Agenda of Franklin Local Board

1 Welcome

The Chair will open the meeting and welcolme everyone present.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2016 as a true and correct record.

5 Leave of Absence

That the Franklin Local Board:

a) approve the request for leave of absence from Chairperson Fulljames.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Manukau Beautification Charitable Trust - Lincoln Jefferson and Barbara Carney

Purpose

1. Manukau Beautification Charitable Trust deputation with respect to the activities of the Trust.

Executive summary

2. As per standing orders the Chair has approved the request from Manukau Beautification Charitable Trust to provide a deputation with respect to the activities of the Trust.

Recommendation/s

That the Franklin Local Board:

a) thank Lincoln Jefferson (General Manager) and Barbara Carney (Relationship Manager) of the Manukau Beautification Charitable Trust for their attendance and for the presentation regarding the activities of the Trust.

Attachments

a Manukau Beautification Trust presentation........................................... 87

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Franklin Local Board

13 December 2016

Franklin Local Board, Quick Response Grants: Round Two 2016-2017

File No.: CP2016/22570

Purpose

1. The purpose of this report is to present applications received for Franklin Local Board Quick Response Grants Round Two 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Franklin Local Board has set a total community grants budget of $156,000.00 for the 2016/2017 financial year.

3. A total of $70,845.00 has been allocated under quick response round one and local grants round one, leaving a balance of $85,155.00.

4. Twenty two applications were received in quick response grants round two and four multi-board applications, with a total requested of $48,344.00.

Recommendation/s

That the Franklin Local Board:

a) consider the applications listed in Table One and Table Two and agree to fund, part-fund or decline each application in this round.

Table One: Franklin Quick Response Grants: Round Two Applications

App ID	Applicant	Project/ activity focus	Project	Requested	Eligibility
QR1703-207	Kawakawa Bay Community Association Seniors Group	Community	Senior Crafters Group	$2,000.00	Eligible
QR1703-221	Age Concern Counties Manukau Incorporated	Community	Volunteer recognition	$1,950.00	Eligible
QR1703-222	Girl Guides Association of New Zealand Incorporated	Community	Franklin Ward Hall Hire	$626.00	Eligible
QR1703-223	Franklin Council of Social Services (FRANCOSS)	Community	Franklin Social Services Collaboration	$2,288.00	Ineligible Amount requested exceeds the maximum amount of $2,000 per grant
QR1703-227	Franklin Family Support Trust	Community	Website upgrade	$2,900.00	Ineligible Amount requested exceeds the maximum amount of $2,000 per grant
QR1703-229	Sonshine Ranch Charitable Trust	Community	Replacement of climbing holds on the climbing tower	$1,474.00	Eligible
QR1703-213	WekaWatch Kawakawa Bay Incorporated	Environment	“WekaWatch Kawakawa Bay” Weka monitoring and predator control	$895.00	Eligible
QR1703-216	Papakura Central School (PCS)	Environment	P.C.S Green Team	$429.00	Eligible
QR1703-225	Sustainable Coastlines Charitable Trust	Environment	Love Your Coast Manukau 2017: education, community development and beach clean-up programme	$2,000.00	Eligible
QR1703-230	Ms Kay Eglin	Environment	Patumahoe wetland restoration project	$1,438.00	Eligible
QR1703-204	Franklin Young Mariners	Events	“Waiuku Duck Boat Derby”	$700.00	Eligible
QR1703-210	Pukekohe Playcentre	Events	Pukekohe Playcentre “Snow Day”	$300.00	Ineligible Event has already occurred on 19/11/2016
QR1703-212	Ararimu Residents and Ratepayers Association Incorporated	Events	Ararimu District 150th Celebration	$2,000.00	Eligible
QR1703-217	Te Huarahi Trust (Pukekohe)	Events	“Pre-school to Big School” event	$1,500.00	Eligible
QR1703-218	Auckland Hauraki Dairy Industry Awards	Events	“Auckland Hauraki Dairy Industry Awards Dinner”	$2,000.00	Eligible
QR1703-219	Waiuku Lions Club	Events	Waiuku Lions “Sand to Mud Fun Run and Family Day”	$500.00	Eligible
QR1703-220	Counties Polocrosse Club Incorporated	Events	New Zealand Polocrosse for under 16 and under 21 national championships	$1707.00	Eligible
QR1703-224	Waiuku Toy Library	Events	Waiuku Children's Fun Day	$1640.00	Eligible
QR1703-202	Karaka Cricket Club Inc	Sport and recreation	Shade shelter	$1,830.00	Eligible
QR1703-203	Counties Manukau Softball Association	Sport and recreation	National under 17 boys softball tournament	$2,000.00	Eligible
QR1703-226	Ms Helen Carter	Sport and recreation	Fitness classes	$968.00	Eligible
QR1703-228	Bombay lions club	Sport and recreation	Bombay Lions Pioneers Settlers Fun Run	$1,000.00	Eligible
			Total	$32,145.00

Table Two: Franklin Local Board Grant: Multi-board Applications

App ID	Applicant	Project/ activity focus	Project	Requested	Eligible
LG1710-111	Zeal Education Trust	Events	South Auckland Event Box Schools Tour	$9,999.00	Eligible
LG1701-115	OUTLine New Zealand Incorporated	Community	Training volunteers for specialist “LGBTIQ” helpline	$700.00	Eligible
LG1714-109	Manukau Indian Association Incorporated	Community	Multi-cultural day (Diwali, Garbha) October 2016	$5,000.00	Eligible
LG1720-128	Body Positive	Event	World AIDS Week	$500.00	Eligible
			Total:	$16,199.00

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016, see Attachment A.

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas.

8. Twenty two applications were received in quick response grants round two and four multi-board applications, with a total requested of $48,344.00.

Consideration

Local board views and implications

9. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. Section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation in this quick response round has identified as Maori.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Franklin Local Board allocating funding for local grants round one and swimming pool grant round, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇨	Franklin Local Board Grants Programme 2016-2017 (Under Separate Cover)
b ⇨	Franklin Local Board Quick Response Round Two 2016/2017 application summaries (Under Separate Cover)
c ⇨	Franklin Local Board multi-board applications 2016-2017 (Under Separate Cover)

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

Franklin Local Board School Pool Grant Round Two, 2016-2017

File No.: CP2016/23477

Purpose

1. The purpose of this report is to present applications received for Franklin Local Board Swimming Pool Grant Round Two, 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Franklin Local Board has set a total community grants budget of $25,000.00 for the school pool grant round 2016/2017 financial year.

