Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

13 December 2016

1 Welcome

Chairperson L Fuli led the meeting in prayer.

2 Apologies

There were no apologies.

Secretarial note: Apologies from Councillors Efeso Collins and Alf Filipaina were noted.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Member Lee joined the meeting at 5.04pm.

Resolution number OP/2016/205

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 15 November 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1 Dr Ann Milne, Principal of Kia Aroha College

The Board acknowledged Dr Ann Milne, Principal of Kia Aroha College who has retired after 25 years of service to the Kia Aroha College community.

6.2 Organisation of the Papatoetoe Santa Parade – Krystle Lim

The Board acknowledged the hard work put in by Krystle Lim in organising the Papatoetoe Santa Parade at short notice.

7 Petitions

There were no petitions.

8 Deputations

8.1	Counties Manukau Sport
	Russell Preston, CEO, Counties Manukau Sport was not present at the meeting.

9 Public Forum

9.1

East Tamaki-Botany Rotary Club regarding the Rongomai path

Resolution number OP/2016/206

MOVED by Member M Gush, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) thank Leigh Auton, Pat Taylor and Dave Hawke for their attendance and presentation on behalf of the East Tamaki-Botany Rotary Club.

b) request a report back from Community Facilities and Community Services with advice and options for progressing the Rongomai path in association with the Botany-East Tamaki Rotary Club.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Manukau Ward Councillors Update
	Ward Councillors Efeso Collins and Alf Filipaina were not present.

Board Members' Report

Resolution number OP/2016/207

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports.

CARRIED

Chairperson's Announcements

Resolution number OP/2016/208

MOVED by Member R Autagavaia, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update.

CARRIED

Annual Budget 2017/2018

Resolution number OP/2016/209

MOVED by Member D Trenberth, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) agree indicative locally driven initiative allocations for 2017/2018 (attachment A of agenda).

b) adopt local content for consultation (attachment B of agenda).

c) confirm key advocacy issues (attachment C of agenda).

d) request the Governing Body to continue the swimming pool targeted rate in 2017/18 on the same basis as 2016/17, estimated at $29.40 per annum after inflation, subject to consultation.

e) note the proposed Manukau Central and Wiri business improvement district expansions for consultation.

f) agree that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

CARRIED

Ōtara-Papatoetoe Quick Response, Round Two, 2016/2017

Resolution number OP/2016/210

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve the Ōtara-Papatoetoe Quick Response Round Two 2016/17 applications, listed in Table One.

Table One: Ōtara-Papatoetoe Quick Response Round Two applications

Applicant	Project	Total Requested	Amount Approved
New Zealand Family and Foster care Federation Inc.	Towards the cost of providing fun activities for participants at the Caregiving Family Fun Day in Dingwall Place, Papatoetoe for South Auckland-based foster parents and their children.	$2,000	$2,000
Papatoetoe Gymnastic Club	Towards a five-week holiday programme, including equipment costs, materials for arts and crafts, and excursions.	$2,000	$2,000
Latched Touch Team	Towards 15 t-shirts and shorts for the touch team.	$1,208	$1,000
Papatoetoe Athletics Incorporated Club	Towards new equipment, including shotputs, discus, and high jump matts.	$1,680	$1,680
The Chariot Project	Towards the delivery of sporting programmes and training sessions for young athletes with physical disabilities, specifically the cost of annual venue hire for weekly basketball training.	$2,000	$2,000
Woman Care Trust	Towards the coaching cost of weekly “Gidha” dance classes for Punjabi women.	$1,820	$1,820
Royal New Zealand Foundation of the Blind	Towards the purchase of digital audio books for the Blind Foundation library.	$1,500	$1,500
Age Concern Counties Manukau Inc	Towards the purchase of eight office chairs for staff.	$2,000	$1,000
Shakti Asian Women's Centre Inc.	Towards the purchase of petrol vouchers, refreshments, materials, stationary and koha for the facilitators for the support group between January to December 2017	$2,000	$2,000
The Parenting Place	Towards running the parenting courses to 30 groups in the area, specifically subsidies for low-income participants, volunteer expenses and the production of the course hand books.	$1,975	$1,975
Urban EcoLiving Charitable Trust	Towards Tread Lightly Caravan (TLC) for operational costs associated with contracting lead educator and assistant to deliver the TLC programme to Redoubt North School and Mayfield Primary School over 11 days.	$2,000	$2,000
Sustainable Coastlines	Towards Sustainable Coastlines Charitable Trust for travel cost for schools, to deliver Love Your Coast Manukau 2017: education, community development and beach clean-up programme	$2,000	$2,000
	Total Requested	$23,373	$20,975

a) decline the Ōtara-Papatoetoe Quick Response Round Two 2016/17 applications, listed in Table two.

Table Two: Ōtara-Papatoetoe Quick Response Round Two applications

Applicant

Project

Total Requested

Reason for decline

Papatoetoe Chess Club Inc.

Towards the two chess tournaments, specifically the rent for the premise where the events will be held.

$690

Events have already taken place.

The Uxbridge Community Projects Inc.

Towards contributor and experts' fees and materials to present three botanical illustration workshops of endangered Tamaki Estuary plant species to be held at the Malcolm Smith Gallery (Uxbridge Centre, Howick) and Tamaki Estuary.

$500

Event has already taken place.

