Agenda of Rodney Local Board - 15 December 2016

1 Welcome

2 Apologies

An apology from Member A Roe has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 17 November 2016, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Puhoi Vision

Purpose

1. Representatives from Puhoi will be in attendance to outline their vision for Puhoi.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from Puhoi on their vision for the village of Puhoi.

8.2 Mahurangi Action - Warkworth to Snells Beach path and pipeline

Purpose

1. Representatives from Mahurangi Action Incorporated will be in attendance to outline an alternative proposal for the Warkworth to Snells Beach wastewater pipeline. Watercare Services propose that the pipeline connecting Warkworth to the proposed new wastewater treatment plant follow Sandspit Road.

2. Mahurangi Action has suggested an alternate, Mahurangi River route, which in the form of a boardwalk, would provide a riverside pathway of 6 kilometres in length versus the Sandspit Road route of 9.5 kilometres. Watercare has produced a high-level study on the proposal finding it feasible, but not technically or financially viable.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from Mahurangi Action Incorporated for their presentation on an alternative route for the wastewater pipeline from Warkworth to Snells Beach.

8.3 Proposed development in Warkworth on 'Stubbs Farm'

Purpose

1. Burnette Macnicol of O’Connor Planning Consultants will speak to the local board about a proposed development in Warkworth on what is known as the ‘Stubbs Farm’.

Recommendation/s

That the Rodney Local Board:

a) thank Burnette Macnicol of O’Connor Planning Consultants for her presentation on a proposed development in Warkworth on land known as ‘Stubbs Farm.’

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Clear Kayak Venture - Whangateau

Purpose

1. A Clear Kayak Venture by Tour Shop Limited is proposed to operate from the Whangateau Domain. The representatives from this group will outline their plans to the Rodney Local Board. Landowner approval from the local board would be required for such a venture to go ahead.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from Tour Shop Limited for their outline of a proposal to run a kayak hire venture on the Whangateau Domain.

9.2 Issues at Taupaki

Purpose

1. Warren Flaunty will be in attendance to address the Rodney Local Board on issues at Taupaki including Nixon Road, Taupaki Cleanfill and the extension to Henwood Road.

Recommendation/s

That the Rodney Local Board:

a) Thank Warren Flaunty for his presentation on issues in Taupaki including Nixon Road, Taupaki Cleanfill and the extension to Henwood Road.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Rodney Local Board

15 December 2016

Grant of new community lease to Te Akoranga Playcentre Association Incorporated at 18 Oraha Road, Huapai

File No.: CP2016/22974

Purpose

1. To approve a new community lease to Te Akoranga Playcentre Association Incorporated at 18 Oraha Road, Huapai.

Executive summary

2. Te Akoranga Playcentre Association Incorporated (Te Akoranga) had a community lease entered into with the former Rodney District Council for a period of 15 years commencing 1 November 2000 with final expiry on 31 October 2015. Since that date the lease to Te Akoranga has been continuing on a month-by-month basis. Te Akoranga owns the building known as the Kumeu Playcentre and has formally applied to council for a new community lease for the land it occupies at 18 Oraha Road, Huapai.

3. This report recommends the Rodney Local Board grant a new community lease to the Te Akoranga in accordance with Auckland Council Community Occupancy Guidelines 2012 for a group-owned building on council land.

Recommendation/s

That the Rodney Local Board:

a) approve a new community lease to Te Akoranga Playcentre Association Incorporated at 18 Oraha Road, Huapai legally described as Lot 2 DP 149696 (Attachment A) subject to the following terms and conditions:

i) Term – 10 years commencing 1 January 2017 with one 10-year right of renewal

ii) Rent - $1.00 plus GST per annum if requested

iii) Te Akoranga Playcentre Association Incorporated Community Outcomes Plan as approved be attached to the lease document

b) approve Te Akoranga Playcentre Association Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B)

c) note all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

Land and building

4. Oraha Road is located off Main Road, Huapai (Attachment C). The parcel of land occupied by Te Akoranga Playcentre at 18 Oraha Road is legally described as Lot 2 DP 149696 and held in fee simple by Auckland Council under the Local Government Act 2002.

5. Te Akoranga owns its improvements on the land comprising the main playcentre building with decking and two storage sheds. The improvements are well maintained and utilised.

Te Akoranga Playcentre Association Incorporated

6. Te Akoranga Playcentre Association Incorporated is a member of the New Zealand Playcentre Federation. Te Akoranga was incorporated under the Incorporated Societies Act 1908 on 1 August 1979. Included in its objects are the following:

· to work with nga whanau and families to provide appropriate play experiences for children in early childhood

· to develop public awareness of the Playcentre movement and to develop public conscience concerning the welfare of young children

· to foster good family relationships by promoting parent education

· to honour Te Tiriti o Waitangi.

7. Playcentre is a parent-led early childhood education (ECE) service that is run by parents for parents and their children. Playcentre offers parents and families:

· free NZQA recognised parent education programme to be a child’s best and first educator

· empowerment for parents and children to learn, play and grow together

· child-led play in an inclusive and supportive setting

· the opportunity to learn new skills as part of the Playcentre parent cooperative.

Kumeu Playcentre

8. Kumeu Playcentre was opened in 1971 and operates as part of Te Akoranga Playcentre Association Incorporated. Kumeu Playcentre is a family cooperative and is licenced for 30 children with 15 up to the age of two years. It is a large spacious centre in a semi-rural setting.

9. The Education Review Office (ERO) undertook a review of the Kumeu Playcentre in late October 2015. Contained within the ERO’s findings were the following:

· the Kumeu Playcentre was “well placed” to promote positive learning outcomes for children

· the Kumeu Playcentre offers three-hour, parent-led play sessions four days per week. The centre is used for adult education sessions attended by trainees from centres in the Te Akoranga Playcentre Association. The centre also hosts two “Supporting Parents Alongside Children’s Education” (SPACE) sessions for first time parents, run by the Te Akoranga Playcentre Association

· children are happy and settled and benefit from input from their parents as their first educators in the centre and at home. Older children form firm friendships. Children engage well in the programme and enjoy making choices from a broad range of learning experiences. Excursions are also organised to extend children’s interests.