3. A total of $6,000.00 has been allocated in the Franklin School Pool Grant Round One, leaving a balance of $19,000.00.

4. Six applications were received for round two of the school pool grants, with a total requested of $30,700.02.

Recommendation/s

That the Franklin Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Franklin School Pool Grant Round Two applications

App ID	Applicant	Project/ activity focus	Project	Requested	Eligibility
SP1703-107	Te Hihi School Board of Trustees	School pool	Towards maintenance costs for Te Hihi Primary School pool, including testing, repairs and chemicals.	$2,000.00	Eligible
SP1703-108	Beachlands School	School pool	Towards Beachlands School pool for volunteer payments.	$2,100.00	Eligible
SP1703-109	Ararimu School	School pool	Towards Ararimu School for cost of a pump door replacement, chemical rooms, algae resistant, non-slip paint to meet safety requirements.	$3,757.00	Eligible
SP1703-112	Alfriston School	School pool	Towards Alfristion School for the cost of training and wages for lifeguards to be on duty outside of school hours.	$18,330.00	Eligible
SP1703-114	Hunua School	School pool	Towards Hunua School for maintenance costs, including chemicals and water for the pool.	$2,017.32	Eligible
SP1703-115	Waiau Pa School	School pool	Towards Waiau Pa School for floor matting for the changing sheds, a new vacuum hose for pool cleaning, a salt meter to test salt levels and a shade sail for the seating area.	$2,495.70	Eligible
			Total:	$30,7000.02

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016. The school pool grant is part of this programme.

6. The local board grants school pool funding aims to:

· support schools to enable them to open their pool to the community over the summer period.

7. The school pool funding supports projects that meet the following criteria:

· steps have been taken to increase usage over summer by the wider community and evidence of increased usage is provided

· water testing is undertaken by a certified person (that is; has attained the New Zealand Qualifications Association unit standards in swimming pool water quality)

· a user agreement with at least one community user group/organisation (for example learn to swim provider) is in place

8. The availability of the school pool grant round was conveyed to all Franklin schools, with a swimming pool, through a letter, an email and a phone call. This communication conveyed the criteria and closing dates for this grant round.

9. Six applications were received in school pool grant round two with a total requested of $30,700.02.

Consideration

Local board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. Section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

13. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

14. Following the Franklin Local Board allocating funding for the school pool grant round, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇨	Franklin School Pool Grant Round Two 2016/2017 application summaries (Under Separate Cover)

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

Franklin Local Board Events Partnership Fund 2016/2017

File No.: CP2016/24228

Purpose

1. To reallocate unspent funds from the Events Partnership Fund.

Executive summary

2. The Events Partnership Fund supports local events which align to the Franklin Local Board Plan outcome of ‘proud, safe and healthy communities’.

3. Through the 2016/2017 Events Partnership Fund budget, the local board allocated funding to a number of events including the Franklin Children’s Art Festival and the Clevedon A&P Show. Since funding was allocated, the Children’s Art Festival and the A&P Show have been cancelled.

4. The table below shows the current status of each event’s funding:

Event	2016/2017 Events Partnership Fund budget allocation	Current status of funds
Franklin Children’s Art Festival	$7,300	$7,300 now unallocated, not paid out to group.
Clevedon A&P Show	$20,000	Staff working with organisers regarding costs already incurred and any amount able to be returned. Total unallocated funds to be confirmed.

5. This report presents options for re-allocating the unspent funds, as follows:

· approve reallocation of the $7,300 earmarked for the Franklin Children’s Art Festival

· wait until the full amount to be returned from the Clevedon A&P show is confirmed before re-allocating any funding.

6. Staff recommend allocating the $7,300 as follows:

· a traffic management plan for the Movies in Parks event at Sunkist Reserve, Beachlands

· the Manukau Beautification Trust’s Eye on Nature event.

7. Staff will provide further advice regarding returned funds from the Clevedon A&P Show in the new year.

Recommendation/s

That the Franklin Local Board:

a) reallocate the available Events Partnership funding of $7,300 as follows:

i) $5,300 to the Manukau Beautification Trust towards the Eye on Nature event’s delivery costs.

ii) $2,000 towards the cost of traffic management and public notices at Sunkist Reserve for the Movies in Parks event.

Comments

Events Partnership Fund

8. Through the local board Events Partnership Fund, the local board supports annually delivered events which meet local priorities.

9. Two funded events have been cancelled for 2016; the Franklin Children’s Art Festival and the Clevedon A&P Show. The table below demonstrates the current status of funding previously allocated to these two events:

Event	2016/2017 Events Partnership Fund budget allocation	Current status of funds
Franklin Children’s Art Festival	$7,300	$7,300 now unallocated, not paid out to group.
Clevedon A&P Show	$20,000	Staff working with organisers regarding costs already incurred and any amount able to be returned. Total unallocated funds to be confirmed.

Clevedon A&P Show event cancellation

10. On 8 November 2016, the Clevedon A&P Association Committee notified staff that the event would no longer be taking place due to the poor and unusable condition of the showgrounds. Staff are currently in conversation with the organisers regarding what portion of the funds can be returned, subject to expenditure already incurred.

Potential activities to fund from re-allocated Events Partnership funding

11. $7,300 is available for re-allocation immediately, with the figure available from the A&P Show cancellation yet to be confirmed. Two opportunities have arisen which the board could fund from the $7,300 before the end of 2016. They include:

· Movies in Parks event at Sunkist Reserve – traffic plan

· the Manukau Beautification Trust’s Eye on Nature event.

Movies in Parks increased funding requirement

12. Following the 2015/2016 Movies in Parks programme, staff identified that Sunkist Reserve has reached capacity and cannot continue to safely cater for expected participant numbers.

13. Sunkist Reserve is programmed to be used for a movie in 2016. To address the capacity issue and the associated safety concerns, ACE staff recommend installing a traffic management plan around the reserve. This will increase space within the reserve by allowing vendors to be positioned on the road and within the road closure.

14. The traffic management plan would cost an extra $2,000 over currently allocated funding.

Manukau Beautification Trust Eye on Nature event

15. Eye On Natureis anenvironmental education event held annually at the Auckland Botanic Gardens. The 2017 event will run from 28 March to 1 April 2017 and will include three school-only days from 28-30 March, concluding with a free family day on Saturday 1 April.

16. The event promotes the value of kaitiakitanga, aiming to make all attendees and participants more environmentally aware and responsible. It also showcases arts, culture and music through environmental initiatives.

17. The event has previously received event funding and holds several contracts for service with Auckland Council. Environmental organisations from around New Zealand partner with the Trust to host the event.

18. The local board supported the event in both 2014/2015 and 2015/2016 with grants of $6,000 following applications for $10,000. In 2016/2017, the local board declined the Trust’s application for $8,000 due to the Trust’s status as a council controlled organisation (CCO). (Inland Revenue New Zealand requires CCO’s to enter into a service contract arrangement rather than receiving funding through a grant due to tax issues.)

19. The Trust has since requested the local board consider funding the event outside of the contestable grants round process. The Trust’s original application was for $8,000 to support transport and event infrastructure costs.

