Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

14 December 2016

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number HB/2016/203

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) accept the apology from Chris Bettany for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HB/2016/204

MOVED by Chairperson J Parfitt, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 November 2016, including the confidential section, as a true and correct record.

CARRIED

Member Bettany present at 4.33pm

Leave of Absence

Member Williamson advised he would be attending Fire Service training from 9 January 2017 until 31 March 2017 inclusive and requested a leave of absence for that time.

Resolution number HB/2016/205

MOVED by Chairperson J Parfitt, seconded by Member V Watson:

That the Hibiscus and Bays Local Board:

a) grant Member Williamson leave of absence from 9 January 2017 until 31 March 2017 inclusive.

CARRIED

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Hibiscus and Bays Quick Response, Round Two 2016/2017

Kim Hammond, Community Grants Advisor was in attendance for this item.

Resolution number HB/2016/206

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member V Watson:

That the Hibiscus and Bays Local Board:

a) agree to fund, part fund or decline each application in this round

Application No.	Organisation Name	Project	Total Allocated	Reasons/ Conditions
QR1706-201	The Parenting Place - Attitude Youth Division	Towards the costs of the Attitude Like Skills Training presentations at Kingsway School, Long Bay College, Orewa College, Whangaparaoa College and the purchase of the “Hardwired” handbooks for each student between February to November 2017	$0	Project does not have a strong alignment to the Hibiscus and Bays Local Board priorities and outcomes in the Local Board Plan
QR1706-203	Stoney Homestead Trust	Towards the purchase of cleaning equipment and cleaning products for Stoney Homestead between November 2016 to December 2017	$2,000.00
QR1706-206	Neighbourhood Support North Shore Incorporated	Towards the purchase of gifts and salaries or wages for the North Shore Neighbourhood Support manager between December 2016 to November 2017	$0	Project is not being delivered to a wide reach of the Hibiscus and Bays community
QR1706-207	CatsnCare	Towards the purchase of two cat cages between December 2016 to June 2017	$717.56
QR1706-208	Parent to Parent Auckland	Towards the trainer cost, venue hire, catering, travel, meal allowance and the purchase of manuals for two seminars between January to September 2017	$0	Project does not have a strong alignment to the Hibiscus and Bays Local Board priorities and outcomes in the Local Board Plan
QR1706-212	Action Education Incorporated	Towards the salaries or wages for the facilitator to run 10 spoken word poetry workshops across the Hibiscus and Bays Local Board area between November 2016 to April 2017	$0	Project does not have a strong alignment to the Hibiscus and Bays Local Board priorities and outcomes in the Local Board Plan
QR1706-213	Youthline Auckland Charitable Trust	Towards the salaries or wages for the youth worker in the Hibiscus and Bays Local Board area between December 2016 to March 2017	$2,000.00
QR1706-204	Age Concern Rodney Incorporated	Towards the hireage of a venue, sound and lighting technical support, purchase of afternoon tea, purchase of gifts for artists and costs for printing of tickets for the Christmas concert in December 2016	$1,877.00	Funding not to be spent on koha and gifts
QR1706-205	Murrays Bay Residents Association	Towards the costs for the traffic management plan, event coordinator, hireage of portaloo’s, waste management, entertainment, public announcement system, marquees, security purchase of signage, prizes and volunteer tee shirts for the Murray's Bay Residents Association Birdman event in April 2017	$10,000.00	Funding will not be paid until a detailed budget has been provided to Local Board services staff
QR1706-211	Athletics New Zealand	Towards the hireage of temporary seating, television camera, scaffolding structures, screen hire and event security for the Auckland International Track Challenge in February 2017	$1,000.00
QR1706-215	East Coast Protection Society trading as Friends of Okura Bush Incorporated	Towards hireage of the stage, lighting, gazebos, signage, portaloo hire, cash machine terminal, event fencing and the costs of the sound assistance for the Okura Forest Festival 2017 event in February 2017	$2,000.00
QR1706-218	Harbour Sport Trust	Towards the hireage of fencing for the Shore to Shore 5 kilometer fun run and walk in April 2017	$2,000.00
QR1706-210	Mairangi Bay Tennis Club	Towards the purchase of an automated external defibrillator for the Mairangi Bay Tennis Club in December 2016	$0	Project does not have a strong alignment to the Hibiscus and Bays Local Board priorities and outcomes in the Local Board Plan. There is also automated external defibrillator located at Mairangi Bay Bowling Club, located next door.
QR1706-214	Snowplanet	Towards the costs of the “give it a go” on the snow programme for schools in the Hibiscus and Bays Local Board area between May to July 2017	$0	Project is not being delivered to a wide reach of the Hibiscus and Bays community

