I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 13
December 2016
1.00pm
Claris Conference
Centre
19 Whangaparapara Road
Claris
Great Barrier Island
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Great Barrier Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Izzy Fordham
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Deputy Chairperson
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Luke Coles
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Members
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Jeff Cleave
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Susan Daly
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Shirley Johnson
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(Quorum 3 members)
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Guia Nonoy
Democracy Advisor
5 December 2016
Contact Telephone: (09) 301 0101
Email: guia.nonoy@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Great Barrier
Local Board
13 December
2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public
Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Tri-annual reporting of
the Great Barrier community funding agreements 7
13 Next steps for Great
Barrier ecology conversations project 27
14 Annual Budget 2017/2018 95
15 Correspondence 103
16 Governance Forward Work
Calendar 113
17 Great Barrier Local Board
Workshop Proceedings 117
18 Consideration
of Extraordinary Items
Chairperson IM Fordham will welcome everyone in attendance. Member J
Cleave will lead a karakia.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Great Barrier Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 15 November 2016, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Great Barrier Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Great Barrier
Local Board
13 December
2016
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Tri-annual
reporting of the Great Barrier community funding agreements
File No.: CP2016/23884
Purpose
1. To note
the tri-annual updates from the four Great Barrier Local Board funding
agreement recipients, as stated in the terms of their contracts.
Executive
Summary
2. A list
of the funding agreement recipients are listed in the table below:
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Group
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Purpose of funding
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Amount of funding
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Key contact
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Aotea Family Support Group
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Support the Aotea Family
Support Group to develop a range of services that meet the needs of the
community.
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$30,000
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Rendt Gorter
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Great Barrier Island Community
Health Trust – Community Worker
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Support the community worker
to achieve successful community development outcomes, with a focus on
community health and social services, safety, and marae capacity building.
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$42,000
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Gael Johnson
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Destination Great Barrier
Island
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Support Destination Great
Barrier Island to manage the Claris visitor site, advance Great Barrier
Island as a destination, and provide marketing promotion and economic
development outcomes.
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$31,000
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Caroline Leys
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Great Barrier Island Community
Heritage & Arts Village Trust
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Support the art gallery to
provide programmes and opportunities for the Great Barrier Island community.
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$10,000
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Nell Williams
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3. In
all cases funding is also provided to support the delivery of initiatives
outlined in the Aotea Great Barrier Local Board Plan and the Great Barrier
Local Board Agreement.
4. It is
stated in the terms of the funding agreements that recipients will report
monthly and annually to the Auckland Council and to the Great Barrier Local
Board’s December 2016, February 2017 and June 2017 meetings. Local board
reports should be formal reports on the business meeting agenda, or tabled or
verbal reports, if agreed beforehand.
5. Copies
of the Aotea Family Support Group, Great Barrier Community Health Trust,
Destination Great Barrier Island and Great Barrier Island Community Heritage
& Arts Village Trust February reports are attached.
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Recommendation
That the Great Barrier Local
Board:
a) note
the tri-annual reports from the Aotea Family Support Group, Great Barrier
Community Health Trust, Destination Great Barrier Island and Great Barrier
Island Community Heritage & Arts Village Trust.
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Attachments
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No.
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Title
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Page
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a⇩ 
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Great Barrier Island Community Health Trust –
Community Worker report
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9
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b⇩
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Destination Great Barrier Island report
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13
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c⇩
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Great Barrier Island Community Heritage & Arts
Village Trust - Arts Gallery report
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19
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Signatories
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Authors
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Jacqueline Fyers – Local Board Advisor
Kathy Cumming - Strategic Broker
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Authoriser
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John Nash - Relationship Manager Great Barrier &
Waiheke
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Next steps for Great Barrier ecology conversations
project
File No.: CP2016/24032
Purpose
1. To
receive the Aotea Great Barrier Island Ecology Vision: Weaving the Tapestry
- Phase 2 Report (Attachment A), and note that it could inform the
development of the 2017 Aotea Great Barrier Local Board Plan.
2. To
approve a technical review of the proposed ecological oases identified as part
of the keystone project arising from the Aotea Great Barrier Island Ecology
Vision: Weaving the Vision – Phase 2 report.
Executive
summary
3. A key
outcome of the Great Barrier Local Board Plan is to agree a plan for the
island’s ecological future. Through a series of community conversations,
a vision was agreed as follows;
“Aotea Great Barrier Island: A World of its Own,
Where People and Place are Woven in a Tapestry of Ecological Richness”.
4. This
vision is contained within the Aotea Great Barrier Island Ecology Vision:
Weaving the Tapestry - Phase 2 Report (the report). A keystone
project to invest in the development and marketing of, ecological oases is
proposed in that report to support implementation of the vision.
5. Before
committing to this keystone project, it is recommended staff complete a
technical review of the feasibility and effectiveness of different options
including alternative site-based or species conservation initiatives. This work
can be funded from regional in-house biodiversity resources. The result of this
work will be reported back to the board for consideration ahead of scoping
detailed project plans, and to inform future environment work programmes.