20. Manurewa and Māngere-Ōtāhuhu local boards are both supporting the Eye on Nature event this year at $12,000 and $5,000 respectively.

Options for decision

21. The board has two main options available regarding the now-unallocated Events Partnership funding. The table below outlines these:

Option

Benefits

Risks

Re-allocate the $7,300 for the Franklin Children’s Art Festival now, to Eye on Nature and Movies in Parks traffic management

Allocates funding towards activities which align with ‘proud, safe communities’.

Remedies a funding shortfall to strengthen the Movies in Parks event.

Enables support for the Eye on Nature event.

May limit ability to fund larger opportunities with combined funds from A&P Show, if such an opportunity arises.

Wait until the full amount to be returned from the Clevedon A&P show is confirmed before allocating any funding

Retains ability to fund larger opportunities with combined funds from Children’s Art Show, if such an opportunity arises.

Does not resolve Movies in Parks funding issue.

Lost opportunity to fund Eye on Nature due to timeframes.

Funding may remain unallocated if no other opportunities to invest emerge.

22. After exploring the options outlined above, staff recommend re-allocating the available $7,300 as follows:

· up to $5,300 to the Manukau Beautification Trust to deliver the Eye on Nature event

· up to $2,000 for traffic management and public notices at Sunkist Reserve for the Movies in Parks event.

Consideration

Local board views and implications

23. Staff held a workshop with the local board on 6 December to discuss the options available for fund reallocation. The recommended option aligns with local board priorities and outcomes.

Māori impact statement

24. The Events Partnership Fund does not specifically target Māori groups. However, events featured within this report target values significant to Māori such as kaitiakitanga through promotion of environmental responsibility.

25. Through the facilitation process, event organisers will consult with mana whenua on individual events as required.

Implementation

26. Pending the local board’s decision, staff will notify the Eye on Nature event of the decision and make funding arrangements. Staff will also co-ordinate the traffic management plan at Sunkist Reserve.

Attachments

There are no attachments for this report.

Signatories

Authors

Chade Julie - Team Leader Event Facilitation (South)

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

Annual Budget 2017/2018

File No.: CP2016/23683

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Franklin Local Board:

a) agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) agrees key advocacy issues (Attachment C).

c) adopts local content for consultation (Attachment B).

d) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (Attachment A, to be tabled at the meeting) and adopt local content for consultation (Attachment B, to be tabled at the meeting). These attachments will be tabled at the meeting.

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process. The local board’s key advocacy issues for 2017/2018 are in Attachment C (to be tabled at the meeting).

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

18. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Indicative LDI allocations for 2017/2018 (to be tabled)	21
b ⇩	Local content for consultation (to be tabled)	23
c ⇩	Key advocacy issues for 2017/2018 (to be tabled)	25

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - General Manager Local Board Services

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

Opportunities for Franklin from building a relationship with Tongzhou

File No.: CP2016/24458

Purpose

1. To decide on whether to accept the invitation from the Deputy Mayor of Tongzhou for a Franklin Local Board visit to Tongzhou.

Executive summary

2. In April 2016 a small delegation from Tongzhou District, China visited Franklin. Subsequent to that the Deputy Mayor of Tongzhou issued an invitation for a delegation from the Franklin Local Board to visit Tongzhou in order to explore opportunities for collaborative working that would benefit both districts.

3. An allocation was made in the 2016/17 annual plan for this expenditure in June 2016 (line item 1952 on the work programme on SharePoint) and a response to the invitation is required.

4. Further work has subsequently been done to investigate opportunities for economic benefit to arise from accepting this invitation and a number of potential benefits have been identified (Attachment A).

5. It is understood that these benefits are dependent on establishing a face to face relationship with counterparts and businesses in Tongzhou and that the visit in 2017 would primarily establish those relationships.

6. A hosting of a Tongzhou delegation would take place in 2018 and provide an opportunity for Franklin businesses to make connections with Tongzhou.

7. Following approval of the trip a detailed programme will be developed in partnership with key Franklin sectors that could benefit from establishing a relationship with the Tongzhou District.

Recommendation/s

That the Franklin Local Board:

a) respond to the invitation from the Deputy Mayor of Tongzhou, accepting the invitation to visit.

Comments

Background

8. The Foreign Office of Tongzhou District have expressed interest in a collaborative relationship with Franklin Local Board following the visit of a small Tongzhou delegation to Franklin in April 2016. Tongzhou is a district on the fringe of Beijing that shares some of the issues Franklin is facing in transitioning from a semi-rural area through to a more urban environment.

9. A provisional invitation has been made by Tongzhou Deputy Mayor to a small delegation from Franklin to visit in 2016/17. This will require Franklin Local Board to cover travel expenses (Auckland to Beijing) for up to 3 delegates. Once there the Tongzhou local government will cover the costs of hosting the delegation. An allocation was made in the 2016/17 annual plan for this expenditure in June 2016 and a response to the invitation is required.

Overview

10. Modern day relationships between districts are much more focused on development of economic ties between key trading partners and educational exchanges than they had been in the past.

11. Auckland Council supports a number of these relationships as "International relationships help open the door to economic and cultural exchange with cities and countries and are worth millions of dollars to the city".^{^[1]}

12. This proposal is separate from Auckland Council’s sister cities programme and relates to a partnership between the Franklin district and the district of Tongzhou in Beijing.

13. It is proposed to be clearly focused on the economic benefits that can be leveraged from establishing ties with New Zealand’s second largest export market and to time limit the financial contribution of the local board with an expectation that businesses that can benefit will self-fund any future activity.

Benefits

14. The core benefit of visiting Tongzhou is to build the bilateral relationship and trust between the two districts. The Franklin delegation could include local businesses to establish the connections with their counterparts in Tongzhou to further explore trade opportunities, or these links could be made at a later date once the relationship has been more formally established.

15. After discussions with the Tongzhou Foreign Office and within ATEED the following types of activity and benefit have been proposed (further details are provided in Attachment A):

· International trade development

· International education exchange

· Hosting and showcasing Franklin

· Civic learning opportunities

· Tourism and cultural exchange opportunities

Consideration

Local board views and implications

16. While it is understood there are concerns over the public’s perception of the project, there are a range of potential benefits that can only be explored in detail on the ground.

17. One of the difficulties is that without establishing the relationship and making the initial visit it is hard to be clear on which of the potential benefits are more easily realised. It also takes time for both parties to build trust before they will commit to any collaboration. For this reason the initiative has to be seen as a three year project with benefits increasing over time while Franklin Local Board’s contribution falling off after year 2.