10. Te Akoranga has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. Te Akoranga has all necessary insurance cover, including public liability insurance, in place.

11. Council staff has negotiated and agreed a community outcomes plan with Te Akoranga which, if approved by the Rodney Local Board, will be appended as a schedule to the new community lease.

12. Council staff has sought staff input from relevant council departments including Parks, (the local advisor and the principal policy analyst) and Arts, Community and Events (the strategic broker) who are comfortable with the proposal.

Consideration

Local board views and implications

13. On 13 June 2016, the Rodney Local Board Parks, Culture and Community Development Committee approved the Community Lease Work Programme 2016/2017 (resolution number RODPC/2016/36). The community lease proposal to Te Akoranga is listed on the 2016/2017 work programme.

14. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

16. Support for Māori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to improve access to facilities for Māori living in the Rodney Local Board area.

Implementation

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

18. Council’s community leases staff will work with Te Akoranga to finalise the deed of lease.

19. There are no direct cost implications for Auckland Council.

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing lease area to Te Akoranga Playcentre Association Incorporated outlined in red	13
b ⇩	Te Akoranga Playcentre Association Incorporated Community Outcomes Plan	15
c ⇩	GIS aerial view of Huapai showing Oraha Road as a red dot on the map	17

Signatories

Authors

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Rodney Quick Response, Round Two 2016/2017

File No.: CP2016/22684

Purpose

1. The purpose of this report is to present applications received for the Rodney Quick Response, Round Two 2016/2017. The local board is required to fund, part fund or decline these applications.

Executive summary

2. The Rodney Local Board has set a total community grants budget of $269,000 for 2016/2017 financial year.

3. A total of $115,776 was allocated under round one of the local grants and $6,488 was allocated under round one quick response leaving a balance of $146,736 to be allocated for the remainder of the 2016/2017 financial year.

4. Ten applications were received for Quick Response Round Two 2016/2017, with a total request of $21,426.00.

5. The Rodney Local Board allocated $10,000 to The Forest Bridge Trust under round one of the Rodney Local Grants on 12 September 2016. The grant was towards the purchase of traps for the “CatchIT Schools” programme at Warkworth Primary School, Horizon School and Snells Beach School between January to November 2017.

6. The Forest Bridge Trust has requested that the grant allocated, now be used for three schools in Wellsford between January to November 2017.

Recommendation/s

That the Rodney Local Board:

a) consider the applications listed in the table below for Quick Response Round Two 2016/2017 and agree to fund, part fund or decline each application in this round

Application No.	Organisation Name	Project	Total Requested	Eligible/ ineligible
QR1716-206	North Rodney Blue Light Ventures Incorporated	Towards camp fees for the “Blue Light Life Skills’ camp between January to June 2017	$1,740.00	Eligible
QR1716-208	Omaha Community Garden	Towards the purchase of timber, pegs, soil, compost and fruit trees for the community garden at 1 Darroch Slope, Omaha between December 2016 to January 2017 *funds will be released to once a completed accountability report has been submitted	$970.00	Eligible
QR1716-209	Action Education Incorporated	Towards the costs of running 10 “Spoken Word Poetry” workshops in Rodney schools between November 2016 to April 2017	$2,000.00	Eligible
QR1716-212	Youthline Auckland Charitable Trust	Towards the Rodney youth worker salary between December 2016 to December 2017	$2,000.00	Eligible
QR1716-202	Forest and Bird Warkworth Area	Towards the purchase of bat detectors for research and education in the northern parks between December 2016 to October 2017	$566.00	Eligible
QR1716-205	Forest and Bird Warkworth Area (umbrella organisation for Lydia Smith)	Towards the purchase of gravel and timber for the construction of the Kohuroa Stream, Matheson Bay walking track between December 2016 to May 2017	$2,000.00	Eligible
QR1716-211	Warkworth War on Weeds	Towards advertising, hireage of a skip bin and disposal costs between December 2016 to May 2017	$2,000.00	Eligible
QR1716-203	Kaipara Memorial Returned Services Association (RSA) Incorporated	Towards the costs of the Kumeu Brass Band, public announcement system, advertising and catering for the Helensville and Parakai Australia New Zealand Army Corp (ANZAC) commemorations 2017 event’s in April 2017	$2,000.00	Eligible
QR1706-217	Christian Gamst	Towards the purchase of titanium bolts and epoxy to re-bolt the rock climbing area at Te Point reserve between December 2016 to October 2017 *funds will be released once a completed accountability report has been submitted	$3,150.00	Ineligible – amount requested is more than set out in the Rodney Local Board Grants Programme
QR1716-213	Matakana Community Group Incorporated	Towards the costs of promotion – logo design and production, poster design, invitation design, printing and the purchase of sashes, upright flags, banners and large signs for the “Plume MataCARnival” event in March 2017	$5,000.00	Ineligible – amount requested is more than set out in the Rodney Local Board Grants Programme

b) agree that $10,000 allocated to The Forest Bridge Trust under round one of the Rodney Local Grants on 12 September 2016 can be spent on the “CatchIT Schools programme in three schools in Wellsford between January to November 2017.

Comments

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (refer Attachment A).

8. The local board grants programmes sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grants types, number of grant rounds and when these will open and close

· any additional accountability requirements

9. The Rodney Local Board will operate three quick response rounds for this financial year. The second quick response round closed on 17 October 2016.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletter, Facebook pages, council publications, radio and community networks.

