I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:




Meeting Room:



Thursday, 8 December 2016


St Chads Church and Community Centre
38 St Johns Road


Ōrākei Local Board









Colin Davis, JP


Deputy Chairperson

Kit Parkinson



Troy Churton



Carmel Claridge



Toni Millar, QSM, JP



Ros Rundle



David Wong



(Quorum 4 members)




Kim  Lawgun

Democracy Advisor


5 December 2016


Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Ōrākei Local Board

08 December 2016



ITEM   TABLE OF CONTENTS                                                                                        PAGE


14        Annual Budget 2017/2018                                                                                             5   



Ōrākei Local Board

08 December 2016



Annual Budget 2017/2018


File No.: CP2016/23984





1.       This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2.       It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3.       Legislation governing the 2017/2018 Annual Budget process has changed, and there is no longer the requirement to produce a draft annual budget.  Instead, council will be producing a consultation document which will cover:

·        any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

·        content relating to the 2017/2018 local board agreements.

4.       Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5.       This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation. 

6.       These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.



That the Ōrākei Local Board:

a)      agree indicative locally driven initiative Operating Expenditure and Capital Expenditure budgets, by activity area for the 2017/2018 financial year (Attachment A).

b)      adopt the local 2017/2018 Annual Plan content for consultation (Attachment B).

c)      note that the 2017/2018 Annual Plan content, for consultation, recommends that fees and charges for 2017/2018 be applied to all new and existing hirers.

d)      approve the local board’s key 2017/2018 advocacy initiative (Attachment C).

e)      agree that the local board chair be delegated the authority to make any final minor changes to the local consultation content for the 2017/2018 Annual Budget prior to publication, including online consultation content.


7.       As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document.  This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8.       Public consultation will take place between February and March 2017, and will include information on local board issues and priorities.

9.       As such, local boards are requested to agree their indicative LDI allocations for the 2017/2018 financial year and adopt local content for consultation.  These documents are included to this report as attachments A and B respectively.

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11.     This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives.  Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12.     It is proposed that, as part of the 2017/2018 Annual Budget process, local boards begin narrowing the range of their advocacy initiatives and agree to their key advocacy issues for further research and consideration. 

13.     Council departments will then provide local boards with in depth information to help inform their position on these issues.  Based on this information, local boards should identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process. The draft key 2017/2018 advocacy initiative for the local board is attached for approval (Attachment C).

14.     This should enable realistic and genuine discussions and engagement between local boards and the Governing Body.

Ōrākei Local Board Fees and Charges 2017/2018


15.     Staff are not proposing any changes for fees and charges for 2017/2018 (Attachment D), however staff recommend that the subsidy applied in 2015/2016 and 2016/2017 ($34,226.20 per annum) end so that the fees and charges are applied to all new and existing hirers from 1 July 2017.

16.     This change would result in a small number of community groups receiving increases to venue for hire charges, however they are able to apply to the local board for funding as part of the community grants programme.


Local board views and implications

17.     Local board decisions are being sought in this report. 

18.     Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

19.     Many local board decisions are of importance to and impact on Māori.  Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

20.     Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

21.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues.  This in turn can influence and encourage Māori participation in council’s decision-making processes.


22.     There are no implementation issues at this stage of the Annual Budget’s development.

23.     The following table outlines the local board’s role and next steps to complete the development of the Annual Budget:



December 2016

·      Governing Body confirm consultation items.

February 2017

·      Governing Body adopt consultation document and supporting information.

·      Public consultation opens (27 February).

March 2017

·      Public consultation closes (27 March).

April 2017

·      Local boards consider budgets, review LDI priorities, local performance targets, advocacy and local fees and charges for 2017/2018 based on feedback from public consultation.

May 2017

·      Local board have advocacy discussions with the Governing Body.

June 2017

·      Governing Body confirm Annual Budget decisions.

·      Local boards adopt local board agreements.

·      Governing Body adopt final Annual Budget.








Ōrākei Local Board Indicative LDI Allocation



Local content for 2017/2018 Annual Budget public consultation



Ōrākei Local Board Advocacy Initiatives



Ōrākei Local Board Fees and Charges 2017/2018





Mark Purdie - Lead Financial Advisor


Christine Watson, Manager Financial Advisory Services – Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards


Ōrākei Local Board

08 December 2016



Ōrākei Local Board

08 December 2016




Ōrākei Local Board

08 December 2016



Ōrākei Local Board

08 December 2016