Minutes of Governing Body - 15 December 2016

a) confirm the ordinary minutes of its meeting, held on Tuesday, 1 November 2016 and the extraordinary minutes of its meeting, held on Thursday, 10 November 2016, as true and correct records.

CARRIED

5 Acknowledgements and Achievements

An acknowledgement was made under Item 2.1.

6 Petitions

There were no petitions.

7 Public Input

7.1	Penny Bright - Public Input - The recent verdict on corruption evidencing the need to create and keep public records
	Ms Bright tabled supporting information. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Deputy Mayor B Cashmore entered the meeting at 9.49 am. Cr R Clow entered the meeting at 9.49 am. Cr J Walker entered the meeting at 9.49 am.
	Resolution number GB/2016/262 MOVED by Cr C Casey, seconded by Cr E Collins: That the Governing Body: a) thank Ms Bright for her input regarding the recent verdict on corruption evidencing the need to create and keep public records, and for her attendance. CARRIED
	Attachments a 15 December 2016 - Governing Body - Item 7.1 Public Input - Penny Bright tabled information

8 Local Board Input

8.1

Local Board Input - Item 14 – Governance framework review – process for implementation

Peter Haynes, Chairperson Albert-Eden Local Board and George Wood, Deputy Chairperson, Devonport-Takapuna Local Board, spoke in relation to Item 14 – Governance framework review – process for implementation.

Resolution number GB/2016/263

MOVED by Cr E Collins, seconded by Cr C Casey:

That the Governing Body:

a) thank Peter Haynes and George Wood for their input in relation to Item 14 – Governance framework review – process for implementation, and for their attendance.

CARRIED

9 Extraordinary Business

There was no extraordinary business.

10 Notices of Motion

There were no notices of motion.

Annual Budget 2017/18 – Mayoral Proposal on items for Public Consultation – Recommendations from the 13 December 2016 Finance and Performance Committee meeting

Cr D Quax arrived at the meeting at 10.26 am.

Cr A Filipaina left the meeting at 11.57 am.

Cr C Fletcher left the meeting at 12.08 pm.

Cr J Walker left the meeting at 12.08 pm.

Cr A Filipaina returned to the meeting at 12.11 pm.

Cr J Walker returned to the meeting at 12.23 pm.

Cr J Walker left the meeting at 12.30 pm.

Note: Clause a) xv) below, was added with the agreement of the meeting.

MOVED by Mayor P Goff, seconded by Cr R Clow:

That the Governing Body:

a) agree that the Annual Plan 2017/18 public consultation document include the following items:

Rating policy changes

i) that the general rates increase be capped at 2.5 per cent

ii) the Uniform Annual General Charge (UAGC), including the mayor’s proposal that the UAGC only increase in line with the general rates increase

iii) pausing implementation of the Long-term differential strategy – which relates to business and residential rates – for one year

iv) introduction of a visitor levy (via a targeted rate) to fund visitor related expenditure of Auckland Tourism, Events and Economic Development (ATEED)

v) changes to the council’s Revenue and Financing Policy which, in turn, will facilitate future proposals to the Governing Body on the application of growth infrastructure targeted rates on specific housing developments

vi) the expansion and establishment of business improvement districts

vii) waste management targeted rates

Other budget changes

viii) mass transit network

ix) introduction of a Living wage over three years

x) homelessness

Budget changes for information

xi) the rural fire service, reflecting the anticipated enactment of the Fire and Emergency New Zealand (FENZ) Bill

xii) changes to the implementation of the Waste Management and Minimisation Plan

xiii) Housing Infrastructure Fund

xiv) Skypath implementation.

Other revenue streams

xv) seeking other operational revenue streams to minimise the impact for ratepayers.

MOVED by Cr G Sayers, seconded by Cr C Fletcher: an amendment by way of addition:

That the Governing Body:

b) agree that the proposed Annual Plan consultation document and supporting material be prepared to include the following:

i) proposals for rate increases of 2 per cent, 2.5 per cent and 3.5 per cent, outlining the implications of different levels of increase

ii) any additional cost efficiency savings are to be found from the Auckland Council Group budgets.