18. To minimise any potential issues around public perception it is suggested a clear time limited project is initiated with a number of objectives relating to promoting:

· Tourism (including golf tourism)

· International education

· Franklin’s sectoral strengths (horticulture, equine)

19. A secondary objective of taking the opportunity for any learnings from the Tongzhou experience of growth of interest to professionals in:

· Planning

· Infrastructure

· Development

20. There’s certainly potential for economic benefits to be realised over the longer term provided the right links can be made. Attachment A provides some ideas but it is not expected all of these will come to fruition.

21. The initial visit would give the local board a better understanding of the opportunities it wishes to pursue. Delegates will be required to report back on their visit and identify those opportunities that should be developed further.

Risks

22. The following risks have been identified:

Start-up Workshop Risks
Risk	Likelihood	Impact	Mitigating Action
Perception by the ratepayer will be one of a free trip to China for delegates	Medium	Low	Local board needs to be clear on the purpose of their itinerary and the benefits it is looking for while accepting that this initial visit is primarily to establish a relationship with a view to leveraging economic benefits over time. A detailed report from delegates on the trip and an assessment of the opportunities would be required.
No economic benefits are realised	Medium	Medium	Research and discussion with Tongzhou administrators to establish areas of common interest and to arrange a relevant itinerary that matches those areas of mutual interest. Work with ATEED Golf, Equine and Marine project (GEM) to broker meetings with key Tongzhou businesses (particularly golf and equine) to promote these activities in Franklin to high value Chinese visitors. Work with Study Auckland to ensure any international education links are focused on longer term fee paying students rather than short term visits.
Learning opportunities are not taken / disseminated on return	Low	Medium	Ensure any council staff involved in a visit are funded by their department, have clear objectives about the purpose of the visit and are in a position to disseminate learnings and implement change on their return.
The relationship continues to need local board resource	Low	Low	Local board to be clear that it is willing to build a relationship in year one and help make connections between relevant businesses and organisations in year two when hosting a delegation. Beyond that the local board will facilitate businesses to visit at the businesses own expense. The business community (via business associations or some other business grouping) could take on the coordination of the relationship once the economic benefits are clear with the local board’s role entirely civic.

Māori impact statement

23. There are no specific impacts for Māori resulting from the project.

Implementation

24. Following approval of the trip a detailed programme will be developed in partnership with key Franklin sectors that could benefit from establishing a relationship with the Tongzhou District.

25. It is expected two or three Franklin delegates will visit in April 2017.

26. An outline of a possible three year programme is provided in Attachment A.

Attachments

No.	Title	Page
a ⇩	Summary of opportunities for Franklin from building a relationship with Tongzhou	31

Signatories

Authors

Jonathan Sudworth - Local Economic Development Advisor

Authorisers

Paul Robinson - Local Economic Growth Manager

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

Adoption of a business meeting schedule

File No.: CP2016/22971

Purpose

1. To adopt the Local Board meeting schedule for the 2016-2019 electoral term.

Executive summary

2. A draft meeting schedule for the 2016-2019 electoral term has been developed and is included below for adoption by the local board.

3. The specific times and dates for meetings, public engagement and any hearings, which may be required for matters such as local board plans and local board agreements, are yet to be finalised. Local board meeting schedules may therefore be updated once these details are confirmed.

Recommendation/s

That the Franklin Local Board:

a) adopt the business meeting schedule outlined below for the 2016-2019 electoral term.

Year	Date
2017	28 February
	28 March
	2 May
	30 May
	27 June
	25 July
	22 August
	26 September
	24 October
	28 November
	12 December
2018	27 February
	27 March
	24 April
	22 May
	26 June
	24 July
	28 August
	25 September
	23 October
	27 November
	11 December
2019	26 February
	26 March
	23 April
	28 May
	25 June
	23 July
	27 August
	24 September

b) agree that public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c) note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

Comments

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

7. Commencing the business meeting during business hours will enable meetings to be productive and ensures best use of resources.

8. There are some instances for which the local board may need to have meetings in addition to this schedule. For example, the local board plans (developed every three years) and local board agreements (developed annually). The specific times and dates for those meetings, public engagement and any hearings process for these matters are yet to be finalised and are therefore not included in the schedule above.

Consideration

Local board views and implications

9. The implication of this report is to ensure that the local board meets its legislative responsibility, as outlined in paragraph five.

Māori impact statement

10. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Implementation

11. If there is any need to depart from the resolved dates, Auckland Council will publically notify the updated details. Local Board Services Department staff support local board business meetings.

Attachments

There are no attachments for this report.

Signatories

Authors

Anthea Clarke - Democracy Advisor

Madelon De Jongh - Local Board Advisor Manurewa

Authorisers

Karen Lyons - General Manager Local Board Services

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

New Road Name Approval for the residential subdivision by Liping Du and Eddie Wei Xu at 110 Jack Lachland Drive, Beachlands

File No.: CP2016/23610

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for new road names for six new roads created by way of subdivision at 110 Jack Lachlan Drive, Beachlands.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Whawhaki Road’ (Road 1), ‘Hutukawa Drive’ (Road 2), ‘Hāpukupuku Avenue’ (Road 3), ‘Thirteenth View Avenue’ (Road 12), ‘Twelfth View Avenue’ (Road 13) (applicant’s preferred road names), ‘Angiangi Drive’ (Road 1), ‘Hāpunapuna Avenue’ (Road 2) and ‘Awhi Rito Road’ (Road 3) and ‘Link View Street’ (Road 1), ‘Matuku Moana Drive’ (Road 2) and ‘Marangai Avenue’ (Road 3) were determined to meet the road naming guideline criteria.

4. The extension of Ninth View Avenue is appropriate to be also called ‘Ninth View Avenue’.

5. The applicant sent out a list of names to all relevant iwi groups. Ngaati Whanaunga requested some amendments to the names. Ngai Tai Ki Tamaki Tribal Trust proposed a replacement set of names which the applicant adopted.

6. The names ‘Whawhaki Road’ (Road 1), ‘Hutukawa Drive’ (Road 2), ‘Hāpukupuku Avenue’ (Road 3), ‘Thirteenth View Avenue’ (Road 12), ‘Twelfth View Avenue’ (Road 13) and ‘Ninth View Avenue’, proposed by the Applicant and the names ‘Angiangi Drive’ (Road 1), ‘Hāpunapuna Avenue’ (Road 2) and ‘Awhi Rito Road’ (Road 3) and ‘Link View Street’ (Road 1), ‘Matuku Moana Drive’ (Road 2) and ‘Marangai Avenue’ (Road 3), are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval:

a) the road names ‘Whawhaki Road’ (Road 1), ‘Hutukawa Drive’ (Road 2), ‘Hāpukupuku Avenue’ (Road 3), ‘Thirteenth View Avenue’ (Road 12) and ‘Twelfth View Avenue’ (Road 13) proposed by the Applicant, for the new roads created by way of subdivision at 110 Jack Lachlan Drive, Beachlands while noting that ‘Angiangi Drive’ (Road 1), ‘Hāpunapuna Avenue’ (Road 2) and ‘Awhi Rito Road’ (Road 3) and ‘Link View Street’ (Road 1), ‘Matuku Moana Drive’ (Road 2) and ‘Marangai Avenue’ (Road 3), also meet the road naming criteria.

b) the road name ‘Ninth View Avenue’ for the extension to the existing Ninth View Avenue.

