Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

14 December 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Mangere Mountain Education Centre 5

9 Public Forum 6

9.1 Public Forum - Auckland Niue Rugby League 6

10 Extraordinary Business 6

11 Notices of Motion 6

11.1 Notice of Motion - Auckland Council as a Living Wage Council 7

12 Manukau Ward Councillors Update 9

13 Auckland Transport Update - December 2016 11

14 Māngere-Ōtāhuhu FY17 Community Facilities Renewals Work Programme Update 35

15 New Road Name Approval for a Road Created by way of Subdivision at 168-196 Princes Street East, Otahuhu 39

16 Mangere-Otahuhu Quick Response Round Two 2016/2017 47

17 Annual Budget 2017/2018 55

18 Mangere-Otahuhu Local Board input on Rates Rebate (Retirement Village Residents) Amendment Bill 61

19 Mangere-Otahuhu Local Board Workshop Notes 69

20 Governance Forward Work Calendar 79

21 Local Board Leads and Appointments Report 83

22 Chairpersons Report and Announcements 85

23 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 November 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Mangere Mountain Education Centre

Purpose

1. Simon Kozak and Ane Karika from the Mangere Mountain Education Centre would like to update the board on the concept plan seeking to develop the site to encourage tourism.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Simon Kozak and Ane Karika for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Auckland Niue Rugby League

Purpose

1. Phillip Tasmania would like to update the board on the Auckland Niue Rugby League.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Phillip Tasmania for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Auckland Council as a Living Wage Council

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Christine O’Brien for inclusion on the agenda for the Māngere-Ōtāhuhu Local Board meeting being held on day, Wednesday, 14 December 2016:

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Notes that in the Mayoral Proposal on Items for Public Consultation on the Annual Budget 2017/18, His Worship the Mayor Phil Goff states he is “committed to achieving a living wage for Council employees”.

b) Supports the Mayor's commitment to Auckland Council becoming a living wage employer.

c) Reconfirms its Resolution Number MO/2012/253 of 31 October 2012 and Resolution Number MO/2013/570 of 11 December 2013 and its commitment to the principle of the Living Wage, to support community well-being.

d) Recommends:

(i) That Auckland Council as a whole also support this principle.

(ii) That Auckland Council, including CCOs, pay direct employees and contracted employees at least a Living Wage, in particular, through an immediate pay increase for the approximately 2,100 workers currently below the living wage and for another 1,200 staff identified in the Mayoral Proposal as earning just above the living wage and who might require wage adjustments to preserve relativities.

(iii) That Auckland Council incorporates the Living Wage and job security into its procurement policy and partnerships with social and environmental agencies.

(iv) That all contracts entered into by Auckland Council, including CCOs, for work in the Māngere-Ōtāhuhu Local Board area will guarantee at least a Living Wage to all workers employed as a result of that contract.

Background

1. This issue is very familiar to all Board members, and many members of our community, as it has been discussed publicly for many years now and a number of Living Wage campaigns have been launched in the Māngere-Ōtāhuhu Local Board area with Local Board support.

2. Due to the extensive exploration of the Living Wage, locally, regionally and nationally, as well as this local board having worked on the issue for some years, I will provide only a short backgrounder for this Notice of Motion.

3. In October 2012, the Māngere-Ōtāhuhu Local Board considered arguments and evidence from New Zealand and abroad and firmly committed to the Living Wage and to advocating for it within Auckland Council.

4. This Local Board's Plan 2014-2017 says, “Māngere-Ōtāhuhu is an area where employment rates, income and home ownership are low. This calls for strong moves to substantially raise local living standards and focus on those most in need.”

5. Accordingly, this local board must continue to urge on Auckland Council the high and immediate need to implement a Living Wage for employees across the council family and as a condition of contracts with Auckland Council.

