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Ōrākei
Local Board
08 December
2016
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Annual
Budget 2017/2018
File No.: CP2016/23984
Purpose
1. This
report requests that local boards consider proposed locally driven initiative
(LDI) allocations for 2017/2018, key advocacy issues, and any local targeted
rate proposals and business improvement district (BID) targeted rates.
2. It
also requests the adoption of local content for consultation as part of the
annual budget process.
Executive
summary
3. Legislation
governing the 2017/2018 Annual Budget process has changed, and there is no
longer the requirement to produce a draft annual budget. Instead, council
will be producing a consultation document which will cover:
· any significant or material changes proposed to the Long-term Plan
2015-2025 (LTP)
· content relating to the 2017/2018 local board agreements.
4. Consultation
on the Annual Budget 2017/2018 will take place in February and March of 2017.
5. This
report seeks agreement from local boards on their proposed LDI allocations for
2017/2018 and key advocacy issues, recommendations as to any local targeted
rate proposals and BID targeted rates and adoption of local content for
consultation.
6. These
will be considered by the governing body prior to finalising annual budget
consultation topics and adoption of the consultation document and supporting
information.
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Recommendation/s
That
the Ōrākei Local Board:
a) agree
indicative locally driven initiative Operating Expenditure and Capital
Expenditure budgets, by activity area for the 2017/2018 financial year
(Attachment A).
b) adopt
the local 2017/2018 Annual Plan content for consultation (Attachment B).
c) note
that the 2017/2018 Annual Plan content, for consultation, recommends that
fees and charges for 2017/2018 be applied to all new and existing hirers.
d) approve
the local board’s key 2017/2018 advocacy initiative (Attachment C).
e) agree that the local board chair be delegated
the authority to make any final minor changes to the local consultation
content for the 2017/2018 Annual Budget prior to publication, including
online consultation content.
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Comments
7. As
part of the Annual Budget 2017/2018 process, the council will be producing a
consultation document. This will cover any significant or material
changes proposed to the LTP and content relating to local board agreements.
8. Public
consultation will take place between February and March 2017, and will include
information on local board issues and priorities.
9. As
such, local boards are requested to agree their indicative LDI allocations for
the 2017/2018 financial year and adopt local content for consultation.
These documents are included to this report as attachments A and B
respectively.
10. Any
new local targeted rates and/or BIDs must be consulted on before they can be
implemented. Local boards are therefore also requested to agree any new
proposals for consultation.
11. This
triennium we are considering a long term approach in respect of local board
priorities / advocacy initiatives. Such an approach seeks to better
utilise, in an integrated way, the annual budget, LTP and local board plan
processes.
12. It
is proposed that, as part of the 2017/2018 Annual Budget process, local boards
begin narrowing the range of their advocacy initiatives and agree to their key
advocacy issues for further research and consideration.
13. Council
departments will then provide local boards with in depth information to help
inform their position on these issues. Based on this information, local
boards should identify one to two key priorities to develop further in the
local board plan process and discuss with the governing body through the next
LTP process. The draft key 2017/2018 advocacy initiative for the local board is
attached for approval (Attachment C).
14. This
should enable realistic and genuine discussions and engagement between local
boards and the Governing Body.
Ōrākei Local Board Fees and
Charges 2017/2018
15. Staff
are not proposing any changes for fees and charges for 2017/2018 (Attachment
D), however staff recommend that the subsidy applied in 2015/2016 and 2016/2017
($34,226.20 per annum) end so that the fees and charges are applied to all new
and existing hirers from 1 July 2017.
16. This
change would result in a small number of community groups receiving increases
to venue for hire charges, however they are able to apply to the local board
for funding as part of the community grants programme.
Consideration
Local
board views and implications
17. Local
board decisions are being sought in this report.
18. Local
boards will have further opportunities to provide information and views as
council progresses through the annual budget process.
Māori
impact statement
19. Many
local board decisions are of importance to and impact on Māori.
Local board agreements and the annual budget are important tools that enable
and can demonstrate council’s responsiveness to Māori.
20. Local
board plans, which were developed in 2014 through engagement with the community
including Māori, form the basis of local priorities. There is a need to
continue to build relationships between local boards and iwi, and where
relevant the wider Māori community.
21. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and
encourage Māori participation in council’s decision-making
processes.
Implementation
22. There
are no implementation issues at this stage of the Annual Budget’s
development.
23. The
following table outlines the local board’s role and next
steps to complete the development of the Annual Budget:
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Month
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Deliverable
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December
2016
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· Governing Body confirm consultation
items.
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February
2017
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· Governing Body adopt consultation
document and supporting information.
· Public consultation opens (27 February).
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March 2017
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· Public consultation closes (27 March).
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April 2017
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· Local boards consider budgets, review
LDI priorities, local performance targets, advocacy and local fees and
charges for 2017/2018 based on feedback from public consultation.
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May 2017
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· Local board have advocacy discussions
with the Governing Body.
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June 2017
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· Governing Body confirm Annual Budget
decisions.
· Local boards adopt local board
agreements.
· Governing Body adopt final Annual
Budget.
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Attachments
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No.
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Title
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Page
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a⇩
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Ōrākei Local Board Indicative LDI Allocation
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9
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b⇩ 
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Local content for 2017/2018 Annual Budget public
consultation
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11
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c⇩ 
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Ōrākei Local Board Advocacy Initiatives
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13
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d⇩
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Ōrākei Local Board Fees and Charges
2017/2018
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15
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Signatories
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Author
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Mark Purdie - Lead Financial Advisor
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Authorisers
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Christine Watson, Manager Financial Advisory Services
– Local Boards
Adam Milina - Relationship Manager - Albert-Eden &
Ōrākei Local Boards
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