Agenda of Henderson-Massey Local Board

1 Welcome/Karakia

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of the Henderson-Massey Local Board.

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust	Elected Member	15 Nov 2016
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee	15 Nov 2016
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member	15 Nov 2016
Matt Grey	Zeal Healthy Families Governance Group	Employee Board member	15 Nov 2016
Paula Bold-Wilson	Waitemata Community Law Centre Community Waitakere Henderson Budgeting Services Community Law Centres o Aotearoa	Employee Board member Board member Member	15 Nov 2016
Vanessa Neeson, JP	Village Green Quilters	Member	15 Nov 2016
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Member Member	15 Nov 2016
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 November 2016, , as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgements: Te Kura Kaupapa Maori o Hoani Waititi and Henderson Intermediate

Purpose

1. To formally acknowledge the recent success, and achievements of Te Kura Kaupapa Maori o Hoani Waititi who were the overall winners at the Auckland Regional Kapa Haka competition, and Henderson Intermediate who placed in the top six schools.

Executive summary

2. Te Kura Kaupapa Māori o Hoani Waititi Marae has a long history in our community and renown for nurturing the academic, cultural, and spiritual wellbeing, and long term success on the kapa haka stage.

3. Equally, Henderson Intermediate which is based in the heart of our local board area, provides both bilingual and Rumaki education in their unit, Te Whanau Moko which enables these children within a mainstream school, to be educated within the paradigm of Te Ao Maori.

4. The commitment and dedication by the tamariki often goes up and beyond normal school hours. Kapa haka requires the tamariki to exhibit physical, emotional and mental stamina. This combined Te Reo me ona Tikanga, in essence creates a strong sense of identity, pride, and confident Maori leaders, for the future.

5. However, there is no doubt, that their achievements would not have been possible without the aroha and tautoko of their whanau, kapa haka kaiako, and their kura. Ehara taku toa i te toa takitahi Engari, he toa takitini.

6. We wish both schools all the best, as you prepare for the national competition next year. Kia kaha, kia maia, kia manawanui.

Recommendation/s

That the Henderson-Massey Local Board:

a) Acknowledges Te Kura Kaupapa Maori o Hoani Waititi and Henderson Intermediate for their recent achievements at the Auckland Regional Kapa Haka competition.

6.2 Acknowledgement: Kopupaka Reserve - World Landscape of the Year 2016 award

Purpose

1. To formally congratulate Isthmus on winning the World Landscape of the Year 2016 award at the World Architecture Festival.

Executive summary

2. The Henderson-Massey Local Board would like to formally congratulate Isthmus on winning the World Landscape of the Year 2016 award at the World Architecture Festival. The award is received for the Kopupaka Reserve in the Northwest area of Westgate. https://www.worldarchitecturefestival.com/overall-winners

3. The design features five woven timber structures in a unique style that catches the eye and is an impressive visual asset for the new community. We are so proud that this stunning innovation is here in Henderson-Massey, and is the latest example of world leading innovation right here in the West. Thank you and congratulations to Isthmus Design.

Recommendation/s

That the Henderson-Massey Local Board:

a) acknowledges Isthmus on winning the World Landscape of the Year 2016 award at the World Architecture Festival.

Attachments

a Media release: World Landscape of the Year 2016 award.................. 103

7 Ward Councillor’s Update

Ward Councillors are given an opportunity to update the local board on regional issues of interest to the Henderson-Massey local board.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Recreational and science exploration playroom in Massey

Purpose

1. To request that the Henderson-Massey Local Board support and sponsor a recreational, science exploration playroom for the families in the West Auckland development area.

Executive summary

2. Ms. Fourie has started this young children’s science playroom because she noticed a lack of places for young families to meet, interact socially indoors and explore fun science activities with their children. Her children enjoyed their science museum experiences overseas. Her dream is to see all children have the same experiences here in New Zealand and especially in Auckland as I could see the benefit it had on expanding their minds, language and thinking. It gave them the conceptual language needed to communicate their ideas and a good basis of understanding of science, technology, engineering, arts, and maths (STEAM).

Recommendation/s

That the Henderson-Massey Local Board:

a) receives the deputation from Amanda Fourie on establishing a recreational and science playroom in Massey.