Comments

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

8. The 79 lot fee simple subdivision occurring at 110 Jack Lachlan Drive, Beachlands, contains six new roads to be named. Roads 1, 2 and 3 are short roads spanning between Ninth View Avenue and Road 12, which are longer roads running in parallel. Road 13 is a short road connecting Road 3 and running parallel with Road 12 and Ninth View Avenue.

Consent for this subdivision was granted on 11 September 2016 under resource consent 46731, SP11744.

The Applicant has proposed the following names for consideration for the road created as part of the development at 110 Jack Lachlan Drive, Beachlands.

Preference	Proposed New Road Name	Meaning
Road 1
Preferred Name	Whawhaki Road	Maori word for ‘to harvest’, as in the Ngāi Tai name Kauriwhakiwhaki. Not pronounced “whā”, phonetically fifaki.
First Alternative	Angiangi Drive	Maori word for ‘gentle breeze’, in relation to the coastal breezes.
Second Alternative	Link View Street	A street which links the 9th-13th View Avenues.
Road 2
Preferred Name	Hutukawa Drive	Maori word for ‘pōhutukawa’.
First Alternative	Awhi Rito Road	Maori word for ‘leaves that embrace the centre shoot of the harakeke’ – many varieties grow in coastal regions. Symbolically harakeke is whānau (family), the outer leaves are the parents, the grandparents and beyond. Awhi – to embrace, Rito – the young. Literally however, as the coastal area was a fishing village for Ngāi Tai, harakeke was used for making fishing line, kete (kai moana basket), rourou (food baskets), pākē (a rough cape made of kiekie or flax).
Second Alternative	Matuku Moana Drive	A specific species with the Ngāi Tai coast lines.
Road 3
Preferred Name	Hāpukupuku Avenue	Maori word for ‘young Kahawai’. Derived from the Ngāi Tai name Kahawairahi.
First Alternative	Hāpunapuna Avenue	Maori word for ‘ponding’.
Second Alternative	Marangai Avenue	Maori word for ‘East Wind’.
Road 12
Preferred Name	Thirteenth View Avenue	Continuation of local road naming theme currently in place.
Road 13
Preferred Name	Twelfth View Avenue	Continuation of local road naming theme currently in place.
Ninth View Avenue extension
Preferred Name	Ninth View Avenue	Continuation of local road naming theme currently in place.

Figure One: Locality Plan

Figure Two: Location and Layout of new Roads

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. All names proposed by the Applicant meet the road naming guidelines.

It is noted that although the names are long and may be difficult to pronounce, an exception is made to this rule is the use of Te Reo Maori names when it is accepted that a traditional name may at first appear to be complex, but will, over time, become more familiar and accepted by the community.

12. The applicant has proposed either “Drive” or “Road” for Road 1. Road 1 meets the definitions of both suffixes.

“Lane”, “Road” and “Drive” are proposed for Road 2. Road 2 does not meet the definition of the suffix “Lane” as the road is not a narrow roadway between walls, buildings or a narrow country roadway.

Road 3 does not meet the definition of the suffix “Way” as the road is not a short, enclosed roadway.

The proposed suffixes of “Road”, “Drive” and “Avenue” are considered appropriate for the new roads.

13. As the Applicant’s preferred names ‘Whawhaki Road’ (Road 1), ‘Hutukawa Drive’ (Road 2), ‘Hāpukupuku Avenue’ (Road 3), ‘Thirteenth View Avenue’ (Road 12), ‘Twelfth View Avenue’ (Road 13) and ‘Ninth View Avenue’ meet the criteria, it is recommended for consideration for approval while noting that the alternative names ‘Angiangi Drive’ (Road 1), ‘Hāpunapuna Avenue’ (Road 2) and ‘Awhi Rito Road’ (Road 3) and ‘Link View Street’ (Road 1), ‘Matuku Moana Drive’ (Road 2) and ‘Marangai Avenue’ (Road 3) are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

15. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The applicant originally proposed the following:

This went through a 15 working day iwi consultation process with two responses received:

· Ngaati Whanaunga asked that the spelling of some words were altered as below; and

· Ngāi Tai ki Tāmaki recommended a new set of names, which the applicant adopted.

Preference	Originally Proposed Road Name	Ngaati Whanaunga amendments	Meaning
Road 1
Preferred Name	Harbour Valley	Supported	The site looks through the native planted valley to the harbour
First Alternative	Hārotoroto	Haarotoroto	Maori word for ‘pond/pool’ Translation of native wording due to the large storm water quality pond
Second Alternative	Tātahi	Taatahi	Maori word for ‘beach’ Translation of native wording and local area of Beachlands
Road 2
Preferred Name	Pūahatanga	Kokuru	Maori word for ‘inlet’ Translation of native wording for harbour or inlet/outlet
First Alternative	Pond	Supported	Relative to the large pond within the development
Second Alternative	Duckie	Supported	In reference to the developer
Road 3
Preferred Name	View Link	Supported	A street which links the 9-13th View Avenues
First Alternative	Tātā	Whakatookia	Maori word for ‘to plant’ Translation of native wording due to the large amounts of native planting placed around the stream and pond area
Second Alternative	Pond View	Supported	Street looks directly over the large pond
Road 12
Preferred Name	Thirteenth View Avenue	Supported	Continuation of local road naming theme currently in place
Road 13
Preferred Name	Twelfth View Avenue	Supported	Continuation of local road naming theme currently in place
Ninth View Avenue
Preferred Name	Ninth View Avenue	Supported	Continuation of local road naming theme currently in place

Ngāi Tai ki Tāmaki commented that the original names presented (above), despite there being a current theme within Beachlands (known to Ngāi Tai ki Tāmaki as Kauriwhakiwhaki), do not serve to uphold, maintain and or recognise the Mana Whenua status for current and future generations of Ngāi Tai ki Tāmaki.

Ngāi Tai ki Tāmaki proposed Kapia Drive (this was repeated in Takanini and so removed from consideration and replaced with Link View Street as it previously went through iwi consultation and there were no objections specifically made against this name) and the remainder are now currently proposed.

No other responses were received.

17. New Zealand Post was consulted and indicated that all the names provided are acceptable from their perspective.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

Two road name approvals with the roads having access off Rowles Road, Pukekohe

File No.: CP2016/23422

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board to name two roads with access off Rowles Road, Pukekohe.

