|
Henderson-Massey
Local Board
13 December
2016
|
|
Appointment
of Board Members to Outside Organisations and Community Networks
File No.: CP2016/24776
Purpose
1. To
appoint board members to external community organisations relevant to the local
board area.
Executive
summary
2. Elected
members participate as representatives of the local board on a number of
external community and national organisations.
3. The
beginning of the new electoral term generates the need for new appointments.
This report provides details of the external organisations relevant to the
local board and requests that the local board nominates a lead and alternate
member to represent the board on those external organisations for the 2016-2019
triennium.
4. In
addition, there are a small number of appointments due to legislation or the
terms in a deed are the responsibility of the governing body, but because the
relationship between the council and the organisation is local, the governing
body has delegated its responsibility to nominate an elected member to the
relevant local board.
|
Recommendation/s
That the Henderson-Massey
Local Board:
a) Appoints
the following board members to be liaisons for the external community groups
and organisations listed below
|
Organisation
|
Lead
|
Alternate
|
|
Te Atatu Business Improvement District
Executive Committee
|
|
|
|
Safer West Community Trust
|
|
|
|
Waitakere Taskforce on Family Violence
|
|
|
|
Massey Matters Community Project Fund
Committee
|
|
|
|
Crime Prevention Reference Group
|
|
|
|
Waitakere Healthlink
|
|
|
|
Ranui Advisory Group
|
|
|
|
SH20 Waterview Connection Working
Liaison Group
|
|
|
|
SH20 Waterview Connection Community
Working Liaison Group
|
|
|
|
Comments
5. A
number of external organisations provide for the formal participation of
Auckland Council elected members in their affairs. Elected member appointees
will have a variety of duties and liabilities depending on the individual
organisation.
6. At
the commencement of each triennium, the governing body and local boards
recommend appointments to external organisations.
7. As
local board representatives, the nominated members represent the board, not in
a personal capacity. Board members will provide updates at local board
meetings to keep the board regularly informed of discussions and decisions made
of their activities unless good reasons exist for confidentiality, these
updates are in the form of business meeting reports which maintain public
transparency.
8. The reasons for elected member participation in external
organisations can be described in a number of ways:
· a
trust deed, that requires Auckland Council to make an appointment to an
organisation
· an
organisation of interest to the local board is
inviting elected member representation at its meetings
· associations
entered into by the council which provide for elected member representation
· organisation
governance, or project or programme oversight, such as regional or local parks
management groups
· a
statutory or regulatory provision (for example a regulation providing for a
community liaison committee) or
· a
resource consent requiring the formation of a committee or hearing panel.
9. In
making decisions about these appointments, it is suggested that local boards
are mindful of;
· the elected members availability
· any conflict of interests, including whether the local board
provides funding to the entity
· relevance
· historical relationship with the organisation and Auckland Council.
10. Members are delegated in their capacity as elected local board
members. Should they no longer be a local board member, their nominations would
be automatically repealed.
11. Board members may be part of any organisation in their private
capacity and personal interests and are encouraged to disclose memberships to
external organisations in the conflict of interest register.
Relevant
external organisations
12. The
details of the organisations relevant to the local board are detailed below.
Consideration
Local
board views and implications
13. This report seeks the local board’s decision on
representatives to external community organisations relevant to the local board
area.
Māori
impact statement
14. This
report has no specific impact on Māori. It covers appointments of local
board members to external organisations and community networks to represent the
view of local communities, including Māori communities.
Implementation
15. There are no implementation issues as a result of this report.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Andrew Simon Pickering - Executive Officer
|
|
Authorisers
|
Phil Wilson - Governance Director
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