Attachments

a Deputation from Amanda Fourie......................................................... 105

8.2 Creating Healthier Environments

Purpose

1. To present a number of opportunities for the Henderson-Massey local board to influence the food and drink environments particularly at community and Council events

Executive summary

2. Healthy Families Waitakere has been working alongside key stakeholders to support event providers (and funders of events) consider how their events can promote healthy messages and also provide a healthy environment. This has included support to event organisers around;

· Healthy food and drink options

· Smokefree events including signage, messaging and promotion of cessation services

· Provision of free or low cost water

· Reducing availability of sugary sweetened beverages

· Reducing provision of “unhealthy” foods

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Jewelz Petley and Cailtin MacColl of Healthy Families Waitakere on ways the local board could promote healthy messages and also provide a healthy environment at events it supports.

Attachments

a Deputation from Healthy Families....................................................... 109

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Henderson-Massey Local Board

13 December 2016

Annual Budget 2017/2018

File No.: CP2016/23691

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Henderson-Massey Local Board:

a) agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) agrees key advocacy issues.

c) recommends local targeted rate proposals (if any) for consultation.

d) recommends business improvement district targeted rates (if any) for consultation.

e) adopts local content for consultation (Attachment B).

f) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (see Attachment A) and adopt local content for consultation (see Attachment B).

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

18. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Henderson-Massey Local Board - LDI allocation	13
b ⇩	Henderson-Massey Local Consultation Material	15

Signatories

Authors

Mark Purdie – Planning Lead – Local Boards

Authorisers

Karen Lyons - General Manager Local Board Services

Christine Watson, Manager Financial Advisory Services – Local Boards

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

13 December 2016

Auckland Council's Quarterly Performance Report: Henderson-Massey Local Board for Quarter One, 1 July - 30 September 2016

File No.: CP2016/22956

Purpose

1. To provide the Henderson-Massey Local Board members with an integrated quarterly performance report for quarter one 2016/2017, against the Local Board Agreement work programme.

Executive summary

2. This report, in a new format, provides an integrated view of performance for the Henderson-Massey Local Board, including; financial performance (Attachment C), progress against local board key performance indicators (Attachment D), progress against each operating department work programme (Attachment A) and any risks associated with delayed delivery (Attachment B) against the Henderson-Massey Local 2016/2017 Work Programme.

3. Of significance this quarter, was a $0.6m prior year adjustment for overstated revenue at Westwave. The overstatement occurred over a number of years and no further overstatements of revenue from Westwave are expected.

4. The Henderson-Massey Local Board has an approved 2016/2017 work programme for the following operating departments: Arts, Community and Events, Parks, Sport and Recreation, Libraries and Information, Community Facility Renewals, all approved on 16 June 2016 and Infrastructure and Environmental Services, approved on 21 July 2016.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment A), with all items reported as ‘green’ status (on track) except for the following which has a ‘red’ status (behind delivery, significant risk):

6. Libraries and Community Facilities – Westgate Multipurpose Facility which is delayed due to commercial matters.

7. Operating expenses for the first quarter to September 2016 are slightly ahead of budget with no known major issues. The operating revenue however is below budget due to a prior year adjustment being reflected which has resulted in a reduction of approximately $0.6m. Capital projects for this quarter are above budget due to new development work around Westgate leading the way. This is offset by the renewals programmes being behind schedule at this stage. There is a substantial amount of Locally Driven Initiative Capex funding still to be allocated by the local board and projects will need to be factored into work programmes going forward.

8. The Key Performance Indicators for the Henderson-Massey Local Board show mixed delivery outcomes (Attachment D).

9. The overall dashboard for the Henderson-Massey Local Board indicates performance in the Henderson-Massey Local Board is tracking positively (Attachment B).

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the performance report for the financial quarter ending 30 September 2016.

Comments

Key achievements for quarter one

10. The Henderson-Massey Local Board has a number of key achievements to report from the Quarter One period, which include:

· Completion of Te Rangi Hiroa Youth Park which has been designed by the young people of Ranui for use by the 12 and over crowd. The park includes a multi-sport half court and full court, a climbing wall, rope course, whānau shelter, barbecue, picnic tables, bike rack and more.

· The board Chairperson supported the successful transition of the Ministry for Social Development’s Ranui Social Sector Trial into a locally led community development project.

· Completion of the refurbishment of the Massey Community House.

· Moire Rd Hall was transferred to the Leataata O Le Lumanai Samoan Trust Incorporated. The transfer was approved with the request that Auckland Council enter into an agreement to lease the land to the trust to enable the provision of an early child care centre.

