Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

13 December 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 3

3 Declaration of Interest 3

4 Confirmation of Minutes 3

5 Leave of Absence 3

6 Acknowledgements 3

7 Petitions 3

8 Deputations 3

8.1 Counties Manukau Sport 3

9 Public Forum 3

9.1 East Tamaki-Botany Rotary Club regarding the Rongomai path 3

10 Extraordinary Business 3

11 Notices of Motion 3

12 Manukau Ward Councillors Update 3

13 Board Members' Report 3

14 Chairperson's Announcements 3

15 Annual Budget 2017/2018 3

16 Ōtara-Papatoetoe Quick Response, Round Two, 2016/2017 3

17 Disposals recommendation report 3

18 Release of Papatoetoe Central Main Street Society Incorporated bulk funding 3

19 Replacing Sugar Sweetened Beverages with Healthier Alternatives 3

20 New Road Name Approval for the residential subdivision by Landscape Papatoetoe Limited at 66 – 72 Landscape Road, Papatoetoe 3

21 Auckland Transport Update: Ōtara-Papatoetoe Local Board– December 2016 3

22 Allocation of Funding for an Industry Pollution Prevention Programme - Wiri Industrial Area 3

23 Local board input on Rates Rebate (Retirement Village Residents) Amendment Bill 3

24 Local School Principals to be acknowledged 2016 3

25 Adoption of a business meeting schedule 3

26 Urgent decision - funding grant amendment 3

27 Ōtara-Papatoetoe Local Board Workshop Notes 3

28 Governance Forward Work Calendar 3

29 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 November 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Counties Manukau Sport

Purpose

1. Russell Preston, Chief Executive Officer, Counties Manukau Sport wishes to address the local board regarding a partnership plan, the principles of which date back to legacy council arrangements.

2. This presentation will highlight an opportunity to consider similar future planning between Counties-Manukau Sport and the local board.

3. Other local boards to have considered their partnership approach with Counties-Manukau Sport, include Howick, Mangere-Otahuhu, Manurewa and Papakura.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Russell Preston for his presentation on behalf of Counties Manukau Sport.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 East Tamaki-Botany Rotary Club regarding the Rongomai path

Purpose

1. Leigh Auton will address the local board about the Rongomai Park path on behalf of the East Tamaki-Botany Rotary Club.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Leigh Auton for his attendance and presentation on behalf of the East Tamaki-Botany Rotary Club.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōtara-Papatoetoe Local Board

13 December 2016

Annual Budget 2017/2018

File No.: CP2016/23616

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018, adoption of local content for consultation, confirm key advocacy issues, recommendations as to any local targeted rate proposals and BID expansions.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) agree indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) adopt local content for consultation (Attachment B).

c) confirm key advocacy issues (Attachment C).

d) request the Governing Body to continue the swimming pool targeted rate in 2017/18 unchanged basis from 2016/17, of $29.40 per annum for consultation.

e) notes the proposed Manukau Central and Wiri business improvement district expansions for consultation.

f) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (see Attachment A) and adopt local content for consultation (see Attachment B).

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

18. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Indicative LDI allocations for 2017/2018	3
b ⇩	Local content for consultation	3
c ⇩	Advocacy List 2018	3

Signatories

Authors

Mark Purdie – Planning Lead – Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

13 December 2016

Ōtara-Papatoetoe Quick Response, Round Two, 2016/2017

File No.: CP2016/23633

Purpose

The purpose of this report is to present applications received for Ōtara-Papatoetoe Quick Response Round Two 2016/2017. The local board is required to fund, part-fund or decline these applications

Executive summary

1. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $225,000 for the 2016/2017 financial year.

2. To date, the Ōtara-Papatoetoe Local Board has allocated $73,345 through the Local Grant and Quick Response Round One 2016/2017. A total of $151,655 remains to be allocated across the 2016/2017 grant rounds.

3. Twenty-four applications were received for the Quick Response Round Two 2016/2017, requesting a total of $23,373, see Attachment B.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Application No.	Organisation Name	Project		Total Requested		Eligibility
QR1713-202	New Zealand Family and Foster care Federation Inc.	Towards the cost of providing fun activities for participants at the Caregiving Family Fun Day in Dingwall Place, Papatoetoe for South Auckland-based foster parents and their children.		$2,000		Eligible
QR1713-203	Papatoetoe Gymnastic Club	Towards a five-week holiday programme, including equipment costs, materials for arts and crafts, and excursions.		$2,000		Eligible
QR1713-204	Latched Touch Team	Towards 15 t-shirts and shorts for the touch team.		$1,208		Eligible
QR1713-205	Papatoetoe Athletics Incorporated Club	Towards new equipment, including shotputs, discus, and high jump matts.		$1,680		Eligible
QR1713-212	Papatoetoe Chess Club Inc.	Towards the two chess tournaments, specifically the rent for the premise where the events will be held.		$690		Ineligible as the event is before business meeting.
Application No.	Organisation Name	Project		Total Requested		Eligibility
QR1713-214	The Chariot Project	Towards the delivery of sporting programmes and training sessions for young athletes with physical disabilities, specifically the cost of annual venue hire for weekly basketball training.		$2,000		Eligible
QR1713-208	Woman Care Trust	Towards the coaching cost of weekly “Gidha” dance classes for Punjabi women.		$1,820		Eligible
QR1713-211	Royal New Zealand Foundation of the Blind	Towards the purchase of digital audio books for the Blind Foundation library.		$1,500		Eligible
QR1713-220	Age Concern Counties Manukau Inc	Towards the purchase of eight office chairs for staff.		$2,000		Eligible
QR1713-221	Shakti Asian Women's Centre Inc.	Towards the purchase of petrol vouchers, refreshments, materials, stationary and koha for the facilitators for the support group between January to December 2017		$2,000		Eligible $120.00 would be an internal council transfer for the hirage of Te Puke O Tara Community Centre, Acacia Court Hall and Whitehaven Court Hall.
QR1713-222	The Parenting Place	Towards running the parenting courses to 30 groups in the area, specifically subsidies for low-income participants, volunteer expenses and the production of the course hand books.		$1,975		Eligible
QR1713-215	Urban EcoLiving Charitable Trust	Towards Tread Lightly Caravan (TLC) for operational costs associated with contracting lead educator and assistant to deliver the TLC programme to Redoubt North School and Mayfield Primary School over 11 days.		$2,000		Eligible
Application No.	Organisation Name		Project		Total Requested		Eligibility
QR1713-223	Sustainable Coastlines		Towards Sustainable Coastlines Charitable Trust for travel cost for schools, to deliver Love Your Coast Manukau 2017: education, community development and beach clean-up programme		$2,000		Eligible
LG1611-236	The Uxbridge Community Projects Inc.		Towards contributor and experts' fees and materials to present three botanical illustration workshops of endangered Tamaki Estuary plant species to be held at the Malcolm Smith Gallery (Uxbridge Centre, Howick) and Tamaki Estuary.		$500		Eligible
			Total Requested		$23,373