CARRIED

Disposals recommendation report

Resolution number OP/2016/211

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board endorse Panuku Development Auckland’s recommendation the Finance and Performance Committee to dispose of 2R Carolyn Street, Papatoetoe.

CARRIED

Release of Papatoetoe Central Main Street Society Incorporated bulk funding

Resolution number OP/2016/212

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board:

a) accept the bulk funding accountability report for 2015/16 from Papatoetoe Central Main Street Society Incorporated as satisfactory.

b) request staff to release bulk funding grants for 2016/17 to Papatoetoe Central Main Street Society Incorporated.

CARRIED

Replacing Sugar Sweetened Beverages with Healthier Alternatives

Resolution number OP/2016/213

MOVED by Member M Gush, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) agree in principle to support the replacement of the sale and supply of Sugar Sweetened Beverages with healthier alternatives within council social facilities and at council run events in the Ōtara-Papatoetoe Local Board.

b) agree to replace the sale and supply of Sugar Sweetened Beverages with healthier alternatives at venues and events in the Otara Papatoetoe Local Board area by December 2018:

Venues

i) Otara Pool & Leisure

ii) Allan Brewster Leisure Centre

iii) Papatoetoe Centennial Pools

iv) Fresh Gallery Café

Events

v) Citizenship Ceremony

vi) ANZAC Ceremony

vii) Otara Christmas Parade

viii) Otara Papatoetoe Local Board Civic Events

CARRIED

New Road Name Approval for the residential subdivision by Landscape Papatoetoe Limited at 66 – 72 Landscape Road, Papatoetoe

Resolution number OP/2016/214

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board approve, pursuant to section 319(1)(j) of the Local Government Act 1974, the road name “Papahou Lane” proposed by the Applicant, for the new road (accessway) created by way of subdivision at 66 - 72 Landscape Road, Papatoetoe.

CARRIED

Auckland Transport Update: Ōtara-Papatoetoe Local Board– December 2016

Resolution number OP/2016/215

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:

That the Ōtara-Papatoetoe Local Board receive the Auckland Transport Update: Ōtara-Papatoetoe Local Board – December 2016.

CARRIED

Allocation of Funding for an Industry Pollution Prevention Programme - Wiri Industrial Area

Resolution number OP/2016/216

MOVED by Member M Gush, seconded by Member D Lee:

That the Ōtara-Papatoetoe Local Board:

a) approve the allocation of $20,000 from the Community Response Fund to fund the Industry Pollution Prevention Programme – Wiri Industrial Area, as described in the 2016/2017 local environmental work programme (item 2056.)

b) note that funding for this programme has been held in the Community Response Fund pending this report (OP/2016/218.)

CARRIED

Local board input on Rates Rebate (Retirement Village Residents) Amendment Bill

Resolution number OP/2016/217

MOVED by Member M Gush, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board endorse the draft Auckland Council submission on the Rates Rebate (Retirement Village Residents) Amendment Bill, which supports the Bill with amendments to extend the same discount to residents of Papakainga, and to water and waste water charges made by Watercare.

CARRIED

Local School Principals to be acknowledged 2016

Resolution number OP/2016/218

MOVED by Chairperson L Fuli, seconded by Member D Lee:

That the Ōtara-Papatoetoe Local Board approve up to $750 from the board’s Community Response Fund to purchase flowers and thank you cards, including delivery costs, for the school principals named below:

Principal	School	Status
Paul Murphy	Kedgley Intermediate school	Retiring 2016
Rex Buckley	Kingsford Primary School	Retiring 2016
Kevin Hornby	Puhinui Primary School	Retiring 2016
Trevor Canute	Papatoetoe West Primary School	Retired
Peter Gall	Papatoetoe High School	Retired
Richard Patterson	Ferguson Intermediate School	Retired
Dr Ann Milne	Kia Aroha School	Retiring 2016
Ngaire Ashmore	Tangaroa College	Moving to new position as Principal at Auckland Girls Grammar in the new year

CARRIED

Adoption of a business meeting schedule

Resolution number OP/2016/219

MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) adopt the meeting schedule outlined below for the 2016-2019 electoral term.

Year	Date	VENUE
2017	21 February	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 March	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 April	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 May	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 June	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 July	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	15 August	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	19 September	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 October	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 November	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	12 December	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
2018	20 February	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 March	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 April	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	15 May	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	19 June	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 July	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 August	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 September	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 October	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 November	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	11 December	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
2019	19 February	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	19 March	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 April	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	21 May	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	18 June	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	16 July	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	20 August	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau
	17 September	Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau

b) agree to commence the business meetings at 5.00pm. Public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c) note that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

CARRIED

Urgent decision - funding grant amendment

Resolution number OP/2016/220

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board note the urgent decision of 23 November 2016 amending the original grant resolution OP/2016/169 of September 2016 for funding to Ōtara Network Action Committee for the annual Ōtara senior citizens’ Christmas dinner by removing the specification of venue and approving a change of event location to the central city.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2016/221

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 8, 22 and
29 November 2016.

CARRIED

Governance Forward Work Calendar

Resolution number OP/2016/222

MOVED by Chairperson L Fuli, seconded by Member M Gush:

That the Ōtara-Papatoetoe Local Board note the Governance Forward Work Calendar.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.20 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee	From 5.04pm
	Dawn Trenberth

David Collings	Chairperson	Howick Local Board