Key project updates from the 2016/2017 work programme

1. All operating departments with an approved 2016/2017 Work Programme have provided performance report updates via SharePoint for quarter one (appendix 2). The following are progress updates against key projects identified in the Local Board Plan:

· The Pacific Mamas Arts and Cultural Trust delivered the ‘Pacifica Experience Education Programme’ at Corban Estate Arts Centre to 1,766 participants from 22 schools, two ‘Pacific Storytelling’ sessions at Massey and Henderson libraries and a three day fono to connect and support west Auckland Pacific Mamas groups, all in the first quarter of the year.

· CCTV cameras have been installed in Henderson Metropolitan Centre. The CCTV cameras are monitored and there is close co-ordination with police and other stakeholders.

· In July Youth Connections attended the West Auckland Business Club’s After 5 event and engaged with over 30 employers. The Youth Connect digital platform was presented to community groups and employers and seven of the area’s largest employers, including Domino’s, Wendy’s, The Just Group and The Trusts, signed on to the pilot programme.

· An innovative dog bylaw which allows dog access to two beaches on the Te Atatu Peninsula for two hours either side of high tide was introduced by the Henderson-Massey Local Board. When it is not two hours either side of high tide dogs must be leashed to allow shore birds to feed on mud flats which are exposed at low tide

Risks identified in the 2016/2017 work programme

2. The following is the risk that has been identified by operating departments where the progress and performance indicator has been set to “red”:

· Libraries and community places – Westgate multipurpose facility construction start date

This project is delayed due to commercially sensitive matters.

Financial performance

3. Details of the Henderson-Massey Local Board’s financial performance for the first quarter of the 2017 financial year are contained in Attachment C of this report.

Key performance indicators

4. Henderson-Massey performance measurement results (Attachment D):

· Year-end outlook is for 63 per cent of measures to be achieved or substantially achieved.

· The year end outlook is below target for the percentage of residents satisfied with the provision of local parks. Residents have expressed a preference for more dog-friendly parks.

· The percentage of visitors satisfied with the library environment is on track to be achieved, but town centre safety measures are not expected to meet target. The Safer Henderson Town Centre Plan addresses a number of community safety issues and an improvement in the number of people who feel safe in town centres is expected. The potential formation of the Henderson Business Improvement District early in 2017 provides an opportunity for businesses to contribute to improved community safety in Henderson Town Centre.

Consideration

Local board views and implications

11. This report informs the Henderson-Massey Local Board of the performance to date for the period ending 30 September 2016.

Māori impact statement

12. Te Whanau o Waipareira Trust has partnered with the Henderson-Massey Local Board to deliver the Nga Kawa o Tangaroa Tikanga Programme reconnecting at risk youth to their tikanga. This programme uses the collection of kai moana to build life, leadership and relationship skills and has a particular focus on strengthening whanau. There are currently two streams of this programme underway.

13. In 2016 the Pa Harakeke Kaitiaki Project was developed in partnership with the Te Atatu Marae Coalition near the future marae at Harbourview-Orangihina Park. Planting was scheduled for Matariki 2016 but was postponed due to access issues. Ceremonial planting of the harakeke is included in the current plan for the Te Atatu Spring Festival in October 2016.

Implementation

14. The senior advisor Henderson-Massey Local Board will continue to facilitate performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	Work Programmes 2016-17 Q1 Report	23
b ⇩	Henderson-Massey Work Programme by RAG	49
c ⇩	Financial Performance Q1	51
d ⇩	Henderson-Massey Q1 KPI Report	59

Signatories

Authors

Linda Smith - Senior Local Board Advisor (West)

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Karen Lyons - General Manager Local Board Services

Henderson-Massey Local Board

13 December 2016

Henderson-Massey Q1 KPI Report

1. Introduction

Performance Breakdown by Activity

(YE outlook as at Q1)

Performance Trend

Year-end outlook is for 63 per cent of measures to be achieved or substantially achieved.
The year-end outlook is below target for percentage of residents satisfied with the provision of local parks and reserves, and percentage of residents who visited a local park or reserve in the last 12 months. Residents have expressed a preference for more dog-friendly parks.
Percentage of visitors satisfied with the library environment is on track to be achieved. The town centre safety measures are not expected to meet target; the Safer Henderson Town Centre Plan addresses a number of related issues and, as the projects from the plan are embedded, the results should improve. Utilisation of community facilities is on track to be achieved.