b) agree to fund the multi-board application listed in the table below in this round

Application No.

Organisation Name

Project

Total Requested

Eligible/

ineligible

LG1717-116

North Shore Centre’s of Mutual Aid (CMA) Incorporated

Towards operational costs for two Centre’s of Mutual Aid for isolated and older people between January 2017 and December 2017

$2,000.00

CARRIED

Grant of new community lease to The Hibiscus Coast Raiders Rugby League and Sports Club Incorporated at Stanmore Bay Recreation Reserve

Karen Walby, Lease Advisor and Yusuf Khan, Senior Community Lease Advisor were in attendance for this item.

Resolution number HB/2016/207

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member M Williamson:

That the Hibiscus and Bays Local Board:

a) grant a new community lease to The Hibiscus Coast Raiders Rugby League and Sports Club Incorporated for a portion of land (800m² more or less) at Stanmore Bay Recreation Reserve legally described as Allotment 717 Parish of Waiwera (Attachment A) subject to the following terms and conditions:

i) term – 10 years commencing 1 January 2017 with one 10-year right of renewal

ii) rent - $1.00 plus GST per annum if requested

iii) The Hibiscus Coast Raiders Rugby League and Sports Club Incorporated Community Outcomes Plan as approved be attached to the lease document

iv) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Stanmore Bay Recreation Reserve Management Plan as approved by the Hibiscus Coast Area Committee on 17 October 1996 and subsequently amended by council on 16 December 1999

b) approve The Hibiscus Coast Raiders Rugby League and Sports Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

CARRIED

Hibiscus and Bays Greenways Plan

Don Lawson, Parks Advisor, was in attendance for this item.

Resolution number HB/2016/208

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:

That the Hibiscus and Bays Local Board:

a) adopts the Hibiscus and Bays Greenways Plan (Attachment A)

b) requests that the plan be put on the Auckland Council website and the link be forwarded to all stakeholders who attended the engagement sessions

c) approve a working party be established of members Janet Fitzgerald and Caitlin Watson from Hibiscus and Bays subdivision, members Chris Bettany and David Cooper from East Coast Bays subdivision and the chairperson to recommend a three year programme of projects to the February business meeting.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Phillip Curtis, Senior Swimming Pool Specialist, was in attendance for this item.

Resolution number HB/2016/209

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) grant the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa as sought by Christo Hendrik Lee, 45 Palliser Lane, Browns Bay, subject to the spa pool remaining in its current location. This exemption is subject to NZS: 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be position with the entire top surface not less than 760mm above the surrounding ground or deck;

b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c) The locks shall be not able to be readily opened or released by a child of up to the age of six years;

d) When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will no pond on top of it;

h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k) Removable steps, movable furniture, or other objects than can assist a young child to climb on to the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

b) grant the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa as sought by Isabel Brown, 6 Helen Ryburn Place, Torbay, subject to the spa pool remaining in its current location. This exemption is subject to NZS: 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be position with the entire top surface not less than 760mm above the surrounding ground or deck;

c) The locks shall be not able to be readily opened or released by a child of up to the age of six years;

d) When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will no pond on top of it;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

