Minutes of Ōrākei Local Board

That the Ōrākei Local Board acknowledges the recent passing of Colin Percy, long time local resident and historian who authored the recent illustrated booklet: Walk Tamaki Drive: Teal Bay to Achilles Point, funded by the Ōrākei Local Board noting that in June this year the Board had presented Colin with a Community Volunteers Award.

CARRIED

6.2

Acknowledgement - Chairman Colin Davis

Resolution number OR/2016/157

MOVED by Deputy Chairman K Parkinson, seconded by Member T Millar:

That the Ōrākei Local Board warmly acknowledges and congratulates the Chairman, Colin Davis, on his recent appointment from Rome and investiture in Auckland as a Knight in the Order of the Holy Sepulchre of Jerusalem, which is one of the oldest organisations in the Catholic Church, tracing its origins back to the 12th century.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Meadowbank Pony Club
	A presentation was tabled in support of this item. A copy has been placed with the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/158 MOVED by Chairman C Davis, seconded by Member C Claridge: That the Ōrākei Local Board: a) thanks Sarah Haydon, Sam Fowler and Helen Clifton, Meadowbank Pony Club, for their attendance and Public Forum presentation. b) requests officers to examine the possibility of the Meadowbank Pony Club using the adjacent Scarbo’s site buildings at 400 St Johns Road during the construction phase of the Glen Innes to Tāmaki Drive Shared Path. CARRIED
	Attachment a Meadowbank Pony Club Presentation

9.2	Public Forum - Mens Shed Auckland East
	A presentation was provided in support of this item. A copy has been placed with the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/159 MOVED by Chairman C Davis, seconded by Member T Millar: That the Ōrākei Local Board thanks Bernie Ward and Terry Moore, Mens Shed Auckland East, for their attendance and Public Forum presentation. CARRIED
	Attachment a Mens Shed Auckland East Presentation

9.3

Public Forum - Ellerslie Residents Association

Resolution number OR/2016/160

MOVED by Chairman C Davis, seconded by Member C Claridge:

That the Ōrākei Local Board:

a) thanks Edgar Henson, Ellerslie Residents Association, for his attendance and Public Forum presentation.

CARRIED

Resolution number OR/2016/161

MOVED by Member T Churton, seconded by Chairperson C Davis:

That the Ōrākei Local Board:

b) requests officers to report to the Board’s February 2017 business meeting on the question of extending the 30 year legacy ban on chemical spraying.

CARRIED

9.4	Public Forum - Use of Agrichemicals for Weed and Vegetation Control - Julian Bartrom
	Documents were provided in support of this item. A copy has been placed with the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/162 MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson: That the Ōrākei Local Board: a) thanks Julian Bartrom for his attendance and Public Forum presentation. CARRIED
	Resolution number OR/2016/163 MOVED by Member T Churton, seconded by Deputy Chairman K Parkinson: That the Ōrākei Local Board: b) requests officers to report to the Board’s February 2017 business meeting on the question of extending the 30 year legacy ban, that existed in Ellerslie, on chemical spraying in the Ōrākei Local Board area and include analysis of the cost effectiveness of alternatives to chemical spraying. c) requests that a copy of resolution b) be circulated to all other local boards for their consideration. CARRIED
	Attachment a Julian Bartrom supporting documents

9.5	Public Forum - Chemical Spraying of Pesticides for Weed and Vegetation Control - Fiona McKee
	Documents were provided in support of this item. A copy has been placed with the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/164 MOVED by Chairman C Davis, seconded by Member T Millar: That the Ōrākei Local Board thanks Fiona McKee and Leonie Bartrom for their attendance and Public Forum presentation. CARRIED
	Attachment a Fiona McKee supporting document

9.6	Public Forum - Use of Weed Sprays containing Glyphosate - Bruce Baguley
	Documents were provided in support of this item. A copy has been placed with the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/165 MOVED by Chairman C Davis, seconded by Member R Rundle: That the Ōrākei Local Board thanks Bruce Baguley for his attendance and Public Forum presentation. CARRIED
	Attachments a Bruce Baguley supporting document

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Ōrākei Community Grants, Round Two 2016/2017 Applications

Jaimee Wieland, Community Grants Advisor was in attendance to speak to this report.