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Recommendations
That the Great Barrier Local
Board:
a) receive
the Aotea Great Barrier Island Ecology Vision: Weaving the Tapestry -
Phase 2 Report”.
b) note
the vision as a possible framework for the development of the 2017 Aotea
Great Barrier Local Board Plan.
c) approve
a technical review of the ecological oases project proposed in the Aotea
Great Barrier Island Ecology Vision: Weaving the Vision – Phase 2
report and resourced by the regional biodiversity team.
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Comments
6. An
ecological vision to inform and guide Aotea Great Barrier’s ecological
future was developed over two years through a series of community
conversations. The final report (attached) outlines the vision and the social,
economic, and ecological objectives underpinning that vision.
7. As the
vision was developed through extensive community consultation, it could inform
the development of the next Great Barrier Local Board Plan.
8. The
report recommends implementation through a proposed keystone initiative. This
initiative involves the creation of ecological ‘oases’ to focus
community environmental action. Ahead of committing to this project it is
recommended that a technical review including relative ecological value,
feasibility, delivery options and alternative site-based or species
conservation initiatives be undertaken. The result of this work would be
reported back to the board for consideration ahead of scoping detailed project
plans, and to inform future environment work programmes.
9. This
work would be completed using in-house technical advice from council’s
biodiversity team.
Consideration
Local
board views and implications
10. ‘Funding
independent community-led engagement’ is a key initiative in the Great
Barrier Local Board Plan. The ecology conversations project has been included
for funding in the 2015/2016 and 2016/2017 environment work programmes.
Māori
impact statement
11. One matauranga
Maori workshop was held as part of the development of the vision. Any
implementation of projects arising from the visioning work will require further
discussion with mana whenua.
Implementation
12. The board have
included funding for the phase one and two ecology conversations project as
part of their environment work programme. Funding for implementation of any
projects arising from the vision will need to be included in the appropriate
work programme.
Attachments
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No.
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Title
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Page
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a⇩
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Aotea Great Barrier Island Ecology Vision: Weaving the
Tapestry - Phase 2 report
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29
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Signatories
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Authors
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Emma Joyce - Relationship Advisor
Rachel Kelleher – Biodiversity Manager
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Authorisers
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Gael Ogilvie – General Manager Environmental
Services
Barry Potter - Director Infrastructure and
Environmental Services
John Nash - Relationship Manager Great Barrier &
Waiheke
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Annual Budget 2017/2018
File No.: CP2016/24113
Purpose
1. This
report requests that local boards consider proposed locally driven initiative
(LDI) allocations for 2017/2018, key advocacy issues, and any local targeted
rate proposals and business improvement district (BID) targeted rates.
2. It
also requests the adoption of local content for consultation as part of the
annual budget process.
Executive
summary
3. Legislation governing the annual budget process has changed, and
there is no longer the requirement to produce a draft annual budget.
Instead, the council will be producing a consultation document which will
cover:
· any significant or material changes proposed to the Long-term Plan
2015-2025 (LTP)
· content relating to local board agreements.
4. Consultation
on the Annual Budget 2017/2018 will take place in February and March of 2017.
5. This
report seeks agreement from local boards on their proposed LDI
allocations for 2017/2018 and key advocacy issues, recommendations as to any
local targeted rate proposals and BID targeted rates and adoption of local content
for consultation.
6. These
will be considered by the governing body prior to finalising annual budget
consultation topics and adoption of the consultation document and supporting
information.
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Recommendations
That the Great Barrier Local
Board:
a) agree
indicative locally driven initiative allocations for 2017/2018 (Attachment
A).
b) agree
key advocacy issues.
c) recommend
local targeted rate proposals (if any) for consultation.
d) recommend
business improvement district targeted rates (if any) for consultation.
e) adopt
local content for consultation (Attachment B).
f) agree that the chairperson be delegated the authority to make any
final minor changes to local consultation content for the Annual Budget
2017/2018 prior to publication, including online consultation content.
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Comments
7. As part of the Annual Budget 2017/2018 process, the council will be
producing a consultation document. This will cover
any significant or material changes proposed to the LTP and content relating to local board agreements.
8. Public
consultation will take place in February and March of 2017, and will include
information on local board issues and priorities.
9. As such,
local boards are requested to agree their indicative LDI allocations for
2017/2018 (see Attachment A) and adopt local content for consultation (see
Attachment B).
10. Any
new local targeted rates and/or BIDs must be consulted on before they can be
implemented. Local boards are therefore also requested to agree any new
proposals for consultation.
11. This
triennium we are considering a long term approach in respect of local board
priorities / advocacy initiatives. Such an approach seeks to better
utilise, in an integrated way, the annual budget, LTP and local board plan
processes.