Executive summary

3. Following assessment against the road naming criteria, Road 1 is an extension of Sunset Drive and it is proposed to continue the name ‘Sunset Drive’ which is consistent with the road naming guideline criteria.

4. Road 2, ‘Wai Shing Place’, (Applicants preferred name), and ‘Yvonne Place’ (alternative name) were determined to meet the road naming guideline criteria.

5. Local iwi groups were consulted and a response has been received from Ngati Tamaoho, submitting the names ‘Purenga’, ‘Tukuiho’, ‘Tupu Te Toi’ and ‘Weta’. No further response has been received from any other Iwi groups.

6. The extension of Sunset Drive and the name proposed by the Applicant ‘Wai Shing Place’, and the alternative name ‘Yvonne Place’, are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval:

a) the name ‘Sunset Drive’ for Road 1 being the extension of Sunset Drive; and

b) the name ‘Wai Shing Place’ proposed by the Applicant, for the new Road 2, created by way of subdivision at Rowles Road, while noting that ‘Yvonne Place’, Purenga’, ‘Tukuiho’, ‘Tupu Te Toi’ and ‘Weta’ also meets the road naming criteria.

Comments

8. On the 10th of February 2016, Resource Consent was granted by Auckland Council to undertake a residential lot subdivision at 1 Rowles Road in Pukekohe. One new road name is required, showing as Lot 102 (road to vest) on the map. Lot 101 (road to vest) will be an extension of Sunset Drive and it is proposed to continue the name ‘Sunset Drive’.

9. The Applicant has proposed the following names, one preferred name and two alternative names for Road 2, Lot 102 (road to vest), as part of the development off Rowles Road, Pukekohe:

Preference	Proposed New Private Way Name	Meaning
Preferred Name	Wai Shing Place	“Wai Shing” is the family name. There is a long history of the family who has lived in this area since 1956, over 60 years ago. The name “Wai Shing” is unique and the “Wai Shing” family have contributed a lot back into the local community for many years, such as donations, sponsorships, to schools, clubs, non-profit organisations, etc. “Wai Shing” is the last name of the developer who has been involved in market gardening in Pukekohe since the 1950’s.
First Alternative	Yvonne Place	The name “Yvonne” was chosen as respect to the applicant’s late mother, who has lived in the area since 1956, and helped with market gardening with her husband Ronald. By naming this street “Yvonne Place“, is also a remembrance of the applicant’s late mother.
Second Alternative	Wellingford Place	This name is the name of one of the Wai Shing brothers who are the developers and owners of the land.
Third Alternative	Ng Place	The reason why this name has been chosen is because it is the applicant’s historical Family name. “Ng” is the applicant’s family village name, which originated from China. The name will remind them of their historical ancestors, where their family came from.

Plan: Location and Layout of both road showing as showing as Road 1 and Road 2

Plan: Context Plan

Decision Making

10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11. The Applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council road naming guidelines.

12. The name ‘Sunset Drive’ for Road 1, the Applicant’s preferred name ‘Wai Shing’ and the alternative name ‘Yvonne’ for Road 2, comply with all the criteria of the road naming guidelines. The name ‘Wellingford’ is not considered to comply as the guidelines advise that the naming of roads after living persons should be avoided. The name ‘Ng’ is not considered to comply as the guidelines advise that road names should be easy to pronounce, spell and write.

13. The proposed suffix ‘Place’ is used for ‘short, sometimes narrow, enclosed roadway’ and is in accordance with the Road Naming Guidelines.

Consideration

Local Board views and implications

Significance of Decision

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

Consultation

16. Consultation with 11 Iwi groups has been undertaken. A response has been received by Ngati Tamaoho submitting the following names,

a. Purenga (sacred) and is an acknowledgement of the ancient burial sites that were once part of the landscape;

b. Tukuiho (tuku-pass/hand, iho-down) within all families the focus is to pass down the inheritance (family business) to the next generation;

c. Tupu Te Toi (tupu - grow, te - the, toi - knowledge) grow the knowledge, another form of succession (the richness of the soil for cropping) and the modern technologies that helps produce great crops and cares for and enhances Papatuanuku at the same time; and

d. Weta - ancient insect that inhabited the forests of the area.

Ngati Tamaoho concludes to say ‘we hope our submitted names are taken into serious consideration as is noted in respect to the lands and their different layers of whakapapa.’

All these submitted names are in accordance with the criteria of the road naming guidelines.

No further responses have been received from any Iwi groups.

17. NZ Post was consulted and had no objection to the proposed names.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Debra Langton - Acting Relationship Manager

Franklin Local Board

13 December 2016

Auckland Transport Update – December 2016

File No.: CP2016/23684

Purpose

1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· Franklin Local Board’s transport capital fund

· Pukekohe station update

· Beachlands/Maraetai public transport survey results released

· Schools recognised at Travelwise celebrations.

Recommendation/s

That the Franklin Local Board:

a) receive the report entitled ‘Auckland Transport Update – December 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

*ID#*	*Project Description*	*Progress/Current Status*
349	Pacific Street new footpath, Waiuku · Revised ROC of $147,500	· Construction completed, including a handrail added at the corner for safety due to the height of the footpath above the kerb. · Final costs to be reported but expected to be ~$150,000.
443	Upgrade of Beachlands town centre gardens · ROC estimate of $105,000	· The ROC estimate for the upgrade (developed in conjunction with AC Parks) is $105,000. · On 24-Nov-15, the Board approved the project for detailed design and costing. · AT has received assistance from the Board’s Strategic Broker to gather community input on the design. Drawings have been developed taking community feedback into account while checking progress with Wairoa subdivision representatives. · A workshop will be scheduled with the Board in the New Year to discuss the outcomes from the local consultation and present designs and costs for Board consideration and approval.
458	Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides) · SW component estimate $42,000 · LBTCF FEC estimate $355,000	· On 24-Nov-15, the Board approved the project for detailed design and costing. · On 22-Mar-16, the Board approved construction based on the FEC of $355,000 and the design tabled at the meeting. · Construction works completed. · Final costs to be reported but may include additional costs claimed by contractor such as extra TMP costs due to abnormal weather in Sep/Oct. AT is currently reviewing the claim.

6. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

*Funding available prior to election (across 2012/13 to 2016/17 FYs)*	$2,174,830
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers clean/seal upgrade; Third View Ave kerb and channel project x2; Awhitu flag lighting; Tobin St car park lighting; Kaiwaka Rd footpath; Whitford bus interchange; Kitchener Road angle parking upgrade; Hunua pedestrian facility; Waiuku pavers replacement – stage 1; Pukekohe pedestrian advisory signage; Mill/Harrisville RIAWS)	-$1,515,773
Projects approved for construction based on ROCs or FECs (Pacific St footpath; Second View Ave kerb and channel)	-$502,500
Projects with ROCs approved for detailed design and costing phase (Beachlands town centre gardens)	-$105,000
*New 2017/18 to 2019/20 funding now accessible*	*$1,304,898*
Total funding now available	$1,356,455

A2. Pukekohe station update

7. The scope of works for this project is a bus/rail interchange, park and ride, new station overbridge with lifts and renewal of timber platform surfacing plus improvements to the Custom Street, Harris Street and Manukau Road intersections to cater for the new network bus services exiting Custom Street onto Manukau Road.

