Minutes of Franklin Local Board

a) thanks Lincoln Jefferson (General Manager) and Barbara Carney (Relationship Manager) of the Manukau Beautification Charitable Trust for their attendance and for the presentation regarding the activities of the Trust.

CARRIED

9 Public Forum

9.1	Public forum - Rosemarie Costar – Auckland Hauraki Dairy Industry Awards
	Rosemarie Costar attended to address the meeting regarding the Auckland Hauraki Dairy Industry Awards. A PowerPoint presentation was provided and is available on the Auckland Council website as a minute attachment.
	Resolution number FR/2016/214 MOVED by Member B Crompton, seconded by Member M Kay: That the Franklin Local Board: a) thanks Rosemarie Costar for her presentation regarding the Auckland Hauraki Dairy Industry Awards and the application for a grant for this event to be considered at the meeting. CARRIED
	Attachments a 13 December 2016 - Franklin Local Board - Item 9.1 - Rosemarie Costar - Auckland Hauraki Dairy Industry Awards presentation

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Franklin Local Board, Quick Response Grants: Round Two 2016-2017

Resolution number FR/2016/215

MOVED by Member A Cole, seconded by Member S Druyven:

That the Franklin Local Board:

a) agrees to fund, part-fund or decline the Quick Response Round Two 2016-2017 grant application shown in Table One and Table Two below:

Table One: Franklin Quick Response Grants: Round Two Applications

App ID	Applicant	Project	Requested	Decision
QR1703-207	Kawakawa Bay Community Association Seniors Group	Senior Crafters Group	$2,000.00	Grant $1,100
App ID	Applicant	Project	Requested	Decision
QR1703-221	Age Concern Counties Manukau Incorporated	Volunteer recognition	$1,950.00	Grant $1,950
QR1703-222	Girl Guides Association of New Zealand Incorporated	Franklin Ward Hall Hire	$626.00	Decline inconsistent with other scout/guide hall hiring agreements
QR1703-223	Franklin Council of Social Services (FRANCOSS)	Franklin Social Services Collaboration	$2,288.00	Decline for wages/salary low priority for the local board
QR1703-227	Franklin Family Support Trust	Website upgrade	$2,900.00	Grant $1,200 for event system and online donation feature
QR1703-229	Sonshine Ranch Charitable Trust	Replacement of climbing holds on the climbing tower	$1,474.00	Decline commercial venture not a local board priority
QR1703-213	WekaWatch Kawakawa Bay Incorporated	“WekaWatch Kawakawa Bay” Weka monitoring and predator control	$895.00	Grant $895
QR1703-216	Papakura Central School (PCS)	P.C.S Green Team	$429.00	Decline not in the local board area can apply to the Waste Minimisation Fund
QR1703-225	Sustainable Coastlines Charitable Trust	Love Your Coast Manukau 2017: education, community development and beach clean-up programme	$2,000.00	Grant $500 for rubbish removal at clean-up events to be undertaken by Franklin schools
QR1703-230	Ms Kay Eglin	Patumahoe wetland restoration project	$1,438.00	Decline private owner advise to work with Whakaupoko Landcare
QR1703-204	Franklin Young Mariners	“Waiuku Duck Boat Derby”	$700.00	Grant $700
QR1703-210	Pukekohe Playcentre	Pukekohe Playcentre “Snow Day”	$300.00	Decline the event has already occurred cannot be granted retrospectively
QR1703-212	Ararimu Residents and Ratepayers Association Incorporated	Ararimu District 150th Celebration	$2,000.00	Grant $2,000

App ID	Applicant	Project	Requested	Decision
QR1703-217	Te Huarahi Trust (Pukekohe)	“Pre-school to Big School” event	$1,500.00	Decline should be funded by the Ministry of Education
QR1703-218	Auckland Hauraki Dairy Industry Awards	“Auckland Hauraki Dairy Industry Awards Dinner”	$2,000.00	Grant $2,000 for hall hire
QR1703-219	Waiuku Lions Club	Waiuku Lions “Sand to Mud Fun Run and Family Day”	$500.00	Grant $500
QR1703-220	Counties Polocrosse Club Incorporated	New Zealand Polocrosse for under 16 and under 21 national championships	$1,707.00	$1,707 for St John ambulance and paramedic
QR1703-224	Waiuku Toy Library	Waiuku Children's Fun Day	$1,640.00	Grant $1,640
QR1703-202	Karaka Cricket Club Incorporated	Shade shelter	$1,830.00	Decline application is for equipment which is a lower priority for the local board
QR1703-203	Counties Manukau Softball Association	National Under 17 boys softball tournament	$2,000.00	Grant $2,000
QR1703-226	Ms Helen Carter	Fitness classes	$ 968.00	Decline this is a commercial operation
QR1703-228	Bombay lions club	Bombay Lions Pioneers Settlers Fun Run	$1,000.00	Grant $1,000
		Total	$32,145.00	$17,192.00