6. Alongside our strong commitment to local procurement, this would both signal our commitment to lifting incomes, living standards and employment rates in our area and, in practice, could flow through to enable some of our most vulnerable working families to live with dignity and to contribute to the local economy (those on low incomes are more likely to spend pay increases locally). Passing this resolution will also show this board's support for a reduction in the gender pay gap (those paid below the Living Wage by council currently are much more likely to be women than men) and would be taking an ethical stand for the right of workers to receive fair pay for their work.

Signatories:

Author

Christine O’Brien

Māngere-Ōtāhuhu Local Board

14 December 2016

Auckland Transport Update - December 2016

File No.: CP2016/24146

Purpose

1. This is monthly report to update the Mangere-Otahuhu Local Board (MOLB) on transport related issues. Normally it includes the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the MOLB and advocacy issues raised by board members; and provides information on matters of specific application and interest to the MOLB.

Executive summary

2. This month no decision is required but information is provided about the following matters:

· A Local Board Transport Capital Fund update

· Auckland Transport’s strategic alignment

· The Local Board Transport Capital Fund including an update on existing projects

· The ‘New Network’ launch and 99 cent children’s fares

· Quarterly reporting

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receive the Auckland Transport Update – December 2016 report.

Strategic alignment

3. Auckland Transport was formed to deliver Council’s strategic objectives. The key documents outlining Auckland Transport’s strategic activities are:

· The Auckland Plan – The strategic plan that states Auckland Council’s objectives and directives.

· The Auckland Transport Alignment Project – This project was completed in September 2016. It is an agreement between Auckland Council and central government about Auckland’s long-term transport objectives and their priority. More information is available at this link - http://www.transport.govt.nz/land/auckland/atap/

· The Regional Land Transport Programme – This document is Auckland Transport’s budget. It is agreed between Auckland Council, Auckland Transport and central government. About half of Auckland Transport’s capital expenditure (building things) is funded by central government. More detail about the agreed programme can be found by following this link - https://at.govt.nz/about-us/transport-plans-strategies/regional-land-transport-plan/#documents

4. In Mangere-Otahuhu the biggest strategic project at this time is the introduction of the ‘New Network’. In Chapter 13 of the Auckland Plan, Council prioritises the development of ‘a transformational improvement in the speed, capacity, reliability and connectivity of the public transport system’.

5. The ‘New Network’ is a key strategic project aimed at meeting this direction. It is a complete re-structure of public transport providing more reliable and frequent public transport services.

6. It will have a big effect on Mangere-Otahuhu, simplifying bus routes, making them more reliable and using them to bring people to transport ‘hubs’ (ie. Mangere, Otahuhu and Manukau) where they can transfer to trains for longer journeys or to other bus routes.

AT’s actions against advocacy plans

7. This section provides a regular report about how Auckland Transport is supporting the MOLB ‘Advocacy Initiatives’ recorded in the MOLB Local Board Plan. In this report the MOLB’s ‘Advocacy Initiatives’ from the 2013-16 term are recorded in the table below providing a summary of their status.

Table 1: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
A great public transport network that is easy to get to, frequent and reliable	Ōtāhuhu bus and rail interchange project	The Otahuhu bus and rail interchange has been delivered. As well as the interchange a large amount of work was also done in and around the town centre including: · The Mason Ave car park walkway · Improved footpaths · New bus shelters
	Māngere bus interchange project	The Mangere Bus interchange is almost finished and will be fully operational early next year. MOLB advocacy ensured that the interchange has a toilet.
Attractive, accessible and safe cycleways and walkways	Linking of Windrush Close and Waddon Place in Māngere Town Centre	Completed.
Attractive, accessible and safe cycleways and walkways	Completion of the Peninsula Park walkway in Māngere	A Parks project.
Safe, attractive and well maintained roads	Delivery of the Future Streets pilot	Completed. This project has also encouraged wider spending in the area and Auckland Transport and NZTA are now completing additional work in Thomas Orly Ave and on Massey Road. The total spend in the area is expected to be in the order of $ 10 million.

Local board transport capital fund (LBTCF) update

Updates

8. The following table (Table 2) notes previous decisions, the problem or opportunity being addressed, progress since the last update, budgets and financial commitments.

Table 2: LBTCF Status

Projects Submitted	Problem or Opportunity Being Addressed	Current Status
Mangere –East Town Centre Traffic Calming	The aim of this project was to improve safety and ease of access to the Mangere-East Town Centre for pedestrians.	Project completed – Total cost $ 30,000
Future Streets Walking and Cycling Circuit Windrush-Mascot	Constructing an iconic fitness route that runs from Windrush Close to Mascot Road.	‘Rough Order of Cost’ requested by MLB in June 2014. A Rough Order of Cost of $346,000 was provided in August 2014. ‘Detailed Design’ and ‘Construction authorised by MOLB in September 2014 Future Plans: The project is almost complete with only some tidying up and remedial work required,
Waddon-Windrush Walk/ Cycleway	The walkway was narrow, poorly lit and was a high crime area. Widening the walkway and installing new lighting is seen as a solution that will make the area safer with regards to crime.	‘Rough Order of Cost’ requested by MOLB in May 2014. ‘Detailed Design’ and ‘Construction’ authorised by MOLB September 2014 based on a Rough Order of Cost of $ 173,366 Future Plans: The project is almost complete with only some tidying up and remedial work required. The closure of Windrush Close will take longer and the date is not yet confirmed.
Future Streets Walking and Cycling Route Mascot Road	Constructing of a walking and cycling route that runs along Mascot Road from its intersection with Windrush Close to Waddon Road. It includes significant work on Mascot Road to improve walking and cycling and pedestrian safety on Mascot Road.	‘Rough Order of Cost’ requested by the MOLB in June 2014 Auckland Transport provided a Rough Order of $1,180,000 in August 2014. ‘Detailed Design’ and ‘Construction’ authorised by MOLB September 2014. Future Plans: The majority of this project is completed aside from some last tidying up and remedial work.
Mason Ave / Station Rd Carpark – Pedestrian Link	Develop a footpath link from Mason Ave and Station Rd through the car park	Project completed – Total cost $ 200,000

Upcoming projects and activities

Consultations

9. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

10. In this reporting period, no projects were put forward for comment by the MOLB.

11. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In November there was one TCC decision in the MOLB area.

Table 3: TCC Monthly Summary

Street

Area

Work

Decision

Ihumatao Road / George Bolt Memorial Drive

Mangere

Prohibited Right Turn, Lane Restrictions, Traffic Island, Stop Control, Flush Median, Lane Provision

Carried

Regional and sub-regional projects

New Network

12. Auckland Transport’s biggest project in Mangere-Otahuhu recently has been delivering the ‘New Network’. This project is very large and relied on work done in recent years across the South and greater Auckland including:

· AT HOP: Introduction of the AT HOP card provided an efficient and simple system for transferring from bus to train or vice-versa. The supporting IT allows simple ‘tag-on / tag-off’ transfers.

· Simpler Fares: In August 2016 Auckland Transport introduced simpler fares that were based on ‘zones’ rather than ‘stages’ (map can be found at the following link - https://at.govt.nz/bus-train-ferry/fares-discounts/how-simpler-fares-work/#wherezones ). With an AT HOP card, you pay for your entire journey once, instead of paying for each bus or train separately.

· Develpment of new transport ‘hubs’ where buses and trains connect: The ‘New Network’ is based on using the capacity of trains to move large numbers of people. Buses will move people to rail / bus hubs where they can meet trains. A number of bus stations are being built or upgraded to create these ‘hubs’. Such as:

o Manukau Bus Station being built next to the existing train station.

o Otahuhu Bus Station which is a new facility to make it easier for people to connect between buses and trains.

· More AT HOP retailers: The number of retailers selling AT HOP cards was increased. This included stocking AT HOP cards in supermarkets. The full list of retailers can be viewed at the following link - https://at.govt.nz/bus-train-ferry/at-hop-card/at-hop-retailers/#south.

13. Auckland Transport worked hard to make sure that people knew about the changes by:

· Mailing every household in South Auckland information including:

o A guide to the South Auckland New Network.

o A local area bus timetable.

o An events guide - outlining where Auckland Transport staff were able to talk to customers.

· Auckland Transport also used the following communication tools to raise community awareness of the changes:

o Information posters at key bus stops, interchanges and train stations.

o The Auckland Transport website the ‘Journey Planner’ was updated with the new routes and services about a month before the change. Auckland Transport Customer Centres had staff available to help with questions;

o South Auckland libraries, Citizen Advice Bureaux and local board offices were provided with information packs.

o Auckland Transport’s Twitter and Instagram accounts were used to provide up-to-date information.

o An electronic New Network newsletter was produced.

14. Auckland Transport set up an operations centre in Manukau to manage the changeover. The operations centre had senior managers and operations staff available to immediately respond to problems.

15. The transfer appears to have been successful. But people requiring assistance or wishing to report an issue, can either contact Auckland Transport or call the special ‘New Network’ support line on 09 366 6400.

99 Cent Children’s Fares

16. Auckland Transport is promoting ‘99 cent’ child weekend fares.

17. With the introduction of the Simpler Fares system, children 5-15 years travelling on an AT HOP card can travel on buses and trains on weekends and during public holidays for 99 cents. Parents simply need to load a child concession on the AT HOP card. You can make up to five bus or train trips over a four hour period with up to 30 minutes between each trip.

18. 99 cent child weekend fares are an opportunity to increase patronage on trains and buses on weekends and on public holidays. For families 99 cent child weekend fares make trains and buses an economical option for day trips and family adventures.

Quarterly Reporting

19. Last electoral term, Auckland Transport started a new way of providing information to Local Boards. Every quarter two reports are incorporated as attachments to each local board’s monthly report.

· Attachment A – Report from AT departments on what they have done in each local board area over the past quarter

· Attachment B – Report on Travelwise Schools activities

20. The reports provide information about Auckland Transport’s recent activities both in the local area and across Auckland.

Attachments

No.	Title	Page
a ⇩	Report from AT departments on what they have done in each loacal board area over the past quarter	17
b ⇩	Report on Travelwise School Activities	33

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

14 December 2016

Māngere-Ōtāhuhu FY17 Community Facilities Renewals Work Programme Update

File No.: CP2016/23329

Purpose

1. To seek approval from the Māngere-Ōtāhuhu Local Board for the addition of the attached project (Attachment A) to the 2016/17 Community Facilities Renewals Work Programme.

Executive summary

2. The Māngere-Ōtāhuhu Local Board has approved the 2016/17 Community Facilities Renewals Work Programme on 20 July 2016 (MO/2016/105).

3. The work programme will be updated with the inclusion of the following project:
Otahuhu Pool & Leisure Centre - Minor Upgrade, $174,038.

4. Once approved by the Māngere-Ōtāhuhu Local Board, work will commence before the end of the financial year. Regular updates on the projects will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the projects below to be included in the 2016/17 Community Facilities Renewals Work Programme:

i) Otahuhu Pool & Leisure Centre - Minor Upgrade

b) note that budgets outlined are indicative to deliver the additional projects and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

Comments

5. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

Community Facilities Department

6. Community Facilities is a new department as at November 2015. It brings together some of the responsibilities that used to sit in various teams: Property; Parks, Sports & Recreation; Arts and Community Events; and Libraries and Information.

7. The purpose of Community Facilities department is to build, renew, and maintain community assets including buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and community lease assets.

Renewals work programme for the local boards

8. Investment in this renewals programme will ensure that council facilities in Māngere-Ōtāhuhu Local Board remain valuable, well-maintained community assets that continue to meet the agreed levels of service. Not undertaking timely renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

9. The updates to the renewals programme ensure that the new proposed renewals works (see Attachment A) will maintain the level of service expected at a community facility.

Description of the new projects to be included in the 2016/17 work programme

10. Otahuhu Pool & Leisure Centre - Minor Upgrade.

Local board funding policy

11. As funding becomes available (through savings or attrition), projects with the highest priority that were not previously scheduled in the work programme will be presented to the relevant local board for approval. This report identifies additional projects that Project Delivery now has the capacity to deliver within the 2016/17 financial year. They are now subject for local board approval.

12. This process excludes work that needs to be actioned immediately for health and safety reasons. These works will be reported to the relevant local board, for their attention, as soon practicable through the monthly updates to the local board.

Consideration

Local board views and implications

13. The Māngere-Ōtāhuhu Local Board approved the 2016/17 Community Facilities Renewals Work Programme on 20 July 2016 (MO/2016/105). The local board is now being presented with the updated work programme for approval.

Māori impact statement

14. The Māngere-Ōtāhuhu Local Board Community Facility renewals work programme 2016/17 ensures that all facilities continue to be well-maintained community assets benefiting the local community, including Māori. All community facilities contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua then appropriate consultation will follow.

Implementation

15. This work programme will be implemented as part of Community Facilities’ usual business practice.

16. Work programme implementation will be reported quarterly to the local board.

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu FY17 Community Facilities Renewals Work Programme Update	37

Signatories

Authors

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

14 December 2016

New Road Name Approval for a Road Created by way of Subdivision at 168-196 Princes Street East, Otahuhu

File No.: CP2016/23762

Purpose

1. The purpose of this report is to seek approval from the Māngere-Ōtāhuhu Local Board to name a new road, created by way of subdivision, at 168-196 Princes Street East, Otahuhu.

Executive summary

2. This report outlines the background for the naming of a new road (a jointly owned access lot) created by way of subdivision, by Kimpton Properties Limited. The integrated residential subdivision and land-use resource consent, involving 31 new dwellings, was approved on 02 August 2016 (Council reference R/JSL/2016/1133). The road naming application has been compiled by agent Stellar Projects Limited.

3. Auckland Council has a road naming policy and guidelines that set out the requirements and criteria of the Council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland.

4. Following assessment against the road naming criteria, the applicant’s proposed road name ‘Hartford Road’ (applicant’s preferred name) and alterative names ‘Sails Road’ and ‘Sherman Road’ were determined to meet the road naming guideline criteria.

5. Local iwi groups were consulted by the applicant. Ngaati Whanaunga and Ngaati Tamaoho each suggested three additional names, however, out of these six names only ‘Paneika Lane’ was approved for use after being checked by LINZ and NZ Post, due to duplication of the other names in the area. No other iwi provided comments or objections, therefore it is determined that the applicant’s proposed names are considered acceptable by relevant iwi.

Recommendation

That the Māngere-Ōtāhuhu Local Board:

a) approves the road name ‘Hartford Road’ proposed by the applicant, for the new jointly owned access lot created by way of subdivision at 168-196 Princes Street East, Otahuhu, in accordance with section 319(1)(j) of the Local Government Act 1974.

Or that the Māngere-Ōtāhuhu Local Board:

b) approves the road name ‘Paneika Lane’ proposed by iwi, for the new jointly owned access lot created by way of subdivision at 168-196 Princes Street East, Otahuhu, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

6. The Auckland Council Road Naming Policy and Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

7. The new road to be named is a jointly owned access lot located on a large site at 168-196 Princes Street East. The new road was created as part of an integrated residential subdivision development involving 31 new dwellings (freehold residential lots) and associated site works, including the removal of the existing structures from the site. The consent also involved the vesting of an esplanade reserve and comprehensive replanting on the Otahuhu Creek frontage (Council reference R/JSL/2016/1133). As shown in the attached maps, the new road directly services 28 of the 31 new dwellings approved as part of the development, providing access to the dwellings from two points on Princes Street East.

8. The applicant has provided a brief meaning for the proposed names ‘Hartford Crescent’ ‘Sails Crescent’ and ‘Sherman Crescent’, as described in the table below. The meanings of the additional names suggested by iwi are summarized in the ‘Maori Impact Statement’ section of this report, although not all of these names meet the road naming standards.

Applicant’s Preference	Applicant’s Proposed New Road Name	Meaning, as described by applicant:
Preferred Name	Hartford Crescent	Meaning ‘passionate/compassionate’ as for the people of that area
First Alternative	Sails Crescent	Chosen because we are living in the city of Sails and the new road is also close to the water.
Second Alternative	Sherman Crescent	Meaning to be courageous, energetic and masculine

9. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Policy and Guidelines. All three names suggested by the applicant meet the criteria. However, of the six additional names suggested by iwi, only one meets all criteria (the name ‘Paneika Lane’), as detailed below.

10. New Zealand Post and Land Information New Zealand (LINZ) have commented that the applicant’s proposed names (‘Hartford Road’, ‘Sails Road’ and ‘Sherman Road’) meet their criteria and standards, as per the New Zealand and Australian ‘Standard for rural and urban addressing policy AS/NZS 4819:2011’. This means that there is no relevant duplication of the names and no similar names already in use in the area that would lead to confusion for emergency and/or postal services.

11. Out of the names suggested by iwi, only ‘Paneika Lane’ was accepted by both LINZ and NZ Post. The other names are already in use in the vicinity, or are in close proximity to exact or similar sounding, spelled or pronounced roads, and therefore have the potential to cause location issues for emergency and postal services. This means that only ‘Paneika Lane’ can be considered, in addition to the names proposed by the applicant. The remaining five names suggested by iwi do not meet the road naming and addressing standards.

12. The proposed suffix ‘Crescent’ is considered appropriate in the circumstances, as ‘Appendix C’ of the Auckland Council Road Naming Guidelines references ‘Crescent’ as being a crescent shaped thoroughfare, especially where both ends join the same thoroughfare. This description is the closest match to the layout of the road to be named.

Consideration

Local board views and implications

13. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

14. The decision sought from the Māngere-Ōtāhuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

15. The decision sought from the Māngere-Ōtāhuhu Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

16. Consultation undertaken by the applicant with local iwi was used to arrive at the preferred road name. In total 15 iwi were consulted.

17. Ngaati Whanaunga commented that the applicant’s choice of proposed names and the associated meanings were well done, however, they recommended consideration of the Māori translations: ‘Atawhai Crescent’, ‘Tira Crescent’ and ‘Maaia Crescent’, as summarized in the table below (translations based on the dialect of Ngaati Whanaunga Iwi).

18. Ngaati Tamaoho also suggested three additional names, chosen as a reflection of the area in ancient times; ‘Paneika Lane’, ‘Para Lane’ and ‘Ngahue Lane’. The meanings of these names are summarized in the table below.

19. The names suggested by Ngaati Whanaunga and Ngaati Tamaoho were checked by LINZ and NZ Post. Only ‘Paneika Lane’ was approved for use, due to duplication of the other names, or there being similar names already in use in the area. Therefore the remaining five names are not able to be used.

20. No responses were received from the reaming iwi, apart from Ngāti Whātua, who deferred their interests to the other iwi. It is therefore considered that the applicant’s proposed names are deemed acceptable by all relevant iwi.

Iwi and preference

Iwi’s Proposed New Road Name

Meaning, as described by Iwi representative

Ngaati Whanaunga:

Preferred Name

Atawhai*

Crescent

Ngaati Whanaunga Māori translation of:

‘Hartford Crescent’, meaning ‘passionate/compassionate’ as for the people of that area

Ngaati Whanaunga:

First Alternative

Tira* Crescent

Ngaati Whanaunga Māori translation of:

‘Sails Crescent’, chosen because we are living in the city of Sails and the new road is also close to the water.

Ngaati Whanaunga: Second Alternative

Maaia*

Crescent

Ngaati Whanaunga Māori translation of:

‘Sherman Crescent’, meaning ‘to be courageous, energetic and masculine’. The word ‘maaia’ has had the macron removed and the double vowel put in, to ensure the correct pronunciation is delivered when read.

Iwi and preference

Iwi’s Proposed New Road Name

Meaning, as described by Iwi representative

Ngaati Tamaoho:

Preferred Name

This is the only name accepted for use by NZ Post and LINZ

Paneika Lane

Māori word ‘Pane’ means ‘head’, and ‘ika’ means ‘fish’ - in tribal legend when the Tainui Waka was being hauled from the Taamaki Awa to the Manukau Harbour, the great tohunga Taikehu went on ahead and when he first laid eyes on the harbour he commented on the abundant fish life in the harbour to the point where he was catching fish with his bare hands as they leapt from the waters. In Pacific custom the paneika was reserved for the rangatira.

Ngaati Tamaoho:

First Alternative

Para* Lane

Māori word meaning ‘King Fern’, once prolific in the low lying areas close to waterfalls and inner coastal areas until the introduction of goats, pigs and deer.

Ngaati Tamaoho: Second Alternative

Ngahue* Lane

Māori word meaning ‘abundance’ again referring to the teeming numbers of fish and bird life the populated the Manukau Harbour in ancient times.

* Name not acceptable for use under the addressing standards, as confirmed by NZ Post and LINZ

21. The decision sought from the Māngere-Ōtāhuhu Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

22. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

23. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	Site and Location Map - 168-196 Princes Street East	45

Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

14 December 2016

Mangere-Otahuhu Quick Response Round Two 2016/2017

File No.: CP2016/23827

Purpose

The purpose of this report is to present applications received the Māngere-Ōtāhuhu Local Board Quick Response Grants Round Two 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

1. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $209,500 for the 2016/2017 financial year. A total of $131,344.00 remains to be allocated for two quick response rounds and one local grant round.

2. Sixteen applications were received in this quick response round two and two applications from the previous local grant round requesting a total of $54,776.00.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board consider the applications listed in Table One and agree

to fund, part-fund or decline each application in this round.

Table One: Māngere-Ōtāhuhu Local Board Round two Quick Response Applications

Application No.	Organisation Name	Project	Focus	Total Requested
QR1709-201	Genesis Youth Trust	Towards provision of food, refreshments, entertainment and prizes for the “Tagz Out” event.	Events	$2,000.00
QR1709-202	Rise UP Trust	Towards expert Niuean Language tuition to prepare and facilitate 10 two hour lessons and resources for whanau fono at the week 10 community festival.	Arts and Culture	$2,000.00
QR1709-203	Mangere East Family Service Centre Inc.	Towards providing a venue for retired men and caregivers of brain injury men to participate in practical work projects.	Community	$2,000.00
QR1709-207	Action Education Inc	Towards the costs of running 10 spoken word poetry workshops to be held at schools in the Mangere Otahuhu Local Board area.	Arts and Culture	$2,000.00
QR1709-208	Otahuhu-Mangere Youth Group	Towards funding a programme coordinator to facilitate a six week programme.	Community	$1,785.00
QR1709-209	The New Zealand Retreat (Auckland) Ltd.	Towards acquiring a Defibrillator for use at “The Retreat” and surrounding areas	Community	$2,000.00
QR1709-210	Mangere East Access Trust	Towards volunteer costs, refreshments, one off transport costs, the cost for a sewing machine, material and costume making for the Persian New Year	Events	$2,350.00
QR1709-211	Age Concern Counties Manukau Inc	Towards venue hire, a facilitator and catering costs for a strategic planning day	Community	$2,000.00
QR1709-213	Christians Against Poverty New Zealand	Towards annual costs of a client freephone for the Mangere-Otahuhu proportion of clients	Community	$1,600
QR1709-214	Sustainable Coastlines	Towards students' transportation costs in the Mangere-Otahuhu area.	Environment	$2,000.00
QR1709-218	Shakti Asian Women's Centre Inc.	Towards covering the costs of transportation, venue hire, volunteer expenses, material and resource costs andcosts for a primary facilitator.	Community	$2,000.00
QR1709-219	Auckland Niue Rugby League Incorporated	Towards purchasing of uniforms	Sports and Recreation	$6,304.00
QR1709-222	Mangere/Papatoetoe Pacifica Community safety Patrol Trust	Towards purchasing of fuel for the patrolling van and oil maintenance.	Community	$2,000.00
QR1709-223	Portage Crossing Traditional Canoeing and Sailing Association	Towards purchasing of medals and 250 tee shirts with the Portage Crossing logo and 25th Year anniversary	Sports and Recreation	$6,000.00
QR1709-224	Pacific Aotearoa Women's Sports Inc	Towards the outfitting of participants in tee shirts to promote positive messages for a one day event. .	Sports and Recreation	$2,000.00
QR1709-225	Time To Thrive To Stay Alive Charitable Trust	Towards bike tools and equipment	Sports and Recreation	$1,987.00
LG1709-126	Okareka Dance Company	Towards five scholarships for students in the Mangere area where they show a passion in dance but may not have the resources to participate.	Arts and Culture	$1,500 a)
LG1709-105	OnBoard Skate Incorporated	Towards the cost to deliver the skate safe and scooter safe programmes between November 2016 and April 2017	Sports and Recreation	$13,250.00
		Total Requested		$54,776.00

Comments

3. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2016/2017 and the Māngere-Ōtāhuhu Local Board adopted its grants programme on 18 May 2016 (see Attachment A).

4. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

5. The Māngere-Ōtāhuhu Local Board will operate three quick response rounds for this financial year. The second quick response round closed on 11 November 2016.

6. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

7. For the 2016/2017 financial year, the Māngere-Ōtāhuhu Local Board set a total community grants budget of $209,500. A total of $131,344.00 remains to be allocated for two quick response rounds and one local grant round. It is recommended that the board consider allocating up to 16.7 % of this amount or $34,986.00 for this grant round.

8. Sixteen quick response applications and additional two applications from the previous local grant rounds were received, with a total amount requested of $54,776.00.

Consideration

Local Board views and implications

9. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori, no applicants applying in this round have identified as Maori and none have indicated their project targets Maori or Maori outcomes.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Māngere-Ōtāhuhu Local Board allocating funding for round two quick response, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Grant Programme 2016/2017	51
b	Mangere-Otahuhu Quick response Round Two 2016/2017 application summaries (Board members only) (Under Separate Cover)

Signatories

Authors

Catherine Bolinga - Community grants Co-ordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

14 December 2016

Annual Budget 2017/2018

File No.: CP2016/24445

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) recommends continuation of the local targeted rate of approximately $31.06 including GST (subject to inflation rate) per inhabited dwelling to provide free adult entry to swimming pools in the Māngere-Ōtāhuhu Local Board area.

c) adopts local content for consultation (Attachment B tabled at the meeting).

d) agrees key advocacy issues (Attachment C tabled at the meeting).

e) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 Attachment A) and adopt local content for consultation (Attachment B will be tabled at the meeting).

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities/advocacy initiatives (Attachment C will be tabled at the meeting). Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

18. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Local Driven Initiative allocations	59

Signatories

Authors

Mark Purdie – Planning Lead – Local Boards

Authorisers

Christine Watson, Manager Financial Advisory Services – Local Boards

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

14 December 2016

Local Board Leads and Appointments Report

File No.: CP2016/24021

Purpose

1. This item allows the local board members an opportunity to present written updates on their leads and appointments meetings.

Resolution number MO/2016/182

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Commercial Association BID	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua

Recommendation/s

That the written updates from local board members be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien

No.	Title	Page
a ⇩	2 November Workshop Notes	71
b ⇩	9 November Workshop Notes	73
c ⇩	16 November Workshop Notes	75
d ⇩	30 November Workshop Notes	77