Resolution number GB/2016/264

MOVED by Cr D Quax, seconded by Cr D Newman:

That the Governing Body:

a) grant Cr G Sayers an extension of two minutes to complete his address.

A division was called for, voting on which was as follows:

For

Cr C Casey

Cr L Cooper

Cr C Fletcher

Cr M Lee

Cr D Newman

Cr D Quax

Cr G Sayers

Cr D Simpson

Cr S Stewart

Cr W Walker

Cr J Watson

Against

Deputy Mayor B Cashmore

Cr R Clow

Cr E Collins

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr R Hills

Cr P Hulse

Cr J Walker

Abstained

The motion was declared carried by 11 votes to 9.

Resolution number GB/2016/265

MOVED by Cr G Sayers, seconded by Cr C Fletcher: an amendment by way of addition:

That the Governing Body:

b) agree that the proposed Annual Plan consultation document and supporting material be prepared to include the following:

i) proposals for rate increases of 2 per cent, 2.5 per cent and 3.5 per cent, outlining the implications of different levels of increase

ii) any additional cost efficiency savings are to be found from the Auckland Council Group budgets.

CARRIED

The meeting was adjourned at 12.28 pm and reconvened at 1.16 pm. Crs C Fletcher and J Walker were not present.

Note: Clause a) xv) below, was amended with the agreement of the meeting.

Resolution number GB/2016/266

MOVED by Mayor P Goff, seconded by Cr R Clow:

The substantive motion was put:

That the Governing Body:

a) agree that the Annual Plan 2017/18 public consultation document include the following items:

Rating policy changes

i) that the general rates increase be capped at 2.5 per cent

ii) the Uniform Annual General Charge (UAGC), including the mayor’s proposal that the UAGC only increase in line with the general rates increase

iii) pausing implementation of the Long-term differential strategy – which relates to business and residential rates – for one year

iv) introduction of a visitor levy (via a targeted rate) to fund visitor related expenditure of Auckland Tourism, Events and Economic Development (ATEED)

vi) the expansion and establishment of business improvement districts

vii) waste management targeted rates

Other budget changes

viii) mass transit network

ix) introduction of a Living wage over three years

x) homelessness

Budget changes for information

xi) the rural fire service, reflecting the anticipated enactment of the Fire and Emergency New Zealand (FENZ) Bill

xii) changes to the implementation of the Waste Management and Minimisation Plan

xiii) Housing Infrastructure Fund

xiv) Skypath implementation.

Other revenue streams

xv) seeking other operational revenue streams to minimise the need to rely on rate increases.

b) agree that the proposed Annual Plan consultation document and supporting material be prepared to include the following:

i) proposals for rate increases of 2 per cent, 2.5 per cent and 3.5 per cent, outlining the implications of different levels of increase

ii) any additional cost efficiency savings are to be found from the Auckland Council Group budgets.

CARRIED

Note: Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows:

· Cr D Quax against clauses a) i), ii) ix) and x)

· Cr G Sayers against clause a) ix)

· Cr L Cooper against clause a) iii).

Resolution number GB/2016/267

MOVED by Mayor P Goff, seconded by Cr A Filipaina:

That the Governing Body:

a) agree that Item 14: Governance framework review – process for implementation be accorded precedence at this time.