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grants programme sets out:

· Local board priorities

· Lower priorities for funding

· Exclusions

· Grant types, the number of grant rounds and when these will open and close

· Any additional accountability requirements.

6. The Ōtara-Papatoetoe Local Board will operate four quick response and two local grants rounds for this financial year.

7. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8. For the 2016/2017 financial year, the Ōtara-Papatoetoe Local Board set a total community grants budget of $225,000. It is recommended that the board consider allocating up to 12 per cent of the budget for this grant rounds.

9. To date, the Ōtara-Papatoetoe Local Board has allocated $73,345 through the Local Grant and Quick Response Round One 2016/2017. A total of $151,655 remains to be allocated across the 2016/2017 grant rounds.

10. Twenty-four applications were received for the Quick Response Round Two 2016/2017, requesting a total of $23,373, see Attachment B.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states

“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. A summary of each application is attached, see Attachment B.

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Ōtara-Papatoetoe Local Board allocating funding for round two quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Grants Programme 2016/2017	3
b ⇩	Ōtara-Papatoetoe Quick Response Round Two 2016/2017 application summaries	3

Signatories

Authors

Sara Chin - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex – Relationship Manager

Ōtara-Papatoetoe Local Board

13 December 2016

PDF Creator

Ōtara-Papatoetoe Local Board

13 December 2016

Disposals recommendation report

File No.: CP2016/23651

Purpose

1. This report seeks the Ōtara-Papatoetoe Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the governing body the divestment of 2R Carolyn Street, Papatoetoe.

Executive summary

2. The council owned site at 2R Carolyn Street, Papatoetoe has been identified as potentially surplus to council requirements through a review process.

3. The rationalisation process for the subject site commenced in June 2015. Consultation with council and its CCOs, iwi authorities and the Ōtara-Papatoetoe Local Board has now taken place. No alternative service uses have been identified for the subject site through the rationalisation process. The Ōtara-Papatoetoe Local Board has provided informal feedback that it is supportive of the proposed divestment on this site. Due to this, Panuku recommends the divestment of the subject site.

4. A resolution approving the disposal of the site is required from the governing body before the proposed divestments can be progressed.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorses Panuku Development Auckland’s recommendation the Finance and Performance Committee to dispose of 2R Carolyn Street, Papatoetoe.

Comments

5. Panuku and Council’s Land Advisory Services team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The subject sites are identified as potentially saleable through the review process.

6. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to the Auckland Council governing body.

Property information

7. 2R Carolyn Street, Papatoetoe comprises 212 m2. The property is currently formed as vacant land in two lots (Lot 18 and Lot 19). The subject site was acquired by the former Papatoetoe City Council (PCC) in fee simple on subdivision in 1968 by the former owners for the purpose of spite strip for disposal to cover roading costs.

8. Lot 18 adjoins the property at 521 Great South Road and is part of this review. Lot 19 adjoins the properties at 1A and 1B Carolyn Street and will be legalised by Auckland Transport (AT) as part of its road network.

9. Lot 18 is of a size and configuration which limits the range of recreational experiences achievable on site. Council’s Parks Sports and Recreation department has confirmed that the land is not required for its future service needs and it holds no strategic purpose to retain. Nearby Allenby Park is approximately a 280m walk from the subject site and the Manuaku Sports Bowl is approximately an 800m walk.

10. The Unitary Plan zoning of the subject property is Business – Mixed Housing Suburban; Single House.

11. 2R Carolyn Street, Papatoetoe has a 2014 capital value assessment of $60,000.

Internal consultation

12. The rationalisation process commenced in June 2015. No alternative uses were identified for 2R Carolyn Street, Papatoetoe.

Consideration

Local board views and implications

13. Panuku attended a workshop with the Ōtara-Papatoetoe Local Board about 2R Carolyn Street, Papatoetoe in June 2016. The Ōtara-Papatoetoe Local Board provided informal advice that it did not oppose the proposed divestment of this site. An information memorandum seeking further comment was sent to the Board in November 2016.

14. This report is intended to provide the Ōtara-Papatoetoe Local Board with an opportunity to formalise its view and feedback.

Māori impact statement

15. Ten mana whenua iwi authorities were contacted regarding the potential sale of 2R Carolyn Street, Papatoetoe. The following feedback was received.

a) Te Kawerau ā Maki

No feedback received for this site.

b) Ngāi Tai ki Tāmaki

No feedback received for this site.

c) Ngāti Tamaoho

No feedback received for this site.

d) Te ākitai - Waiohua

No commercial interest for this site.

e) Ngāti Te Ata - Waiohua

No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

f) Ngāti Pāoa

No feedback received for this site.

g) Ngāti Whanaunga

No feedback received for this site.

h) Ngāti Maru

No feedback received for this site.

i) Ngāti Tamaterā

No feedback received for this site.

j) Waikato-Tainui

No feedback received for this site.

Implementation

16. There is no requirement for the subject site to be offered back to the former owners under section 40 of the Public Works Act 1981.

17. The timeframes for AT to legalise Lot 19 as part of its road network are yet to be confirmed.

18. 2R Carolyn Street, Papatoetoe is not one of council’s strategic assets to which the Significance Policy applies.