Table Two: Franklin Local Board Grant: Multi-board Applications

App ID	Applicant	Project	Requested	Decision
LG1710-111	Zeal Education Trust	South Auckland Event Box Schools Tour	$9,999.00	Decline limited visible community benefit to Franklin low local board priority
LG1701-115	OUTLine New Zealand Incorporated	Training volunteers for specialist “LGBTIQ” helpline	$700.00	Decline should be District Health Board funded
LG1714-109	Manukau Indian Association Incorporated	Multi-cultural day (Diwali, Garbha) October 2016	$5,000.00	Decline the event has occurred and cannot be granted retrospectively
LG1720-128	Body Positive	World AIDS Week	$500.00	Decline the event has occurred and cannot be granted retrospectively
		Total:	$16,199.00	$0.00

CARRIED

Precedence of Business

Resolution number FR/2016/216

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) agrees that item 14: ‘Franklin Local Board Events Partnership Fund 2016/2017’, be accorded precedence at this time.

CARRIED

Franklin Local Board School Pool Grant Round Two, 2016-2017

Resolution number FR/2016/217

MOVED by Member B Crompton, seconded by Member S Druyven:

That the Franklin Local Board:

a) agrees to fund, part-fund or decline the School Pool Grant Round Two 2016/2017 applications listed in Table One below:

Table One: Franklin School Pool Grant Round Two applications

App ID	Applicant	Project	Requested	Decision
SP1703-107	Te Hihi School Board of Trustees	Towards maintenance costs for Te Hihi Primary School pool, including testing, repairs and chemicals.	$2,000.00	Grant $2,000
SP1703-108	Beachlands School	Towards Beachlands School pool for volunteer payments.	$2,100.00	Grant $1,500 for chemicals and utilities
SP1703-109	Ararimu School	Towards Ararimu School for cost of a pump door replacement, chemical rooms, algae resistant, non-slip paint to meet safety requirements.	$3,757.00	Decline capital expenditure is not within the grant criteria
SP1703-112	Alfriston School	Towards Alfriston School for the cost of training and wages for lifeguards to be on duty outside of school hours.	$18,330.00	Grant $2,000 for chemicals
SP1703-114	Hunua School	Towards Hunua School for maintenance costs, including chemicals and water for the pool.	$2,017.32	Grant $2,000
SP1703-115	Waiau Pa School	Towards Waiau Pa School for floor matting for the changing sheds, a new vacuum hose for pool cleaning, a salt meter to test salt levels and a shade sail for the seating area.	$2,495.70	Decline capital expenditure is not within the grant criteria
		Total:	$30,7000.02	$7,500

CARRIED

Secretarial note: Item 14: ‘Franklin Local Board Events Partnership Fund 2016/2017’, was considered prior to item13: ‘Franklin Local Board School Pool Grant Round Two,
2016-2017’.

Franklin Local Board Events Partnership Fund 2016/2017

Resolution number FR/2016/218

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) reallocates the available Events Partnership funding of $7,300 as follows:

i) $5,300 to the Manukau Beautification Trust towards the Eye on Nature event’s delivery costs.

ii) $2,000 towards the cost of traffic management and public notices at Sunkist Reserve, Beachlands for the Movies in Parks event.

b) allocates $2,700 from its Community Response Fund 2016/2017 to the Manukau Beautification Trust’s Eye on Nature event delivery costs.

CARRIED

15	Annual Budget 2017/2018
	The attachments to the report ‘Annual Budget 2017/2018’ were tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FR/2016/219 MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton: That the Franklin Local Board: a) agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A of the minute item titled ‘Annual Budget 2017/2018’). b) adopts local content for consultation (Attachment B of the minute item titled ‘Annual Budget 2017/2018’). c) agrees the following key advocacy issues, as detailed in Attachment C of the minute item titled ‘Annual Budget 2017/2018’ i) Franklin should receive sufficient growth funding to ensure that projects and initiatives supporting growth can be implemented; ii) A regional approach should be taken to funding the management of coastal erosion, as part of the implementation of the regional Coastal Management Strategic Plan; iii) Rural roads should be fit for purpose and safe, including consideration of projected growth; iv) Local paths and trails should be viewed as part of a regional and national network and not only for local benefit. d) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content. CARRIED
	Attachments a Indicative Locally Driven Initiatives allocations for 2017/2018 b Local content for consultation c Key advocacy issues for 2017/2018

