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Ngāti Whātua Ōrākei
Reserves Board
OPEN MINUTES
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Minutes of a meeting of the
Ngāti Whātua Ōrākei Reserves Board held in the Auckland Council
Chambers, Town Hall, 301-305 Queen Street, Auckland on Monday, 5 December 2016
at 3.30pm.
present
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Chairperson
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Mr Grant Hawke
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Deputy
Chairperson
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Cr Desley
Simpson, JP
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Members
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Mr Renata
Blair
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Cr Linda
Cooper, JP
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Until 5.23pm
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Item 5
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Ms Sharon
Hawke
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Mr Kit
Parkinson
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IN ATTENDANCE
Richelle Kahui-McConnell, Toi Tu, Whai Maia
Ltd
Hana Maihi, Technical Officer, Whai Maia Ltd
Te Aroha Morehu, Kaiurungi / General Manager
– Culture and Identity, Whai Maia Ltd
Pippa Somerville, Parks Liaison &
Development Team Leader, Auckland Council
Tam White, Senior Governance Advisor,
Auckland Council
Maea Petherick, Senior Governance Advisor,
Auckland Council
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Ngāti
Whātua Ōrākei Reserves Board
05 December
2016
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Whakatau
– mihi/karakia
The meeting
opened with a mihi and karakia.
1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
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There were no minutes for confirmation.
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4 Extraordinary Business
There was no
extraordinary business.
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5
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Operational
Expenditure Update
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The motion was put in parts as
follows:
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Resolution number NGA/2016/35
MOVED
by Deputy Chairperson D Simpson, seconded by Member S Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
a)
request staff to resolve the
budget shortfall of $11,330.
b)
request staff to explore external sponsorship
opportunities for the 40th anniversary of Bastion Point.
c)
request staff to investigate revenue
opportunities from tourists who visit the Whenua Rangatira to minimise costs
to ratepayers.
d)
approve the reallocation of $20,000 feasibility
study funding to offset the continuation of the facilitation of the Ōkahu Catchment Ecological
Restoration Plan.
e)
request staff investigate the change of scope for the Pourewa
Recreation Reserve Concept Plan into a wider concept plan that incorporates
the Whenua Rangatira.
CARRIED
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Resolution number NGA/2016/36
MOVED by Member R Blair, seconded by
Chairperson G Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
f)
if appropriate, delegate to the chairperson and member Kit
Parkinson to finalise and address any funding shortfall to the Annual Plan
budget 2018.
CARRIED
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Note: Pursuant
to Standing Order 1.8.6, Cr D Simpson requested that her dissenting vote be
recorded.
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Cr L Cooper left the meeting at 5.23 pm.
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Resolution number NGA/2016/37
MOVED by Member R Blair,
seconded by Member S Hawke:
That the
Ngāti Whātua Ōrākei Reserves Board:
g)
support in principle the Auckland
Transport led trial to paint broken yellow lines on some areas of Hapimana
Street to improve the safety of visitors to Michael Joseph Savage and the
Whenua Rangatira over the summer period; subject to the proposal and
associated locational maps being circulated to members of the board.
CARRIED
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Member Kit Parkinson abstained from
voting.
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Items 7 and 8 were considered at this point
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8
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Tamaki
Drive Filtration Device and Sand Dune Restoration Project update
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Resolution number NGA/2016/39
MOVED
by Member R Blair, seconded by Chairperson G Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
a)
receive the Tamaki Drive filtration device and sand dune
restoration project update report, noting this will assist mitigate the
negative aspects associated with the Tamaki Drive pipe at Ōkahu
Bay.
b)
thank the University of Auckland and Stormwater360 for their
voluntary contribution to the filtration project.
CARRIED
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6
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Health and
Safety
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Staff tabled supporting information. A
copy has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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Resolution number NGA/2016/40
MOVED
by Deputy Chairperson D Simpson, seconded by Member R Blair:
That the Ngāti
Whātua Ōrākei Reserves Board:
a)
receive the tabled Risk Assessment Safety Plan and the
Communication and Escalation Plan for Health and Safety reports and provide
any feedback on these to the Lead Officer Pippa Sommerville by the end of the
year.
b)
request that an updated report be brought back to the February
meeting.
c)
request that a risk register be part of the quarterly meetings.
CARRIED
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Attachments
a 5 December
2016 Ngāti Whātua Ōrākei Reserves Board - Item 6 Health
and Safety Communication - tabled information
b 5 December
2016 Ngāti Whātua Ōrākei Reserves Board - Item 6 Health
and Safety Risk Register - tabled information
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Items 7 and 8 were considered after item 5.
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9
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Technical Officer Report
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Resolution number NGA/2016/41
MOVED
by Member S Hawke, seconded by Member K Parkinson:
That the Ngāti
Whātua Ōrākei Reserves Board:
a)
receive the Technical Officer update and progress report.
b)
request staff to explore accessibility opportunities in
association with the scoping of the barbeque and associated amenities.
c)
note the following resolution from the meeting of Ngāti Whātua
Orākei Trust held on Friday 2 December 2016:
The Trust resolve to support the
relocation of Mahuhu-O-Te Rangi upon the Whenua Rangatira and request the
Reserves Board work in collaboration with the Ngāti Whātua
Orākei Trust, Komiti Marae Orākei Trust and Whai Maia Limited to
build a wharewaka.
d)
request that staff bring back plans, including dates and
deliverables of the Mahuhu-O-Te-Rangi to the February meeting.
CARRIED
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12
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2017 Meeting Dates
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Resolution number NGA/2016/44
MOVED
by Member S Hawke, seconded by Chairperson G Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the proposed meeting dates for 2017 as follows:
i) Monday,
20 February 2017, 3:00pm at Ōrākei Marae, Ōrākei
ii) Monday,
8 May 2017, 5:00pm at the Council Chamber, Auckland Town Hall, Auckland
iii) Monday,
14 August 2017, 5:00pm at Ōrākei Marae, Ōrākei
iv) Monday,
13 November 2017, 5:00pm at the Council Chamber, Auckland Town Hall,
Auckland.
CARRIED
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Whakawātea
The meeting
closed with a karakia.
6.36
pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ngāti Whātua
Ōrākei Reserves Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