How we measure performance

The following symbols are used to indicate our progress against targets set in the Long-term Plan 2015-2015 (LTP).


Achieved Target has been met or exceeded	Substantially achieved Target has not been met by a slim margin	Not achieved but progress made Target has not been met but the result is an improvement from the prior year	Not achieved Target not achieved and prior-year result has not been improved	No result The measure was not surveyed or no result was available

Other considerations

Target setting

Performance measure targets are different for each local board. It is important to remember this when comparing results presented in the summary performance results table. Targets were set by considering service expectations as well as previous performance results.

As new performance measures were introduced in the Long-term Plan 2015-2025, some of the measures had no previous performance results. This made it challenging to set some of the targets. We will continue to refine future performance targets in the next long-term plan (for 2018-2028).

Results timeframe

We collect results at various frequencies, based on the nature of each performance measure. Customer satisfaction is currently measured by annual surveys, so we cannot provide a quarterly result.

The six performance measures in this report that have Q1 results are based on the actual results for July and August, and an estimate of September results. This was done to ensure timely information could be provided.

Year-end outlook

Each performance measure has been given a year-end outlook. This is our best estimate of what the result will be at year end, based on prior-year results and work that is underway.

2. Summary FY16 performance results for each local board

Local board area	Local community services ( Community)
Local board area	Number of library visits	Satisfaction with library service	Perception of town centre safety – day	Perception of town centre safety – night	Venue utilisation – peak hours
Albert-Eden
Devonport-Takapuna
Franklin
Great Barrier					N/A
Henderson-Massey
Hibiscus and Bays
Howick
Kaipātiki
Māngere-Ōtāhuhu
Manurewa
Maungakiekie-Tāmaki
Ōrākei
Ōtara-Papatoetoe
Papakura
Puketāpapa
Rodney
Upper Harbour
Waiheke
Waitākere Ranges
Waitematā
Whau

Local board area	Community	Local parks, sport and recreation
Local board area	Satisfaction with local events	Satisfaction with local parks and reserves	Number of visitors to local parks and reserves	Satisfaction with sports fields	Satisfaction with pools and leisure centres
Albert-Eden
Devonport-Takapuna
Franklin
Great Barrier				N/A	N/A
Henderson-Massey
Hibiscus and Bays
Howick
Kaipātiki
Māngere-Ōtāhuhu
Manurewa
Maungakiekie-Tāmaki
Ōrākei
Ōtara-Papatoetoe
Papakura
Puketāpapa
Rodney					N/A
Upper Harbour					N/A
Waiheke					N/A
Waitākere Ranges					N/A
Waitematā
Whau					N/A

1.

3. Detailed Q1 performance measure results

Local Parks, Sport and Recreation

1. Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves
	Feedback received in FY16 indicated that submitters wanted more dog-friendly parks and fewer restrictions on areas dogs are allowed to go, such as beaches.
2. Percentage of residents who visited a local park or reserve in the last 12 months
	A recent change to the survey question provided a way for participants to easily identify which parks belong to their specific local board area. This may help to explain the decline in performance, as many residents live near the fringes of their local board area and use parks in other areas. In FY17, promoting our parks and facilities is one strategy being used to help increase the proportion of the population who visit local parks.

Performance measure

YE Outlook

YE Target

FY17 Q1 Result

FY17 Q1 Target

FY16 Result

3. Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields

75%

Measured Annually

69%

4. Customers Net Promoter Score for Pool and Leisure Centres

+ 15

Measured Annually

+ 16

Local Community Services

5. Percentage of funding/grant applicants satisfied with information, assistance and advice provided

FY16 was the first year of implementing the new community funding policy, which also saw the establishment of a dedicated funding hub. Funding hub members also worked closely with subject matter experts to reach relevant communities. A series of community workshops is planned for FY17 to build community groups’ capacity to submit quality applications and to provide further advice to applicants.