CARRIED

14	Governance framework review - process for implementation
	Cr R Clow left the meeting at 1.48 pm.
	MOVED by Cr C Darby, seconded by Cr C Casey: That the Governing Body: a) note that the governance framework review was initiated early this year to assess how the Auckland governance model is meeting the aim of the 2010 Auckland local government reforms. b) note that staff will progress recommendations that relate to the way the organisation supports elected members. c) agree to establish a political working party with six members from the Governing Body and six members from Local Boards with an ability to second other members as necessary to provide oversight of the work programme stemming from the governance framework review. d) agree that the six Governing Body representatives for the political working party are: i) Deputy Mayor B Cashmore ii) Cr E Collins iii) Cr C Fletcher iv) Cr P Hulse v) Cr D Lee vi) Cr R Hills. e) request the political working party to report back to the Governing Body and Local Boards in April 2017 with a progress update, and report back to Local Boards, and provide recommendations to the Governing Body for decisions, in July 2017.
	Resolution number GB/2016/268 MOVED by Cr C Darby, seconded by Cr A Filipaina: an amendment by way of replacement: That the Governing Body: a) note that the governance framework review was initiated early this year to assess how the Auckland governance model is meeting the aim of the 2010 Auckland local government reforms. b) note that staff will progress recommendations that relate to the way the organisation supports elected members. c) agree to establish a political working party with seven members from the Governing Body and seven members from Local Boards with an ability to second other members as necessary to provide oversight of the work programme stemming from the governance framework review. d) agree that the seven Governing Body representatives for the political working party are: i) Deputy Mayor B Cashmore ii) Cr E Collins iii) Cr C Fletcher iv) Cr P Hulse v) Cr D Lee vi) Cr R Hills vii) Cr Casey. e) request the political working party to report back to the Governing Body and Local Boards in April 2017 with a progress update, and report back to Local Boards, and provide recommendations to the Governing Body for decisions, in July 2017. CARRIED
	Note: Pursuant to Standing Order 1.8.6, Cr D Newman requested that his dissenting vote be recorded.

Greenfleet conservation programmes on Regional Parks - item referred from the 6 December 2016 Environment and Community Committee meeting

MOVED by Cr P Hulse, seconded by Deputy Mayor B Cashmore:

That the Governing Body, following the resolution of the Environment and Community Committee to support in principle entering into a partnership agreement with Greenfleet and the working party considering this matter:

a) rescind resolution PAR/2015/79 of the Parks Recreation and Sport Committee related to entering a partnership agreement with Greenfleet.

b) agree to approve the encumbrance agreement as supported by the majority of the working party meeting on 15 December 2016.

c) authorise the General Manager Parks Sport and Recreation to negotiate a partnership with Greenfleet on regional parkland subject to a number of conditions that the partnership agreement:

i) be carried out at no net cost to the council and recognising the assignment of carbon credits on the areas to be re-vegetated.

ii) be fully consistent with council priorities and the objectives and policies relating to council conservation programmes, reserve management plans and land management practices, such as eco-sourcing plant material

iii) covers all aspects of revegetation requirements (for example fencing and weed control) for areas planted under this agreement

iv) be consistent with the particular land management objectives for each locality and meet any planning requirements, at no cost to the council

v) is non-exclusive to other partnerships for re-vegetation

vi) seeks to actively engage communities and volunteers

vii) enables an encumbrance recording Greenfleet’s interest in the carbon sequestered through vegetation established by the programme to be noted on the property title.

Resolution number GB/2016/269

MOVED by Cr C Casey, seconded by Cr D Quax:

That the Governing Body:

a) grant Cr M Lee an extension of time to complete his address.

CARRIED

Resolution number GB/2016/270

MOVED by Cr P Hulse, seconded by Deputy Mayor B Cashmore:

That the Governing Body, following the resolution of the Environment and Community Committee to support in principle entering into a partnership agreement with Greenfleet and the working party considering this matter:

a) rescind resolution PAR/2015/79 of the Parks Recreation and Sport Committee related to entering a partnership agreement with Greenfleet.

b) agree to approve the encumbrance agreement as supported by the majority of the working party meeting on 15 December 2016.

c) authorise the General Manager Parks Sport and Recreation to negotiate a partnership with Greenfleet on regional parkland subject to a number of conditions that the partnership agreement:

i) be carried out at no net cost to the council and recognising the assignment of carbon credits on the areas to be re-vegetated.

iii) covers all aspects of revegetation requirements (for example fencing and weed control) for areas planted under this agreement

iv) be consistent with the particular land management objectives for each locality and meet any planning requirements, at no cost to the council

v) is non-exclusive to other partnerships for re-vegetation

vi) seeks to actively engage communities and volunteers

vii) enables an encumbrance recording Greenfleet’s interest in the carbon sequestered through vegetation established by the programme to be noted on the property title.