8. The project is running behind overall programme with a delay to commencing Stage 2:

a. Stage 1 snagging works are continuing but with no impact to the bus station

b. Auckland Transport met with the owners of 99 Manukau Road with a proposal regarding the loss of on-street parking and is now in the process of finalising proposals and taking forward the detailed design

c. Land purchase for 4 Manukau Road is progressing well, and a resource consent for amending the site’s parking arrangements has been granted by Auckland Council

d. The resource consent for Stage 2 works has also been granted by Council

e. Stage 2 works engineering planning approvals are now underway with Council

f. The tender drawings for Stage 2 are still under peer review for building consent submission

g. A successful sod-turning event was held onsite on 23 November, led by Minister of Transport Simon Bridges and Auckland Mayor Phil Goff

h. To assist with Stage 2 project delivery, Auckland Transport is planning to procure piling works in advance to utilise the Christmas Block of Line (Xmas BOL). Tenders have been released and potential contractors met onsite to discuss works. Piling is planned for Xmas BOL between 27-31 December and then piles outside of the rail area will be completed in January. Auckland Transport has requested a price for the Transdev compound relocation during the Xmas BOL and is awaiting a response.

9. The overall programme is planning to open the full station by August 2017. Ticket machines for the bus station have been ordered but lead times have extended and the machines are not expected to be received until August 2017.

10. Visit at.govt.nz/pukekohestation for more information on the Pukekohe Station project.

Transport Minister Simon Bridges and Mayor Phil Goff turn the first sods on Stage 2 of the Pukekohe station project

A3. Beachlands/Maraetai public transport survey results released

11. Following a 2015 survey of residents and introduction of a new ferry timetable in February 2016, Auckland Transport is investigating improvements to bus services in the Beachlands and Maraetai area.

12. The survey, which received 541 submissions, showed community demand for buses to run more often and later in the day, along with support for a ferry feeder bus service. The full survey summary report is included at Attachment A.

13. To explore if more buses and expanded hours of service can be provided, Auckland Transport has included an improved 589 timetable in the bus operator contracts currently out for tender. If affordable, improved services could start next year.

14. A ferry feeder bus service will take more time, however. Bus stops with shelters would need to be installed at Pine Harbour marina, along with bus turning facilities on site. The budget for such changes will not be available until at least 2018, but Auckland Transport will start work on the investigation and planning in the meantime.

15. Auckland Transport recognises that Beachlands and Maraetai are areas with significant development. As new roads are built and the population grows, Auckland Transport will monitor how it can change or add to the bus routes to better serve the community.

16. Auckland Transport also acknowledges the Pohutukawa Coast Community Association for providing the results of a similar survey it ran in early 2015. The Association’s data has supported Auckland Transport’s findings, and will be drawn upon in future investigations.

A4. Traffic Control Committee (TCC) report

17. Decisions of the TCC in November 2016 affecting the Franklin Local Board area are shown in the table at Attachment B.

General Information Items

B1. Schools recognised at Travelwise celebrations

18. At a celebration held at Queens Wharf on 9 November, hundreds of children were recognised for their involvement in Auckland Transport’s school Travelwise programme.

19. Auckland Mayor Phil Goff congratulated the children, parents and teachers for their work in making it safer and easier to walk or cycle to school.

20. Travelwise is an Auckland Transport programme working with local communities and partners including NZTA, Auckland Council and NZ Police to promote and encourage walking and cycling instead of using private vehicle trips to and from school. The objective is to improve safety and reduce traffic congestion.

21. To achieve this, Auckland Transport works with Travelwise schools on various initiatives like organising walking school buses, holding safety workshops, and implementing changes in the road corridor to improve safety.

22. At the celebrations, schools were awarded gold, silver or bronze status based on their level of engagement and commitment to the Travelwise curriculum. Of the 300 Auckland schools in the Travelwise programme, 62 were awarded gold status, 73 were awarded silver status and 96 were awarded bronze status.

23. Schools from the Franklin Local Board area to receive awards (and nearby schools attended by Franklin students) were:

School	Award received
ACG Strathallan	Bronze
Ardmore School	Bronze
Awhitu District School	Bronze
Beachlands School	Bronze
Brookby School	Bronze
Paerata School	Bronze
Paparimu School	Bronze

Clevedon School	Silver
Maraetai Beach School	Silver
Patumahoe Primary School	Silver
Valley School	Silver

Buckland School	Gold
Drury School	Gold
Pukekohe Hill School	Gold

B2. New speed management guide

24. On 10 November, Associate Transport Minister Craig Foss announced the release of a new Speed Management Guide that will modernise New Zealand’s approach to managing speed. The Speed Management Guide combines a wide range of information to help councils, the NZTA and other road controlling authorities decide where and when to make safety improvements or changes to speed limits. Changes made under the Guide may include altering road design, lowering speed limits, or in certain circumstances, raising them.

25. The Speed Management Guide will replace the speed setting guidance in the Land Transport Rule: Setting of Speed Limits 2003. Consultation on the changes will begin in early 2017.

26. In response to the proposed changes, Auckland Transport will be developing an Auckland Speed Management Plan until at least mid-2017, including consultation with local boards.

27. For more information on the new Speed Management Guide visit: http://www.transport.govt.nz/land/safety

B3. Motorcyle month

28. Motorcycle Month kicked off with Auckland Transport’s Motorcycle and Scooter Breakfast at the Auckland Fish Market on 19 November.

29. Crash data shows there were 113 death and serious injury (DSI) casualties from motorcycle crashes in Auckland for 2015. This was an 18% increase over 2014 and amounts to around 1 in 5 of all serious injury crashes in Auckland.

30. Auckland Transport is therefore working alongside Road Safety partners NZTA, ACC, the Motorcycle Advisory Council and NZ Police to support the new Motorcycle Safety Strategy, which aims to lower the number of motorcycle crashes and improve rider safety.

31. Over the summer there will be education checkpoints, high risk enforcement, training courses, promotions at rider events and a supporting media campaign. The aim is to encourage riders and drivers to be more vigilant and aware of each other.

32. Police will also be busy this summer working to increase motorbike safety – encouraging motorcyclists to drive smarter, recognise the limitations of their bikes, and be mindful of their vulnerability on a motorcycle.