c) grant the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa as sought by Philippa Muir, 38 Rothesay Bay Road, Rothesay Bay, subject to the spa pool remaining in its current location. This exemption is subject to NZS: 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be position with the entire top surface not less than 760mm above the surrounding ground or deck;

c) The locks shall be not able to be readily opened or released by a child of up to the age of six years;

d) When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will no pond on top of it;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

d) grant the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa as sought by Brian and Lynda Blanchard, 81 Churchill Road, Murrays Bay, subject to the spa pool remaining in its current location. This exemption is subject to NZS: 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be position with the entire top surface not less than 760mm above the surrounding ground or deck;

c) The locks shall be not able to be readily opened or released by a child of up to the age of six years;

d) When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will no pond on top of it;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

d) thank the Senior Swimming Pool Specialist, Phillip Curtis, for the work he has done in servicing the local board.

CARRIED

Member Cooper requested his abstaining vote be recorded pursuant to Standing Order 3.15.5

East Coast Bays Community Project 2016/2017 Schedule of Activities and Events

Resolution number HB/2016/210

MOVED by Member D Cooper, seconded by Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) approve the East Coast Bays Community Project Schedule 2016/2017 including strategic priorities.

b) note that the 2016/2017 funding was approved in June 2016, (Resolution number: HB/2016/167).

CARRIED

Auckland Transport to Hibiscus and Bays Local Board December 2016

Ellen Barrett, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to her report.

Resolution number HB/2016/211

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) note the Auckland Transport Update to the Hibiscus and Bays Local Board for December 2016.

b) notes that in relation to Project 411, Torbay Revitalisation, Auckland Transport’s contractor, United Civil Construction, will cease work on site at the end of November 2016 and resume on 16 January 2017, and that during this time, works in the Plaza area to be carried out will be completed by Torbay Business Improvement District or their representatives.

CARRIED

Councillor Watson present at 5.23pm

Local Board Plan 2017 - Approach to Public Engagement

Judy Waugh, Engagement Advisor was in attendance for this item.

Resolution number HB/2016/212

MOVED by Member C Watson, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) approve Option 3 - Best practice, as the engagement approach for the 2017 local board plan engagement, to meet the statutory requirements under the Local Government Act 2002, focus on key features of the draft local board plan, implement an agreed Mana Whenua approach, and utilise key community organisations across the local board area to include the hard to reach audiences.

CARRIED

Annual Budget 2017/2018

Michelle Sanderson, Senior Local Board Advisor spoke to this item.

Resolution number HB/2016/213

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A)

b) agrees key advocacy issues

c) recommends local targeted rate proposals (if any) for consultation

d) recommends business improvement district targeted rates (if any) for consultation

e) adopts local content for consultation (Attachment B)

f) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including any online consultation content.

CARRIED

New Road Name for the Subdivision at 14 Allender Drive, Torbay

Resolution number HB/2016/214

MOVED by Member G Holmes, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) approve the proposed road name Uruhau Close, for the new private road constructed within the subdivision being undertaken by Allender Developments Limited, at 14 Allender Drive, Torbay, in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Road Name Approval for new road names in the WFH Properties Limited Subdivision at Millwater, Silverdale.
Subdivision File Ref: R 61119

Resolution number HB/2016/215

MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) approve the new road names under section 319(j) of the Local Government Act 1974 of ‘Bois Lane’, ‘Sciere Way’, ‘Explorez Lane’, ‘Sentier Pass’, ‘Lien Lane’, ‘Chemin Way’, and ‘Frontiere Lane’ for the WFH Properties Limited Subdivision at Millwater, Silverdale, council reference R 61119.

CARRIED

Road Name Approval for a new road name in the Horncastle Homes Limited Subdivision at 1 Arbors Track, Millwater, Silverdale
Subdivision File Ref: R66121

Resolution number HB/2016/216

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) approve the new road name under section 319(j) of the Local Government Act 1974 of ‘Crest Court’ for the Horncastle Homes Limited Subdivision at Millwater, Silverdale, council reference R 66121.

