Agenda of Kaipātiki Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 November 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board

14 December 2016

Annual Budget 2017/2018

File No.: CP2016/23830

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP); and

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Kaipātiki Local Board:

a) agrees indicative locally driven initiative allocations for 2017/2018 (refer to Attachment A of the agenda report).

b) agrees key advocacy issues.

c) recommends local targeted rate proposals (if any) for consultation.

d) recommends business improvement district targeted rates (if any) for consultation.

e) adopts local content for consultation (refer to Attachment B of the agenda report).

f) agrees that the Chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (see Attachment A) and adopt local content for consultation (see Attachment B).

10. Any new local targeted rates and/or BID targeted rates must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium council is considering a long term approach in respect of local board priorities/ advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards are asked to identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.

17. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

18. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

19. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Kaipātiki Local Board indicative locally driven initiatives allocations for 2017/2018	11
b ⇩	Annual Plan 2017/2018 - Local Consultation Content	13

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - General Manager Local Board Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

14 December 2016

Landlord Consent to Bayview Community Centre Association Incorporated – Internal alterations and extension to Early Learning Centre - 72 Bayview Road, Glenfield

File No.: CP2016/23956

Purpose

1. To approve the Bayview Community Centre’s proposal to carry out internal alterations and extension to the early learning centre which operates from the existing facility at 72 Bayview Road, Glenfield.

Executive summary

2. Bayview Community Centre Association Incorporated holds a community lease for the land and buildings at 72 Bayview Road, Glenfield (refer Attachment A – Site Plan). The lease commenced 1 September 2000 for a term of 10 years and provides for a right of renewal for a further term of nine years and 364 days with a final expiry of 31 August 2020.

3. Under the terms of the lease, clause 2.6.2 requires landlord consent for any structural alterations to the building (refer Attachment B – Bayview Lease).

4. The community centre wishes to extend and reconfigure the usable space at the early learning centre. This will require the relocation of the existing office and meeting rooms to provide a new space for children under two years old (refer Attachment C – Bayview Community Centre ELC Application).

5. The proposed extension has the support of Auckland Council staff subject to Bayview Community Centre obtaining any necessary resource and building consents required to carry out alteration and extension works as shown on the plans (Sheets no. WD-101-105) dated April 2016 (refer Attachment D – Bayview ELC architect plans).

Recommendation/s

That the Kaipātiki Local Board:

a) grant landlord consent to the Bayview Community Centre Association Incorporated to carry out the proposed extension and reconfiguration of the early learning centre as shown on plans and specifications prepared by C4 Architects described as Project No 015 (Sheets no. WD-101-105) dated April 2016 subject to the following conditions:

i) the Bayview Community Centre securing and adhering to the terms and conditions of any consents required to undertake the proposed development on the site (refer to Attachment E to the agenda report);

ii) the Bayview Community Centre ensuring that funding required to complete the development is in place before works commence;

iii) the Bayview Community Centre receiving written approval from the adjacent school and kindergarten for any increased use of the shared car park;

iv) the Bayview Community Centre ensuring that all of the contractor’s machinery and equipment stored onsite meets health and safety requirements before works commence (refer to Attachment F to the agenda report);

v) a project implementation plan being prepared by the Bayview Community Centre and approved by Auckland Council staff prior to any works being undertaken; and

vi) a Site Specific Safety Plan being obtained by the Bayview Community Centre and accepted by Auckland Council staff prior to any works being undertaken.

Comments

6. The Bayview Community Centre was redeveloped to form the existing facility in 1992.

7. The property situated adjacent to Bayview Primary School has a large hall, meeting room, office space, kitchen and toilets on the ground floor. The basement area is used to provide accommodation for the Bayview Community Creche.

8. Parking on the site is shared with the Bayview Primary School and Bayview Kindergarten however there are a few dedicated spaces next to the crèche play area.

9. The facility is operating to capacity and there is a waiting list. The early learning centre that is located in the basement level of the building is currently licensed for 30 children. Currently the centre can accommodate only four children under two years old. The proposed extension will allow the centre to increase the number of under two’s to eight children and will also permit better use of the existing space.

10. The lessee has met all conditions of the existing lease agreement and has demonstrated its commitment to continue to improve the facility.

11. The community centre wishes to extend and reconfigure the usable space at the early learning centre. This will require the relocation of the existing office and meeting rooms to provide a new space for children under two years old (refer Attachment C – Bayview Community Centre ELC Application).

12. It is estimated that the extension will cost approximately $216,930.92 (with contingency). The project costs will be met by the Bayview Community Centre (refer Attachment G – Financial due diligence).

13. The Bayview Community Centre Association Incorporated has all necessary insurance cover including public liability insurance in place. This will be increased whilst building works are being undertaken.

14. Auckland Council staff have sought input on the proposed extension to the building from relevant council departments. Support has been unanimous.

15. Under the terms of the lease, clause 2.6.2 requires landlord consent for any structural alterations to the building (refer Attachment B – Bayview Lease).

Consideration

Local board views and implications

16. Council staff consulted stakeholders on 18 November 2016. Kaipātiki Local Board members were invited to a site visit with representatives of the Bayview Community Centre Committee on 24 November 2016. No objections were raised.

17. The recommendations within this report fall within the local board’s allocated authority relating to community facilities.

Māori impact statement

18. There is no significant change or impact for Maori.

Implementation

19. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

20. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a ⇩	Site Plan	55
b ⇩	Bayview Lease	57
c ⇩	Bayview Community Centre ELC Application	59
d ⇩	Bayview ELC architect plans	63
e ⇩	Impact on operations	69
f ⇩	Contractor's parking and storage	71
g ⇩	Financial due diligence	73

Signatories

Authors

Elena Malkova - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Kaipātiki Local Board

14 December 2016

Kaipātiki FY17 Community Facilities Renewals Work Programme Update

File No.: CP2016/24202

Purpose

1. To seek approval from the Kaipātiki Local Board for the addition of the attached project (refer Attachment A) to the 2016/17 Community Facilities Renewals Work Programme.

Executive summary

2. The Kaipātiki Local Board has approved the 2016/17 Community Facilities Renewals Work Programme on 10 August 2016 (resolution number KT/2016/96).

3. The work programme will be updated with the inclusion of the following project:
Birkenhead Library - Interior Refurbishment, $55,830.

4. Once approved by the Kaipātiki Local Board, work will commence before the end of the financial year. Regular updates on the projects will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Kaipātiki Local Board:

a) approve the projects below to be included in the 2016/17 Community Facilities Renewals Work Programme:

i) Birkenhead Library - Interior Refurbishment, $55,830.

b) note that budgets outlined are indicative to deliver the additional projects and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

Comments

Renewals work programme for the local boards

5. Investment in this renewals programme will ensure that council facilities in the Kaipātiki Local Board area remain valuable, well-maintained community assets that continue to meet the agreed levels of service. Not undertaking timely renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

6. The updates to the renewals programme ensure that the new proposed renewals works (see Attachment A) will maintain the level of service expected at a community facility.

Description of the new project to be included in the 2016/17 work programme

7. Birkenhead Library - Interior Refurbishment, $55,830.

Local board funding policy

8. As funding becomes available (through savings or attrition), projects with the highest priority that were not previously scheduled in the work programme will be presented to the relevant local board for approval. This report identifies additional projects that Project Delivery now has the capacity to deliver within the 2016/17 financial year. They are now subject for local board approval.

9. This process excludes work that needs to be actioned immediately for health and safety reasons. These works will be reported to the relevant local board, for their attention, as soon practicable through the monthly updates to the local board. Projects, like those identified here, have been identified as priority renewals. Project Delivery now has the capacity and resource to deliver additional projects this year and so we are seeking local board approval. There will be a half-year and full-year realignment of budgets to cover any additional costs.

10. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

Community Facilities Department

11. Community Facilities brings together some of the responsibilities that used to sit in various teams: Property; Parks, Sports and Recreation; Arts and Community Events; and Libraries and Information.

12. The purpose of council’s Community Facilities department is to build, renew, and maintain community assets including buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and community lease assets.

Consideration

Local board views and implications

13. The Kaipātiki Local Board approved the 2016/17 Community Facilities Renewals Work Programme on 10 August 2016 (resolution KT/2016/96). The local board is now being presented with the updated work programme for approval.

Māori impact statement

14. The Kaipātiki Local Board Community Facility renewals work programme 2016/17 ensures that all facilities continue to be well-maintained community assets benefiting the local community, including Māori. All community facilities contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua then appropriate consultation will follow.

Implementation

15. This work programme will be implemented as part of Community Facilities’ usual business practice.

16. Work programme implementation will be reported quarterly to the local board.

Attachments

No.	Title	Page
a ⇩	Kaipātiki FY17 Community Facilities Renewals Work Programme Update	79

Signatories

Authors

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Kaipātiki Local Board

14 December 2016

Local Board Services Monthly Report - December 2016

File No.: CP2016/24453

Purpose

1. The purpose of this report is to provide an update on the key activities of the Kaipātiki Local Board during October and November 2016, and to provide recommendations for matters requiring attention.

2. The updates in this report relate to the following areas:

· Local Parks;

· Arts, Community and Events; and

· Policy and Planning.

Executive summary

3. The resource consent for the development works at 136 Birkdale Road has been lodged and approved. An unexpected condition of this consent is the requirement to include a rain harvesting tank to mitigate the storm water effects of the larger carpark. The amount required to cover the calculations, design and installation of the rain harvesting tank have been costed at $25,000 and is unable to come from within the existing budget. It is recommended that the board allocate the required funds from the Small Park Top Ups/response fund project line within its locally driven initiative (LDI) capital budget.

4. The local board received the findings of a review of the Birkdale Beach Haven Community Project (BBCP) at its April 2016 business meeting. Following consideration of the review and its recommendations, the board resolved to provide a one-off grant of $40,000 to strengthen BBCP (resolution number KT/2016/23). The latest update on the progress of strengthening BBCP has been provided to the local board for its information (refer Attachment A).

5. Local boards participate in the notification consideration of specific resource consents. In order to effectively and efficiently provide comment on local views and preferences, it is recommended that local boards delegate this responsibility to a local board member or members. This Resource Consents Lead can and should:

· discuss resource consents of interest with other local board members;

· contact the processing planner if more information or clarification is required;

· use local board service staff for administrative support; and

· prepare and provide any feedback in relation to notification considerations.

6. Auckland Council manages freedom camping under seven legacy Local Government Act 2002 bylaws. A review of the legacy freedom camping bylaws is scheduled to be completed in 2017. In order to inform this review, staff have developed a pilot that will test the council’s ability to influence where freedom campers stay overnight and where they choose to visit during the day. Three sites in the Kaipātiki Local Board area have been identified as possible locations for the trial to take place. The board is asked to provide feedback on the proposed Auckland Council Freedom Camping Summer Pilot.

Recommendation/s

That the Kaipātiki Local Board:

a) approve the allocation of $25,000 from the Small Park Top Ups/response fund project line of its locally driven initiatives capital budget towards the provision of a rain harvesting tank at 136 Birkdale Road.

b) note the update report on the progress of strengthening Birkdale Beach Haven Community Project provided by Tattico Limited (refer to Attachment A to the agenda report).

c) delegate a Kaipātiki Local Board Member, or Members, authority to provide local board feedback in relation to resource consent notification considerations in the local board area.

d) provide feedback on the proposed Auckland Council Freedom Camping Summer Pilot.

Comments

7. Over October and November 2016, the Kaipātiki Local Board held four workshops. Records of these workshops are attached to a separate report on this agenda.

8. The following regional and sub-regional briefings/meetings took place in October and November 2016:

· The Governance of Auckland Symposium – 25 October 2016;

· Local Board Chair’s Forum – 14 November 2016;

· Governing Body and Local Board Chairs Joint Meeting – 17 November 2016; and

· Joint northern boards Libraries Fit For Future briefing – 28 November 2016.

9. The board's next workshop is scheduled for 8 February 2017.

Consideration

Local board views and implications

Local Parks

136 Birkdale Road Development

10. The development works at 136 Birkdale Road Reserve require resource consent, which has been lodged and approved. An unexpected condition of this consent is the requirement to include a rain harvesting tank to mitigate the storm water effects of the larger carpark. Future works proposed for the site includes a new fruit forest and community garden, which was included in the resource consent. The tank will collect water from the roof of the existing buildings and can be used to irrigate these gardens. It is intended to tender the physical works for this project in early 2017, with works to commence as early as possible upon award of this contract.

11. The amount required to cover the calculations, design and installation of the rain harvesting tank have been costed at $25,000. This funding is unable to come from within the existing fully allocated project budget of $282,000. It is recommended that the board allocate the required funds from the Small Park Top Ups/response fund project line of its locally driven initiatives (LDI) capital budget. This project line was established to enhance existing park renewal projects, upgrades, and/or small capital projects when requested or required and currently has an unallocated budget of $211,113.

Arts, Community and Events

Birkdale Beach Haven Community Project (BBCP)

12. The local board received the findings of a review of the Birkdale Beach Haven Community Project (BBCP) at its April 2016 business meeting. The review focused on the following areas:

· governance;

· funding (and in particular council funding);

· contractual relationship between council and BBCP; and

· how the council might assist BBCP.

13. The review identified the following four key initiatives to strengthen the work of BBCP in the future:

· appointment of a part time adviser for a six month period to work alongside the BBCP board and staff to help in their implementation of the rejuvenation process;

· completing a community engagement process to identify the needs in the community and ensure BBCP aligns to those needs;

· regular reporting to the Kaipātiki Local Board during the rejuvenation period; and

· commitment of adequate funding from the Kaipātiki Local Board to enable the rejuvenation and community engagement exercises and to underpin the delivery of quality community development programmes to the Birkdale and Beach Haven communities.

14. Following consideration on the review and its recommendations, the local board resolved the following (resolution number KT/2016/23):

“That the Kaipātiki Local Board:

a) provides $40,000 from its community response fund to strengthen Birkdale Beach Haven Community Project, enabling Birkdale Beach Haven Community Project to implement immediate recommendations as identified in the report completed by Tattico (Attachment A to the agenda report), namely:

i) undertaking community engagement on and production of a three-year business plan that will assist in determining the needs of the community and how Birkdale Beach Haven Community Project can best deliver to these;

ii) establishment of a senior project coordinator and house coordinator role in each of the two houses governed by Birkdale Beach Haven Community Project; and

iii) easing the pressure of current Birkdale Beach Haven Community Project administration to initiate the resource changes outlined in clauses i) and ii) above prior to the end of the 2015/2016 financial year.”

15. John Duthie of Tattico Limited has been appointed as the part time advisor to BBCP by council’s Arts, Community and Events department. As recommended in the review, regular updates on the progress of strengthening BBCP are provided by the advisor. The latest update is provided for the local board’s information (refer Attachment A).

Policy and Planning

Resource Consent Notification Considerations

16. In 2011, the governing body agreed to a process by which local boards could participate in the notification consideration of specific resource consents. Triggers were set by the local boards, in consultation with the Resource Consent department. Particular consents were then sent through to local board representatives to enable comments to be provided and considered for the purposes of notification.

17. In May 2016, the Hearings Committee, resolved to set up a working party of governing body and local board members and a member of the Independent Māori Statutory Board, to review the current local board involvement and the associated processes. The working party reported back to the Hearings Committee in September 2016.

18. The Hearings Committee endorsed the working party’s recommendations and resolved (in summary) that:

i) Existing local board-identified triggers for provisions of full details of resource consent applications, for the purpose of making comment on notification, be reviewed and refined (particularly once the Proposed Auckland Unitary Plan becomes operative);

ii) Enhanced training is provided to local board members (in the first instance as part of the induction process);

iii) The purpose of the resource consents weekly list is principally for information purposes rather than comments and will be clearly communicated to local boards;

iv) A standard practice is developed and endorsed to enable local boards to speak to their local views and preferences when a hearing occurs in relation to a resource consent application; and

v) That the Hearings Committee policy on elected members sitting on hearings panels within their own local board area is supported, with close attention to consideration of issues of conflict of interest on a case by case basis.

19. There are a number of pieces of work that will soon be underway to support those resolutions:

· the hearings team, consents team and Local Board Services will work together to develop working practices to enable local board members to speak to their communities views and preferences at a hearing;

· supported by the consents team, each local board will review the specific triggers for notification decisions early next year; and

· the elected members training on their involvement in the resource consent applications is on the training teams work programme, and will be scheduled for early 2017 (possibly March).

20. In order to effectively and efficiently provide comment to resource consent notification consideration on local views and preferences, it is recommended that local boards delegate this responsibility to a local board member or members. These members will be referred to as a Resource Consents Lead.

21. The Resource Consents Lead can and should:

· discuss resource consents of interest with other local board members;

· contact the processing planner if more information or clarification is required;

· use Local Board Services staff for administrative support; and

· prepare and provide any feedback in relation to notification considerations.

22. Feedback that is provided by the Resource Consent lead should focus on local knowledge of the area and the potential community interest of the proposal under consideration which the planners may need to consider outside of the provisions of the RMA to enable a decision to made on whether or not the RC should be notified.

23. Training will be provided through the Kura Kāwana elected member development programme.

24. The resource consents weekly list will continue to be sent to all elected members for their information.

Proposed Auckland Council Freedom Camping Summer Pilot

25. Auckland Council manages freedom camping under seven legacy Local Government Act 2002 bylaws. Although each of the bylaws has the ability to allow freedom camping, only the former Rodney and Franklin Districts had provisions in their bylaws to permit freedom camping in some form. This approach has remained largely unchanged since amalgamation, with the exception of sites established during the Rugby World Cup 2011.

26. The council has scheduled a review of the legacy freedom camping bylaws to be completed in 2017. This review will assess the performance of the bylaws to manage problems associated with freedom camping. Staff have determined that more evidence is required to make informed decisions about both increasing the economic benefits to local economies and cost effectively managing harm arising from freedom camping.

27. In order to inform this review, staff have developed a pilot that will test the council’s ability to influence where freedom campers stay overnight and where they choose to visit during the day. If the pilot is successful:

· there will be a reduction in over-crowding at popular sites on the north-east of Auckland; and

· non-compliance in urban areas will reduce.

28. The pilot will be run in a number of sites across a broader range of locations over summer to:

· actively manage supply by doubling the capacity for freedom campers to sleep in designated areas;

· actively manage demand, by switching from a reactive approach - to a preventative one that proactively disperses campers before over-crowding occurs; and

· establish a quick-response team to respond to harm.

29. Three sites in the Kaipātiki Local Board area have been identified as possible locations for the trial to take place:

· Birkenhead War Memorial Park;

· Shepherd's Park; and

· Onepoto Domain.

30. The board is asked to provide feedback on the proposed Auckland Council Freedom Camping Summer Pilot.

Local board views and implications

31. The development of 136 Birkdale Road is a project supported by the local board and is mentioned within the Kaipātiki Local Board Plan 2014-2017. The provision of a rain harvesting tank is consistent with the community-led working group focus on sustainability at the site, which is supported by the local board.

32. The local board is able to provide comment to resource consent notification consideration.

33. The local board is able to provide comment on the Auckland Council Freedom Camping Summer Pilot.

Māori impact statement

34. There are no specific impacts on Māori arising from this report.

Implementation

Resource Consent Notification Considerations

35. Over the next few months Local Board Services staff will work with the resource consents team to develop practice notes on the September 2016 Hearing Committee's decision. This will include:

· the opportunity to provide a consistent process to receiving and providing feedback on notification matters; and

· a standard practice that enable local boards to speak to their local views and preferences when a hearing occurs.

36. A review of each local board’s resource consent triggers will be undertaken in early in 2017.

Proposed Auckland Council Freedom Camping Summer Pilot

37. Once the final list of sites to be included in the Auckland Council Freedom Camping Summer Pilot has been confirmed, staff will:

· undertake a detailed site-specific infrastructure assessment;

· develop promotional material; and

· install new signage and car park markings.

38. Additional infrastructure may be provided on a site-by-site basis. It is expected that sites will be actively promoted to campers from January 2017.

39. Staff will also engage with strategic brokers to identify suitable community contacts to support the monitoring programme and the destination marketing campaign.

40. Findings from the pilot will be presented back to participating local boards after the pilot is completed. A report with recommendations for future policy options will then be prepared for all local boards in May 2017. Details of engagement with local boards will be developed in consultation with the Local Board Services planning and policy team.

Attachments

No.	Title	Page
a ⇩	Update report on Birkdale Beach Haven Community Project - November 2016	87

Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipātiki
Authorisers	Eric Perry - Relationship Manager

Chairperson	Danielle Grant
Deputy Chairperson	John Gillon
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

Authors	Blair Doherty - Kaipātiki Local Board Democracy Advisor
Authorisers