11. For the 2016/2017 financial year, the Rodney Local Board set a total budget of $269,000. The Rodney Local Board allocated $115,776 in round one of the local grants and $6,448 in round one of the quick response round one 2016/2017, leaving a total of $145,736 to allocate for the remainder of 2016/2017.

12. Ten applications were received for this quick response grants round, requesting a total of $21,426.00.

13. The Rodney Local Board allocated $10,000 to the Forest Bridge Trust under round one of the Rodney Local Grants on 12 September 2016. The grant was towards the purchase of traps for the “CatchIT Schools” programme at Warkworth Primary School, Horizon School and Snells Beach School between January to November 2017.

14. The Forest Bridge Trust has requested that the grant allocated, now be used for three schools in Wellsford between January to November 2017.

Consideration

Local board views and implications

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Rodney Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. The local boards is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

17. A summary of each application is attached (see Attachment B).

Māori impact statement

18. The provision of community grants provide opportunities for all Aucklanders to undertake project, programmes, activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. There are no organisations applying in this round that have identified as Māori and two has indicated their project targets Māori or Māori outcomes.

Implementation

19. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

20. Following the Rodney Local Board allocating funding for round two, quick response, commercial and finance staff will notify the applicant of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Rodney Local Grants Programme 2016/2017	23
b ⇩	Rodney Quick Response Round Two 2016/2017 application summaries	27

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Riverhead/Kumeu/Huapai/Waimauku Greenways Plan Adoption

File No.: CP2016/24494

Purpose

1. To approve the greenways plan for Riverhead/Kumeu/Huapai/ Waimauku.

Executive summary

2. A five-phase project programme, including internal and external consultation, has been completed to develop a greenways plan for Riverhead/Kumeu/Huapai/Waimauku. The project programme was approved by the Rodney Local Board, Parks Culture and Community Development Committee, at their November 2015 business meeting.

3. The consultation included workshops with local board members and internal, external and iwi stakeholders, targeted (specific interest groups) and open (seeking feedback from wider community) public consultation sessions. In addition, traditional and social media and Shape Auckland website were utilised to stimulate and gather feedback.

4. A final draft of the Riverhead/Kumeu/Huapai/Waimauku Greenways Plan for adoption is attached (Attachments A, B and C, 15 December 2016).

Recommendation/s

That the Rodney Local Board:

a) adopt the Riverhead/Kumeu/Huapai/Waimauku Greenways Plan (refer to the following link):

https://onedrive.live.com/?authkey=%21AuFTL3SjRIPiAHo&cid=9C858960A43159FB&id=9C858960A43159FB%21123&parId=root&o=OneUp

Comments

5. In November 2015, the Rodney Local Board, Parks, Culture and Community Development Committee reviewed the methodology and project timeframe for the delivery of a greenways plan for Riverhead/ Kumeu/ Huapai/ Waimauku.

6. Following the meeting a project programme was produced. The programme has five key phases:

1) Research (desk and ground based), including GIS mapping;

2) Local board member, internal, external agency stakeholders and Iwi engagement;

3) Targeted consultation with identified interested external stakeholders, including follow up investigation into viability;

4) Open consultation - a wider consultation exercise, extending beyond interested stakeholders; including follow up investigation into viability;

5) Rodney Local Board adoption of the Riverhead/ Kumeu/ Huapai/ Waimauku Greenways Plan.

7. Phases one to four have been completed and the project team is now seeking local board approval of the Riverhead/Kumeu/Huapai/Waimauku Greenways Plan (attachment A).

8. The attached final draft Riverhead/Kumeu/Huapai/Waimauku Greenways Plan provides background information on the consultation and engagement process, as well as detailed analysis, route viability, priority and potential delivery partners/ funders.

Consideration

Local board views and implications

9. The greenways plans for Rodney are supported through the Rodney Local Board Plan, local board agreement and Locally Driven Initiatives funding for the 2015/2016 and 2016/2017 financial years.

10. During the course of the project, Rodney Local Board Members have been consulted on project methodology, key milestones and engagement approach for the greenways plans. Members have attended internal stakeholder and targeted consultation engagement sessions.

Māori impact statement

11. Iwi engagement with representatives from Ngāti Whātua o Kaipara (Maunga Whakahii o Kaipara Trust) and Te Kawerau a Maki was held, following initial research and GIS mapping, local board member, internal and external agency stakeholder workshops. Iwi were also invited to participate through the proposed open consultation channels.

12. The process of developing this plan from aspirational to planning and design to physical implementation requires the support of Mana Whenua, through working relationships and strengthened regular engagement, including liaison with local marae. Resourcing of iwi engagement will be achieved through the setting of work programme budgets and delivered through Auckland Council’s project framework.

13. Environmental, cultural and social outcomes of Mana Whenua are aligned in the greenways plan under Section 4.4 page 35.

Implementation

14. The priority routes defined within the plan identify requirements for implementation. These priority routes can be delivered in any order, as and when opportunities arise through local board, Auckland Council, Auckland Transport, community support and developer/ planning requirements and initiatives.

Attachments

There are no attachments for this report. The document can be accessed at the following link:

https://onedrive.live.com/?authkey=%21AuFTL3SjRIPiAHo&cid=9C858960A43159FB&id=9C858960A43159FB%21123&parId=root&o=OneUp

Signatories

Authors

Don Lawson - Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Rodney Greenways Plan, Puhoi to Pakiri open consultation

File No.: CP2016/24435

Purpose

1. To outline the approach, consultation materials and seek approval to proceed with the next phase of open consultation for a greenways plan, encompassing Puhoi to Pakiri, notably concentrating on Warkworth, Omaha and Mahurangi East area.

Executive summary

2. A five-phase project programme has been set up to develop the Rodney Greenways Plan for Puhoi to Pakiri. The programme originally focused on the Warkworth, Matakana, Snells Beach area. However, following a meeting with various groups associated with the area’s walking and cycling trails, it became apparent that the project should extend to capture Puhoi to Pakiri.

3. It is proposed that a concentrated focus and analysis will take place within the Warkworth, Omaha and Mahurangi East area. However beyond, to Puhoi and Pakiri, the project will seek to capture and map existing walkways and studies. The adjustment to the project area is achievable within the programme timeframes, maintaining the delivery of the plan for adoption by the end of May 2017.

4. Phases one to three of the programme are complete. They included engagement workshops with local board members and internal, external and iwi stakeholders and targeted public consultation sessions.

5. The next phase is open consultation with the wider public, throughout February 2017. This report seeks local board approval to proceed with the proposed approach and materials (Attachment A) for this phase. The proposed approach follows the Draft Open Consultation Engagement Plan (Attachment B).

6. Following consultation, a final draft of the greenways plan will be presented to the local board at its June 2017 meeting.

Recommendation/s

That the Rodney Local Board:

a) approve the proposed approach, materials and proceed with open consultation on the Greenways Plan for Puhoi to Pakiri, as detailed in this report and Attachments A and B (dated 15 December 2016).

Comments

7. In November 2015, the Rodney Local Board, Parks, Culture and Community Development Committee reviewed the methodology and project timeframe for the delivery of a greenways plan for an area covering Warkworth, Matakana and Snells Beach.

8. In May 2016 Matakana Coastal Trails Trust held a meeting of locally interested walking, trails, cycling and bridle groups. Following the meeting it was apparent that the project area of focus should be widened to include the vast amount of work already underway from Puhoi to Pakiri e.g. Mahurangi West, Big Omaha Trail etc.

9. It is proposed that beyond Warkworth, Omaha and Mahurangi East (Puhoi to Pakiri) the greenways plan only maps known aspirational, feasible and/or existing pathways, however maintains a concentrated focus and analysis on the said triangular area. This approach was discussed informally at a Rodney Local Board Parks, Culture and Community Development workshop in the last term.

10. A project programme has been produced, which has five key phases:

i. Research (desk and ground based), including Geographic Information System (GIS) mapping;

ii. Local board member, internal, external agency stakeholders and Iwi engagement;

iii. Targeted consultation with identified interested external stakeholders, including follow up investigation into viability;

iv. Open consultation - a wider consultation exercise, extending beyond interested stakeholders; including follow up investigation into viability;

v. Rodney Local Board adoption of the Riverhead/ Kumeu/ Huapai/ Waimauku Greenways Plan.

11. Phases one to three have been completed and the project is now seeking local board approval to progress to the ‘Open consultation’ phase, which is scheduled to take place from 27 January – 28 February 2017.

12. The open consultation process endeavours to engage and consult with a broad range of people and in particular those that do not normally contact or engage with council.

13. Attachment A is the information and maps that will be used during consultation. We will use various formats (hard copy and digital) to present the information and multiple channels to broadcast the message.

14. A draft consultation and engagement plan has been produced (Attachment B), which provides an overview of where, when, what and how the open consultation and engagement will take place.

15. The project programme is on target to return to the Rodney Local Board, with a final draft for adoption at their business meeting in June 2017.

Consideration

Local board views and implications

16. The greenways plans for Rodney are supported through the Rodney Local Board Plan, local board agreement and Locally Driven Initiatives funding 2015/2016 and 2016/2017 financial years.

17. The Parks, Culture and Community Development Committee reviewed the project methodology and key milestones for the greenways plans at their 16 November 2015 business meeting, and local board members have attended internal stakeholder and targeted consultation engagement sessions both in the last term and more recently since the October election.

Māori impact statement

18. Iwi engagement with representatives from Ngāti Manuhiri and Te Kawerau a Maki was held on 9 August 2016, following initial research and GIS mapping, local board member, internal and external agency stakeholder workshops.

19. Iwi will also be invited to participate through the proposed open consultation channels as well as specific engagement sessions independently with iwi.

Implementation

20. Once consultation has been completed, analysis of the feeback will be undertaken and viability of routes will be investigated. It is anticipated that this will be reported back to the local board as a final draft for approval in May 2017.

Attachments

No.	Title	Page
a ⇩	Open Consultation Greenways Maps	67
b ⇩	Draft Open Consultation Engagement Plan	83

Signatories

Authors

Don Lawson - Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

New Road Names Approval for Road Created by way of Subdivision at 105 Oraha Road, Huapai

File No.: CP2016/23802

Purpose

1. To seek approval for a change of name for one roads in the Arborfields Group Holdings Limited subdivision at 105 Oraha Road, Kumeu (legal description: Lot 2 DP 452240 and Lot 16 DP 56200).

Executive summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland Council.

3. Rodney Local Board approved the road names ‘Accolage Boulevard’, ‘Sauterne Road, ‘Barrels Close’, ‘Blatina Drive’, ‘Grenache Way’, ‘Magnum Drive’, ‘Meritage Close’, ‘Cooperage Avenue’, ‘Barrique Road’, ‘Sauvignon Place’, ‘Balthazar Road’ ‘Jeroboam Loop’, ‘Piccolo Court’ and ‘Tarara Lane’ at the business meeting on 17 November 2016.

4. The road name ‘Sauvignon Place’ was subsequently rejected by NZ Post and Land Information New Zealand as it is duplicated to an existing road ‘Sauvignon Avenue’ in Ranui.

5. Arborfields Group Holdings Limited has proposed a name ‘Croatia Place’ to replace the approved name ‘Sauvignon Place’. The name is selected from the list provided by Rodney Local Board.

6. Following assessment against the road naming criteria, the road name ‘Croatia Place’ was determined to meet the road naming policy criteria and is recommended for approval by the local board.

Recommendation/s

That the Rodney Local Board:

a) approve the road name ‘Croatia Place’ to replace the approved road name ‘Sauvignon Place’ for the new road to vest created by a way of a subdivision at 105 Oraha Road, Huapai pursuant to section 319(1)(j) of the Local Government Act 1974.

Comments

7. Arborfield Group Holdings Limited (the applicant), has obtained two qualifying development resource consents for residential subdivision at 105 Oraha Road, Huapai (the Oraha SHA) under the Housing Accords and Special Housing Areas Act 2013.

8. Both applications would create 13 new roads over the site to vest in council and 5 shared accessways. Only one accessway (Lot 706) requires a name, which was approved in the meeting on 17 November 2016.

Figure 1: Site Plan indicating the location of the new roads

9. The Auckland Council Road Naming Guidelines allows that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new street names for the local board’s approval. The applicant has proposed new names for the new roads and one accessway and has obtained approval from Rodney Local Board the 13 new roads and one accessway. However, the approved road name ‘Sauvignon Place’ for Road 10 already exists in Auckland and cannot be used for this development. The applicant has proposed two new names for Road 10. The new names was selected from the list provided by the Rodney Local Board Transport, Planning and Infrastructure Committee on 8 July 2016 and are detailed as follows:

Road 10
Proposed Names	Meaning	LINZ and NZ Post Comments
Croatia	The name of the country	Accepted
Konoba	Wine cellar/bar	Accepted

10. Land Information New Zealand (LINZ) and New Zealand Post have been consulted by the Council Officers with regards to the two proposed names, of which they confirm there are no similar street names within the Auckland Council boundary or an adjoining territorial authority’s boundary, and that these names are acceptable.

11. As the applicant’s preferred name ‘Croatia’ meets the criteria, it is recommended for the local board’s consideration.

Consideration

Local board views and implications

12. The decision sought from the Rodney Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

13. The applicant has consulted with relevant iwi, in which Ngāi Tai Ki Tāmaki, Ngati Manuhiri, Ngati Wai, Te Uri o Hau, Ngāti Te Ata Waiohua confirmed that consultation of the street names were not required.

14. Ngāti Whātua Ōrākei and Te Rūnanga o Ngāti Whātua deferred the consultation to Ngāti Whātua o Kaipara. However, no response was received from Ngāti Whātua o Kaipara, and there are no objections or comments received against the proposed street names from other relevant iwi.

Implementation

15. The Project, Practice and Resolutions Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Auckland Transport Update to the Rodney Local Board December 2016

File No.: CP2016/24394

Purpose

1. The purpose of this report is to provide information to elected members about Auckland Transport (AT) activities and to respond to local board requests on transport-related matters.

Executive summary

1. This report provides information on:

· Rodney Local Board’s Locally Driven Initiatives (LDI) Footpath Construction;

· Elizabeth Street Trial;

· Seal Extensions;

· Western Collector Update – Mansel Drive to Falls Road;

· Matakana Link Road;

· Matakana Pedestrian and Cycle Bridge;

· Tapu/Station Road, Huapai;

· The Auckland Transport Alignment Project;

· Auckland Transport’s Quarterly Report;

· Update on the local board’s transport capital fund projects;

· Consultations on regulatory processes; and

· Issues raised by elected members.

Recommendation/s

That the Rodney Local Board:

a) note the Auckland Transport Update for December 2016.

Comments

Rodney Local Board’s Locally Driven Initiatives (LDI) Footpath Construction

2. At its meeting on 11 July 2016 the Rodney Local Board’s Transport, Planning and Infrastructure (TPI) Committee resolved to (RODTP/2016/32):

a) approve the following footpaths to proceed to detail design and construction based on the rough order of costs indicated:

· Tapu Road, Huapai (East side), from Maple Lane to Matua Road - $118,000;

· 1-31 Elliot Street, Riverhead (South side) - $385,000;

· Princes Street, Riverhead (North side), from Coatesville Riverhead Highway to Great North Road - $237,000;

· Hill Street, Warkworth (North side), from 20a to 4 - $168,000;

· Hill Street, Warkworth (South side), from Albert Street to Hudson Road - $394,000; and

· Kaspar Street, Warkworth (full length, East side) - $160,000.

b) arrange for the transfer of $1.5 million of the $2 million Locally Driven Initiatives Opex budget to Auckland Transport to allow them to progress the detail design and subsequent construction of the footpaths.

c) acknowledge that the allocation of the remaining $500,000 of the $2 million Locally Driven Initiatives Opex will be made by the local board in the new electoral term.

d) delegate to the Chairperson and Deputy Chairperson of the Transport, Planning and Infrastructure Committee the ability to approve those footpaths where costs have risen by $50,000 or more over the rough order costs provided.

e) request Auckland Transport to work with the local board and prepare a prioritisation list of footpaths requiring extension and/or construction in the Rodney Local Board area, including a rough estimate of costs for each footpath.

3. Concept designs have been completed for the north side of Hill Street, Falls Road (i.e. the south side of Hill Street) and Kaspar Street in Warkworth and circulated to members for comment. Those for Tapu Road, Huapai, and Elliott and Princess Streets in Riverhead will also be circulated to members once completed.

4. In addition and before finalising the designs, AT engineers are seeking feedback from those residents whose properties will be directly affected so that any issues can be considered and, if necessary, changes made to the final designs to reflect these.

5. It is hoped to begin construction of these footpaths in March 2017.

Elizabeth Street Trial

6. Auckland Transport (AT) has introduced interim improvements to the Hill Street intersection with State Highway 1 on a three month trial basis that began on 7 November. It is hoped that simplifying the number of turning movements and reducing confusion within the intersection will make it easier to use and help traffic flow better.

7. The purpose of the trial is to determine whether interim solutions can be effective in providing some small benefits while improvements to the wider road network in Warkworth are delivered. With this trial:

· Traffic travelling from the State Highway and Hill Street will not be permitted to make turns into Elizabeth Street. Temporary traffic control devices will be installed to ensure compliance.

· Drivers on the State Highway will enter Warkworth town centre at Whitaker Road (south of Hill Street).

· Drivers exiting Hill Street will turn right onto the state highway and enter Warkworth town centre via Whitaker Road.

· Drivers exiting Elizabeth Street continue to have unrestricted movement at this intersection.

· In-ground queue detector loops installed on both the State Highway and Matakana Road approaches to enable AT to adapt signal timings and manage the flow of traffic as congestion builds.

· The Give Way control on the Sandspit Road approach will be removed.

8. The trial follows significant feedback from the local community to address safety as well as congestion issues at the Hill Street intersection. However, these interim improvements are not designed or intended to be a permanent long term solution for the intersection. Nevertheless, if successful these measures may form part of a long term solution.

9. The results of this trial will also be used in AT’s investigations to identify the potential advantages or disadvantages of widening Sandspit Road, so as to include an additional left turn lane at the Matakana Road intersection.

10. At the conclusion of the trial, the decision will be made whether to proceed with, modify or remove these improvements.

Seal Extensions

11. The Regional Seal Extension 2015-2018 Programme is a $10-million programme funded through the Regional Land Transport Plan. It began with road sealing works on Matakana Valley Road in 2015. Other roads prioritised by the programme are Monowai Road, Silver Hill Road West and Silver Hill Road East.

12. AT’s contractor, Broadspectrum, began work on Takatu Road early in 2016. The scope of work includes associated drainage, the building of retaining structures, safety barriers, road markings and road signage. Stage 1 of the sealing works, from the existing seal at the western end of the road and continuing for 1.1 km to the east was completed mid-year.

13. Stages 2 and 3 will be carried out at the same time and encompass the remaining 3km of currently unsealed road. This phase of work will begin in December 2016 and is expected to be completed by March 2017.

14. Broadspectrum is also undertaking the design and construction of the seal extension on Silver Hill Road, with the seal beginning after the rail level crossing at the western end of the road and continuing for a distance of 1.8km to tie into the existing seal before the bridge over Te Hana Creek.

15. The seal extension construction will be split into three, with each section being approximately six hundred metres long. For each section the excavation and widening will take place on one side before works commence on the other.

16. Enabling works began on Silver Hill Road in August in preparation for the sealing work which be carried out early in 2017.

Western Collector Update – Mansel Drive to Falls Road

17. AT has begun work on the Mansel Road extension, a two-lane road which links Woodcocks Road to Falls Road and is the first stage of the Warkworth Western Collector (a collector road collects and distributes traffic to and from local streets to busier arterial routes).

18. Stage 1 will be completed in February 2017. The exact route of the remaining two stages has yet to be determined but will connect to the State Highway in the vicinity of McKinney Road in the south and the Matakana Link Road intersection in the north. The road will cross the Mahurangi River and a new intersection will be constructed where Mansel Drive and Falls Road meet. Falls Road will also be realigned with the existing culvert, which will be extended.

19. The benefits of this work will include:

· improved accessibility of future development sites to the west of Warkworth;

· improved facilities for cyclists and pedestrians resulting in increased travel choices;

· improved efficiency of the transport network for road users, which has economic benefits for businesses in the way of reduced travel time and improved journey reliability;

· provision of an alternative connection for heavy vehicles between the industrial/commercial area around Woodcocks Road and the industrial/commercial area at Hudson Road via State Highway 1 and the associated intersections; and

· provision of an alternative route during storm events when the Falls Road ford overtops, and for vehicles too large for the single lane Falls Road Bridge.

Matakana Link Road

20. Auckland Transport and the NZ Transport Agency (NZTA) recently signed an agreement that will speed up improvements to transport links in and between Warkworth and the eastern communities and help ease some frustrations around Warkworth’s Hill Street intersection.

21. NZTA will provide early funding for construction if AT funds are not available, an agreement that means the project can be delivered ahead of schedule.

22. Once completed the Matakana Link Road will provide a connection between Matakana Road and State Highway 1 just south of the intersection with the Ara Tūhono Pūhoi to Warkworth highway, expected to be open in 2022. It will give locals an alternative route between western and eastern areas of Warkworth and will bypass the Hill Street intersection, improving traffic flow and safety.

23. Both AT and NZTA recognise that there is an urgent need to improve transport links in Warkworth ahead of its expected future population growth, and to address frustrations around Warkworth’s Hill Street intersection. Warkworth is expected to grow by an additional 7,900 new dwellings over the next 30 years and the road will be a key road network improvement to address the existing and future travel needs.

24. The Pūhoi to Warkworth motorway has always been a part of a bigger vision to provide Warkworth with the transport connections it needs to ensure its residents can easily move around the growing town, as well as improving safety and efficiency on the link to Auckland.

25. Planning and consenting works are underway and construction of the Matakana Link Road is expected to begin in the second half of 2019. The new road is scheduled for completion just ahead of the Transport Agency’s new state highway opening in 2022.

26. The new Matakana Link Road will also align with AT’s new Warkworth Western Collector project.

Matakana Pedestrian and Cycle Bridge

27. The recently completed Matakana pedestrian and cycle bridge will be a key feature of the Matakana Coast Trail, a world class recreation and adventure trail which links Pūhoi in the south to Mangawhai in the north.

28. The new bridge, which runs parallel to the existing bridge over the Matakana River, provides safe and convenient access to the popular Matakana Village area and was a joint public–private partnership initiative funded and supported by the Matakana Coast Trail Trust, the Rodney Local Board and AT.

29. Further information and a time-lapse video of the bridge being hoisted into position is available at https://at.govt.nz/projects-roadworks/matakana-pedestrian-and-cycle-bridge/.

Tapu/Station Road, Huapai

30. Consultation on the upgrade and realignment of the northern end of Station Road, Huapai, together with adjustments to the State Highway 16/Access Rd intersection, is currently on hold as a result of preliminary consultation with directly affected parties disclosing issues requiring further investigation. It is expected that consultation specific to roading projects to serve the Special Housing Area (SHA) will resume in the New Year.

31. In the meantime, AT is working with the AT and NZTA teams which undertook the Transport for Future Growth (TFUG) planning in early 2016 to better understand the long term recommendations and ensure that the design does not preclude future longer term upgrades. The Auckland Transport Alignment Project’s recommended strategic approach was that the direction that the Kumeu area’s strategic arterials such as Station Road will need to be investigated for further upgrades in around 10-20 years’ time (2^nd and 3^rd decade priorities), to help support the wider future growth (greenfields) areas outside of the immediate SHA area.

The Auckland Transport Alignment Project (ATAP)

32. Auckland accounts for 34% of New Zealand‘s population and generates 35% of the GDP. The performance of Auckland’s transport network therefore has implications for the whole economy. Over the next 30 years, Auckland’s population is expected to increase by more than 700,000 people, and freight volumes are expected to rise 78 percent. This growth will put significant pressure on the city’s transport system.

33. A joint project involving Auckland Council, the Ministry of Transport, AT, NZTA, the Treasury and the State Services Commission, has resulted in a final report which recommends an aligned strategic approach, including an indicative package of transport investment, for the next 30 years.

34. The Government and council are committed to ensuring Auckland’s transport system is able to meet the region’s needs, and recognise that Auckland will need significant investment in its transport system in the coming decades to provide for its forecast growth. They have sought to ensure that investment in Auckland’s transport system will address the region’s transport challenges and provide value for money. The project also looked at how best to provide for the essential transport links to Northland, and the high volume freight routes between Auckland, Hamilton and Tauranga.

35. ATAP is the over-arching document which sets the direction for transport infrastructure over the next 30 years. The Transport for Future Urban Growth (TFUG) project, which local boards were consulted on early in 2016, provides a focus on specific projects which will be investigated and possibly constructed to support the future growth areas of Auckland. Further information on these projects will be released later this year/early 2017.

36. The ATAP final report sets out a clear direction for the development of Auckland’s transport system over the next 30 years and can be viewed at: http://www.transport.govt.nz/land/auckland/atap.

Auckland Transport’s Quarterly Report

37. Material from AT’s Quarterly Report, previously the subject of a separate report to local boards, will now be incorporated as separate attachments in each local board’s monthly report. These changes will smooth out the information flow to local boards and ensure the material being reported on is as timely as possible

38. In addition to this material, AT will circulate the quarterly report prepared for the governing body by email to local board chairs. This report covers major regional projects, public transport patronage figures, road maintenance activity and financial performance. If requested, it can also be included in local board agendas.

39. The following attachments are being made available with this month’s report:

· Attachment A – Report from AT departments on activities in the Rodney Local Board area over the past quarter;

· Attachment B – Report on Travelwise Schools activities;

· Attachment C – Report on Advocacy Initiatives.

Update on Rodney Local Board’s Transport Capital Fund (LBTCF) Projects

40. The following table summarises the Rodney LBTCF activities to 23 November 2016:

41. Please note that only projects that are still underway or have invoices to be paid are included in the above table; that only the unspent allocations of these projects is shown; that all unspent funds have been included; that it reflects the amounts available in the Long Term Plan (LTP) for 2017/2018, 2018/2019 and 2019/2020 for the LBTCF hence each year increases as per the LTP; and that the same percentages split as per the original fund has been used.

42. To confirm, the allocations to the Rodney Local Board for 2017/2018, 2018/2019 and 2019/2020 are $399,986, $411,584 and $423,933 respectively. The balance of funding available to the local board from the 2016/2017 is $44,804.

43. Construction of the following LBTCF projects identified by the Rodney Local Board has been completed:

· Projects 113 and 162, Puhoi Pedestrian Bridge and Footpath Extension;

· Project 116, a footpath on Mahurangi East Road, Snells Beach, from Arabella Lane to the existing footpath;

· Project 118, Mountable kerb outside 336 Mahurangi East Road, Snells Beach;

· Project 163, Construction of a new footpath on Oaia Road, Muriwai ;

· Project 174, Footpath extension on Fordyce Road, Parakai;

· Project 175, Construction of local access road improvements, 338 – 382 Main Road, Huapai;

· Project 177, New footpath on the eastern side of Coatesville-Riverhead Highway from Elliot Street to the bridge;

· Project 179, Extending the loose metal bridle trail on the northern side of Coatesville-Riverhead Highway from east of Glenmore Road to 264 Coatesville-Riverhead Highway;

· Project 180, New footpath on Mahoenui Valley Road opposite the school to its intersection with Coatesville-Riverhead Highway;

· Project 190, New footpath on Rodney Street, Wellsford;

· Project 205, Construction of a 1.8m wide footpath on Point Wells Road, from Waimanu Place to 30/32 Point Wells Road;

· Project 294, Installation of a seat in front of the property at 6 Alexander Road, Algies Bay;

· Project 398, construction of a footpath on Maude Street, Riverhead;

· Project 399, construction of a footpath on Great North Road, Riverhead;

· Project 426, construction of twenty parking bays by Cabra Developments to improve the new road frontage between Huapai Reserve and the adjacent housing development; and

· Project 477, Matakana Pedestrian/Cycle Bridge.

44. At its meeting on 11 July 2016 the TPI Committee resolved not to proceed further with Project 455, a footpath on Waitoki Road, Wainui (the Wainui School Village Track) based on the rough order of cost of $687,000 provided.