B4. Chip sealing season now underway

33. Roads require periodic resurfacing (resealing) to keep the sealed surface waterproof and maintain good skid resistance. The bitumen in the surfacing oxidises over time causing it to become brittle and either crack, unravel or lose stone chip. Similarly, the stone chip can become polished and/or the road surface flushed, resulting in a loss of skid resistance over time.

34. If resurfacing is carried out at the right time then the surface remains waterproof, skid resistance is maintained and surface water does not penetrate the road pavement. Road resurfacing can be considered in much the same light as repainting a house – if it is left too long and water penetrates the surface, then much costlier repairs are required.

35. Roads are resurfaced using either a chip seal or a thin asphaltic concrete surfacing (AC or hotmix). Generally, chip seals have a life of 8-12 years while hotmix can be expected to last 10-14 years.

36. Chip seals are the most cost-effective method of resurfacing and in many situations are the only method that can practicably be used to restore the road surface to a suitable condition. Hotmix is generally only used on high trafficked roads (those carrying more than 10,000 vehicles per day) or in high stress turning areas such as at intersections or cul-de-sac heads.

37. Chip seals cost in the order of $4-8 per square metre while hotmix costs $20-30 per square metre depending on the type of mix used. Approximately 80% of the resealing carried out annually will be chip seals.

38. Chip Seals can be either single coat or two coat seals, though in most cases two coat seals are used as they are more resistant to turning stresses.

39. Prior to resurfacing, pre-seal repairs such as digouts, crack sealing and surface levelling are undertaken. There is also considerable effort made to coordinate the resurfacing works with other planned renewal and improvement works in the road corridor (both road and utility related) so as to ‘dig once’.

40. Each resurfacing site is subject to a specific seal design. The choice of surfacing and chip size used is dependent on factors such as the traffic volumes and loading, the existing surface texture and pavement strength, turning stresses etc.

41. Many resurfacing complaints arise when an aging hotmix surface is resurfaced with chip seal when the previous surface has reached the end of its service life. In residential neighbourhoods, hotmix surfaces are usually installed by developers at the time of subdivision and resurfacing in chip seal is often not welcomed by local residents. The need to periodically resurface the road to avoid water ingress into the road pavement is often not understood by local residents who consider the rougher chip seal surface to be inferior to that of the smoother hotmix.

42. Chip seals can also continue to shed excess chip for several months following resurfacing, which can be a nuisance for local residents and can create the mistaken impression that the new chip seal surface is defective. Following resurfacing, new chip seals and particularly two-coat seals can require 4-5 sweeps to remove excess chip from the surface.

43. It is also usual for the bitumen to soften during warm weather for several years following application until such time as the kerosene fully evaporates from the bitumen. At this time, it will be susceptible to scuffing from turning vehicles. These areas can be treated with the application of fresh chip.

Media Releases

C1. Dutch cycling experts visit Auckland

44. International cycling experts from the Dutch Cycling Embassy have given Auckland’s growing cycle network the seal of approval – particularly the pink Lightpath and the waterfront route.

45. The Embassy is a not-for-profit network of organisations, committed to promoting cycling throughout the world. While in Auckland in early November, the Embassy gave a presentation to a packed audience, held a workshop with Auckland Transport staff and went on a bike ride with three Auckland councillors.

46. The director of the Dutch Cycling Embassy said that before the Netherlands built its extensive cycle infrastructure, the country was a dangerous place to ride. But following the oil crisis more people started cycling and demanded better infrastructure. While the country made some mistakes in building that infrastructure, it means others can learn from those mistakes. The Embassy is very happy to review and give feedback on Auckland Transport cycling proposals sent to them.

47. It was also announced on 21 November that Auckland’s pink Lightpath (Te Ara I Whiti) was the winner of the transport category at the World Architecture Festival annual awards in Berlin. The pink Lightpath, which was built by connecting a new bridge to the unused Nelson Street motorway off-ramp, beat projects in Sweden, Chicago, Denmark and Taiwan to take out the ‘Transport – Completed Building’ category.

C2. Foundation work begins on the Manukau bus station canopy

48. On the week beginning 15 November, Auckland Transport and NZ Strong started work on the foundations for the canopy that will cover the pedestrian crossing between the Manukau Train Station/MIT building and the new Manukau Bus Station.

49. The foundation work is expected to be completed by the middle of 2017. As part of the work a new sewer main is also being installed.

50. The $35 million project is being delivered by Auckland Transport and is funded by Auckland Council and the Government through the NZTA. The bus station is expected to open in the second quarter of 2018.

51. For more information, visit at.govt.nz/manukaustation

C3. Changes coming for Britomart station users

52. Downtown train users returning from their Christmas break in January will find the current Queen Street entrances for the Britomart Transport Centre closed and new entrances created for Britomart station.

53. The Chief Post Office building, which houses the present entrances at Britomart, is closing for strengthening works prior to the City Rail Link (CRL) tunnels being constructed.

54. To catch a train from downtown, passengers will need to use a new entrance in Commerce Street, behind Queen Street. Access will be available from Tyler Street, Galway Street and the Takutai Square (eastern entrance). The new temporary entrance will operate for the next three years.

55. Auckland Transport assures passengers that all trains and timetables will run as usual. Britomart will remain operational throughout the construction work, which is being done by a Downer Soletanche Bachy joint venture.

56. The ticket and top up machines, the ticket office and customer service centre will be moved to the new entrance. There will be new toilets as the present ones at the Chief Post Office building will close. There will be stair and some escalator access from the Commerce Street entrance. Takutai Square has escalator access. For those unable to use the stairs, there will be still be lifts to take people to the platform.

57. An information kiosk has been set up in the present building next to the Customer Service Centre to explain the forthcoming changes. AT ambassadors will also be helping guide people when the changeover occurs.

58. The Chief Post Office building was opened in 1912 by the then Prime Minister William Massey in front of a crowd of about 10,000 Aucklanders. As a heritage building, all heritage values will be maintained during construction. Those involved in the construction are working closely with Heritage New Zealand.

59. When completed, the City Rail Link project will mean more frequent trains across the network, more direct services to the city centre and will double the number of people who can use trains at peak times. The CRL will also provide opportunities for new commercial, residential and retail developments, particularly around the stations.

Issues Register

60. The regular monthly issues register is Attachment C to this report.

Consideration

Local Board Views

61. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

62. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇨	Full survey summary report – Future Beachlands Maraetai bus services, 2015 Engagement Survey Results (Under Separate Cover)
b ⇩	Schedule of TCC decisions affecting the Franklin Local Board area in September-October 2016	61
c ⇩	Issues Register – Franklin Local Board – December 2016	63

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Debra Langton - Acting Relationship Manager

[1] Arthur Anae in Sister Cities to Stay (2011, 7 June) Rodney Times. Retrieved from https://www.pressreader.com/

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

Authors	Jane Cain - Local Board Advisor
Authorisers	Debra Langton - Acting Relationship Manager