Attachments

No.	Title	Page
a ⇩	Images of 2R Carolyn Street, Papatoetoe	3

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review

Authorisers

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Carol McKenzie-Rex – Relationship Manager

Ōtara-Papatoetoe Local Board

13 December 2016

Replacing Sugar Sweetened Beverages with Healthier Alternatives

File No.: CP2016/23594

Purpose

1. Seeking Ōtara-Papatoetoe Local Board to support in principle replacing the sale and supply of Sugar Sweetened Beverages (SSB’s) with healthier alternatives within council social facilities and at council run events in the Ōtara-Papatoetoe Local Board area.

Executive summary

2. There is a clear disparity in health outcomes between Otara Papatoetoe Local Board residents and the rest of Auckland. The Auckland Plan commits Auckland Council to creating a strong, inclusive, equitable society that ensures opportunity for all Aucklanders. Maori and Pacific people have the highest rates of preventable disease, with over half of all Maori and Pacific children in the Counties Manukau District Health Board area affected by obesity. 64% of the total population in the Otara Papatoetoe Local Board area identify as Māori and/or Pacific. In order for the aspiration of creating a fair, safe and healthy Auckland for all to be realised, a concentrated and focussed effort on lifting health outcomes for Otara Papatoetoe local board residents is required.

3. Supporting the replacement of SSB’s with healthier alternatives in council social facilities and council run events is a clear and immediate action that the board can take to make the world’s most liveable city for all Aucklanders.

4. Local Boards are in the best position to advocate for Governing Body to consider a broader food and beverage policy for Auckland Council.

5. This is an opportunity for the four southern local boards that make-up The Southern Initiative (TSI) area to show collective support for Healthy Families Manukau, Manurewa-Papakura by advocating for a policy that clarifies council’s role in supporting the health and wellbeing of Aucklanders at a regional level to reduce the impact of the obesity epidemic in Auckland.

6. In alignment with the vision of being the world’s most liveable city, Auckland Council, through The Southern Initiative Community and Social Innovation Team, have partnered with Alliance Community Initiatives Trust and Nga Mana Whenua o Tāmaki Makaurau to deliver Healthy Families NZ in Manukau, Manurewa-Papakura until 2018.

7. Healthy Families NZ is the Government’s major investment into reducing preventable chronic disease in New Zealand. It is based on a systems approach to improving health that addresses the environmental influences of health where people live, learn, work and play.

8. Current research shows that the increase in the obesity epidemic is largely attributed to a greater availability and promotion of energy dense, nutrient poor foods and reduction in physical activity. (Swinburn 2008). Obesity and obesity related disease hinders people’s ability to engage in physical activity. Therefore, supporting the replacement of SSB’s with healthier alternatives will directly contribute to the board’s aspiration to improve public health through increasing participation in sport and recreation in the Otara Papatoetoe area.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Agree in principle to support the replacement of the sale and supply of Sugar Sweetened Beverages with healthier alternatives within council social facilities and at council run events in the Ōtara-Papatoetoe Local Board.

b) Agree to replace the sale and supply of Sugar Sweetened Beverages with healthier alternatives at venues and events in the Otara Papatoetoe Local Board area by December 2018:

Venues

i) Otara Pool & Leisure

ii) Allan Brewster Leisure Centre

iii) Papatoetoe Centennial Pools

iv) Fresh Gallery Café

Events

v) Citizenship Ceremony

vi) ANZAC Ceremony

vii) Otara Christmas Parade

viii) Otara Papatoetoe Local Board Civic Events

Comments

10. A review of 55 studies on childhood obesity concluded that the most effective strategies include improving the supply of healthier options, environments that support healthier options and reducing the promotion of unhealthy options. These approaches are further supported by this Government’s Childhood Obesity Plan.

11. The local social facilities targeted include the facilities and investments maintained by Auckland Council, such as community centres, community houses, youth centres and community halls, libraries, marae within our libraries, swimming pools and recreation facilities, public open space, galleries and museums.

12. The Fresh Gallery Café is situated inside a council owned facility in the heart of Otara. The running of the café is currently contracted to Manukau Institute of Technology (MIT). The Arts Team, who manages the contract on behalf of council, is supportive of replacing SSBs with healthier alternatives as it aligns with their vision of ‘incorporating arts and culture into our everyday lives.’ They will work with MIT to ensure sustainable implementation of the replacement of SSBs with healthier alternatives. This change has no financial implications for the board.

13. Council run events are defined as all events delivered by Otara Papatoetoe Local Board such as citizenship ceremonies and public meetings. At this stage, it does not include events supported or funded by Otara Papatoetoe Local Board.

14. Due to the existing partnership agreements with external organisations, council run events do not include regionally delivered events such as Movies and Music in the Parks.

15. Health and wellbeing

16. SSB’s are one of two leading contributors to sugar intake in NZ as evidenced by findings from both the 2002 National Children’s Nutrition Survey and 2008/9 New Zealand Adult Nutrition Survey.

17. Replacing SSB’s with healthier options in all council social facilities and council run events in Otara Papatoetoe is an important and immediate action that the Ōtara-Papatoetoe Local Board can make as a step to improving health outcomes for residents.

18. SSB’s have a profound prevalence in Auckland, with one in five children consuming fizzy drinks more than three times a week and SSB’s making up three of the top five consumer items purchased in the food industry in NZ.

19. Normalising healthy behaviour in spaces in which the local board have jurisdiction over supports efforts to reduce the overall health and wellbeing of constituents in the local area.

20. At present, there are no constraints to availability and marketing of SSBs to children in council run social facilities and events.

Healthier Alternatives

21. District Health Boards across the region combined in 2015 to create a National District Health Board Food and Beverage Network. Healthier alternatives, as defined by the National District Health Board Food and Beverage Network in May 2016 include: water, unflavoured milk, hot tea/coffee and 100% fruit juice, diluted fruit juice with no added sugar and artificially sweetened beverages or zero sugar soft drinks in smaller portion sizes.

Consideration

Local board views and implications

22. The concept of replacing SSBs with healthier alternatives was discussed with the board at a workshop in June 2016. The board agreed to give in principle support to the initiative.

23. This approach is directly aligned with these two key Otara Papatoetoe Local Board outcomes: Health and wellbeing are at the heart of providing parks and facilities that meet people’s needs and creating thriving communities.

24. All local boards within TSI have been approached to champion the replacement of the sale and supply of SSBs with healthier alternatives in council social facilities. This is in line with Otara Papatoetoe Local Board’s commitment to working together with other boards in the south to build strong, safe and healthy communities in the southern parts of Auckland.

25. Papakura Local Board have provided in principle support to the replacement of SSBs with healthier alternatives in social facilities and council run events in their local board area. Manurewa Local Board is happy for this action to be handled at an operational level. A similar report will be tabled at a Mangere Otahuhu Local Board meeting in December 2016.

26. Providing healthier beverage options and improving access to drinkable water adds value to the significant investment the board has already put into new sports and recreation facilities in Otara Papatoetoe by providing an environment which encourages health and wellbeing.

27. The adoption of the recommendations will support the efforts of local schools, ECE’s and Sports Clubs to provide a health promoting environment for their children, families and community.

Māori impact statement

28. Maori and Pacific people have the highest rates of preventable disease in the Counties Manukau District Health Board area. 62% of the total population in the Otara Papatoetoe Local Board area identify as Maori and/or Pacific.

29. If no significant action is taken to create health promoting environments in areas where council have control over, rates of childhood obesity and preventable chronic disease will continue to climb in Maori and Pacific populations.

30. Māori are adversely affected by preventable disease in the Counties Manukau District. Replacing the sale and supply of SSB’s with healthier alternatives provides the board with a tangible way to support efforts to reduce the impact of obesity in South Auckland’s Māori population.

Implementation

31. In late July, Stephen Town, the Chief Executive of Auckland Council announced the replacement of SSB’s with healthier alternatives in all council run leisure centres. The announcement has been received positively both locally and nationally, showing willingness within community for change.

32. The Healthy Families Manukau, Manurewa-Papakura team will support the implementation of the replacement of SSB’s with healthier alternatives in local council social facilities in Otara Papatoetoe over a two year period (2016-2018).

33. Implementation will be phased and actions will include:

Timeframe	Action
Immediately	Publicly announce a commitment to replacing the sale and supply of SSB’s with healthier alternatives across all council social facilities and local board run events in the Ōtara-Papatoetoe Local Board area by December 2018.
Immediately	Start improving access to free drinkable water in all council social facilities.
October 2016	SSB’s replaced with healthier alternatives in all vending machines located in council social facilities in the Ōtara-Papatoetoe Local Board area.
October 2017	The sale and supply of SSBs is replaced with healthier alternatives in all council run events in the Otara Papatoetoe Local Board area.
July 2018	The sale and supply of SSBs is replaced with healthier alternatives in all cafes in council social facilities in the Otara Papatoetoe Local Board area

Vending machine implementation

34. The majority of vending machines across the region are located within the Leisure network.

35. Leisure team is committed to their vision of “more Aucklanders, more active, more often.” The sale of SSB’s in leisure centres does not fit with the department’s aspirations.

36. The Leisure team have committed to working with the Healthy Families Manukau, Manurewa Papakura team to improve food and beverage options offered through the leisure network.

37. As a demonstration of this commitment, the new Request for Proposal (RFP) for tender of the regional vending machine contract in leisure centres now aligns with recently adopted National District Health Board Network Food and Beverage Guidelines.

38. The revamped vending machines will sell healthier alternatives from November 2016.

39. Replacing SSB’s with healthier alternatives in contracted Leisure sites is planned for 2017/18 implementation.

Council run events implementation

40. Locally run events add to the fabric and culture of a community. The sale and supply of SSB’s through local board run events is a relatively easy entry point to understanding how events can promote the wellbeing and health of participants. The Healthy Families Manukau, Manurewa-Papakura team will work with the events team to trial a range of initiatives to replace SSB’s with healthier alternatives in events.

41. It is anticipated that the learnings from the replacement of SSB’s with healthier alternatives in the smaller local board events will provide the framework for the approach to be scaled to larger events over time.

Economic implications

42. Each department affected are committed to the wellbeing and health of their users in the spaces they provide. The Healthy Families Manukau, Manurewa-Papakura team have had initial discussions with each of the departments affected by the approach. All are supportive and open to working together to meet the proposed deadlines.

43. The financial implications of the decision by Leisure to replace SSBs with healthier alternatives does not affect the delivery of services in affected council run leisure centres and require no budget consideration by the Otara Papatoetoe Local Board.

44. There are a range of products that meet the proposed requirements. The Healthy Families Manukau, Manurewa-Papakura team are committed to working with Suppliers to understand what can be sold/supplied as a part of the approach.

Attachments

There are no attachments for this report.

Signatories

Authors

Anna Jacob - Healthy Families Manager

Authorisers

Gael Surgenor - GM - Southern Initiative

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

13 December 2016

New Road Name Approval for the residential subdivision by Landscape Papatoetoe Limited at 66 – 72 Landscape Road, Papatoetoe

File No.: CP2016/23476

Purpose

1. The purpose of this report is to seek approval from the Otara – Papatoetoe Local Board, for a new road name for an accessway serving 10 lots created by way of subdivision at 66 – 72 Landscape Road, Papatoetoe.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Papahou Lane’ (applicant’s preferred road name), ‘Sunter Lane’ and ‘Purena Lane’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and feedback was received from Lucille Rutherford of Ngati Tamaoho Trust who provided three suggested names. The applicant was happy with their first suggestion of ‘Papahou’ so have promoted that as their first choice. No responses were received from other iwi groups that were consulted.

5. The name ‘Papahou Lane’, proposed by the Applicant and the names ‘Sunter Lane’ and ‘Purena Lane’, are considered for approval by the Local Board.

Recommendation/s

That the Otara – Papatoetoe Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the road name ‘Papahou Lane', proposed by the Applicant, for the new road (accessway) created by way of subdivision at 66 – 72 Landscape Road, Papatoetoe while noting that ‘Sunter Lane’ and ‘Purena Lane’, also meets the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The road that is to be named is an accessway (Lot 11) which was created to serve the 10 new lots, all created under the subdivision of 66 – 72 Landscape Road, Papatoetoe (resource consent number P47388).

The Applicant has proposed the following names for consideration for the road created as part of the development at 66 – 72 Landscape Road, Papatoetoe:

Preference	Proposed New Road Name	Meaning
Preferred Name	Papahou Lane	‘Papahou’ translates to ‘a new base’ (a collaboration of *papa* – ‘ground/ flat surface’ and *hou* – ‘new’) and indicates connections to the wider name of Papatoetoe.
First Alternative	Annette Way	‘Annette’ is the name of a long time resident of Papatoetoe. The suggested use of her name is to recognise her input into the suburb of Papatoetoe.
Second Alternative	Sunter Lane	Sunter Street is the street the applicant used to live on in his home country. The suggested use of the name ‘Sunter’ is a reminder of the applicant’s home country.

The iwi group Ngati Tamaoho also put forward the additional names for consideration:

Proposed New Road Name	Meaning
Marino	‘Marino’ translates to ‘gentle/ calm’. It is proposed to acknowledge the gentle/ calm winds that blow over the community in the summer months.
Purena	‘Purena’ translates to ‘overflow’, and it is proposed to acknowledge the natural springs that overflowed in that community in ancient times.

Figure One: Location and Layout of new Road

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. There is an existing road named ‘Annette Avenue’ in Te Atatu South, and therefore ‘Annette Way’ would not meet the road naming criteria. There is also already an existing road named ‘Marino Place’ therefore the name ‘Marino’ proposed by Ngati Tamaoho would also not meet the criteria.

11. The other names ‘Papahou Lane’ and ‘Sunter Lane’ as proposed by the Applicant, and also the name ‘Purena’ as proposed by Ngati Tamaoho, meet the road naming criteria. These names are not the same as, or similar to existing road names and are easy to pronounce, spell and write.

12. The proposed suffix of ‘Lane’ is appropriate in this circumstance, because according to the road naming guidelines, it is suitable for a cul de sac. ‘Lane’ is described to be a “narrow roadway between walls, buildings or a narrow country roadway”.

13. As the Applicant’s preferred names (Papahou Lane and Sunter Lane, with Papahou also being one of the names proposed by Ngati Tamaoho) meets the criteria, they are recommended for consideration for approval while noting that the other name proposed by the iwi (Purena) is also appropriate as it complies with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Otara – Papatoetoe Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

15. The decision sought from the Otara – Papatoetoe Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The applicant has emailed all the relevant iwi groups. Of the eleven iwi groups that were contacted, response was received from Ngati Tamaoho Trust only. Lucille Rutherfurd on behalf of Ngati Tamaoho put forward the following names for consideration: Papahou, Marino and Purena.

As a result of this consultation, the applicant put forward ‘Papahou Lane’ as their first choice of name.

17. New Zealand Post was consulted to receive feedback on whether the proposed road names were acceptable to them. New Zealand Post confirmed that the names ‘Sunter Lane’, ‘Papahou’ and ‘Purena’ are all acceptable to them.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Otara – Papatoetoe Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

13 December 2016

Auckland Transport Update: Ōtara-Papatoetoe Local Board– December 2016

File No.: CP2016/24542

Purpose

1. To provide an update on transport matters for the information of the Ōtara-Papatoetoe Local Board.

Executive summary

2. This month no decision is required but information is provided about the following matters:

· Local Board Transport Capital Fund update

· Local project updates

· Quarterly report

· Regional and media updates

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the Auckland Transport Update: Ōtara-Papatoetoe Local Board – December 2016.

Comments

Ōtara-Papatoetoe Items:

Local board transport capital fund (LBTCF)

3. The Ōtara-Papatoetoe Local Board’s funding allocation under the LBTCF is currently $549,292 per annum.

4. The local board’s currents projects are shown in the table below:

Table 1: LBTCF Status Update

ID#

Project Description

Progress/Current Status

040

· Welcome to Papatoetoe Signage

· Local board approved allocation of $45k at Dec. 2015 business meeting for welcome signage.

· Finalisation of preferred option for the sign, including image from Papatoetoe Historical Society Aug. 2016.

· Currently near completion

402

· Hunters Corner Street lighting

· Local board formally approved funding allocation of $280k in Oct. 2014 for construction costs

· Revised costings approved by the board in June 2015 for $292,500.

· Additional $27,500 approved by the local board in Sept. 2015 to extend project to Shirley Road and Sutton Crescent. Total now approved by board $320k

· Detailed design complete

· Currently near completion

Table 2: Completed Local Board Transport Capital Fund projects

Project	Description/ board resolution date	Status	Projected Cost
Davies Ave, North Boulevard	Approved first local board transport capital fund on 20/11/2012 to complete significant streetscape upgrades for Hayman Park/ Davies Ave street frontage.	completed	$1,098,584
Ōtara Town Centre Newbury St (MIT link)	Approved by local 13/10/2014 business meeting to complete the linkage footpath from the canopy to Newbury St. This does not include the canopy and art work, funded from other budgets (total $2.4m.)	completed	$200,000
Ōtara Town Centre Watford St (footpaths)	Funding approved on 17/11/2014 to undertake footpath reconstruction along Mall frontage to Watford St, Ōtara	completed	$300,000
Old Papatoetoe Footpath Improvements	Funding approved on 15/6/2015 to undertake detailed design and constructions of the footpaths in Old Papatoetoe.	completed	$667,000
Footpaths Old Papatoetoe (Rangitoto St)	Approved funding on 15/8/2016 to complete footpath upgrades on the western side of Rangitoto Road, Papatoetoe. Completing two of the four proposed sections of this upgrade project	completed	$40,000

5. See below for a financial update of expenditure against the Local Board Capital Fund as at the 9th of August 2016.

Table 3

Manukau Bus Station

6. On the week beginning 15 November, Auckland Transport and NZ Strong started work on the foundations for the canopy that will cover the pedestrian crossing between the Manukau Train Station/MIT building and the new Manukau Bus Station.

7. The foundation work is expected to be completed by the middle of 2017. As part of the work a new sewer main is also being installed.

8. Completion of main construction is programmed for early 2018 and opening in the second quarter of 2018 following AT fitout and bus driver training.

9. An associated project for the construction of signalisation of the Ronwood/ Davies Avenue intersection has been awarded.

10. Panuku Development Auckland is undertaking the renewal of the northern side of Putney Way, adjacent to the bus station works on the southern side of Putney Way, and the overall improvements in material quality of Putney Way.

11. The $35 million project is being delivered by Auckland Transport and is funded by Auckland Council and the Government through the NZTA. The bus station is expected to open in the second quarter of 2018.

12. For more information, visit at.govt.nz/manukaustation

Upcoming projects and activities

Consultations

13. Auckland Transport provides the Ōtara-Papatoetoe Local Board with the opportunity to comment on transport projects being delivered in this local board area.

14. In this reporting period, two projects were put forward to the local board for comment. To date no objections have been received. Detailed information is included in Attachment C.

15. Traffic Control Committee (TCC) decisions are reported on a monthly basis. Due to the election there was no report in the month of November. This update covers both October and November where there were seven TCC decisions in the Ōtara-Papatoetoe Local Board area. They are listed below

Table 4 – Traffic Control Committee Decisions Oct/ Nov. 2016

Street	Area	Work	Decision
Great South Road/ Hoteo Avenue / Sutton Crescent	Papatoetoe	No Stopping At All Times, Clearway, Bus Stop, Bus Shelter, Special Vehicle Lane-Cycle Lane, Lane Restrictions, Traffic Signal Control, Pedestrian Crossing, Stop Control, Flush Median	Carried
Great South Road / Hoteo Avenue / Sutton Crescent / Butler Avenue / East Tamaki Road	Papatoetoe	Lane Restrictions, No Stopping At All Times, Clearway, Parking Place, Time restricted Parking, Bus Stop, Mobility Parking, Bus Shelter, Traffic Islands, Traffic Signal Control, Stop Control, Flush Median	Carried
Walder Avenue	Ōtara	No Stopping At All Times, Bus Stop, Bus Shelter	Carried
Great South Road / Hoteo Avenue / Sutton Crescent	Papatoetoe	No Stopping At All Times, Clearway, Bus Parking, Bus Shelter, Special Vehicle Lane - Cycle Lane, Lane Restrictions, Traffic Signal Control, Pedestrian Signal Control, Stop Control, Flush Median	Withdrawn
Shirley Road	Papatoetoe	No Stopping At All Times, Parking Place, Bus Stop, Bus Shelter	Carried
Barrowcliffe Place / Karina Williams Way	Manukau	Paid Parking, No Stopping At All Times, Road Markings, Road Humps, Stop Control	Carried
Pah Road / Hillside Road	Papatoetoe	No Stopping At All Times, Angle Parking, Give-Way Controlled Roundabout, Traffic Island, Flush Median	Carried

Quarterly Report for July-September 2016 quarter

16. As advised in July 2016, previous Quarterly Report material is now being incorporated into monthly reports when available. The following reports are attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Ōtara-Papatoetoe Local Board area and regionally over the last quarter

· Attachment B – report on Travelwise Schools activities in the Ōtara-Papatoetoe Local Board area over the last quarter

General Information Items

Southern New Network swings into action

17. One of the biggest changes in Auckland’s bus operations swung into action in South Auckland on 30 October with the launch of the southern New Network. A change of this scale has not been seen in Auckland before and it has been a massive effort.

18. A key feature of the changes is the introduction of three frequent bus routes which operate on key routes at least every 15 minutes, 7am to 7pm, 7 days a week.

19. Informing customers of the changes and getting them ready for day one has meant a busy few months for Auckland Transport. The public campaign included delivering an information pack and bus timetables to 119,000 letterboxes, holding 20 information events helping customers plan their journeys and posters at about 500 bus stops reaching 93% of passenger boardings.

20. Implementation of the New Network for other areas of Auckland will follow in phases.

21. Key facts on the Southern New Network include:

· 39 routes, simplified from 52

· Over 300 new or relocated bus stops

· 1,292 bus stops in use within South Auckland on 30 October

For more information on the New Network visit https://at.govt.nz/projects-roadworks/new-public-transport-network/new-network-for-south-auckland/

Child weekend fares

22. With the introduction of the Simpler Fares system, children 5-15 years travelling on an AT HOP card can travel on buses and trains on weekends and during public holidays for 99 cents.

23. Parents simply need to load a child concession on the AT HOP card. You can make up to five bus or train trips over a four-hour period with up to 30 minutes between each trip.

24. 99 cent child weekend fares are an opportunity to increase patronage on trains and buses on weekends and on public holidays. For families 99 cent child weekend fares make trains and buses an economical option for day trips and family adventures.

Convenience vending machine trial

25. As part of ongoing efforts to further improve customer amenity and convenience at public transport facilities, Auckland Transport will be conducting a vending machine trial in partnership with Coca-Cola (Branded as Pump) and Sanitarium. The trial will begin in a staggered start from approximately 17 November 2016 and run over a period of six months.

26. As a part of this trial, Auckland Transport will seek to provide customers with a broad range of breakfast, snack and cold drink products to choose from, while promoting healthier choices. This will be achieved by ensuring that healthy options benefit from high visibility and dominate the range of products on offer.

27. Nine rail stations across the network will be involved in this trial; Grafton, Manukau, Manurewa, Mt Albert, New Lynn, Newmarket, Ōtāhuhu, Panmure and Puhinui. Following the successful outcome of this trial, an open ‘Request For Proposal’ process will be held to identify network wide partners to provide a longer term offering.

A new Ōtāhuhu Station

28. Auckland’s newest transport centre at Ōtāhuhu Station was opened on Saturday 29 October.

29. Completing the construction of the new station is a major milestone for Auckland Transport with the $28 million project being funded by Auckland Council and the New Zealand Transport Agency.

30. The station is pivotal to the new transport network in south Auckland, which sees frequent bus services on key routes running at least every 15 minutes, 7am to 7pm, seven days a week. The buses will deliver commuters to stations like Ōtāhuhu to continue their trip by train or on another bus.

31. Benefits of the new Ōtāhuhu Station include:

· A high-quality, modern facility, with architecture reflecting local and historical narratives

· Better connectivity between bus and rail networks

· Covered bus platforms for passengers moving between bus and train services

· Improved facilities and access for cyclists and pedestrians

· Clear, safe separation of buses, trains, pedestrians, cyclists and other vehicles.

32. For more information on Ōtāhuhu Station, visit at.govt.nz/otahuhustation

Media Releases

Dutch cycling experts visit Auckland

33. International cycling experts from the Dutch Cycling Embassy have given Auckland’s growing cycle network the seal of approval – particularly the pink Lightpath and the waterfront route.

34. The Embassy is a not-for-profit network of organisations, committed to promoting cycling throughout the world. While in Auckland in early November, the Embassy gave a presentation to a packed audience, held a workshop with Auckland Transport staff and went on a bike ride with three Auckland councillors.

35. The director of the Dutch Cycling Embassy said that before the Netherlands built its extensive cycle infrastructure, the country was a dangerous place to ride. But following the oil crisis more people started cycling and demanded better infrastructure. While the country made some mistakes in building that infrastructure, it means others can learn from those mistakes. The Embassy is very happy to review and give feedback on Auckland Transport cycling proposals sent to them.

36. It was also announced on 21 November that Auckland’s pink Lightpath (Te Ara I Whiti) was the winner of the transport category at the World Architecture Festival annual awards in Berlin. The pink Lightpath, which was built by connecting a new bridge to the unused Nelson Street motorway off-ramp, beat projects in Sweden, Chicago, Denmark and Taiwan to take out the ‘Transport – Completed Building’ category.

Changes coming for Britomart station users

37. Downtown train users returning from their Christmas break in January will find the current Queen Street entrances for the Britomart Transport Centre closed and new entrances created for Britomart station.

38. The Chief Post Office building, which houses the present entrances at Britomart, is closing for strengthening works prior to the City Rail Link (CRL) tunnels being constructed.

39. To catch a train from downtown, passengers will need to use a new entrance in Commerce Street, behind Queen Street. Access will be available from Tyler Street, Galway Street and the Takutai Square (eastern entrance). The new temporary entrance will operate for the next three years.

40. Auckland Transport assures passengers that all trains and timetables will run as usual. Britomart will remain operational throughout the construction work.

41. When completed, the City Rail Link project will mean more frequent trains across the network, more direct services to the city centre and will double the number of people who can use trains at peak times. The CRL will also provide opportunities for new commercial, residential and retail developments, particularly around the stations.

Consideration

Local board views and implications

42. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation

43. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport activities in the Ōtara-Papatoetoe Local Board area and regionally for the July-September 2016 quarter	3
b ⇩	Travelwise Schools activities in the Ōtara-Papatoetoe Local Board area over the last quarter	3
c ⇩	Summary of consultation information sent to the Ōtara-Papatoetoe Local Board in November 2016	3

Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

13 December 2016

Allocation of Funding for an Industry Pollution Prevention Programme - Wiri Industrial Area

File No.: CP2016/24090

Purpose

1. To allocate $20,000 to an Industry Pollution Prevention Programme project in the Wiri industrial area as part of the board’s 2016/2017 local environment work programme.

Executive summary

2. The Ōtara-Papatoetoe Local Board has identified an aspiration in their Local Board Plan 2014-2017 to achieve ‘healthy harbours and waterways’ in their board area.

3. To give effect to this aspiration the local board committed $111,000 to local environment projects in their locally driven initiatives (LDI) budget for 2016/2017 at their meeting held on 18 July 2016 (Resolution No. OP/2016/128).

4. At this meeting the board also considered funding an Industrial Pollution Prevention Programme project (IPPP) focused on the Wiri catchment. However, before making a decision, the board requested staff to provide a further report with additional information regarding the benefits of delivering IPPP in the local board area (Resolution No. OP/2016/128). A workshop to discuss the project was also held with the board on 27 July 2016.

5. As requested, on 19 September 2016 a report was presented and the board and they resolved to request further advice from staff to be presented to the board in a workshop in the new electoral term (Resolution number OP/2016/170). The workshop was held on 6 December 2016.

6. IPPP is an initiative in which an expert visits industry and business sites to inform them of impacts that their activities may be having on local waterways. Businesses are encouraged to make improvements to their practises where any potential water pollution issues are identified. The IPPP approach is proactive and non-regulatory and well suited to industrial areas close to waterways, such as the Wiri industrial area.

7. As part of this project, it is proposed that an expert will visit between 120-160 businesses in the board area in 2016/2017. A map of the area that will be targeted by the IPPP project is included in Attachment A.

8. This project will complement work funded by the Manurewa Local Board in 2014/2015 and 2015/2016 in this area. Over these two years the Manurewa Local Board funded a total of $31,000 of works which resulted in visits to 250 sites in the Wiri catchment, with 152 recommendations for improved practice being given to businesses.

9. The Manurewa Local Board has approved a further $20,000 towards IPPP projects in the Wiri industry area in 2016/2017. Delivering this IPPP project in the Ōtara-Papatoetoe Local Board area will complement this work in the Manurewa Local Board area, meaning visits have been made to businesses within the entire Wiri catchment that drains into the Puhinui stream and Manukau Harbour.

10. It is recommended that the board allocate $20,000 for this collaborative IPPP project with the Manurewa Local Board for 2016/2017.

Recommendations

That the Ōtara-Papatoetoe Local Board approve the allocation of $20,000 to fund the Industry Pollution Prevention Programme – Wiri Industrial Area as part of their 2016/2017 local environmental work programme.

Comments

11. The purpose of the Industry Pollution Programme (IPPP) is primarily educational. It aims to inform industry and business of the impacts that their activities may be having on local waterways if they are not managed well and to encourage improvements to be made where any issues are identified.

12. The IPPP approach is proactive and non-regulatory, with an expert visiting each site, conducting a site inspection, talking to the business owners about potential issues and then following up with a recommendations report to the business if changes are needed.

13. This approach is recommended in areas where there is a concentration of industry and business close to water bodies, including streams and harbours. The programme involves a GIS mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways.

14. The Wiri industrial area is well suited to this approach as it is one of the heavy industrial areas in the Auckland region and experiences a number of water pollution events from industrial sources. It is characterised by a relatively large number of high risk businesses including a tannery, chemical manufacturing plants and oil recycling plants.

IPPP project in the Ōtara-Papatoetoe Local Board area

15. The timeframe for delivery of this project is five months. It is planned to visit between 120-160 businesses. A map of the area that will be targeted through the IPPP project is included in Attachment A.

16. The programme will carry on the work started in the Manurewa Local Board area (MR/2015/49) to visit businesses within the entire catchment that drains into the Puhinui stream and Manukau Harbour.

17. The key programme milestones include:

	Description	Estimated Timeframe
Milestone One	Complete consultation with stakeholders prior to programme start. Develop leave-behind information flyer including GIS map of stormwater connections waterway in conjunction with the project manager and the council’s communications team.	October 2016
Milestone Two	Complete first phase of site visits – between 60 and 80 sites, write reports with recommendations to necessary sites.	November 2016
Milestone Three	Complete second phase of site visits – between 60 and 80 sites, write reports with recommendations to necessary sites.	December 2016
Milestone Four	Follow up sites visits completed, final presentation of results given and data base of visits and reports handed over.	February 2017

IPPP in the Manurewa Local Board area

18. The Manurewa Local Board have funded a total of $31,000 of IPPP programmes in the last two years and for 2016/2017 they have approved a further $20,000 of works.

19. The Manurewa Local Board first funded this project in 2014/2015, with a focus on businesses in the Wiri catchment. In 2015/2016, the board continued their investment in the IPPP programme with visits to a further 134 businesses in the Wiri catchment.

20. Recommendations on improvements to site practices were provided to half of all businesses visited. These recommendations included actions such as introducing a spill response plan or better storage of industrial chemicals. Revisits to these sites are proposed for the 2016/2017 financial year to monitor uptake of the recommendations.

Benefits of IPPP

21. IPPPs have now been implemented over eight catchments across five local board areas. In total, over 1,000 business have been engaged, over 300 reports recommending changes in business practice produced, over 100 spill kits delivered to companies and more than 100 “Drains to Sea” stencils painted on commercial properties.

22. In addition the IPPP has a proven track record of preventing pollution incidents. For example a freight management company who recently participated in the programme avoided 1,000 litres of wood treatment chemicals (including copper, chrome and arsenic) going into the stormwater drain and subsequently the Manukau Harbour, from interventions identified in the IPPP.

23. The business owner reported that being made aware of the risk led to their chemicals being stored correctly and as far away from the stormwater outlet as possible. Updating spill response procedures also directly contributed to the spill being contained.

Consideration

Local board views and implications

24. The project is aligned with the local board environmental outcome of ‘healthy harbours and waterways’ identified in the Ōtara-Papatoetoe Local Board Plan.

25. The project was initially proposed as part of the 2016/2017 environmental and development work programme and was discussed with the board at a workshop held on 25 May 2016.

26. The workshop feedback was incorporated into a report outlining the board’s environmental work programme which was considered by the board on 18 July 2016. At this meeting the board requested a further report with additional information on the benefits of (IPPP) in the local board area (Resolution number OP/2016/128).

27. On 19 September 2016 the report was presented and the board requested further advice from staff to be presented to the board in a workshop in the new electoral term. (Resolution number OP/2016/170). The workshop was held on 6 December 2016.

Māori impact statement

28. The outcomes of the project include:

· enabling, empowering and respecting tangata whenua in their kaitiaki role through work focused on maintaining balance of the mauri of waterways and harbour

· acknowledging and incorporating matauranga Māori in the delivery of the programme

· respecting the customary authority of mana whenua.

29. Staff will engage with Ngāti Tamaoho in the Wiri area as the council has done previously for the IPPP programmes delivered in the Manurewa Local Board. Iwi will be involved in developing educational handout materials for businesses. They may also attend site visits.

Implementation

30. There are no additional implementation issues arising from this report. Regular reporting on project implementation will be provided through quarterly reports to the board on their local environmental work programme or as required.

31. If this project is not agreed in December 2016, it will not be possible to deliver it within the 2016/2017 financial year. As this is an opex budget this means it cannot be carried forward to subsequent years.

Attachments

No.	Title	Page
a ⇩	Industry Pollution Prevenetion Programme Wiri Industrial Area	3

Signatories

Authors

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

13 December 2016

Adoption of a business meeting schedule

File No.: CP2016/22317

Purpose

1. To seek the adoption of the Local Board meeting schedule for the 2016/2019 electoral term.

Executive summary

2. A draft meeting schedule for the 2016/2019 electoral term has been developed and is included below for adoption by the local board.

3. The specific times and dates for meetings, public engagement and any hearings, which may be required for matters such as local board plans and local board agreements, are yet to be finalised. Local board meeting schedules may therefore be updated once these details are confirmed.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Adopts the meeting schedule outlined below for the 2016/2019 electoral term.

Year	Date	VENUE
2017	21 February	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 March	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 April	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 May	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 June	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 July	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	15 August	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	19 September	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 October	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 November	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	12 December	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
2018	20 February	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 March	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 April	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	15 May	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	19 June	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 July	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 August	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 September	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 October	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 November	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	11 December	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
2019	19 February	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	19 March	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 April	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 May	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 June	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 July	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 August	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 September	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau

b) Agrees to commence the business meetings at 5.00pm. Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c) Notes that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

Comments

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

7. Commencing the business meeting during business hours will enable meetings to be productive and ensures best use of resources.

8. There are some instances for which the local board may need to have meetings in addition to this schedule. For example, the local board plans (developed every three years) and local board agreements (developed annually). The specific times and dates for those meetings, public engagement and any hearings process for these matters are yet to be finalised and are therefore not included in the schedule above.

Consideration

Local board views and implications

9. The implication of this report is to ensure that the local board meets its legislative responsibility, as outlined in paragraph five.

Māori impact statement

10. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Implementation

11. If there is any need to depart from the resolved dates, Auckland Council will publicly notify the updated details. Local Board Services Department staff support local board business meetings.

Attachments

There are no attachments for this report.

Signatories

Authors	Madelon de Jongh, Senior Policy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Authors	Carmen Fernandes – Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Authors	Daniel Poe - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Authors	Carmen Fernandes - Local Board PA/Liaison-Otara-Papatoetoe
Authorisers	Carol McKenzie-Rex - Relationship Manager