6. Percentage of Aucklanders that feel connected to their neighbourhood and local community
	People may not be feeling connected for a variety of reasons, including being new to the area, being too busy or preferring not to be connected. To a lesser extent there may also be lack of awareness about how to access activities that could contribute to feeling connected, and language and cultural barriers. A number of our activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities. The empowered communities approach being implemented across these activities in FY17 aims to increase this.
7. Percentage of attendees satisfied with council delivered and funded local events
	This measure aims to survey at least two events annually for each local board area to assess attendees’ views on a sample of events provided or funded by the council. Each year different events are selected to be surveyed, and as this decision has not been made yet, it makes it difficult to establish a forecast. However, if performance remains consistent with the previous year then the target will not be met. Feedback received from the previous year will be used to improve this result. The outlook has been based on last year’s result. This year's result will depend on what events are delivered, what events are selected for survey, the weather conditions, turn out and facilitation.
8. Percentage of Aucklanders that feel their local town centre is safe (day)
	This measure is influenced by a number of elements such as crime rates, the built environment, and socioeconomic and other similar factors. The council undertakes projects and initiatives at a community and social development level to improve perceptions of safety. In FY16 the local board funded the installation of a new Henderson Town Centre public safety camera system (with 15 cameras) linked to a monitoring centre in the council’s Henderson service centre. The Safer Henderson Town Centre Plan addresses a number of issues and as these projects from the plan are embedded the results for this measure should improve.
9. Percentage of Aucklanders that feel their local town centre is safe (night)
	This measure is influenced by a number of elements such as crime rates, the built environment, and socioeconomic and other similar factors. The council undertakes projects and initiatives at a community and social development level to improve perceptions of safety. In FY16 the local board funded the installation of a new Henderson Town Centre public safety camera system (with 15 cameras) linked to a monitoring centre in the council’s Henderson service centre. The Safer Henderson Town Centre Plan addresses a number of issues and as these projects from the plan are embedded the results for this measure should improve.

Performance measure

YE Outlook

YE Target

FY17 Q1 Result

FY17 Q1 Target

FY16 Result

10. Use of libraries as digital community hubs: Number of internet sessions per capita (PC & WiFi)

2.0

1.3

0.5

4.1

11. Number of visits to library facilities per capita

6.0

1.7

1.5

7.0

12. Percentage of customers satisfied with the quality of library service delivery

85%

Measured Annually

91%

13. Percentage of visitors satisfied with the library environment

85%

Measured Annually

86%

14. Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire (peak)

31%

40%

31%

41%

15. Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire (off peak)

31%

12%

11%

12%

16. Percentage of community facilities bookings used for health and wellbeing related activity

20%

28%

20%

33%

17. Number of visitors to community centres and venues for hire

176,352

100,406

44,088

468,382

Local Planning and Development

Performance measure

YE Outlook

YE Target

FY17 Q1 Result

FY17 Q1 Target

FY16 Result

18. Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations

100%

Measured Annually

100%

Local Environmental Management

Performance measure

YE Outlook

YE Target

FY17 Q1 Result

FY17 Q1 Target

FY16 Result

19. Proportion of local programmes that deliver intended environmental actions and/or outcomes

85%

Measured Annually

100%

Henderson-Massey Local Board

13 December 2016

Auckland Transport Update Report - December 2016

File No.: CP2016/24426

Purpose

1. This report updates the Henderson Massey Local Board on the current status of the Local Board Transport Capital Fund and projects, responds to resolutions made by the local board and issues raised by board members and provides information on matters of specific application and interest to the Henderson-Massey Local Board.

Executive summary

2. This report provides updates on:

· Status of the Local Board Transport Capital Fund and Projects.

· Consultation documents on proposed safety improvements in the Henderson/Massey Local Board area

· Local Board requests on transport-related matters

Recommendation/s

That the Henderson-Massey Local Board:

a) Receive the Auckland Transport Update - December 2016 report.

Comments

3. The Henderson-Massey Local Board has outlined through its 2014-17 local board plan, that it has a strong interest in the role of transport and how it helps to create a connected community. This includes improving safety in our neighborhoods, improving the look of our town centres, as well as supporting people to get to the places they want to go for work and recreation.

4. The local board plan has a specific transport outcome in which Auckland Transport has a key role in bringing to life:

OUTCOME: REAL CHOICES BETWEEN WALKING, CYCLING, PUBLIC TRANSPORT AND CARS

· We (HMLB) have identified our transport priorities as increasing investment in walking and cycling infrastructure, improving public transport and reducing reliance on roads and cars.

Henderson-Massey Local Board Plan 2014-17 (Pages 38-41).

Local Board Transport Capital Fund (LBTCF)

5. The Henderson/Massey Local Board’s funding allocation under the LBTCF is currently $788,567 per annum.

The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

NO	Project Description	Project Budget Spend	Progress/Current Status
225	Glen Road Safety Improvements	1,680,402	In construction stage due for completion in February 2017

HENDERSON/MASSEY QUARTERLY REPORT FOR THE PERIOD - July to September 2016

6. As advised in July 2016 to the Local Board, previous Quarterly Report material is now being incorporated into monthly reports. The following reports are attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Henderson/Massey Local Board area and regionally over the last quarter

· Attachment B – report on Travelwise Schools activities in the Henderson/Massey Local Board area over the last quarter.

TRAFFIC CONTROL COMMITTEE (TCC) REPORT

7. Decisions of the TCC over the months of September and October 2016 affecting the Henderson/Massey Local Board Local Board area are shown below:

Corban Avenue	Henderson	No Stopping At All Times, Traffic Islands, Flush Median
Moire Road	West Harbour	No Stopping At All Times, Bus Stop, Bus Shelter
Lake Panorama Drive / Sapperton Drive / Wychwood Avenue / Rissington Avenue	Henderson	Bus Stop, No Stopping At All Times, Give Way Control, Traffic Islands, Speed Table, Give Way Controlled Roundabout
Lake Panorama Drive	Henderson	Bus Stop, No Stopping At All Times
Beach Road / Wharf Road / Hamurana Place / Waipani Road / Wakaroa Avenue / Durham Street / Glenhaven Place / Harbour View Road / Gunner Drive	Te Atatu Peninsula	No Stopping At All Times, Bus Stop, Bus Parking Place-Rescinded, Bus Shelter, Traffic Islands, Road Hump, Stop Control, Give Way Control, Give Way Controlled Roundabout, Flush Median, Edge Line, Symbolic Warning Speed Sign
Gloria Avenue / Old Te Atatu Road	Te Atatu Peninsula	No Stopping At All Times, Parking Place, Time Restricted Parking, Angle Parking, Lane Restrictions, Give Way Control, Give Way Controlled Roundabout, Flush Medians, Pedestrian Crossing, Traffic Islands
Granville Drive / Moire Road / Royal Road	Massey	No Stopping At All Times, Bus Stop, Angle Parking, Stop Control, Road Humps
Hewlett Road	Massey	No Stopping At All Times, Bus Stop

LOCAL BOARD ADVOCACY REPORT

An Integrated walking and cycling network providing active transports choices: Commit funding to complete the Trail Network around Te Atatu Peninsula	Auckland Transport will work with the Local Board to identify suitable Trail Networks around Te Atatu Peninsula.
An Integrated walking and cycling network providing active transports choices: Advocate to Auckland Transport to complete the Rathgar Road section of the Henderson Cycleway Project	This scheme is currently in the investigation phase and Auckland Transport has presented the next stage to the Local Board. The Local Board is comfortable that until funding becomes available that this project can’t proceed.
An Integrated walking and cycling network providing active transports choices: Advocate to Auckland Transport to complete feeder cycleways into the northwestern motorway cycle track (part the Auckland Transport cycleway extension	Auckland Transport will work with the Local Board to identify suitable feeder connections to the North Western in conjunction with the development of a Greenways Plan.
Safe, walkable neighbourhoods and town centres: Advocate to Auckland Transport to implement safety initiatives for Henderson North, Home and School Zone	Auckland Transport is working with the Local Board to identify individual projects for the Henderson North, Home and School Zone initiative.
More people live within walking distance of Henderson: Advocate to Auckland Transport to create a shared space in the Henderson Shopping Area	Auckland Transport is working with the Local Board to investigate the potential of a shared space in the Henderson Shopping Area

Consultation documents on proposed safety improvements

8. Consultation documents for the following proposals have been provided to the Henderson/Massey Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only:

· Noall Street, Te Atatu - No Stopping at All Times Restriction (Broken Yellow Lines)

· Fairbanks Place, Glendene - Proposed No Stopping at All Times (NSAAT) Restriction

· Northside Drive, Whenaupai - Road Marking changes

· Universal Drive, Henderson - No Stopping at All Times Restriction (Broken Yellow Lines)

Local Board Response

9. The Local Board were supportive of what is being proposed.

Northwest Update

10. Most of the interim measures are now in place and been operating for the last two or so weeks. Auckland Transport have also placed some traffic counters in the square to measure vehicles speeds and volumes. We are expecting prelim results in the next week or two, which will give us a gauge of how effective the measures are. Anecdotally, from our various observations AT have noticed that way-finding around the mall is better and the number of cars in the square have come down, which is good. Auckland Transport has a regular weekly meeting with the retail operators and local police to review progress.

11. Next steps, AT are looking to install some tree planter boxes in Kohuhu Lane and Maki Street to create a traffic calming effect. These will be installed by the end of November.

12. The consistent theme from the ambassador feedback has been that most people follow the rules in the square and reduce speed significantly. The right turn ban has also reduced the number of motorists using the square. Stride are also stopping their tenants allowing deliveries from the square although.

13. Auckland Transport are also planning to get an independent safety audit done before further decisions are made.

Te Atatu Corridor Improvement Project Update – November 2016

14. The major project for the end of this year is to re-building the area of and around, the roundabout.

15. Five roads (counting the two parts of Te Atatu Road) meet here at significantly different levels and the area will be rebuilt to a universal level. This involves raising the road by over a metre in places.

16. Works will be undertaken at night (8pm – 6am). The intersections of Lyndhurst, Flanshaw and Te Atatu Roads will be closed during these times as will the southern entrance to/exit from Te Atatu Road. Detours will be in place.

17. The connection on Te Atatu Road/Edmonton Road will remain open.

18. Communications involved advertising in the Western Leader, an article in the Our West magazine and another supplied to the Leader. A letter box drop to residents, notification to all parties signed up to receive email information, a new social media campaign in the affected area (Kelston, Glendene, Henderson and Te Atatu (South and Peninsula)) and one-to-one briefings to the businesses and emergency services.

19. The Auckland Transport Board inspected the site towards the end of November and a separate inspection was made a few days later by Councillors Hulse and Cooper and, AT’s Chief Infrastructure Officer. The ongoing issues raised in respect of disability access and, general safety concerns for pedestrians. Auckland Transport is undertaking immediate work to mitigate the issues.

20. The first Community Liaison Group meeting held primarily for this project, was held on 9 November and was appraised of these upcoming works.

21. When the area is rebuilt traffic lights will be installed but not activated and the roundabout will be re-installed for a short period. This is to enable other works to be done in preparation for the activation of the new lights. We cannot be certain as to when the lights will actually be activated, though Higgins is endeavouring to get them operational at the earliest opportunity.

22. Sequencing is an issue to be resolved. The lights will work best when Flanshaw Road intersection is permanently closed and the right turn to Royal View Road permanently open with a new right turn pocket, and a sequence encompassing all lights from the roundabout to the motorway, can be achieved. This situation will not be fully achieved until late in the programme, the contractor is looking at an interim solution that will enable the lights to be activated in the New Year, if possible.

23. At the time of writing this update Edmonton Road re-build is nearing completion with footpaths almost the full length of the northern side and kerb and channel on both sides. The eastern side of Te Atatu Road has already been built up by more than a metre to create the new level from which to rebuild the roundabout area.

24. The site will close at Christmas for the statutory period.

25. As progress is speeding up, there is increasing optimism that completion will be achieved significantly before August 2017.

Central Park Drive Road markings and roading issues – update

Issue	Action	Timeframe
Recent changes to road layout. Traffic operating as expected without triggering Soljan Drive signals or encroaching into the cycle lane.	There is insufficient lane width for a formal 2-lane towards Lincoln Road. Vehicles are forming an informal 2-lane during afternoon peak, traffic is slow due to congestion. No change recommended.	Closed
Lane boundaries unclear on Central Park Drive, on the section between Soljan Drive and Lincoln Road, and at Lincoln Road intersection		Closed
Changing of lanes due to drivers not knowing which lanes lead North and South on the M'way	Detailed design complete. Critical Water Care services identified. Detailed underground services survey required prior to construction	Dec/Jan-2017

Share the Path Campaign – November 2016 and January 2017

26. In mid-November 2016 and late January 2017, Auckland Transport is repeating the successful “See Share Smile” shared path campaign to reduce user conflicts and increase safe and courteous use of Shared Paths in Auckland.

27. There is over 180km of shared paths in Auckland, and the number of paths is set to increase significantly in the next 3 – 5 years with accelerated cycling infrastructure, as well as the development of greenways.

28. Evaluation surveys carried out after the first campaign in mid-2016 showed good awareness, understanding of and support for the campaign messages.

