Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

06 December 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Governing Body Member's Update 7

13 Onehunga Bay Reserve parking enforcement 9

14 2016/17 Community Facilities Renewals Work Programme Update for Maungakiekie-Tāmaki 15

15 New Road Name Approval for a Road created by way of Subdivision at 94-98 Taniwha Street, Wai o Taiki Bay 21

16 New Road Name Approval for a Road Created by way of Subdivision at 22-26 Fenchurch Street, Glen Innes 29

17 Disposals recommendation report 35

18 Auckland Council’s Quarterly Performance Report: Maungakiekie-Tāmaki Local Board
For Quarter One, 1 July –30 September 2016 41

19 Auckland Transport Maungakiekie-Tāmaki Local Board report - November/December 2016 87

20 Annual Budget 2017/2018 113

21 Engagement for the Local Board Plan 2017-2020 121

22 East West Link project - political reference group 125

23 Re-establishment of Te Oro Committee 135

24 Appointment of Resource Consent Lead 219

25 Governance Forward Work Calendar 221

26 Record of Maungakiekie-Tāmaki Local Board Workshops - November 2016 225

27 Board Members' Reports 231

28 Chairperson's Report to the Maungakiekie-Tāmaki Local Board 233

29 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Maungakiekie-Tāmaki Local Board

06 December 2016

Onehunga Bay Reserve parking enforcement

File No.: CP2016/23025

Purpose

1. To seek support and funding from the Maungakiekie -Tāmaki Local Board (local board) for line marking and parking restriction signage at Onehunga Bay Reserve car park.

Executive summary

2. Lack of parking spaces for park users at Onehunga Bay Reserve car park has recently become an issue; numerous complaints have been received from users around the lack of parking due to use by non-park users in the car park on Beachcroft Avenue, Onehunga.

3. Auckland Council Parks and the Maungakiekie – Tāmaki Local Board have previously supported a proposal to enforce parking controls at the car park. This report seeks to formalise this support.

4. To progress Auckland Transport (AT) enforcement of parking controls at Onehunga Bay Reserve a traffic report requesting approval from the Auckland Transport Traffic Control Committee (ATTCC) is required. The report should include the views and preferences of the local board.

5. It is proposed that parking time restrictions are put in place and that enforcement will be by issuing infringement notices, not towing. Enforcement revenue will be retained by AT.

6. In order for the enforcement to be communicated to park visitors, some signage and line marking is to be developed and installed in the car park. It is recommended that the board allocate $10,000 from the board’s Locally Driven Initiatives Capital Expenditure budget for the installation of signage and line marking.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note there is a pending request for Auckland Transport parking controls in at Onehunga Bay Reserve, Beachcroft Avenue, Auckland and requests staff progress a parking resolution through the Auckland Transport Traffic Control Committee to enable this enforcement to commence;

b) approve the allocation of $10,000 for the installation of parking restriction signage and line marking from the board’s Locally Driven Initiatives – Financial Year 16/17 Capital Expenditure budget.

Comments

7. The Onehunga Bay Reserve car park is located within Onehunga Bay Reserve adjacent to Beachcroft Avenue, Onehunga. It is under Auckland Council (AC) Parks management and is governed by the Maungakiekie – Tāmaki Local Board.

8. There are presently no parking controls in the car park, and hence it is attractive for parking by employees and visitors associated with nearby businesses.

9. Auckland Council parks therefore recommends that time restrictions be introduced and enforced by AT to ensure that there is adequate parking for visitors to the reserve by preventing extraneous day parking by vehicles not associated with the reserve.

10. The time restrictions proposed are summarised as follows:

· Create a P120 parking zone within the entire car park area.

· Provide mobility parking.

· No stopping restrictions across maintenance accesses between the car park and the grassed reserve areas.

· Exemption from the above time restriction for clubs domiciled within the reserve grounds, by issue of exemption permits.

11. Existing markings are currently so worn that most are completely invisible, so the proposed car park layout is an entirely new one. The proposed layout is indicated on attachment A to this report.

12. Two options were explored to improve compliance at the site. These options were

· Engaging a private provider to undertake enforcement

· Requesting Auckland Transport extend parking enforcement over the site.

13. Private enforcement providers were approached, however the feedback was that the site size is not viable to generate a return for them using the mechanisms for enforcement they have at their disposal.

14. In order to progress option two (Auckland Transport’s enforcement of parking controls at Onehunga Bay Reserve), a report is required to be submitted to the ATTCC for approval.

15. The report is required to include the views and preferences of the local board as per Auckland Council’s delegations to Auckland Transport in relation to off-street parking charges and restrictions.

16. If supported by the local board and approved by ATTCC, enforcement will be carried out by issuing infringement notices, rather than towing. Enforcement revenue will be retained by Auckland Transport.

17. Once the parking resolution is approved by ATTCC, any additional road marking and signage will be the responsibility of Auckland Council to enact before enforcement commences.

18. An estimate of $10,000 for the development of signage and line marking of the car park has been received. The signage and line marking will be an important instrument to communicate to the public that this enforcement is in place, so it is recommended that the board support this proposal and allocate $10,000 from the board’s FY16/17 LDI Capex budget to fund enable this to be done.

Options

19. The “do nothing” option (being the existing situation), was considered but discounted because it does not address the issues arising from the usage of the car park for long term parking. In addition, the Maungakiekie-Tāmaki Local Board has previously requested that the issue is satisfactorily resolved.

20. The time restrictions proposed have resulted following consultation with park users, Auckland Council parks staff and the outgoing Local Board prior to the local body elections in October 2016.

21. Shorter time restrictions than those proposed were examined but discounted because these are not considered to allow sufficient time for genuine reserve users, who include children using the play area, dog walkers and recreational visitors to use the reserve.

22. Longer time restrictions than those proposed were also examined but not considered further as they would be longer than most reserve users need, and would be a less effective deterrent to employees and other extraneous parking associated with nearby businesses.

23. Having given consideration the usage of the car park for recreational activity within the reserve, it is considered that the P120 time restriction zone proposed is appropriate.

Local board views and implications

24. The Local Board is aware of the parking issues at Onehunga Bay Reserve and has confirmed support for the proposed parking restrictions for Auckland Transport to provide enforcement of parking controls prior to the local body elections in October 2016.

25. The Local Board is aware of frequent complaints from residents and reserve users that are being impacted by the on-going parking situation, and wishes to expedite a resolution on this matter before the summer period.

Māori impact statement

26. Mana whenua has a strong interest in all aspects of the development and management of Onehunga Bay Reserve. Mana whenua have a particular interest in water quality and development of the reserve, however as this is an operational initiative enforcing existing parking restrictions, no impacts on Māori are expected.

Implementation

27. A parking resolution report has been prepared for Auckland Transport Traffic Control Committee for approval to enforce parking controls at Onehunga Bay Reserve.

28. The outgoing local board had expressed their views, and (due to the high profile nature of this issue), delegated authority to staff to allocate LDI Capex for any costs required during the hiatus during local body elections. This delegation however was not actioned due to a delay in receiving feedback on the report from external stakeholders.

29. Should ATTCC approve the enforcement of parking controls and the local board support the enforcement and approve funding for the line marking and signage, enforcement will be in place by early January 2017.

Attachments

No.	Title	Page
a ⇩	Proposed line marking at Onehunga Bay Reserve car park	13

Signatories

Authors

Pippa Sommerville - Parks Liaison & Development Team Leader

Tony Hart - Parks Advisor Upper Harbour

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

2016/17 Community Facilities Renewals Work Programme Update for Maungakiekie-Tāmaki

File No.: CP2016/23203

Purpose

1. To seek approval from the Maungakiekie-Tāmaki Local Board for the addition of the attached projects (Attachment A) to the 2016/17 Community Facilities Renewals Work Programme.

Executive summary

2. The Maungakiekie-Tāmaki Local Board has approved the 2016/17 Community Facilities Renewals Work Programme on 16 June 2016 (MT/2016/107) and 21 July 2016 (MT/2016/127).

3. The work programme will be updated with the inclusion of the following projects:
Onehunga War Memorial Pool – Comprehensive upgrade (design phase), $150,000
Onehunga Library – Refurbish workroom & back wall, $40,000
Panmure Library – 10-year building refit (stage 1), $45,000

4. Once approved by the Maungakiekie-Tāmaki Local Board, work will commence before the end of the financial year. Regular updates on the projects will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the projects below to be included in the 2016/17 Community Facilities Renewals Work Programme:

i) Onehunga War Memorial Pool – Comprehensive upgrade (design phase)

ii) Onehunga Library – Refurbish workroom & back wall, $40,000

iii) Panmure Library – 10-year building refit (stage 1)

b) note that budgets outlined are indicative to deliver the additional projects and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

Comments

5. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

Community Facilities Department

6. Community Facilities is a new department as at November 2015. It brings together some of the responsibilities that used to sit in various teams: Property; Parks, Sports & Recreation; Arts and Community Events; and Libraries and Information.

7. The purpose of Community Facilities department is to build, renew, and maintain community assets including buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and community lease assets.

Renewals work programme for the local boards

8. Investment in this renewals programme will ensure that council facilities in Maungakiekie-Tāmaki Local Board remain valuable, well-maintained community assets that continue to meet the agreed levels of service. Not undertaking timely renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

9. The updates to the renewals programme ensure that the new proposed renewals works (see Attachment A) will maintain the level of service expected at a community facility.

Description of the new projects to be included in the 2016/17 work programme

10. Onehunga War Memorial Pool – Comprehensive upgrade (design phase)

11. Onehunga Library – Refurbish workroom & back wall

12. Panmure Library – 10-year building refit (stage 1).

Local board funding policy

13. As funding becomes available (through savings or attrition), projects with the highest priority that were not previously scheduled in the work programme will be presented to the relevant local board for approval. This report identifies additional projects that Project Delivery now has the capacity to deliver within the 2016/17 financial year. They are now subject for local board approval.

14. This process excludes work that needs to be actioned immediately for health and safety reasons. These works will be reported to the relevant local board, for their attention, as soon practicable through the monthly updates to the local board.

Consideration

Local board views and implications

15. The Maungakiekie-Tāmaki Local Board approved the 2016/17 Community Facilities Renewals Work Programme on 16 June 2016 (MT/2016/107) and 21 July 2016 (MT/2016/127). The local board is now being presented with the updated work programme for approval.

Māori impact statement

16. The Maungakiekie-Tāmaki Local Board Community Facility renewals work programme 2016/17 ensures that all facilities continue to be well-maintained community assets benefiting the local community, including Māori. All community facilities contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua then appropriate consultation will follow.

Implementation

17. This work programme will be implemented as part of Community Facilities’ usual business practice.

18. Work programme implementation will be reported quarterly to the local board.

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki FY17 Community Facilities Renewals Work Programme Update	19

Signatories

Authors

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

New Road Name Approval for a Road created by way of Subdivision at 94-98 Taniwha Street, Wai o Taiki Bay

File No.: CP2016/23204

Purpose

1. The purpose of this report is to seek approval from the Maungakiekie-Tāmaki Local Board to name a new road, created by way of subdivision, at 94-98 Taniwha Street, Wai o Taiki Bay.

Executive summary

2. This report outlines the background for the naming of a new road (a jointly owned access lot), created by way of subdivision, by Housing New Zealand Limited for stage 3C of the Fenchurch housing development. The integrated subdivision and land-use resource consent was approved on 23 December 2015 (Council reference R/JSL/2015/3791). The road naming application has been compiled by Yeomans Survey Solutions Limited.

3. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland.

4. Following assessment against the road naming criteria, the road names ‘Filemu Circle’ (applicant’s preferred road name) and alternative names ‘Penina Court’ and ‘Ukutoia Close’ were determined to meet all of the criteria in the road naming guidelines.

5. Local iwi groups were consulted at a Mana Whenua Forum and also via email. The proposed names were considered acceptable by all relevant iwi.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) considers for approval the road name ‘Filemu Circle’ proposed by the Applicant, for the new jointly owned access lot, created by way of subdivision, at 94-98 Taniwha Street, Wai o Taiki Bay, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

6. The Auckland Council Road Naming Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. These also apply to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

7. The new road to be named is a jointly owned access lot located at 94-98 Taniwha Street, Wai o Taiki Bay, to the south of Taniwha Street, and was created by the resource consent referenced R/JSL/2015/3791 for Stage 3C of the Fenchurch housing development, by Housing New Zealand Limited. As depicted in the attached layout maps (Attachment 1 and 2), the new jointly owned access lot serves 9 sites, being Lots 1-9 of the approved joint subdivision and land use resource consent.

8. The Applicant has provided the following meaning and descriptions for the proposed names:

Preference

Proposed New Road Name

Meaning

Preferred Name

Filemu Circle

Filemu is a Samoan word meaning 'peace', acknowledging the existing community’s Polynesian roots. It has been suggested as a word that promotes good community spirit.

First Alternative

Penina Court

Penina is a Samoan word meaning 'Pearl'. It has been suggested to acknowledge the existing community's Polynesian roots and to promote good community spirit.

Second Alternative

Ukutoia Close

Ukutoia is a traditional Maori name for the Glen lnnes area. Ukutoia means to pull the waka up on to the clay.

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines and meet all criteria.

10. The proposed suffix ‘Circle’ is considered appropriate in the circumstances, as ‘Appendix C’ of the Auckland Council Road Naming Guidelines references ‘Circle’ as being a road generally forming a circle, or a short enclosed road bounded by a circle. In this case, the new jointly owned access lot to be named is short, enclosed and bounded by a circle.

11. The suffixes ‘Court’ and ‘Close’ are also considered appropriate in the circumstances as ‘Appendix C’ references both suffixes as being short, enclosed roads. In this instance, the new jointly owned access lot to be named will be servicing only 9 lots and is enclosed away from larger roads.

12. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed names meet their criteria and standards.

13. The local community was consulted about the proposed new road names at a neighbourhood community BBQ event organised and facilitated by Ruapotaka Marae and Tāmaki Regeneration Company in October 2015. Approximately 40 local residents attended and had the opportunity to provide suggestions and feedback and on the proposed names.

Consideration

Local board views and implications

14. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

15. The decision sought from the Maungakiekie-Tāmaki Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

16. The decision sought from the Maungakiekie-Tāmaki Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

17. Consultation undertaken by the applicant with local iwi was used to arrive at the preferred road name. In total 15 iwi were consulted. Tāmaki Redevelopment Company (TRC) held a Mana Whenua Forum on behalf of the applicant on 29 June 2016. Those present in the meeting were Ngāti Pāoa and Ngāti Whātua Ōrākei, Ngāi Tai ki Tāmaki, who were all given opportunity to discuss and provide feedback on the proposed names. The remaining local iwi relevant to the Maungakiekie-Tāmaki Local Board area were contacted by email. No further responses were received. It is therefore considered that the proposed names are seen as appropriate by all relevant iwi.

18. The decision sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	94-98 Taniwha Street, Wai o Taiki Bay - Location Map	25
b ⇩	94-98 Taniwha Street, Wai o Taiki Bay - Site Map	27

Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

New Road Name Approval for a Road Created by way of Subdivision at 22-26 Fenchurch Street, Glen Innes

File No.: CP2016/23209

Purpose

1. The purpose of this report is to seek approval from the Maungakiekie-Tāmaki Local Board to name a new road, created by way of subdivision, at 22-26 Fenchurch Street, Glen Innes and also encompassing 3 Sunnymead Road and 91-95 Taniwha Street, Glen Innes.

Executive summary

2. This report outlines the background for the naming of a new road, created by way of subdivision, for Stage 3A of the Fenchurch housing development. The integrated subdivision and land-use resource consent was approved on March 16^th 2016 and the original applicant was Housing New Zealand Limited (Council reference R/JSL/2015/4427). The road naming application has been put forward by developer Classic Developments Limited.

3. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland.

4. Following assessment against the road naming criteria, the applicant’s proposed road names ‘Manaaki Road’ (preferred name) and ‘Morehu Road’ were determined to meet the road naming guideline criteria. The applicant’s third proposed name ‘Hastings Road’ generally met the road naming criteria and was accepted for use by NZ Post, however, the name was not accepted by LINZ due to duplication in the area.

5. Local iwi groups were consulted by the applicant and no objections or comments concerning any of the proposed names were received.

Recommendation

That the Maungakiekie-Tāmaki Local Board:

a) considers for approval the road name ‘Manaaki Road’ proposed by the applicant, for the new road created by way of subdivision at 22-26 Fenchurch Street, Glen Innes, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

6. The Auckland Council Road Naming Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

7. The new road to be named connects Sunnymead Road and Taniwha Street, Glen Innes and was created by the resource consent R/JSL/2015/4427 for Stage 3A of the Fenchurch housing development. As shown in the attached maps, the development encompasses sites at 22-26 Fenchurch Street, 3 Sunnymead Road and 91-95 Taniwha Street, Glen Innes, with the new road directly serving 16 of the 22 new dwellings on these combined sites.

8. The Applicant has provided the following meaning and descriptions for the proposed names:

Preference

Proposed New Road Name

Meaning, as described by applicant:

Preferred Name

Manaaki Road

Māori word meaning, (noun) ‘support, hospitality, take care of’, or (verb) ‘to support, take care of, give hospitality to, protect, look out for’ - show respect, generosity and care. Suggested as a word that promotes good community spirit.

First Alternative

Morehu Road

Māori word which relates to the ‘Followers of the Ratana Church’

Second Alternative

Hastings Road

Named after Alexander Hastings, now deceased, and previously one of the longest-living residents on Sunnymead Road. His widow, Maureen Hastings, recently moved into the newly developed Bunkys Way (off Sunnymead Road). Maureen Hastings married her next door neighbour “Lex” Hastings over 50 years ago and has lived in Glen Innes ever since. Permission for a road named after Alexander Hastings has been granted by, and received in writing from, Maureen Hastings.

9. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines. The proposed names ‘Manaaki Road’ and ‘Morehu Road’ meet all criteria. The third name option ‘Hastings Road’ generally met the criteria and was accepted by NZ Post, however, it has been rejected by LINZ due to duplication in the wider Auckland area.

10. New Zealand Post commented that the proposed names were all acceptable for use. It was noted that there was some duplication of ‘Hastings Road’ in Auckland, however, NZ Post clarified that “Hastings should not cause any postal issues when used within the area of Glenn Innes, Point England or Panmure”.

11. Land Information New Zealand (LINZ) commented that the proposed names ‘Manaaki Road’ and ‘Morehu Road’ met their criteria and standards. However, by LINZ’s standards ‘Hastings Road’ was not acceptable for use due to it being “already in use in several places in Auckland”. In this instance, LINZ has authority over the opinion of NZ Post.

12. The proposed suffix ‘Road’ is considered appropriate in the circumstances as ‘Appendix C’ of the Auckland Council Road Naming Guidelines references ‘Road’ as an open roadway primarily for vehicles. This is suitable for road to be named, which connects two existing roads and provides vehicular access for residents.

Consideration

Local board views and implications

15. The decision sought from the Maungakiekie-Tāmaki Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

16. The decision sought from the Maungakiekie-Tāmaki Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

Implementation

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	22-26 Fenchurch Street - Location Map	33

Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Disposals recommendation report

File No.: CP2016/23410

Purpose

1. This report seeks the Maungakiekie-Tāmaki Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the governing body the divestment of 523A and 525-529 Ellerslie-Panmure Highway, Mt Wellington.

Executive summary

2. The council owned sites at 523A and 525-529 Ellerslie-Panmure Highway, Mt Wellington have been identified as potentially surplus to council requirements through a review process.

3. The rationalisation process for the subject sites commenced in November 2016. Consultation with council and its CCOs, iwi authorities and the Maungakiekie-Tāmaki Local Board has now taken place. No alternative service uses have been identified for the subject sites through the rationalisation process. Due to this, Panuku recommends the divestment of the subject sites.

4. A resolution approving the disposal of these sites is required from the governing body before the proposed divestments can be progressed.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorses Panuku Development Auckland’s recommendation the Finance and Performance Committee to dispose of 523A and 525-529 Ellerslie-Panmure Highway, Mt Wellington.

Comments

5. Panuku and the Corporate Finance and Property team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The subject sites are identified as potentially saleable through the review process.

6. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to the Auckland Council governing body.

Property information

7. 523A Ellerslie-Panmure Highway, Mt Wellington comprises approximately 7,412m2; 525- 529 Ellerslie-Panmure Highway, Mt Wellington comprises 2,701m2. Both properties are currently formed and utilised as a 10 Pin Bowling complex and associated car parking. The two subject properties were acquired by the former Auckland City Council (ACC) for the purpose of AMETI transport corridor project in 2007.

8. The property at 525-529 Ellerslie-Panmure Highway was formerly mixed commercial and retail units with car parking. All improvements were demolished in mid-2012 to make way for the road construction and to provide space for replacement car parking for the property located at 523A Ellerslie-Panmure Highway.

9. The portion of land required for AMETI has been surveyed and the legalisation of the new road is currently being completed. More than half of the property originally acquired at 525-529 Ellerslie-Panmure Highway and approximately 10 percent of 523A 525-529 Ellerslie-Panmure Highway has now been formed as road. In November 2015, Auckland Transport Board confirmed that the residue properties were no longer required by Auckland Transport for its infrastructure or service requirements.

10. The subject properties were acquired for a public work in accordance with the Public Works Act 1981. Therefore, the properties or any parts of the properties not required for a public work must be offered back to the former owner in accordance with section 40 of the Public Works Act 1981.

11. The Unitary Plan zonings of the subject properties are Business – Mixed Use Zone.

12. 523A Ellerslie-Panmure Highway has a 2014 capital value assessment of $7,900,000. 525-529 Ellerslie-Panmure Highway has a 2014 capital value assessment of $3,950,000. However, sections of both properties have been formed as road. A valuation which more accurately reflects the removal of buildings and areas taken as road is currently underway.

Internal consultation

13. The rationalisation process for the subject properties commenced in November 2016. No alternative uses were identified.

Consideration

Local board views and implications

14. Panuku provided an information memorandum to the Maungakiekie-Tāmaki Local Board about the subject properties. This report is intended to provide the Maungakiekie-Tāmaki Local Board with an opportunity to formalise its views regarding these properties.

Māori impact statement

Iwi feedback

15. Relevant mana whenua iwi authorities were contacted regarding the potential divestment of 523A and 525-529 Ellerslie-Panmure Highway, Mt Wellington. Due to the timeframes involved with this recommended disposal that feedback was not available at the time of the report being written; once the feedback is available, Panuku will provide it to the Maungakiekie-Tāmaki Local Board at its December meeting.

Implementation

16. Following completion of the consultation process, the subject sites will be presented to the Finance and Performance Committee with a recommendation to divest of them.

17. As the subject properties are subject to offer back obligations in accordance with section 40 of the Public Works Act 1981 and contractual obligations, they must be offered back to the former owner if they are no longer required for a public work. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Attachments

No.	Title	Page
a ⇩	Images of 523A and 525-529 Ellerslie-Panmure Highway, Mt Wellington	39

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review

Authorisers

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Auckland Council’s Quarterly Performance Report: Maungakiekie-Tāmaki Local Board
For Quarter One, 1 July –30 September 2016

File No.: CP2016/23738

Purpose

1. To provide the Maungakiekie-Tāmaki Local Board members with an integrated quarterly performance report for quarter one 2016/17, against the Local Board Agreement work programme.

Executive summary

2. This report is the first in a new format, to provide an integrated view of performance for the Maungakiekie-Tāmaki Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Maungakiekie-Tāmaki 2016/17 Work Programme.

3. The Maungakiekie-Tāmaki Local Board has an approved 2016/17 work programme for the following operating departments:

· Arts, Community and Events, approved on 16June 2016

· Parks, Sport and Recreation, approved on 16 June 2016

· Libraries and Information, approved on 16 June 2016

· Community Facility Renewals, approved 16 June and 21 July 2016

· Infrastructure and Environmental Services, approved 21 July

4. The overall dashboard for the Maungakiekie-Tāmaki Local Board indicates performance in the Maungakiekie-Tāmaki Local Board area is tracking positively (Attachment A.)

5. All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery, with all items reported as ‘green’ status (on track) except for the plastic bag reduction (Tāmaki WRAP) project which has a ‘red’ status (behind delivery, significant risk) and a couple of other projects with ‘amber’ status (possible risk).

6. The Financial Quarterly Performance Report is attached as Attachment C. Overall, this quarter’s financial results are on track and there are no known issues.

7. The Key Performance Indicators for the Maungakiekie-Tāmaki Local Board show a trend of delivery that is meeting the indicators, with the exceptions being the community’s satisfaction with local events, local parks and the number of visits to local parks. (Attachment D).

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for the financial quarter ending 30 September 2016.

Comments

Key Achievements for Quarter One

8. The Maungakiekie-Tāmaki Local Board has a number of key achievements to report from the Quarter One period, which include:

· Te Oro delivered 115 workshops and classes free of charge and presented 53 performances for youth to more than 9,000 people. A total of 11,250 people visited the facility

· New site location decided and detailed planning has commenced for the development and activation of a new basketball court (Boroughs)

· 107 young people from the local board area attended Job Fest. Free transportation was provided from Glen Innes and Panmure and this encouraged attendance

· Libraries programming for preschoolers - 49 programmes were delivered to 2,270 participants across the three libraries

Key Project updates from the 2016/17 Work Programme

9. All operating departments with an approved 2016/17 Work Programme have provided performance report updates via SharePoint for quarter one (Attachment B). The following are progress updates against key projects identified in the Local Board Plan:

· Tāmaki Estuary Coastal pathway: awaiting confirmation of final business start, commencement of planning

· Parks Environmental projects: Resource consent is being sought to allow for volunteer planting projects to proceed at Wai-o-Taiki Nature Reserve and Point England in 2017. Ongoing weed maintenance was also carried out in various reserves

· Working in partnership with Ruapotaka marae to develop the marae capacity and explore opportunities to enhance the services the marae provides to the community (nothing done in Q1)

· Mt Wellington War Memorial Reserve Playscape: detailed design underway

· Waikaraka Park sportspark upgrade and improvements concepts under review

· Sir Woolf Fisher Park stage one development progressing, carpark completed

· Panmure Basin Jubilee Bridge upgrade – consultation with Mana Whenua to confirm the artist selection process was carried out

· Volunteers in local parks: 300 volunteer hours were delivered this quarter comprising of: tree planting at Finn Place Esplanade Reserve; a litter clean up at Panmure Basin; plant maintenance at Johnson Reserve; ongoing pest control (trapping rodents and possums) at Bassant Reserve and Wai-o-Taiki Nature Reserve

· Pilkington and Glen Innes Hall level of service improvement:

o Pilkington Road update – detailed design (for reconfiguration of community space) was finalized

o Glen Innes Community Centre update – design and plans on internal redevelopment has been tendered and awwared with construction due to commence in Nov 2016;

Risks identified in the 2016/17 Work Programme

10. The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes and/or ‘amber’ – moderate issues requiring corrective action to achieve benefits.

11. Infrastructure and Environmental Services – plastic bag reduction (Tāmaki WRAP) ref 2053. This is a continuation of previous work with Tāmaki WRAP. The ‘red’ status is because of the delay in starting this project which is attributed to procurement conversations with Tāmaki WRAP. It is anticipated that this work will be getting underway soon.

12. Facility Partnership 2013 Te Papapa Onehunga Rugby Football and Sports Club ref 2579 – This line refers to a grant that was approved in 2013 and awaiting payment to this group. The delay, which is why this item status is amber, is due to the group not being ready to receive and/or use the funding.

Financial Performance

13. Overall revenue from community centres and community halls are on target.

14. Operating expenditure is higher due to early payment of community partnership fund.

15. In parks facility maintenance programmes, the winter infill planting programme have been completed in both park and streetscape environments. The wet weather conditions have been good for plant establishment but created difficult conditions for moving. All cricket wicket renovations are completed.

16. Capital project delivery is slightly ahead of schedule as asset renewals in parks and leisure facility proceeded ahead of plan. Work on the Tāmaki Estuary coast walkway has commenced with targeted consultation phase underway.

17. There is still some Locally Drive Initiative Capex funding to be allocated by the local board for next financial year and these projects will need to be factored into the work programmes going forward.

Key Performance Indicators

18. Key performance indicators show that the year-end outlook is for 65 per cent of targets to be achieved or substantially achieved. These results are not desirable. Staff are analyzing the indicators and statistics so that we will be in a position to provide good advice for the Council to consider when reviewing these indicators as part of the Long Term Plan.

19. The year-end outlook is below target for percentage of residents satisfied with the provision of local parks and reserves, and percentage of residents who visited a local park or reserve in the last 12 months. Measures that can address these will need to be discussed with the local board in early 2017 as part of finalizing the targets for FY17/18. Activities such as play space improvements and promoting our parks and facilities are the type of initiatives that may help improve this.

20. Percentage of visitors satisfied with the library environment is on track to be substantially achieved. The year-end outlook is positive for town centre safety targets. Peak and off-peak facility utilisation is below target, but the digital booking system, which began recording bookings in FY17 Q1, is expected to improve customer experience and utilization.

Consideration

Local board views and implications

21. This report informs the Maungakiekie-Tāmaki Local Board of the performance to date for the period ending 30 September, 2016.

Māori impact statement

22. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori including enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

23. Some of the activities in the approved work programmes (Attachment C) that have a specific focus on Māori include Support to Ruapotaka Marae Support (3741) which is a collaboration with the marae to help develop their capacity and explore opportunities to enhance the services it provides to the community;

24. Within many other activities the local board is specifically encouraging an improved understanding of Māori aspirations or requesting the tailoring of some outcomes to Māori. These other activities include Youth Connections (2444), spatial planning for Tāmaki (2633), Riverside Community Centre operations (2900), Cultural Diversity celebrations (814), Regional Sports and Rec Grants Programme (2610), riparian restoration (2049), Housing quality improvement project (2449)

25. As we prepare for the new local board’s engagement with the community on the development of their new local board plan, we will be providing advice on how to continue the engagement with Māori.

Implementation

26. Staff will continue with implementation of projects in the Local Board Agreement 16/17 and the associated work programmes. This includes continuing to monitor performance of assets and services against financial and performance targets.

27. The local board is asked to note items that require corrective action and staff will work to remedy these, where possible in the next quarter.

28. The local board can flag areas of interest and any activities that they may wish to understand further so that officers can provide further information or regular updates through local board workshops.

29. The Senior Local Board Advisor will continue to be the first point of contact for the local board on work programme issues and is the officer responsible for facilitating performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Dashboard 2016-17 Q1	45
b ⇩	Maungakiekie-Tāmaki Work Programme Q1 Report	47
c ⇩	Maungakiekie-Tāmaki Financial Performance Q1	69
d ⇩	Maungakiekie-Tāmaki KPI Q1 Report	77

Signatories

Authors	Shirley Coutts - Senior Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Maungakiekie-Tāmaki Performance Measure Results

1. Introduction

· The year-end outlook is for 65 per cent of targets to be achieved or substantially achieved.

· The year-end outlook is below target for percentage of residents satisfied with the provision of local parks and reserves, and percentage of residents who visited a local park or reserve in the last 12 months. Play space renewals, and promoting our parks and facilities may help improve this.

· Percentage of visitors satisfied with the library environment is on track to be substantially achieved. The year-end outlook is positive for town centre safety targets. Peak and off-peak facility utilisation is below target, but the digital booking system, which began recording bookings in FY17 Q1, is expected to improve customer experience and utilisation.

How we measure performance

The following symbols are used to indicate our progress against targets set in the Long-term Plan 2015-2015 (LTP).

Other considerations

Target setting

Performance measure targets are different for each local board. It is important to remember this when comparing results presented in the summary performance results table. Targets were set by considering service expectations as well as previous performance results.

As new performance measures were introduced in the Long-term Plan 2015-2025, some of the measures had no previous performance results. This made it challenging to set some of the targets. We will continue to refine future performance targets in the next long-term plan (for 2018-2028).

Results timeframe

We collect results at various frequencies, based on the nature of each performance measure. Customer satisfaction is currently measured by annual surveys, so we cannot provide a quarterly result.

The six performance measures in this report that have Q1 results are based on the actual results for July and August, and an estimate of September results. This was done to ensure timely information could be provided.

Year-end outlook

Each performance measure has been given a year-end outlook. This is our best estimate of what the result will be at year end, based on prior-year results and work that is underway.

2. Summary of FY16 performance results for each local board

Local board area	Local community services ( Community)
Local board area	Number of library visits	Satisfaction with library service	Perception of town centre safety – day	Perception of town centre safety – night	Venue utilisation – peak hours
Albert-Eden
Devonport-Takapuna
Franklin
Great Barrier					N/A
Henderson-Massey
Hibiscus and Bays
Howick
Kaipātiki
Māngere-Ōtāhuhu
Manurewa
Maungakiekie-Tāmaki
Ōrākei
Ōtara-Papatoetoe
Papakura
Puketāpapa
Rodney
Upper Harbour
Waiheke
Waitākere Ranges
Waitematā
Whau

Local board area	Community	Local parks, sport and recreation
Local board area	Satisfaction with local events	Satisfaction with local parks and reserves	Number of visitors to local parks and reserves	Satisfaction with sports fields	Satisfaction with pools and leisure centres
Albert-Eden
Devonport-Takapuna
Franklin
Great Barrier				N/A	N/A
Henderson-Massey
Hibiscus and Bays
Howick
Kaipātiki
Māngere-Ōtāhuhu
Manurewa
Maungakiekie-Tāmaki
Ōrākei
Ōtara-Papatoetoe
Papakura
Puketāpapa
Rodney					N/A
Upper Harbour					N/A
Waiheke					N/A
Waitākere Ranges					N/A
Waitematā
Whau					N/A

3. Detailed Q1 performance measure results

Local Parks, Sport and Recreation

Local Planning and Development

Local Environmental Management

Maungakiekie-Tāmaki Local Board

06 December 2016

Auckland Transport Maungakiekie-Tāmaki Local Board report - November/December 2016

File No.: CP2016/24137

Purpose

1. To update the board on transport issues in the Maungakiekie-Tāmaki Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager.

Executive summary

1. This report covers matters of specific relevance for the Maungakiekie-Tāmaki Local Board and its community. Matters of general interest relating to Auckland Transport (AT) activities of the transport sector.

2. In particular, this report provides information on:

· Summary of 2013/2016 Local Board Transport Capital Fund

· Quarterly Report

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the Auckland Transport November/December 2016 update report.

Comments

2. The Maungakiekie-Tāmaki Local Board’s funding allocation under the LBTCF is $494,757 per annum. (see financial summary below)

3. As the electoral term sits outside the financial year, it is also possible to anticipate the allocation from the first year of the 2019/2020 term.

4. Auckland Transport completed the following projects in the previous election term.

· Upgrade of Onehunga Mall

· Shared path on Beachcroft Avenue

· Tetra Traps in Panmure (see attachment A)

· Princess Street pedestrian improvements

· Bike racks in Arthur Street, Onehunga

5. Auckland Council Parks are currently waiting for a funding decisions from an external organisation regarding Jubilee Bridge. The outcome of this decision will trigger a decision to pursue the Transport Capital Fund for the remaining amount required to complete the bridge upgrade.

Financial

Updates on current local board projects

Bike Corral in Arthur Street

6. This project was completed in October 2016.

Reporting Back

Consultations

7. The following projects were provided for feedback from the board:

· Upgraded sign for Waikaraka Park on Nielson Street

· Slip lane 395 Church Street

· Bus stop on Campbell Road

· Improvement to Queenstown Road roundabout

Quarterly Report

8. Attached is the quarterly report up to September 2016. This is a retrospective look at work completed by Auckland Transport regionally and locally.

9. Of interest to the board is the Sylvia Park travel plan. AT’s Travel Demand team has been helping Kiwi Property to encourage their retail staff at Sylvia Park to travel to the centre by public transport, rather than single occupancy vehicle.

10. Sylvia park retail staff who were driving on their own to work were invited to take part in Travel Demand’s ‘Give it a Go’ initiative. ‘Give it a Go’ is a free two-week public transport trial. Eligible applicants are sent step-by-step travel advice and an AT HOP card. The card is loaded with enough credit for the recipient to use to travel to and from work for two weeks. There were 19 participants. Evaluation surveys will be completed in November. The initiative may be offered again in the lead up to Christmas

Consideration

Local board views and implications

11. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation

12. All proposed schemes are subject to prioritisation, funding and consultation

Attachments

No.	Title	Page
a ⇩	Auckland Transport departments work in local board area over last quarter	91
b ⇩	Travelwise schools activities	109
c ⇩	Transport Capital Fund Tetra Traps catchment map	111

Signatories

Authors

Melanie Dale - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Manager, Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Annual Budget 2017/2018

File No.: CP2016/23606

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A);

b) agrees key advocacy issues;

c) recommends local targeted rate proposals (if any) for consultation;

d) recommends business improvement district targeted rates (if any) for consultation;

e) adopts local content for consultation (Attachment B);

f) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (see Attachment A) and adopt local content for consultation (see Attachment B).

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

18. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Indicative LDI allocations for 2017/2018 (Attachment A was not available at time of print, to be tabled at the meeting)	117
b ⇩	Local content for consultation (Attachment B was not available at time of print, to be tabled at the meeting)	119

Signatories

Authors

Mark Purdie - Planning Lead – Local Boards

Authorisers

Christine Watson, Manager Financial Advisory Services – Local Boards

Karen Lyons - General Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Engagement for the Local Board Plan 2017-2020

File No.: CP2016/23936

Purpose

1. To outline the approach of the Maungakiekie-Tāmaki Local Board regarding engagement on the Local Board Plan 20170-2020.

Executive summary

2. The Maungakiekie-Tāmaki Local Board is deciding on an approach to engagement with communities on the Local Board Plan 2017-2020.

3. Local Board Services Department have recommended a best practice option to local boards for engagement on the local board plan that involves using previously gathered feedback as a basis for the draft local board plan, sense checking key outcomes and objectives with stakeholders in the pre-engagement phase and delivering engagement activities in partnership with key community groups or partners.

4. This recommended approach suggests a light touch, targeted engagement with communities in the pre-engagement period. This is based on feedback from communities that they found it confusing to be asked multiple times for feedback. This is also in line with the community empowerment approach adopted by Council.

5. In workshop discussions between staff and the local board, the local board has indicated their preferred approach which is to place a bigger focus on the pre-engagement period (February – March 2017) based on a desire to start the conversation early and include the community in the drafting process. This will involve hosting two key events in each subdivision. This engagement plan is detailed in the attachment to this report.

6. Officers have advised the local board of the rates of success and risks involved in Council-led events and on general planning matters than (Annual Plans, Local Board Plans, Long Term Plans). We traditionally enjoy high rates of engagement when events or activities are focused on key issues that are important to the community.

7. Engagement with mana whenua is being planned at a sub-regional level and will be covered by a separate report in February 2017.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) adopt the attached plan for engagement on the Local Board Plan 2017-2020.

Attachments

No.	Title	Page
a ⇩	Engagement activities outline (Attachment was not available at time of print and will be tabled at the meeting)	123

Signatories

Authors	Jessica Trask - Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

East West Link project - political reference group

File No.: CP2016/24136

Purpose

1. To confirm the local board representations to the Councils East West Link Political Reference Group.

Executive summary

2. Auckland Council’s Planning Committee meeting on 29^th November 2016 considered a report (Attachment A) recommending the establishment of a political reference group that will consider and approve an Auckland Council submission to the Board of Inquiry on the New Zealand Transport Agency’s East West Link project.

3. Further information about the East West Link project and the Board of Inquiry process is included in the attached report.

4. The Auckland Council Planning Committee meeting on the 29^th November 2016 resolved to:

a) establish an East West Link Political Reference Group comprising:

i) the Chair of the Planning Committee

ii) the Deputy Chair of the Planning Committee

iii) the Chairs of Maungakiekie-Tāmaki and Māngere-Ōtāhuhu Local Boards

iv) a second member of Maungakiekie-Tāmaki Local Board

v) a member of the Independent Māori Statutory Board.

vi) Crs D Newman, D Quax and M Lee

5. The local board will need to appoint a second member who will represent the Maungakiekie-Tāmaki Local Board, along with the chair, on the East West Link Political Reference Group.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) notes the appointment of the chairperson Josephine Bartley to the East West Link Political Reference Group;

b) appoints a second representative to the East West Link Political Reference Group.

Attachments

No.	Title	Page
a ⇩	Planning Committee report - East West Link project - political reference group and delegation	127

Signatories

Authors	Shirley Coutts – Senior Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Re-establishment of Te Oro Committee

File No.: CP2016/22979

Purpose

1. To re-establish the Te Oro Committee (committee) of the Maungakiekie-Tāmaki Local Board and appoint three local board representatives to it for the 2016-2019 electoral term.

Executive summary

2. The Te Oro Committee is a committee of the Maungakiekie-Tāmaki Local Board established to help set and oversee the delivery of Te Oro’s work programme.

3. The committee held its first meeting on the 4 September 2015, it has only been established for a little over a year before the electoral term came to an end.

4. The committee is made up of three local board members, two community representatives and a representative from mana whenua.

5. In order for the committee to continue its work and perform its functions under the Te Oro Charter, the local board needs to resolve to re-establish it.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) re-establish the Te Oro Committee of the Maungakiekie-Tāmaki Local Board.

b) appoints three representatives of the board to the committee;

c) re-appoints the current community representatives Georgie Thompson and Tara Moala to the committee;

d) re-appoints Ken Kerehoma as primary and Emily Karaka as alternate mana whenua representative to the committee;

e) notes that the meeting fees for the external committee members will be calculated as per the Auckland Council Fees Framework and Expenses Policy for Appointed members;

f) approves the meeting fees for the external committee members to be paid from the funds earmarked for this purpose in the Te Oro operations budget.

Comments

Background

6. Te Oro is a music and arts centre in Glen Innes that came about a result of community advocacy. There is a high level of community ownership of this centre.

7. Following construction of the facility, the board established the Te Oro Committee as a mechanism that acknowledged ownership of the centre by the local community in a meaningful way.

8. The composition of the committee was designed to include external appointments including mana whenua. Its purpose was to provide scope for the community to be involved in setting the work programme at the centre, ensuring that all programming meets the criteria set out in the Te Oro Charter (the charter).

9. The charter, which forms appendix two of the Terms of Reference document, was developed in consultation with the community. It provides the vision and values that drive and guide the programming and activities held at the centre.

10. The committee is made up of three appointed local board members and two community representatives (Georgie Thompson and Tara Moala) who were appointed coming out of an expressions of interest process. The last seat, reserved for mana whenua, was filled by Ken Kerehoma (primary mana whenua representative) and Emily Karaka (alternate).

Delegation and decision making

11. Te Oro is a local facility therefore budget decisions and department work programmes are the responsibility of the Maungakiekie-Tāmaki Local Board.

12. The committee is responsible for setting and overseeing the delivery of the work programme at Te Oro within the operational budget set by the local board and ensuring that the values and goals as set out in the Te Oro Charter are met.

13. The committee can make recommendations to the board on all other matters relating to Te Oro.

14. The committee holds a workshop and formal committee meeting on a quarterly basis to which council staff provide the committee with a quarterly performance report that track progress, deliverables and updates as they relate to the Te Oro’s work programme.

Meeting fees for external appointments

15. External committee members are paid a meeting fee to attend committee meetings. Meeting fees paid are subject to the Auckland Council Fees Framework and Expenses Policy for Appointed Members and will cover preparation time and meeting attendance.

16. There is a budget allocation of $3220.00 for financial year 2016/17 to cover the meeting fees for external members.

17. The estimated amount of time the appointed members will spend on preparation and meeting attendance is approximately 8 hours per quarter.

18. Local board representatives are not paid to attend the committee meetings as the role falls under local board responsibilities and is seen as business as usual.

Considerations for re-establishment

19. The committee has ceased to exist due to the electoral term end and not to any other reason. It is necessary to re-establish the committee for various reasons including that:

a) The board’s intention was to establish a long term governance committee that provided a meaningful mechanism for continued community and mana whenua input into the centre

b) The committee has been in place for one year and permanent disestablishment after this short time is undesirable and carries a reputational risk for the local board

c) Noting resolution MT/2015/150 (below) from which we can infer mana whenua expectations that this committee will exist for at least four years and then be reviewed after that time.

Resolution number MT/2015/150

That the Maungakiekie-Tāmaki Local Board:

b) appoints Ken Kerehoma of Ngāti Whātua Ōrākei to the mana whenua seat on the Te Oro Committee for its first term, noting the preference expressed by mana whenua that this appointment remain in place until the end of the next triennium (four years in total)

c) appoints Emily Karaka of Ngāi Tai ki Tāmaki as the alternate for the mana whenua seat on the Te Oro Committee for its first term, noting the preference expressed by mana whenua that this appointment remain in place until the end of the next triennium (four years in total)

f) notes that mana whenua have expressed a desire for a review of Te Oro’s governance arrangements to take place after four years of its operation.

Consideration

Local board views and implications

20. In accordance with Standing Orders 2.7.1 the Local Board may appoint a committee to which it can delegate decision-making powers.

21. The board’s view when establishing the committee was that the committee would be a long term arrangement.

22. Historically the committee has met on a Thursday, local board representatives on the committee will need to make themselves available for workshop and committee meeting outside of the board’s agreed day of council business.

23. Should the board wish to conduct a review of the committee it is proposed that the board request staff to commence the review in 2018.

Māori impact statement

24. Ngāti Paoa, Ngāi Tai Ki Tāmaki, Ngāti Whātua o Ōrākei have noted an interest to be involved in governance at the centre. Mana whenua have requested a review of the governance arrangements to be undertaken after a period of four years.

Implementation

25. Should the board re-establishment of the Te Oro Committee, the board’s decision will be communicated to external Te Oro committee members and council staff and preparations will be made for the first committee meeting of the 2016-2019 term.

26. Local Board Services department are discouraging the use of committees as a for carrying out local board work due to the resource intensive nature of this mechanism. However, due to the risks identified in this report staff are prepared to support this arrangement in the current term.

Attachments

No.	Title	Page
a ⇩	Terms of Reference	139

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Maungakiekie-Tāmaki Local Board

06 December 2016

Appointment of Resource Consent Lead

File No.: CP2016/24001

Purpose

1. To appoint a resource consent lead.

Executive summary

1. In the previous electoral term, the governing body considered the role of local boards in regulatory matters, and resolved, amongst other things, that local boards be given the opportunity, within statutory timeframes, to provide their views on whether or not certain resource consent applications should be notified.

2. Currently, the agreed approach involves the local board lead or spokesperson provide comments within three working days on applications that the board has identified as applications that trigger the need for local board input. Those comments are then included in the planners' report on the application.

3. Local boards that wish to have input into notification decisions on applications that trigger local board input, should appoint a lead and alternate for this role.

4. In May 2016, the Hearings Committee resolved to set up a working party of governing body and local board members and a member of the Independent Māori Statutory Board, to review the current local board involvement and the associated processes. The working party reported back to the Hearings Committee in September 2016.

5. The Hearings Committee endorsed the working party’s recommendations and resolved (in summary) that:

i) Existing local board-identified triggers for provisions of full details of resource consent applications, for the purpose of making comment on notification, be reviewed and refined (particularly once the Proposed Auckland Unitary Plan becomes operative),

ii) Enhanced training is provided to local board members (in the first instance as part of the induction process),

iii) The purpose of the resource consents weekly list is principally for information purposes rather than comments and will be clearly communicated to local boards,

iv) A standard practice is to be developed and endorsed to enable local boards to speak to their local views and preferences when a hearing occurs in relation to a resource consent application,

v) The Hearings Committee policy on elected members sitting on hearings panels within their own local board area is supported, with close attention to consideration of issues of conflict of interest on a case by case basis.

6. Staff will work with board members to develop work practices to enable board members to speak to their communities’ views and preferences at a hearing.

7. Each local board will review the specific triggers for notification decisions in early 2017.

8. Local boards are initially being asked to formally nominate and appoint a resource consents lead.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) appoints board member xxxx as resource consent lead and board member yyyy as resource consent alternate.

Attachments

There are no attachments for this report.

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Governance Forward Work Calendar

File No.: CP2016/23794

Purpose

1. To present the board with the governance forward work calendar.

Executive Summary

2. This report provides a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar is updated every month. Each update is reported to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) notes the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. The forward work calendar provides elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. The calendar brings together one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It assists staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

8. The board in its governance role carries out decision making in accordance with its obligations under the Health and Safety at Work Act 2015.

9. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

10. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

11. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

13. Staff review the calendar each month and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Forward Calendar	223

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

06 December 2016

Date	Business meeting report topic	Governance Role	Purpose
February 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Auckland Council quarterly report	Oversight and Monitoring	Receive update on progress
	Open Space Network Plan (Tāmaki)	Local initiatives / Specific decisions	Confirm priorities
March 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Business meeting schedule	Local initiatives / Specific decisions	Formal approval
	Tāmaki Path design	Local initiatives / Specific decisions	Formal approval
April 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Local Board Plan draft for consultation	Local initiatives / Specific decisions	Formal approval
	Open Space Network Plan (Tāmaki)	Local initiatives / Specific decisions	Formal adoption
May 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Auckland Council quarterly report	Oversight and Monitoring	Receive update on progress
	Dunkirk Road Activity Centre funding agreement	Local initiatives / Specific decisions	Formal approval
June 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Auckland Council departmental work programmes	Local initiatives / Specific decisions	Formal approval
	Local Board discretionary grants round 2	Local initiatives / Specific decisions	Determine allocation of funding
July 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Auckland Council departmental work programmes	Local initiatives / Specific decisions	Formal approval
August 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Auckland Council quarterly reports	Oversight and Monitoring	Receive update on progress
	Local Board Plan adoption	Local initiatives / Specific decisions	Formal adoption
September 2017	Auckland Transport	Oversight and Monitoring	Receive update on progress
October 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
November 2017	Auckland Transport report	Oversight and Monitoring	Receive update on progress
	Auckland Council quarterly reports	Oversight and Monitoring	Receive update on progress
December 2017	Auckland Transport	Oversight and Monitoring	Receive update on progress
	Annual Plan 2017/18 / LTP consultation	Accountability to the public	Formal approval

Maungakiekie-Tāmaki Local Board

06 December 2016

Workshop record of the Maungakiekie-Tāmaki Local Board held on 1 November 2016, commencing at 9.30am.

PRESENT

Members present for all or part of the workshop day:

Josephine Bartley

Debbie Burrows

Bernie Diver

Nerissa Henry

Chris Makoare

Alan Verrall

Apologies: Don Allan

Workshop Item	Governance role	Summary of Discussions
Meet and greet local board and governing body member Victoria Villaraza	Keeping informed	Board members and governing body introductions including key staff.
Treaty settlements John Hutton	Keeping informed	Introduction and update on treaty settlements process.
Financial Planning Audrey Gan, Christine Watson	Keeping informed	Introduction to financial planning framework.
Libraries Kim Taunga, Darryl Soljan	Keeping informed	Briefing regarding library opening hours during holiday period.
Local Board engagement Victoria Ly	Setting Direction	Reviewing the high level plan and principles for engagement.
Induction session: Inaugural meeting Victoria Villaraza	Keeping informed	Preparations for the inaugural meeting.
Communication and engagement/public affairs Aroha Webster	Keeping informed	An introduction to the communications team including what they do, channels, insights and how they work with the board.
NZTA – East West Link Keelyn Flynn, Melanie Dale	Engagement	NZTA provided a briefing of the East West Link project to date including the next steps of the process, lodging of resource consent applications with the EPA

The workshop concluded at 4pm.

Workshop record of the Maungakiekie-Tāmaki Local Board held on 8 November 2016, commencing at 10.15am.

PRESENT

Members present for all or part of the workshop day:

Don Allan

Josephine Bartley

Debbie Burrows

Nerissa Henry

Chris Makoare

Alan Verrall

Apologies: Bernie Diver

Workshop Item	Governance role	Summary of Discussions
Induction: Scene Setting Shirley Coutts, Jessica Trask, Victoria Ly	Keeping informed	Briefing providing an update on achievements, activities/projects of the local board.
Appointments to external organisations Philippa Hillman	Keeping informed	Briefing on external appointments list
Tāmaki Regeneration Company TRC lead team	Keeping informed	Meet and greet for board members and Tāmaki Regeneration company lead team.
Open Space Network Plan Shyrel Burt, Gavin Peebles, Adam Johnstone	Local initiatives/specific decisions	Briefing the board on the purpose of and process for developing the Open Space Network Plan in Tāmaki and present findings on the current state.
Onehunga High Level Project Plan (HLPP) Fiona Knox, Helga Sonier, Gavin Peebles	Engagement, input into regional decision making	Providing an update to the board on the Onehunga HLPP. Panuku Development Auckland are looking to finalise content for Panuku Board adoption in November.
Communication and engagement/public affairs Aroha Webster	Keeping informed	An introduction to the communications team including what they do, channels, insights and how they work with the board.
Local board community forum Victoria Ly	Local initiatives/specific decisions	Discussion the community forum idea was held to confirm key objectives, purpose, engagement level and format.

The workshop concluded at 4pm.

Workshop record of the Maungakiekie-Tāmaki Local Board held on 15 November 2016, commencing at 10.15am.

PRESENT

Members present for all or part of the workshop day:

Don Allan

Josephine Bartley

Debbie Burrows

Bernie Diver

Nerissa Henry

Chris Makoare

Alan Verrall

Apologies:

Workshop Item	Governance role	Summary of Discussions
Annual Plan Workshop Audrey Gan, Shirley Coutts	Input into regional decision making, Local initiatives/specific decisions	Briefing providing the board with an understanding of the Annual Plan process and the board’s work programme in preparation for the 2017/18 Annual Plan consultation.
Local Board Plan Shirley Coutts, Jessica Trask, Victoria Ly	Local initiatives/specific decisions	Interactive workshop discussion on engagement and themes in preparation for the 2017 Local Board Plan engagement commencing in the new year.
East West Link Pauline Whythes, Ian Bayliss, Matthew Gouge, John Carter	Keeping informed	Update provided on council’s involvement to date on NZTA plan and clarify the process for developing council’s submission to the Board of Inquiry process.
Auckland Transport (AT) Roading works impact on Waikaraka Park Joe Schady, Richard Brooker, Nettie Bird, Donald Macrae	Engagement	Update provided on the scope of work, traffic diversions for least impact, safety and the road rebuild over 27 December 2016 to 15 January 2017.

The workshop concluded at 4.30pm

Chairperson	Josephine Bartley
Deputy Chairperson	Don Allan
Members	Debbie Burrows
	Bernie Diver
	Nerissa Henry
	Chris Makoare
	Alan Verrall