A division was called for, voting on which was as follows:

For

Deputy Mayor B Cashmore

Cr E Collins

Cr L Cooper

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr R Hills

Cr P Hulse

Cr D Newman

Cr D Quax

Cr D Simpson

Cr S Stewart

Against

Cr C Casey

Cr M Lee

Cr G Sayers

Cr W Walker

Cr J Watson

Abstained

The motion was declared carried by 12 votes to 5.

CARRIED

Committee Terms of Reference - Amendments

Resolution number GB/2016/271

MOVED by Cr L Cooper, seconded by Cr S Stewart:

That the Governing Body:

a) note the amendments to the Auckland Council Governing Body Terms of Reference

b) confirm the delegation of powers and duties to enable the amended responsibilities to be performed.

CARRIED

Item 14 was taken prior to Item 12.

Process for the Appointment of Independent Members to the Audit and Risk Committee

Resolution number GB/2016/272

MOVED by Mayor P Goff, seconded by Cr E Collins:

That the Governing Body:

a) note the content of the Process for the Appointment of Independent Members to the Audit and Risk Committee report.

CARRIED

16	Report back from C40 Mayors Summit in Mexico City
	A PowerPoint presentation was provided. A hard copy has been placed on the official minutes and is available on the Auckland website as a minutes attachment.
	Resolution number GB/2016/273 MOVED by Mayor P Goff, seconded by Cr C Casey: That the Governing Body: a) receive a verbal update from the two summit attendees. b) note the key accomplishments from the C40 Mayors Summit. c) delegate to the Chairperson of the Environment and Community Committee the responsibility to follow up on related obligations and opportunities arising from the summit. CARRIED
	Attachments a 15 December 2016 - Governing Body - Item 16 Report back from C40 Mayors Summit in Mexico City PowerPoint presentation

17 Consideration of Extraordinary Items

There were extraordinary items.

18 Procedural motion to exclude the public

Resolution number GB/2016/274

MOVED by Mayor P Goff, seconded by Cr A Filipaina:

That the Governing Body:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Ms Penny Stonyer, specialist board recruitment advisor for the Treasury be permitted to remain for Confidential Item C1 – City Rail Link Ltd Board Chair Appointment, after the public has been excluded, because of her knowledge of the matter, which will help the Governing Body in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 City Rail Link Limited Board Chair Appointment

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information relating to director appointments.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Recommendations from the Audit and Risk Committee - Appointment of External Co-opted Committee Members to the Audit and Risk Committee

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information pertaining to applicants for the position of independent members of the Audit and Risk Committee.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

3.10 pm The public was excluded.

Cr C Fletcher returned to the meeting at 3.15 pm.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

3.27 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

City Rail Link Limited Board Chair Appointment

Resolution number GB/2016/275

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:

f) agree that decisions a) – e) remain confidential until the appointment process is complete and that the agenda report and attachments remain confidential.

Recommendations from the Audit and Risk Committee - Appointment of External Co-opted Committee Members to the Audit and Risk Committee

Resolution number GB/2016/276

MOVED by Mayor P Goff, seconded by Cr C Casey:

That the Governing Body:

f) agree that decisions a) – e) remain confidential until the appointment process is complete and that the agenda report and attachments remain confidential.

3.27 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Mayor	Hon Phil Goff, JP
Deputy Mayor	Cr Bill Cashmore	From 9.49am, Item 7.1
Councillors	Cr Dr Cathy Casey
	Cr Ross Clow	From 9.49am, Item 7.1, Until 1.48pm, Item 14
	Cr Fa’anana Efeso Collins
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Hon Christine Fletcher, QSO
	Cr Richard Hills
	Cr Penny Hulse
	Cr Mike Lee
	Cr Daniel Newman, JP
	Cr Dick Quax	From 10.26am, Item 11
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE	From 9.49am, Item 7.1, Until 12.30pm, Item 11
	Cr Wayne Walker
	Cr John Watson

	Peter Haynes	Chairperson, Albert-Eden Local Board
	George Wood	Deputy Chairperson, Devonport-Takapuna Local Board