29. Twin Streams is one of Auckland’s most popular shared paths and we’d like to include it in the upcoming campaign. There are two components for this path:

Pavement decals

30. These will be installed at three locations on the path. They are expected to last between 2 and 4 weeks depending on weather and foot traffic. They will be removed when they start to show signs of damage/wear.

31. The pavement decals will be made with a non-slip surface.

Activations

32. We’ll run two activations on the Twin Streams path during November – December, and two during January – February. We’ll have a branded cargo bike, and AT ambassadors engaging with people walking and cycling on the path, giving out refreshments and campaign resources to them, fitting bells to bikes, and talking to people about using the paths safely and courteously. Here are some photos from last year’s activations:

33. The campaign landing page is at www.at.govt.nz/sharedpaths and we’ll be promoting the campaign messages and the activations on social media.

Auckland Transport News

AT Convenience Vending Trial

34. As part of ongoing efforts to further improve customer amenity and convenience at public transport facilities, Auckland Transport will be conducting a vending machine trial in partnership with Coca-Cola (Branded as Pump) and Sanitarium. The trial will begin on 9^th November 2016 and run over a period of six months.

35. As a part of this trial, AT will seek to provide customers with a broad range of breakfast, snack and cold drink products to choose from, while promoting healthier choices. This will be achieved by ensuring that healthy options benefit from high visibility and dominate the range of products on offer.

36. Nine rail stations across the network will be involved in this trial; Grafton, Manukau, Manurewa, Mt Albert, New Lynn, Newmarket, Otahuhu, Panmure and Puhinui. Following the successful outcome of this trial, an open Request for Proposal process will be held to identify network wide partners to provide a longer term offering.

Schools Recognised for Their Commitment to Safety

37. Hundreds of children have been recognised for their involvement in Auckland Transport’s Travelwise programme.

38. Auckland Mayor Phil Goff and Auckland Transport Chief Executive David Warburton congratulated the children, parents and teachers for their work in making it safer and easier to walk or cycle to school.

39. Travelwise is an Auckland Transport programme working with local communities and partners including NZ Transport Agency, Auckland Council and NZ Police to promote and encourage walking and cycling instead of using private vehicle trips to and from school. The objective is to improve safety and reduce traffic congestion.

40. To achieve this, AT works with Travelwise schools on various initiatives like organising walking school buses, holding safety workshops, and implementing changes in the road corridor to improve safety.

41. Melanie Sands, aged 11, from Hillsborough Primary School says she prefers walking to getting a lift. “I don’t like car rides because it’s stuffy and cramped compared with being outside with the birds and fresh air.”

42. Nicola Girling, Hillsborough Primary School, principal says the parents love knowing that their kids are safe travelling to school. “We have four walking school buses now and we will be adding another next year.”

43. At the Travelwise celebration at Queens Wharf yesterday, schools were awarded gold, silver or bronze status, based on their level of engagement and commitment to the Travelwise curriculum.

44. Of the 300 Auckland schools in the Travelwise programme in Auckland, 62 were awarded gold, 73 silver and 96 bronze.

Motorcycle Safety Is Under the Spotlight

45. Saving lives of motorcyclists is the aim of Motorcycle Month which kicked off with Auckland Transport’s Motorcycle and Scooter Breakfast at the Auckland Fish Market.

46. Auckland Transport is working alongside Road Safety partners NZ Transport Agency, ACC, the Motorcycle Advisory Council (MSAC) and NZ Police to support the new Motorcycle Safety Strategy. The strategy aims to lower the number of motorcycle crashes and improve rider safety.

47. Over the summer there will be education checkpoints, high risk enforcement, training courses, promotions at rider events and a supporting media campaign. The aim is to encourage riders and drivers to be more vigilant and aware of each other.

48. Crash data shows there were 113 death and serious injury (DSI) casualties from motorcycle crashes in Auckland for 2015. This is an 18 percent increase from 2014 and amounts to around 1 in 5 of all serious injury crashes in Auckland.

Consideration

Local board views and implications

49. The board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

50. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

51. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Council’s Annual Plan and Long Term Plan documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

52. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport departments on their activities	81
b ⇩	Report on Travelwise schools activities in the Henderson-Massey Local Board area	99

Signatories

Authors	Owena Schuster – Elected Member Relationship Manager , Auckland Transport
Authorisers	Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP

Authors	Busola Martins - Local Board Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau