Agenda of Puketāpapa Local Board

Puketāpapa Local Board

08 December 2016

Auckland Transport December 2016 Report

File No.: CP2016/23720

Purpose

1. The purpose of the report is to update the Local Board on transport-related matters, respond to local board member requests, update the local board on their transport capital projects and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area.

Executive summary

2. This report informs the local board on the following matters:

· New consultations including proposed new bus lanes

· Local Board Capital Projects

· Mt Roskill Safe Route and Family Day update

· Transit Lane Pah Road/Manukau Road update

· Farrelly Avenue

· Louvain Street

· Cape Horn Road

· Bus Patronage Figures

· Site Visit Report Richardson Road shopping area

· Quarterly Reporting

· Local Board Member Inquiries

· Auckland Transport News

Monthly Overview

3. AT officers met with board member Kumar at Richardson Road/Dominion Road shopping area to discuss parking issues reported by businesses.

4. AT attended a function in early November to meet the new local board. A workshop on bus lane improvement on Dominion Road is scheduled for late November and a workshop on AT’s forward programme is scheduled for mid-December.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport December 2016 report.

b) select Option X, rough order of costs X and requests Auckland Transport move to detailed design on the Gilletta Road speed calming project.

Reporting Back

Resolutions

PKTPP/2016/187- August 2016 – Richardson Road Carpark Realignment

Confirm that savings from the Keith Hay Park lighting project (northern section) and the Duncumb Street cycleway be applied to a preliminary design of the Richardson Road carpark realignment and widening of the shared path past the kindergarten.

5. A sum of $30,000 has been been applied to the Noton Road and Richardson Road carpark redesign which is being managed by Auckland Council Parks. Details are covered below under the heading of Local Board Transport Capital Projects.

PKTPP/2016/187- August 2016 – Gilletta Road Traffic Calming

Request Auckland Transport to prepare a rough order of costs for a traffic calming project on Gilletta Road, Lynfied, with a view to progressing the project using savings remaining after the Richardson Road Carpark Design.

6. A rough order of costs for this project has been prepared and the details are covered below under the heading of Local Board Transport Capital Projects.

Consultations

7. Consultations sent to the local board for comment since the last report:

· Warren Avenue – No Stopping At All Times Restrictions

· Marco Polo Avenue - No Stopping At All Times restrictions

· Dominion Road Buslane - southbound from SH20 interchange to Richardson Road

· May Road Buslane – between Richardson Road and Roma Road

· White Swan Road – Clearway (Morning Peak)

8. Further details are contained in Attachment A.

Quarterly Reporting

9. Auckland Transport’s quarterly report is attached to this report in three parts:

· Auckland Transport Activities over the July - September 2016 Quarter (Attachment B)

· School Report (Attachment C

· Transport Control Committee Decisions (Attachment D)

· A report on local board objectives from the Puketapapa Local Board Plan 2013-2016 (Attachment E).

Local Board Transport Capital Projects

10. The Puketapapa Local Board has approximately $400,000 per annum of discretionary funding for the construction of transport related capital projects in its area. This fund is administered by Auckland Transport.

11. In the 2013-2016 electoral term the Puketapapa Local Board resolved to put some of its 2016-17 Transport Capital Fund budget towards the delivery of the Ernie Pinches to Sandringham Road cyclepath.

Projects from last term still to be delivered are:

Ernie Pinches to Wesley Community Centre Cycling and Walking Improvements

12. AT is currently awaiting final consents to be issued for the project. Once received, the tender will be advertised and is expected to close in January with the contract being awarded in late January.

13. All going to plan, construction should start in February 2017.

Fearon Park Pathway

14. This is being managed by Auckland Council Parks and has been further delayed. AT has transferred the money to Auckland Council Parks for the project. It is now expected to start in December 2016.

Richardson Road Carpark Redesign

15. Savings ($30,000) from the Keith Hay Lighting project have been applied to the Noton Road and Richardson Road carpark redesign which includes the pathway past the kindergarten. This design process is being managed by Auckland Council Parks.

16. Final costs on Keith Hay Lighting are expected to be $195,000-$200,000, so there is some savings from the current allocation of $225,000.

Gilletta Road Traffic Calming – Rough Order of Costs

17. Residents of Gilletta Road have reported high speeds on the road with burnouts and anti-social behavior occurring in the turn-around area at the harbour end of the cul-de-sac. The Puketapapa Local Board requested Auckland Transport to prepare a rough order of costs for measures to curb the speeding issues and deter anti-social behaviour in the street.

18. Auckland Transport considered both the local board’s request for traffic calming measures and the feedback from residents provided by the local board. An investigation of traffic speeds showed that the average speed on the road during the daytime (most likely residents) was less than 30km/hr. However the problems reported by the residents occur mainly at night and these vehicles are the ones causing the most concern.

19. To do a complete speed hump scheme over the whole length of the road would be in the order of $136,000, however this is not recommended as it would have a very negative effect on existing residents who use the road daily.

20. The options developed below do not guarantee a resolution to the anti-social issues raised by residents but offer some cheaper deterrents that may assist. A diagram of the recommendations is included as Attachment G.

Three options have been developed:

21. Option A – Rough Order of Costs $20,000

· Install new streetlight in turning bay and place two mini speed bumps painted white. (similar to Blockhouse Bay Reserve, Endeavour Street and shown in Attachment H)

· The extra lighting and humps should assist in deterring loitering and cars doing burnouts in the turning bay

· This option has minimal effect on residents as the humps are off the main roadway.

22. Option B – Rough Order of Costs $26,000

· Includes Option A plus an additional full speed hump under the streetlight outside No 73

· This provides the benefits of Option A plus an added deterrent to speeding vehicles as they approach or leave the turning area

· This will have some impact on residents below the hump as they will need to cross it daily.

23. Option C – Rough Order of Costs $46,000

· Includes Option B plus an additional full speed hump and new streetlight outside No. 68

· This provides the benefits of Option B plus a further added deterrent to speeding vehicles over a longer stretch of road.

Financials

New Projects

24. The new local board may like to consider projects for the new term for inclusion for consultation with their draft local board plan. AT would like to discuss these projects with the new board as early as possible in February to identify local board priorities. A project from last term that could be included in this process is the remainder of the Keith Hay Park Lighting project.

Keith Hay Lighting (southern section)

25. This project was considered last term but with budgetary constraints and the imminent redevelopment of the Noton Road carpark this project was deferred.

Current Transport Capital Projects

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Parks. AC Parks advise construction late 2016.	$190,000
Ernie Pinches to Wesley Community Centre cycleway	A shared walking and cycling path along Sandringham Road extension.	Consents are with Auckland Council for approval and preparations are being made to go to tender in late 2016. If all goes well, construction in early 2017.	$917,000
Richardson Road carpark realignment project	Redesign of the carpark at Richardson Road to promote better safety for cyclist and walkers accessing Keith Hay Park.	Auckland Council parks are managing a design process for Noton Road and Richardson Road carpark redesign.	$30,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Awaiting financial resourcing in the new term.	$170,000 - $180,000
Gilletta Road Safety Improvements	Adding some traffic calming devices to curb speeding and burnouts in the street.	RoC is attached

Other Matters

Mt Roskill Safe Route Cycle Scheme Opens and Family Day 2017

26. The Mt Roskill Safe Route was opened last month by Transport Minister Simon Bridges and Mayor Phil Goff. The cycling and walking route connects Mt Roskill with the Manukau Harbour providing greater travel options for local people will make it easier to walk and cycle throughout this part of Auckland and is part of a route that will ultimately connect Auckland’s two harbours.

27. The new route, which has funding from the Government through the Urban Cycleways Programme, runs from War Memorial Park, through Keith Hay Park, to Waikowhai Park on the shores of the Manukau Harbour. It includes widened footpaths for people to walk or cycle, improved crossings and traffic calming measures such as speed tables.

28. The route is part of a growing network of cycleways throughout Auckland and the Puketapapa Local Board Greenways initiative. It connects with the shared path that runs along State Highway 20 to key employment areas in Onehunga and the airport. To the north of the Mt Roskill Safe Route, people will be able to walk or cycle through to the Hendon Park, Alan Wood Reserve, and onto the Waterview Shared Path, Northwestern Cycleway which connects with the city centre via the pink Lightpath.

29. A family day to promote the Mt Roskill Safe Route is also planned for early 2017. This will be an opportunity for the local community and particularly children, to participate in cycling, walking and running and swimming activities. The aim of this will be to encourage people to try out the new infrastructure and increase the awareness of the safe routes and the Dominion Road parallel routes.

Bus Lane Updates

Mt Eden Road - Extension of bus lane hours

30. In June, the Auckland Transport Board passed a region-wide resolution to increase the operational hours of all Bus Priority Lanes within the Auckland region. The extension of bus lanes hours will enable Auckland Transport to better meet the growing demand for bus services along all major corridors and routes.

31. The new operational times are to increase by one hour to:

· Morning peak - 7:00am – 10:00am (citybound), (Previously 7:00am – 9:00am)

· Evening peak – 4:00pm – 7:00pm (southbound), (Previously 4:00pm – 6:00pm)

32. Auckland Transport is working to improve bus lane continuity on Mt Eden Road as well as extending bus lane operating hours. This is primarily a gap filling exercise and will include parts of Mt Eden Road currently without bus lanes. In the local board area, this will affect the area between Mt Albert Road and Landscape Road. Consultation on these changes will be undertaken in the near future when more details will be available.

Bus Lanes on Dominion Road

33. Auckland Transport is working on plans to extend the bus lane coverage on Dominion Road. Bus lanes will be created between Denbigh Avenue and Mt Albert Road in both directions.

34. A south bound bus lane from SH 20 interchange to Richardson Road is also proposed. The north bound bus lane from Richardson Road to Denbigh Avenue is already in existence. Consultation on this change is in progress with more details available in Attachment A.

Bus Lane on May Road

35. Auckland Transport are also working on installing a bus lane on May Road (city bound) from Richardson Road to Roma Road.

36. Consultation on this change is in progress with more details available in Attachment A.

Pah Road/Manukau Road T3 Lanes

37. The implementation of a new transit (T3) lane along the Manukau Road and Pah Road corridor in late July 2016 introduced significant change on the network to promote a prioritised route for public transport, high occupancy vehicles (including taxis) linking the CBD with the airport.

38. Since the implementation of this project there have been a number of customer queries, including those coming through the Local Boards and Councillors. Auckland Transport has attended a number of site visits and meetings with residents and prepared a two page information sheet which has been distributed to residents. (Attachment F).

39. Focus of the queries has been:

· Additional congestion on the route.

· Difficult turning movements.

· Pah/Selwyn intersection operation.

· Pedestrian crossing opportunities.

· Speed on the T3 Lane.

· Signage and marking confusion.

· Improve bus capacity and bus shelters at bus stops.

40. A number of changes have been made along the route to mitigate these concerns. Further more detailed information on this can be supplied on request.

41. The benefits realised in the initial analysis are:

· Improved travel experience for Transit Lane users.

· Assessment suggests bus travel time saving of 3-4 minutes.

42. Reliability improvement

· Positive feedback from bus users and taxi industry

· Less taxis travelling on local residential roads

43. Improved corridor productivity for the corridor

· Initial indications suggest longer but moving general traffic queue

· Vehicle numbers moving through the intersections have remained similar

· Improved travel time reliability for buses

44. Improved pedestrian safety on Pah Road

· Support from the Police and Royal Oak Primary school

· Further investigation of pedestrian crossing facilities

45. Positive change in travel choice

· Individual customer experiences

46. Potential traffic redistribution

· Potential nominal increase in use of The Drive and Gillies Avenue.

· Additional 50 vehicles per hour turning right from Greenlane West.

· Initial observations show increased use of Manukau Road by taxis, with some general traffic diverting onto bypass routes.

Farrelly Avenue – Update

47. Auckland Transport is installing a speed feedback sign on Farrelly Avenue to encourage slower speeds in this area. Procurement of the speed feedback sign is underway and it is expected to be operational by the end of February 2017.

Louvain Avenue

48. Some concerns were brought to Auckland Transport via a local resident and the Puketapapa transport portfolio holder. AT’s investigation resulted in a proposal for some NSAATs (no stopping at all times road markings) to be added in Louvain Avenue to promote safety at a dip in the road.

49. The NSAAT lines were consulted on and have proved controversial. This matter is on-going.

Dominion Road Update

50. Auckland Transport is considering bus lane improvement work on Dominion Road. This project will go to the Auckland Transport Board for approval in November. Following this, it is expected that AT will attend a workshop with the Puketapapa Local Board in late November to discuss the scope of this project.

Bus Patronage Figures

51. Bus patronage figures for the Dominion Road and Mt Eden Road routes are noted below.

Trunk Corridor	Operator	Routes	Apr 16	May 16	Jun 16	Jul 16	Aug 16	Sep 16	Oct 16
Dominion Road	MetroLink 100%	255, 258, 285x, 267, 267x	251,483	282,645	239,595	242,936	282,515	261,053	260,866
Mt Eden Road	MetroLink 100%	274, 277	201,738	229,741	191,606	195,663	235,112	211,008	212,488

Cape Horn Road Update

52. A request for NSAATS (no stopping at all times) restrictions at the intersection of Cape Horn Road and Hillsborough Road was received by Auckland Transport and the Puketapapa Local Board has taken a keen interest in this proposal.

53. Residents at the top of the road affected by the latest NSAAT proposal have objected and they have put forward an alternate proposal. This proposal is considered by AT to have some merit and it is being investigated and a further consultation may need to take place.

Parking at Dominion Road and Richardson Road Shopping Area

54. Business owners in this location have been complaining about the lack of parking opportunities in front of their shops. The parking restrictions in place are enforceable to 6pm, and a recent survey of evening parking did not support extending the parking restrictions past 6pm.

55. Businesses have been encouraged to ring AT Enforcement if they had concerns and AT Enforcement has been also been requested to carry out some regular checking.

56. AT was requested to liaise with other business owners in the strip to promote courteous parking and to promote the parking area at the behind the shops. The parking design team has undertaken to liaise with the business owners in the strip.

57. AT has investigated budgets for lighting improvements in the carpark behind the shopping area but this cannot be funded in the foreseeable future. The lack of a safe pedestrian crossing at the southern end of the roundabout was noted and AT expects to be able to report back on this matter by February 2017.

Quarterly Reporting

58. Auckland Transport’s quarterly report is attached to this report in three parts:

· Auckland Transport Activities over the July - September 2016 Quarter (Attachment B)

· School Report (Attachment C)

· Transport Control Committee Decisions September to November 2016 (Attachment D)

· The local board advocacy initiatives (Attachment E). The initiatives reported on here are from the previous political term 2013-2016.

Auckland Transport News

New Network – Southern Implementation

59. The new network implementation is to begin in South Auckland on October 30. This represents a total revamp of how bus services routes in the south.

Karangahape Road Makeover

60. Karangahape Rd is set for a major upgrade which will enhance one of Auckland’s most famous urban spaces. Auckland Transport and Auckland Council have revealed plans for proposed changes to the street and invited public feedback.

61. The proposal includes a new cycleway and streetscape improvements which reflects feedback received from local businesses, residents, property owners and folk who regularly spend time there.

62. The City Rail Link will have a station on Mercury Lane and a possible light rail station at the intersection with Queen St. With this in mind, a project objective is to create a vibrant space in which people will want to spend time shopping, walking and socialising.

63. As it’s also an important transport route into the city, it includes a protected cycleway on both sides of the road. The cycleway is a key component of the growing network of cycleways into and around the city centre.

64. The Karangahape Rd Enhancement Project is being delivered by Auckland Transport and Auckland Council with funding from various sources including a targeted rate to local businesses and the Government through the Urban Cycleways Programme.

65. Auckland Transport is working with project partners Auckland Council and the Government through the NZ Transport Agency and the Urban Cycleways Programme on a $200m programme of cycle improvements from 2015 to 2018.

Consideration

Issues Raised by Local Board Members

Location or Name of Issue	Description	AT Response
Seacliffe Road	Concerns raised by local ratepayers group of trucks coming up Seacliffe Road to access Hillsborough Road and speeds on the downhill section of the road and around the corner by the small group of shops.	The speed showed that the 85%ile speed is 42.3 kph and the Heavy Commercial Vehicle Count is 2.2% Therefore AT is proposing no action. As Orpheus Drive has now reopened after a long closure and the popularity of the new beaches, some increase in traffic volumes is to be expected.
Tory Street	Roskill Retirement Village has asked if the hockey stick parking markings (limit lines) that were added to the exit/entrance on Denny Avenue can also be applied to the village’s exit/entrance on Tory Street.	AT will install two parking limit lines, either side of the driveway to Units No 25-56 on the western side of the street. It has also been decided to extend the existing NSAAT parking restriction outside the Roskill Village Units No. 1-24 on the eastern side of Tory Street.
Richardson Road / Dominion Road roundabout	The lack of a pedestrian crossing on one side of the roundabout has been noted and logged for investigation.	Logged for Investigation
Cormack Street	Request to get a street light installed in front of house numbers 79 to 83 Cormack Street, Mount Roskill.	Logged for investigation
Duke Street	Duke St residents (east of Parau Rd) have requested traffic calming similar to the part of the street west of Parau Rd. They complain of many cars driving very fast down the road with a lot of children about. There is also a specific concern about the wide sweeping intersection with McCullough where there have apparently been a number of cars lose control due to excessive speed.	Logged for investigation

Attachments

No.	Title	Page
a ⇩	Consultations	19
b ⇩	Auckland Transport activities over the July-September 2016 quarter	23
c ⇩	School Report	39
d ⇩	The Transport Controls Committee Decisions, September to November 2016	41
e ⇩	Report on Puketapapa Local Board plan objectives	43
f ⇩	T3 Lane information	47
g ⇩	Gilletta Road recommendations	49
h ⇩	Endeavour Street speed humps	51

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Puketāpapa Local Board

08 December 2016

Puketāpapa Quick Response Grant Round Two 2016/2017

File No.: CP2016/22735

Purpose

1. The purpose of this report is to present applications received for Puketāpapa Local Board Quick Response Grant Round Two 2016/2017 and multiboard applications received for Puketāpapa Local Board Local Grant Round One 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Puketāpapa Local Board has set a total community grants budget of $72,000 for the 2016/2017 financial year. A total of $16,732 was allocated through the local grant and quick response grant round one, leaving a remaining balance of $55,268 to allocate for the 2015/2016 financial year.

3. Thirteen applications were received in this quick response round two, with a total requested of $13,000 (see Attachment B). Four multiboard applications were received in local grant round one, with a total request of $7,100 (see Attachment C).

Recommendation/s

That the Puketāpapa Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline the application in this round.

Table One: Puketāpapa Quick Response Grants, Round Two applications

Application number	Organisation Name	Project	Total Requested	Eligibility
QR1715-202	The Wall Crew	Towards hosting free workshops on fitness, wellbeing and nutrition for youth aged 13 to 19, specifically the cost of coaching.	$750	Eligible
QR1715-205	Dominion Road School	Towards a publically accessible fitness trail, specifically for the cost of stepping logs (set of 10).	$750	Eligible
QR1715-211	Scout Association of New Zealand (Western Bays Sea Scout Group)	Towards the purchase of replacement tent poles.	$750	Eligible
QR1715-212	Auckland Indian Sports Club Inc.	Towards the purchase of hockey balls	$750	Eligible
QR1715-216	Winstone Park Tennis Club	Towards the coaching costs for the junior tennis programme aimed at children aged 3 to 18, running from February to April 2017.	$750	Eligible
QR1715-206	Earth Action Trust	Towards the screen-printing and production of bags to promote walking and cycling among Puketapapa residents, in support of the Bike Kitchen programme.	$750	Eligible
QR1715-208	Refugees As Survivors New Zealand	Towards five positive parenting workshops for Afghani families, specifically the cost of venue hire (Wesley Community Centre), workshop resources and volunteers.	$750	Eligible
QR1715-213	Mount Roskill Community Patrol	Towards purchasing equipment and the on-going costs of conducting patrols.	$750	Eligible
QR1715-214	The Council of Christians and Muslims (NZ) Incorporated	Towards holding a Muslim and Christian interfaith picnic, specifically towards the cost of hiring a bouncy castle, a generator, and purchasing health and safety items.	$750	Eligible
QR1715-219	Springleigh Residents Association	Towards a series of beautification initiatives around the Stoddard and Richardson Road intersection, including placement of roadside furniture, bench, and public artworks.	$4,000	Ineligible - Necessary consents/permits need to be obtained prior to physical works being undertaken (section 88 Community Grants Policy). Also exceeds request limit for the Puketāpapa quick response grants.
QR1715-207	Action Education	Towards four spoken word poetry workshops to be held at secondary schools in the Puketapapa Local Board area.	$750	Eligible
QR1715-218	Nishant Bahad	Towards the venue and general expense for holding an international visual art and craft exhibition aimed at bringing together Indian and Maori arts and culture.	$750	Eligible
QR1715-220	Sustainable Coastlines Charitable Trust	Towards the cost of transportation for the students to go to the beach to take part in the coastal clean-up programme.	$750	Eligible
		Total Requested	$13,000

b) consider the applications listed in Table Two and agree to fund, part-fund or decline the application in this round

Table Two: Puketāpapa Local Board Grants, Round One Multiboard applications

Application number	Organisation Name	Project	Total Requested	Eligibility
LG1708-111	The Korean Society of Auckland	Towards hall hire and volunteer costs for the 2017 Korean Day to be held at the North Shore Events Centre on 1 April 2017.	$600	Eligible
LG1720-117	Emote Trust	Towards the cost of delivering a series of Dancing in the Park events in Albert Park and a complementary youth performance and arts programme	$3,000	Eligible
LG1712-111	Black Doris	For practitioner fees, production and marketing costs for the “Tennessee retro” production at the Pah Homestead	$3,500	Eligible
LG1720-125	Catholic Social Services	Towards the programme "Pacific Living without Violence", including running workshops and training for community leaders and provision of social work and counselling services.	$4,840	Eligible
		Total requested	$11,940

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grants programme sets out:

· Local board priorities

· Lower priorities for funding

· Exclusions

· Grant types, the number of grant rounds and when these will open and close

· Any additional accountability requirements.

6. The Puketāpapa Local Board will operate four quick response rounds and two local grants rounds for this financial year.

7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks.

8. For the 2016/2017 financial year, the Puketāpapa Local Board set a total community grants budget of $72,000. It is recommended that the board consider allocating up to $3,000 for this grant round.

9. A total of $16,732 was allocated through the local grant and quick response grant round one, leaving a remaining balance of $55,268 to allocate for the 2015/2016 financial year.

10. Thirteen applications were received in quick response round two, with a total requested of $13,000 (see Attachment B). Four multiboard applications were received in local grant round one, with a total request of $11,940 (see Attachment C).

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Puketāpapa local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. A summary of each application if attached, see Attachment B.

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Puketāpapa Local Board allocating funding for local grants round two, Commercial and Finance staff will notify the applicant of the local board decision.

Attachments

No.	Title	Page
a ⇩	Puketāpapa Local Board Grants Programme 2016/2017	59
b ⇩	Puketapapa Quick Response Round Two 2016/2017 application summaries	65
c ⇩	Multiboard Round One 2016/2017 application summaries	97

Signatories

Authors

Sara Chin - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

08 December 2016

Puketāpapa FY17 Community Facilities Renewals Work Programme Update

File No.: CP2016/23432

Purpose

1. To seek approval from the Puketāpapa Local Board for the addition of the attached project (Attachment A) to the 2016/17 Community Facilities Renewals Work Programme.

Executive summary

2. The Puketāpapa Local Board has approved the 2016/17 Community Facilities Renewals Work Programme on 28 July 2016 (PKTPP/2016/168).

3. The work programme will be updated with the inclusion of the following project:
Pah Homestead - Upgrade LED Lighting System, $58,000.

4. Once approved by the Puketāpapa Local Board, work will commence before the end of the financial year. Regular updates on the projects will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Puketāpapa Local Board:

a) approve the projects below to be included in the 2016/17 Community Facilities Renewals Work Programme:

i) Pah Homestead - Upgrade LED Lighting System

b) note that budgets outlined are indicative to deliver the additional projects and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

Comments

5. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

Community Facilities Department

6. Community Facilities is a new department as at November 2015. It brings together some of the responsibilities that used to sit in various teams: Property; Parks, Sports & Recreation; Arts and Community Events; and Libraries and Information.

7. The purpose of Community Facilities department is to build, renew, and maintain community assets including buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and community lease assets.

Renewals work programme for the local boards

8. Investment in this renewals programme will ensure that council facilities in Puketāpapa Local Board remain valuable, well-maintained community assets that continue to meet the agreed levels of service. Not undertaking timely renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

9. The updates to the renewals programme ensure that the new proposed renewals works (see Attachment A) will maintain the level of service expected at a community facility.

Description of the new project to be included in the 2016/17 work programme

10. Pah Homestead - Upgrade LED Lighting System.

Local board funding policy

11. As funding becomes available (through savings or attrition), projects with the highest priority that were not previously scheduled in the work programme will be presented to the relevant local board for approval. This report identifies additional projects that Project Delivery now has the capacity to deliver within the 2016/17 financial year. They are now subject for local board approval.

12. This process excludes work that needs to be actioned immediately for health and safety reasons. These works will be reported to the relevant local board, for their attention, as soon practicable through the monthly updates to the local board.

Consideration

Local board views and implications

13. The Puketāpapa Local Board approved the 2016/17 Community Facilities Renewals Work Programme on 28 July 2016 (PKTPP/2016/168). The local board is now being presented with the updated work programme for approval.

Māori impact statement

14. The Puketāpapa Local Board Community Facility renewals work programme 2016/17 ensures that all facilities continue to be well-maintained community assets benefiting the local community, including Māori. All community facilities contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua then appropriate consultation will follow.

Implementation

15. This work programme will be implemented as part of Community Facilities’ usual business practice.

16. Work programme implementation will be reported quarterly to the local board.

Attachments

No.	Title	Page
a ⇩	Puketāpapa FY17 Community Facilities Renewals Work Programme Update	111

Signatories

Authors

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

08 December 2016

Auckland Council's Quarterly Performance Report: Puketāpapa Local Board for Quarter One, 1 July - 30 September

File No.: CP2016/22897

Purpose

1. To provide the Puketāpapa Local Board members with an integrated quarterly performance report for quarter one 2016/17, against the Local Board Agreement work programme.

Executive summary

2. This report is the first in a new format, to provide an integrated view of performance for the Puketāpapa Local Board, including: financial performance; progress against local board key performance indicators; progress against each operating department work programme; key challenges the board should be aware of and any risks associated with delayed delivery against the Puketāpapa 2016/17 Work Programme.

3. Of significance this quarter was the Te Auaunga Awa Restoration Strategy hui with mana whenua to prioritise implementation of $25,000 of the budget for local stream work; Waikowhai boardwalk construction of stage one and public consultation on stage two; the start of the borough council building deconstruction incorporating a resource recovery project; and the opening of the Three Kings heritage trail.

4. The Dashboard Summary (Attachment A) shows a positive trend that overall delivery is meeting expectations.

5. Overall, the financial performance against Quarter 1, FY16/17 is on track (Attachment B); however there are some points for the board to be aware of:

· The investment of $0.6m in capital expenditure and $1.8m net operating expenditure for the first quarter ended 30 September 2016. Much of the capital spend was in the Parks activity on the Waikowhai (Manukau Harbour) Coastal walkway.

· Net cost of service for the quarter ended 30 September 2016 is $68,000 over budget. The main variance is in the Parks, Sport and recreation activity relating to parks maintenance due to exceptionally wet conditions. This has no impact on level of service, or year-end position, it is because project transactions have happened earlier or later than planned, there is no change in scope or increase in budget for those projects.

6. The Key Performance Indicators show a trend of delivery that is meeting the indicators, with exceptions being local park or reserve utilisation; visitor satisfaction with the library environment; satisfaction with council delivered and funded local events and satisfaction with venue utilisation. These are explained further in detail in the Q1 KPI report (Attachment C)

7. The Puketāpapa Local Board has an approved 2016/17 work programme for the following operating departments:

· Arts, Community and Events, approved on 30 June

· Parks, Sport and Recreation, approved on 30 June

· Libraries and Information, approved on 30 June

· Infrastructure and Environmental Services, approved on 30 June

· Local Economic Development: ATEED, approved on 30 June

· Community Facility Renewals, approved on 28 July

8. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (Attachment D), with all items reported as ‘green’ status (on track) except for the following which has an 'amber' status (moderate issues):

· Arthur Faulkner Tennis Courts resurfacing: the project is on hold for a few weeks until a solution to the drainage issue is found. Next step is to explore more affordable options offered by Stormwater.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for the financial quarter ending 30 September 2016

Comments

Key highlights for Quarter One

9. The Puketāpapa Local Board has a number of highlights to report from the Quarter One period:

· A hui with mana whenua on Te Auaunga Awa Restoration Strategy was held on 23 August. Actions were prioritised with proposed funding envelopes, using the implementation strategy themes. A a Tohu for the awa is also being developed in collaboration with mana whenua.

· Stage 1 of Waikowhai boardwalk is underway with expected completion in early December. There were some delays due to timber supply and Vector/First Gas consent, however works are progressing well now. Stage 2 consultation with residents is underway and one-on-one visits have been completed with the more affected property owners.

· Building demolition of part of the old Mount Roskill Borough Council building and refurbishment of the original 1957 building began in August. Earth Action Trust managed the very successful resource recovery project during the demolition.

· The Three Kings Heritage Trail signs were installed in the first two weeks of September, in time for the Auckland Heritage Festival. An information brochure including a trail map was published and a Walk Auckland smartphone app was developed. Downloads of the app are averaging 10 per week.

Key initiative updates from the 2016/17 Work Programme

10. All operating departments with an approved 2016/17 Work Programme have provided performance report updates via SharePoint for quarter one (Attachment D). The following are progress updates against key projects identified in the Local Board Plan:

Mt Roskill Village Centre Upgrade (ID#3605)

· The Development Programme Office is investigating a coordinated approach and departmental responsibility for this project. The scope of the upgrades will be defined through further discussions with the local board.

Business Voice and networking support (ID#2274)

· The programme commences in October.

Youth Connections (ID#2387)

· Unitec are training 18 local unemployed youth free of charge to get them to ‘level 2‘ which will enable them to start an apprenticeship. Fulton Hogan has agreed to take on at least five of these apprentices for the Walmsley/Underwood Park Stormwater project. Contestable apprenticeships will be available pre-Christmas.

Risks identified in the 2016/17 Work Programme

11. There were no significant risks identified by operating departments where the progress and performance indicator has been set to 'red'. There is one activity that is set to 'amber', indicating moderate issues that are being managed and monitored.

Community Facilities (CF): Arthur Faulkner Tennis Courts (ID#2842)

· Resurface two tennis courts to provide suitable surfacing for court users. Drainage issue identified, quotes indicate a further $70,000 required. Working with Stormwater to resolve. Project on hold for a few weeks until solution found.

Financial Performance

12. Operating expenditure for the first quarter to September 2016 is slightly ahead of budget. The maintenance of parks was affected where there have been exceptionally wet conditions, inhibiting full field mowing. The contractors have been compensating for this seasonal uncertainty by attending earlier to scheduled parks facility maintenance programmes and arboriculture, preparing for the coming summer.

13. Capital projects for this quarter are slightly below budget due mainly to delays on renewals programmes. The Waikowhai Coastal Boardwalk is progressing well with the next stage due to begin late October. The function facility and climate control system upgrade at Pah Homestead are both at an early planning stage and the main construction phase is expected to occur next financial year.

14. The Puketapapa Local Board has invested $0.6m in capital expenditure and $1.8m net operating expenditure for the first quarter ended 30 September 2016.

15. The majority of the capital spend was in the Parks activity on the Waikowhai (Manukau Harbour) Coastal walkway.

16. Net cost of service for the quarter ended 30 September 2016 is $68k over budget. The main variance is in the Parks, Sport and recreation activity relating to parks maintenance. This has no impact on level of service, or year-end position, it is because project transactions have happened earlier or later than planned, there is no change in scope or increase in budget for those projects.

17. More detail can be found in the Financial Quarterly Performance Report at Attachment B.

Key Performance Indicators

18. In summary, key performance indicators (KPIs) show that:

· The year-end outlook is for 44 per cent of targets to be achieved.

· The year-end outlook shows we are unlikely to achieve target for percentage of residents who visited a local park or reserve in the last 12 months. Promoting our parks and facilities is one strategy being used to help increase the proportion of the population who visit local parks.

· We are expecting to fall short of the target for percentage of visitors satisfied with the library environment. Areas for improvement include the need for more desk space, better outside lighting, designated quiet areas and installation of drinking taps. We are expecting to fall less than two per cent below our town centre safety targets. The year-end outlook has us falling short of the targets for community facility utilisation, but the digital booking system, which began recording bookings in Q1, is expected to improve customer experience and utilisation.

Note: not all KPIs will have a quarterly performance indicator. Further detail is provided in Attachment C.

Consideration

Local board views and implications

19. This report informs the Puketāpapa Local Board of the performance to date for the period ending 30 September, 2016.

Māori impact statement

20. Key initiatives in this reporting period that have an influence on achieving outcomes for Māori include:

· Ongoing partnership with mana whenua on Te Auaunga Awa Stream Restoration Projects.

· Te Auaunga Awa Stormwater Project: maximising social outcomes via youth apprenticeships, community engagement and establishing a native nursery social enterprise.

· Mana whenua engagement on development of Waikowhai coastal walkway connections.

· Support for youth development initiatives including implementing the Youth Action Plan, coordinating of the Youth Caucus and the Project Peter initiative.

Implementation

21. The Senior Advisor Puketāpapa Local Board will continue to facilitate performance updates to the local board.

22. No further changes are required other than the delivery of the works programme.

Attachments

No.	Title	Page
a ⇩	Dashboard report	119
b ⇩	Financial performance	121
c ⇩	KPI Report	129
d ⇩	Work programmes	137

Signatories

Authors

Wendy Kjestrup - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

08 December 2016

Annual Budget 2017/2018

File No.: CP2016/23640

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Puketāpapa Local Board:

a) agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) agrees key advocacy issues.

c) recommends local targeted rate proposals (if any) for consultation.

d) recommends business improvement district targeted rates (if any) for consultation.

e) adopts local content for consultation (Attachment B).

f) agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (see Attachment A) and adopt local content for consultation (see Attachment B).

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

18. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments to be tabled

No.	Title	Page
A	Indicative LDI allocations for 2017/2018
B	Local content for consultation

Signatories

Authors

Mark Purdie – Planning Lead – Local Boards

Authorisers

Christine Watson, Manager Financial Advisory Services – Local Boards

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

08 December 2016

Governance Forward Work Calendar

File No.: CP2016/22522

Purpose

1. To present to the board with a 12 month governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Puketāpapa Local Board note the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	8 December 2016 – Puketapapa Local Board - Governance Forward Work Calendar, December 2016	165

Signatories

Authors	Brenda Railey - Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP