a), b), c) and d) Cr Sayers against b) i)
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23 Consideration of Extraordinary Items
There were no extraordinary items.
6.33 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................