12. It is proposed
that, as part of the Annual Budget 2017/2018 process, local boards begin
narrowing the range of their advocacy initiatives - and agree their key
advocacy issues for further research and consideration. Council
departments will then provide local boards with in depth information to help
inform their position on these issues. Based on this information, local
boards identify one to two key priorities to develop further in the local board
plan process and discuss with the governing body through the next LTP process.
13. This should enable
realistic and genuine discussions and engagement between local boards and the
governing body.
Consideration
Local
board views and implications
14. Local
board decisions are being sought in this report.
15. Local
boards will have further opportunities to provide information and views as
council progresses through the annual budget process.
Māori
impact statement
16. Many
local board decisions are of importance to and impact on Māori. Local board agreements and the
annual budget are important tools that enable and can demonstrate
council’s responsiveness to Māori. Local board plans, which were developed in 2014 through
engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes.
Implementation
17. The
governing body will adopt consultation material for the Annual Budget 2017/2018
in early February 2017.
18. Following
consultation, a local board agreement with the governing body for 2017/2018
will be developed.
Attachments
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No.
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Title
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Page
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a⇩
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Indicative LDI allocations for 2017/2018 (Attachment A
was not available at time of print, to be tabled at the meeting)
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99
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b⇩
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Local content for consultation (Attachment B was not
available at time of print, to be tabled at the meeting)
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101
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Signatories
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Authors
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Mark Purdie - Planning Lead – Local Boards
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Authorisers
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Karen Lyons - General Manager Local Board Services
Christine Watson - Manager Financial Advisory Services
- Local Boards
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Great Barrier
Local Board
13 December
2016
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Placeholder for Attachment 1
14. Annual Budget 2017/2018.DOC
Indicative LDI allocations for 2017/2018 (Attachment A
was not available at time of print, to be tabled at the meeting)
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Great Barrier
Local Board
13 December 2016
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Placeholder for Attachment 2
14. Annual Budget 2017/2018.DOC
Local content for consultation (Attachment B was not
available at time of print, to be tabled at the meeting)
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Great Barrier
Local Board
13 December
2016
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Correspondence
File No.:
CP2016/24156
Executive Summary
Correspondence sent and received for the Great Barrier Local
Board’s information.
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Recommendation
That the
Great Barrier Local Board:
a) note
the correspondence for the month of November 2016.
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Attachments
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No.
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Title
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Page
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a⇩
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Letter from Vector Limited - Great
Barrier Island Dark Sky Sanctuary Accreditation
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105
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b⇩
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2016 Hunt Course
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107
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c⇩
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Letter of 1 Dec 2016 from Joan Wright
- slip on Esplanade Reserve, Shoal Bay Road
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111
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Signatories
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Governance Forward Work Calendar
File No.: CP2016/24157
Purpose
1. To
present the Great Barrier Local Board with its updated governance forward work
calendar.
Executive
Summary
2. The
governance forward work calendar for the Great Barrier Local Board is in
Attachment A. The calendar is updated monthly, reported to business meetings
and distributed to council staff.
3. The
governance forward work calendars were introduced in 2016 as part of Auckland
Council’s quality advice programme and aim to support local boards’
governance role by:
· ensuring advice on
meeting agendas is driven by local board priorities
· clarifying what
advice is expected and when
· clarifying the
rationale for reports.
4. The
calendar also aims to provide guidance for staff supporting local boards and
greater transparency for the public.
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Recommendation
That the Great Barrier Local
Board:
a) note
the Great Barrier Local Board Governance Forward Work Calendar - December
2016.
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Attachments
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No.
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Title
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Page
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a⇩
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Great Barrier Local Board governance forward work
calendar - December 2016
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115
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Signatories
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Author
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Guia Nonoy - Democracy Advisor
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Authorisers
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Karen Lyons - General Manager Local Board Services
John Nash - Relationship Manager Great Barrier &
Waiheke
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Great Barrier
Local Board
13 December
2016
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Great Barrier Local
Board
13 December
2016
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Great Barrier Local Board Workshop Proceedings
File No.:
CP2016/24155
Executive Summary
Attached are the Great Barrier Local Board workshop proceedings
taken at the workshop held on 1 November, 22 November and 29 November
2016.
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Recommendation
That the Great Barrier Local Board:
a) note
the workshop record for the workshops held on 1 November, 22 November and 29
November 2016.
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Attachments
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No.
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Title
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Page
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a⇩
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Great Barrier Local Board workshop
record - 1 November
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119
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b⇩
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Great Barrier Local Board workshop
record - 22 November
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121
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c⇩
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Great Barrier Local Board workshop
record - 29 November
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123
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Signatories
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Authors
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Guia Nonoy - Democracy Advisor
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Authorisers
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Karen Lyons - General Manager Local
Board Services
John Nash - Relationship Manager
Great Barrier & Waiheke
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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Great Barrier
Local Board
13 December
2016
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