Resolution number OR/2016/166

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) approves the following 2016/2017 Ōrākei Local Board Tree Protection grant:

Applicant	Project	Allocated
Susie Springhall	Towards pruning of scheduled Pohutukawa tree at 5 Apihai Street, Auckland	$500
Total		$500

b) notes that there is $14,500 remaining in the Pilot Tree Protection Grants Programme 2016/2017 for the Ōrākei Local Board.

c) approves the following 2016/2017 Ōrākei Local Board Quick Responses Round Two grants:

Applicant	Project	Allocated
Ellerslie Theatrical Society Inc.	Towards the purchase of an audio-visual system	$1,500
Action Education	Towards delivery costs for spoken word poetry workshops in local secondary schools in Ōrākei Local Board area	$2,000
Bach Musica NZ Inc.	Towards two guest conductors fees for 2017 Subscription Concert One	$1,000
Girl Guides Association of New Zealand Inc.	Towards venue hire of the Ōrākei Hall	$3,000
The Parenting Place - Attitude Youth Division	Towards the delivery of “Attitude Life-Skills” presentations in Ōrākei District High Schools	$1,000
Royal New Zealand Foundation of the Blind	Purchase of digital talking books for the Blind Foundation Library	$1,500
Citizens Advice Bureau Auckland City Inc. (CABAC)	Towards a re-useable banner for the CAB Remuera and Eastern Bays 40th Anniversary with the Ōrākei Local Board logo on banner.	$1,340
Youthline Auckland Charitable Trust	Towards the helpline operational costs which supports the health, wellbeing and participation of Ōrākei youth	$3,000
FutureDreams Swimming	Towards a defibrillator	$1,300
St Heliers and Glendowie Scout Group	Towards the costs to attend the 21st New Zealand Scout Jamboree in Blenheim	$3,000
Total		$18,640

d) requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

e) requests that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

f) declines the following Ōrākei Local Board Quick Responses Round Two, 2016/2017 noting these applications were either ineligible as they did not meet funding criteria and/or for activities well outside the Ōrākei Local Board area:

Applicant	Project
La Bourrée Dance Group	Towards rehearsal space for 2017 for La Bourrée French Regional Dancers, a community performance group
Tāmaki Community Development Trust	Towards "maker kits and instructors time for a robotics workshop
Eastern Bays Dog Training Club	Towards the purchase of dog agility training gear for the Eastern Bays Dog Training Club.
New Zealand Filipino Sto Nino Devotees Trust	Towards venue hire, sounds and visual display equipment hire, trophies and awards for the Sinulog New Zealand Cultural Festival
St Phillip’s Church Vestry	Towards the repair of cracking in the north west wall and brickwork
Auckland Indian Sports Club Inc.	Towards the annual registration fees for the hockey team`s registration fees.
Auckland Softball Association Inc.	Support to purchase KiwiSport equipment for the school programme.

g) note that there is $43,733.80 remaining in the Local Contestable Grants Fund 2016/2017 for the Ōrākei Local Board.

CARRIED

New Road Name Approval for Two Roads created by way of Subdivision at 23-25 and 27-29 Towai Street, St Heliers

Resolution number OR/2016/167

MOVED by Chairman C Davis, seconded by Member T Millar:

That the Ōrākei Local Board:

a) approves the road name ‘Grace Ghee Lane’, proposed by the applicant, for the new private road created by way of subdivision at 23-25 Towai Street, St Heliers, in accordance with section 319(1)(j) of the Local Government Act 1974.

b) defers the decision for the new private road created by way of subdivision at 27-29 Towai Street, St Heliers.

CARRIED

Annual Budget 2017/2018

Resolution number OR/2016/168

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:

That the Ōrākei Local Board:

a) agrees indicative locally driven initiative (LDI) Operating Expenditure (OPEX) and Capital Expenditure (CAPEX) budgets, by activity area for the 2017/2018 financial year as follows:

LDI OPEX allocation for 2017/2018

Activity	$ (000’s)
Local community services	449
Local parks, sports and recreation	151
Local environment services	465
Local planning and development	35
Total	1,100

LDI CAPEX allocation for 2017/2018

Project	$ (000’s)
Feeder links to the Ōrākei Spine	269
Parks projects including signage	115
Total	384

b) adopts the local 2017/2018 Annual Plan content for consultation (Attachment B).

c) notes that the 2017/2018 Annual Plan content, for consultation, recommends that fees and charges for 2017/2018 be applied to all new and existing hirers.

d) approves the local board’s key 2017/2018 advocacy initiatives:

Initiative

Description

Advocating to

Connection between Gowing Drive and the Ōrākei Spine

The change by Ministry of Education in 2015 to define the zoning of Selwyn College to include the suburb of Meadowbank as well as the existing zone of St Thomas’s School, along with the confirmation of a funded plan to build a shared path between Glen Innes and Tāmaki Drive (Ōrākei Spine). A large number of submissions were received from Meadowbank residents in the 2016/17 annual plan consultation requesting additional links between Meadowbank and Kohimarama.