CARRIED

Road Name Approval for Johns Creek Holdings Limited Subdivision at Jack Hawken Lane, Silverdale
Subdivision File Ref R60797

Resolution number HB/2016/217

MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) approve the new road names ‘Airini Road’, ‘Ahorangi Road’, ‘St Claire Road’ and ‘Johns Creek Crescent’ for the Johns Creek Holdings Limited subdivision at Jack Hawken Lane, Silverdale, council reference R60797 in accordance with Section 319(1)(j) of the Local Government Act 1974.

CARRIED

Road Name Approval Report for 457 Projects Limited Subdivision at 457 Whangaparaoa Road, Stanmore Bay
Subdivision File Ref: R64992

Resolution number HB/2016/218

MOVED by Deputy Chairperson J Fitzgerald, seconded by G Holmes:

That the Hibiscus and Bays Local Board:

a) approve the new road name ‘Ti Tree Lane’ for the 457 Projects Limited subdivision at 457 Whangaparaoa Road, Stanmore Bay, Council reference R64992 in accordance with Section 319(1)(j) of the Local Government Act 1974.

CARRIED

Urgent Decision: Approval of the detailed design and extension of the lease area for Hockey Hibiscus Trust

Resolution number HB/2016/219

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) note the urgent decision to approve the detailed design and extended lease area for the Hockey Hibiscus Trust to enable them to commence construction of their hockey turf at Metro Park East, Millwater.

CARRIED

Ward Councillors Update

Councillor John Watson was in attendance. Councillor Watson reported on the growth in the number of people using the ferries and also on governing body discussions regarding chemical spraying.

Resolution number HB/2016/220

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:

That the Hibiscus and Bays Local Board:

a) thank Councillor Watson for his update.

CARRIED

Dinner adjournment 6.15pm – 6.40pm

Governance Forward Work Calendar

Resolution number HB/2016/221

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the Governance Forward Work Calendar.

CARRIED

Record of Workshop Meetings

Resolution number HB/2016/222

MOVED by Chairperson J Parfitt, seconded by Member D Cooper:

That the Hibiscus and Bays Local Board:

a) endorse the records of the workshop meetings held on 3, 9 and 24 November 2016.

CARRIED

8 Deputations

8.1	Chemical Weed Spraying
	John Davies and Julian Bartrom were in attendance for this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2016/223 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) thank Mr Davies and Mr Bartrom for their presentation. CARRIED
	Attachments a Tabled presentation

8.2	East Coast Bays Community Project
	This item was withdrawn

8.3	Mairangi Bay Business Improvement District Update
	This item was withdrawn

8.4	Torbay Business Improvement District Update
	This item was withdrawn

8.5	Proposal for Old Silverdale Bowling Club Building
	Johan Boshoff, Nippon Judo and Chris Carter, Silverdale United Rugby Club were in attendance to speak to this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2016/224 MOVED by Chairperson J Parfitt, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a) thank Mr Boshoff and Mr Carter for their presentation. CARRIED
	Attachments a Tabled presentation

8.6

Mairangi Bay Surf Club

Mr Rob Fergusson, Mairangi Bay Surf Club and Brent Evans, Manager Local Board and Stakeholder Liaison, Watercare were in attendance for this item.

Resolution number HB/2016/225

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) thank Mr Fergusson for his presentation.

CARRIED

9 Public Forum

9.1

Manly Esplanade, Browns Bay

Residents of Manly Esplanade, Browns Bay were in attendance to speak about the behaviour problems with people drinking in public, littering and throwing rocks and bottles at their properties.

Resolution number HB/2016/226

MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) thank the residents for their presentation.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.55 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany (from 4.33pm)	Item 5
	David Cooper
	Gary Holmes
	Caitlin Watson
	Vicki Watson
	Mike Williamson