16	Opportunities for Franklin from building a relationship with Tongzhou
	MOVED by Chairperson A Fulljames, seconded by Member M Bell: That the Franklin Local Board: a) responds to the invitation from the Deputy Mayor of Tongzhou and indicates that the local board wish to undertake a comprehensive assessment of the potential economic benefits to businesses in Franklin prior to sending a formal delegation to Tongzhou. b) agrees that the $6,000 allocated to #1952 of the Local Economic Development Work Programme be utilised to develop a plan and business information workshops to assist Franklin businesses to enter, operate in and grow business in the Chinese market.
	Deputy Chairperson A Baker moved an amendment to replace the original motion as follows:
	MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton: That the Franklin Local Board: a) supports in principle a relationship with Tongzhou and requests a targeted assessment of local business interested in travelling with the delegation to Tongzhou. The amendment was put and declared. CARRIED
	The Chairperson put the substantive motion.
	Resolution number FR/2016/220 MOVED by Chairperson A Fulljames, seconded by Member M Bell: That the Franklin Local Board: a) supports in principle a relationship with Tongzhou and requests a targeted assessment of local business interested in travelling with the delegation to Tongzhou. The substantive motion was put to the vote by a show of hands and was declared CARRIED by six votes to three. CARRIED
	Note: Under Standing Order 3.15.5 Chairperson A Fulljames and Members M Bell and A Hopkins requested to have their dissenting votes recorded.

Appointment of Resource Consent Lead

Resolution number FR/2016/221

MOVED by Deputy Chairperson A Baker, seconded by Member M Bell:

That the Franklin Local Board:

a) appoints the Chairperson as the lead to provide input on resource consent notifications with input from the relevant local board subdivision members, with the Deputy Chairperson as an alternative.

CARRIED

Adoption of a business meeting schedule

Resolution number FR/2016/222

MOVED by Deputy Chairperson A Baker, seconded by Member A Cole:

That the Franklin Local Board:

a) adopts the business meeting schedule outlined below for the 2016-2019 electoral term.

Year	Date
2017	28 February
	28 March
	2 May
	30 May
	27 June
	25 July
	22 August
	26 September
	24 October
	28 November
	12 December
2018	27 February
	27 March
	24 April
	22 May
	26 June
	24 July
	28 August
	25 September
	23 October
	27 November
	11 December
2019	26 February
	26 March
	23 April
	28 May
	25 June
	23 July
	27 August
	24 September

b) agrees that public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c) notes that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

CARRIED

New Road Name Approval for the residential subdivision by Liping Du and Eddie Wei Xu at 110 Jack Lachlan Drive, Beachlands

Resolution number FR/2016/223

MOVED by Deputy Chairperson A Baker, seconded by Chairperson A Fulljames:

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a) approves the road names ‘Whawhaki Road’ (Road 1), ‘Hutukawa Drive’ (Road 2), ‘Hāpukupuku Avenue’ (Road 3), ‘Thirteenth View Avenue’ (Road 12) and ‘Twelfth View Avenue’ (Road 13) proposed by the Applicant, for the new roads created by way of subdivision at 110 Jack Lachlan Drive, Beachlands.

b) approves the road name ‘Ninth View Avenue’ for the extension to the existing Ninth View Avenue, Beachlands.

CARRIED

Two road name approvals with the roads having access off Rowles Road, Pukekohe

Resolution number FR/2016/224

MOVED by Deputy Chairperson A Baker, seconded by Member N Kloeten:

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a) approves the name ‘Sunset Drive’ for Road 1 being the extension of Sunset Drive, Pukekohe

b) approves the name ‘Wai Shing Place’ proposed by the Applicant for the new Road 2 created by way of subdivision at Rowles Road, Pukekohe.

CARRIED

Auckland Transport Update – December 2016

Resolution number FR/2016/225

MOVED by Deputy Chairperson A Baker, seconded by Chairperson A Fulljames:

That the Franklin Local Board:

a) receives the report entitled ‘Auckland Transport Update – December 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) requests that Auckland Transport install a reduced temporary speed limit of 70kph and ‘slippery when wet’ warning signs on Cape Hill Road between the intersection with Tuhimata Road and the current 50kph area near Reynolds Road, Pukekohe. This temporary speed limit and signage to remain until the road resealing is completed.

CARRIED

Secretarial note: Member B Crompton left the meeting.

22	Franklin Local Board workshop records
	An update of Attachment C to the report ‘Franklin Local Board workshop records’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FR/2016/226 MOVED by Member A Cole, seconded by Member M Kay: That the Franklin Local Board: a) receives the workshop records for 15 November, 22 November and 29 November 2016. CARRIED
	Attachments a Attachment C to the report ‘Franklin Local Board workshop records’ - Franklin Local Board workshop record for 29 November 2016 updated 12 December 2016

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.58am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton	until 11.55am, Item 22
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay	from 9.34am, Item 4
	Niko Kloeten