The local board lists three interrelated projects that need to be considered in a coordinated manner:

Pedestrian and cycling connections between the Gowing Drive area and the north side of the Pourewa Valley to connect the residents of Gowing Drive with Selwyn College and St Thomas’s School.
Providing an essential north to south connection for pedestrians and cyclists in accordance with the Local Paths plan for an Ellerslie to Kohimarama Path.
Planning for a future Pourewa Valley train station that takes into account the potential increase of passengers that would come from Meadowbank, St Johns and Kohimarama having an easily accessible connection with the station.

To achieve the above aims, the board strongly advocates that:

1) A property in Gowing Drive be purchased.

2) Design improvements to the walkway could enable this connection to be delivered cost neutrally when land not required for pathways is eventually sold and the cost of design improvements are taken out of the Glen Innes to Tāmaki Drive shared path project.

The Ōrākei Local Board requests that the above proposals be urgently considered by the governing body and Auckland Transport and that a budget of $4.5 million be allocated in the 2017/2018 budgets for property purchases and planning before the opportunity is lost.

Governing Body

e) agrees that the chairman be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

CARRIED

Quarterly Performance Report: Ōrākei Local Board for quarter one, 1 July 2016 to 30 September 2016

Resolution number OR/2016/169

MOVED by Chairman C Davis, seconded by Member C Claridge:

That the Ōrākei Local Board:

a) receives the performance report for the financial quarter ending 30 September 2016.

b) approves the deferral of the following projects from 2016/2017 to 2017/2018 in line with scheduled project delivery of the physical works:

i. Madill’s Farm replacement full field floodlighting for two fields - $200,000

ii. Develop new multi-use changing rooms and toilets at Michaels Avenue Reserve - $950,000

iii. Feeder-links to the Ōrākei Spine - $750,000.

c) approves the reallocation of $40,000 from the 2016/2017 Ōrākei Economic Development Initiatives budget to the following projects:

i. $22,000 for further detailed design of the Colin Maiden Park north-south through road,

ii. $18,000 for concept planning for Liston Park and Kupe Reserve.

CARRIED

Auckland Transport Update, Ōrākei Local Board, December 2016

Felicity Merrington, Elected Member Relationship Manager was in attendance to speak to this report.

Resolution number OR/2016/170

MOVED by Member T Millar, seconded by Chairman C Davis:

That the Ōrākei Local Board receives the Auckland Transport Report, Ōrākei Local Board, December 2016.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number OR/2016/171

MOVED by Chairman C Davis, seconded by Member T Millar:

That the Ōrākei Local Board receives the Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 report.

CARRIED

Secretarial note: The Board discussed each application separately.

17.1	115 Meadowbank Road, Meadowbank
	Members of the Ōrākei Local Board visited the property on Monday, 5 December 2016. This item was unable to be considered as the owner had not responded to requests for inspection to view and the owner was not present at the property when Board Members visited the site.

17.2

14 Elizabethan Gardens, St Heliers

Members of the Ōrākei Local Board completed a site visit at this property on Monday, 5 December 2016.

Resolution number OR/2016/172

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:

That the Ōrākei Local Board:

a) approves the application from Owen Hicks, 14 Elizabethan Gardens, St Heliers for special exemption from the requirements of the Fencing of Swimming Pools Act 1987, on the grounds that having regard to the particular characteristics of the property and the pool as sighted by members of the Board on the date of the inspection, the Board is satisfied that an exemption from the standard conditions of Fencing of Swimming Pools Act 1987, would not significantly increase the danger to young children.

b) notes that the special exemption under section 6 of the Fencing of Swimming Pools Act 1987 is for the owners Owen Hicks and Donna O’Meara and that this exemption is personal to the owners (Owen Hicks and Donna O’Meara) of the property so that on sale of the property a new owner will need to apply for a new exemption.

c) deems that this application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 be GRANTED to the property subject to the primary door remaining self-closing and self-latching at all times, and remaining in good working order.

d) notes that with regard to the particular characteristics of the property and the pool, the granting of an exemption with the condition does not significantly increase the danger to young children.

CARRIED

Secretarial note: Member Churton and Member Rundle requested it be recorded that they abstained from voting on the above item as they had not visited the sites.

Appointment of board members to external community organisations

Resolution number OR/2016/173

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) appoints the following board members to the external community groups and organisations listed below for the 2016-2019 triennium:

External organisation	Lead	Alternate
*Business Improvement District (BID)*
Ellerslie Business Association Incorporated	Rosalind Rundle	Carmel Claridge
Remuera Business Association	Rosalind Rundle	David Wong
St Heliers Bay Village Association	Rosalind Rundle	Colin Davis
*Trusts*
East City Community Trust	David Wong	Kit Parkinson
*Other*
Michaels Avenue Reserve Community Liaison Committee	Kit Parkinson	Colin Davis

CARRIED

Adoption of the Ōrākei Local Board business meeting schedule for the 2016-2019 Triennium

Resolution number OR/2016/174

MOVED by Chairman C Davis, seconded by Member T Millar:

That the Ōrākei Local Board:

a) adopts the meeting schedule outlined below for the 2016-2019 electoral term.

Year	Date	Location
2017	Thursday, 16 February	St Chads Church and Community Centre 38 St Johns Road Meadowbank
	Thursday, 16 March
	Thursday, 20 April
	Thursday, 18 May
	Thursday, 15 June
	Thursday, 20 July
	Thursday, 17 August
	Thursday, 21 September
	Thursday, 19 October
	Thursday, 16 November
2018	Thursday, 15 February	St Chads Church and Community Centre 38 St Johns Road Meadowbank
	Thursday, 15 March
	Thursday, 19 April
	Thursday, 17 May
	Thursday, 21 June
	Thursday, 19 July
	Thursday, 16 August
	Thursday, 20 September
	Thursday, 18 October
	Thursday, 15 November
2019	Thursday, 21 February	St Chads Church and Community Centre 38 St Johns Road Meadowbank
	Thursday, 21 March
	Thursday, 18 April
	Thursday, 16 May
	Thursday, 20 June
	Thursday, 18 July
	Thursday, 15 August
	Thursday, 19 September

b) agrees to commence business meetings at 3pm, noting public forum and deputations will be scheduled in the early part of the business meeting, to enable the democratic process.

c) notes that dates and times for meetings, public engagement and any hearings and deliberations for local board plans and local board agreements are yet to be finalised.

CARRIED

Secretarial note: Member Churton requested that his dissenting vote against resolution b) be recorded.

Ōrākei Local Board urgent decision-making process for the 2016-2019 triennium

Resolution number OR/2016/175

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) adopts the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b) delegates authority to the Chair and Deputy Chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agrees that the Relationship Manager, Chair and Deputy Chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d) notes that all urgent decisions will be reported to the next ordinary meeting of the local board.

CARRIED

Urgent Decision - Condor Rugby Football Club

Resolution number OR/2016/176

MOVED by Chairman C Davis, seconded by Member C Claridge:

That the Ōrākei Local Board notes the urgent decision to allocate $5,000 from its 2016/2017 local community, events and tree protection grants budget to the Condor Rugby Football Club Inc.

CARRIED

Urgent Decision - Ōrākei Local Board Appointment to the Ngāti Whātua Ōrākei Reserves Board

Resolution number OR/2016/177

MOVED by Chairman C Davis, seconded by Member T Millar:

That the Ōrākei Local Board notes the urgent decision on the Ōrākei Local Board Appointment to the Ngāti Whātua Ōrākei Reserves Board.

CARRIED

Chairman’s Report – Colin Davis

Resolution number OR/2016/178

MOVED by Chairman C Davis, seconded by Member T Millar:

a) That the report be received.

b) That the Board’s portfolios, their fields of activities, and member allocations to the portfolios be approved.

c) That the Board’s member allocations to organisations with which the Board wishes to continue a close working relationship be approved.

d) That the nomination of Deputy Chair Kit Parkinson for selection as one of the three local board members on the Tupuna Maunga Authority, be confirmed.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2016/179

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board Governance Forward Work Calendar be noted.

CARRIED

Ōrākei Local Board Workshop Notes

Resolution number OR/2016/180

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board workshop notes for the workshops held on 11, 20 and 27 October 2016, and 1, 10, 17 and 24 November 2016 be noted.

CARRIED

Resolutions Pending Action

Resolution number OR/2016/181

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

27 Consideration of Extraordinary Items

There were no extraordinary items.

6.45 pm The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:........................................................

Chairman	Colin Davis, JP
Deputy Chairman	Kit Parkinson
Members	Troy Churton
	Carmel Claridge
	Toni Millar, QSM, JP
	Ros Rundle