45. The TPI Committee also allocated $62,700 towards the detailed design and construction of a footpath over reserve land at Riverhead Point, Riverhead, from Pohutukawa Parade to The Landing (Project 497). An infrastructure funding agreement between Cato Bolam Consultants, the developer’s consultant, and AT has been drafted and further updates on this and completion of the project will be provided at future meetings. This project is the only remaining project selected but not completed by the previous local board using its LBTCF monies.

Consultations on Regulatory Processes

46. A proposal to relocate an existing bus stop from in front of 321 to the front of 323 Main Road, Huapai, a distance of 17m westward, was forwarded to members on 4 July. Auckland Council and AT have required this modification as a condition of resource consent for a commercial development at 319-323 Main Road, directly adjacent to the site. No objections were received from the local board.

47. Documentation describing bus stop improvements on Garfield Road, Helensville and Tapu Road, Huapai associated with the new public transport network for West Auckland was sent to members on 7 July 2016. Member Steele advised that she was concerned with the proposed new locations, noting that the new location on Garfield Street just past Gow Street is steep and well used for parking on both sides by residents. It has no pull over shoulder or lane for a bus and cars already pull over to wait for safe passing. She added that the same issues will also occur on Tapu Road as at the new location. Member Pirrie advised that it was good to see more services being installed, but agreed that the loss of car parks will be an irritation to people so suggested that thought needs to be given to that. He added that he would like to see bus shelters installed as part of this, as these are often overlooked in our area. Member Steele's and Pirrie’s comments were forwarded to the engineer managing the consultation.

48. Documentation relating to a proposal to extend the existing urban traffic area on the northern side of Huapai, lowering the existing speed limit from 80km/hr to 50 km/hr on Robert Might Road, Gilbransen Road and part of Matua Road, Kumeu was forwarded to members on 14 July 2016. Member Steele advised that, having driven around the back of the new development, a low speed level was supported, especially with trucks and locals trying to pass each other with trade vans parked on the side of the road. Member Pirrie advised that this would be supported, adding that he has had a lot of contact over the last few years about the speed limits on Matua Road, where it needs to be 50km/h from 600m north of Gilbransen Road all the way back south to Oraha Road. No objections were received from the local board.

49. Documentation explaining a proposal to install a variable speed zone outside Woodhill School on State Highway 16 at Helensville was forwarded to members on 12 September 2016. Member Steele advised that as an ex-board of trustee member of Woodhill School she was extremely supportive of the proposal. The school has made enquiries over the years to have the speed reduced due to the entrance/exit driveway off State Highway 16, but NZTA has never supported this. This was therefore a great outcome for the school and the housing on both sides of the State Highway 16. No objections were received from the local board.

50. Documentation seeking comments on a proposal to change the give way priority at the one-way bridge on Blackbridge Road, Dairy Flat, so that westbound drivers travelling from Dairy Flat Highway would give way to eastbound vehicles, was sent to members on 30 August 2016. Member Flaunty advised that he was comfortable with the new signage. No objections were received from the local board.

51. A proposal to install a new footpath along Albert Street, Riverhead, from Great North Road to George Street, together with other improvements including associated drainage works and pram crossings, retaining structures and reconstruction of some vehicle crossings, was forwarded to members on 9 August 2016. Member Flaunty advised that he fully supported the proposal and Member Pirrie indicated that he was happy to support the proposal, noting that it would be welcomed by the people in Riverhead. No objections to the proposal were received from the local board.

52. Advice of improvements to the Hill Street intersection (as detailed above) was forwarded to members on 14 September 2016. Members were advised that AT was also developing a concept plan and investigating the likely costs of widening the road at the Sandspit Road corner, relocating the kerb and the light pole. Member Garner advised that he strongly objected to the proposal as a method of 'improving' the intersection, suggesting that it was not appropriate and means that from State Highway 1 there is only one way to access the Warkworth township. He said it was likely to adversely affect businesses and locals who need to move in and out of Warkworth from the north and also from Hill Street. He believed that making the intersection less functional was not a fix and that the issue would be even worse on completion of the Mansel Drive Bridge. Member Garner did agree however that widening the Sandspit Road intersection with Matakana road was overdue and will be a good improvement. Member Houlbrooke had queries about the trial. No other comments/objections were received.

53. Documentation explaining No Stopping At All Times (NSAAT) restrictions proposed on Mansel Drive was forwarded to members on 27 October. The consultation related only to the NSAAT restrictions required to be ratified by AT’s Traffic Control Committee prior to the opening of the new Western Collector, though members were advised that AT will be reviewing the speed limit in cooperation with NZTA and NZ Police as a separate exercise and public feedback on this will be sought when the recommended speed limit has been confirmed. No objections to the proposal were received.

54. A draft design illustrating a footpath extension proposed outside the new development at 224 Matakana Valley Road being constructed under a cost share arrangement between the developer and AT was forwarded to members on 28 October. Member Houlbrooke advised that the Matakana Community Group had forwarded a number of requests to AT concerning this section of road, in particular with respect to the safety of the open swales, and position and design of the 50 km/h speed limit sign. She said that the raised curbing means that pedestrians, cyclists and horse riders have to go onto the road at this location because the shoulder has been blocked, asking whether their feedback had been incorporated into the design. No other comments were received from members. Note: public consultation was to take place after feedback had been requested from the local board and would include the Matakana Community Group.

55. Documentation describing a proposal to install NSAAT restrictions to improve visibility on Hauraki and Totara Roads, Leigh, was forwarded to Members on 28 October 2016. Member Houlbrooke advised that if the proposed changes had been requested by the community who will understand this area best then she had no objection. Member Roe agreed with Member Houlbrooke adding that the changes looked sensible with community support. No objections to the proposal were received.

56. Documentation describing changes required to the road layout associated with the Oraha Road Special Housing Area (SHA) was forwarded to members on behalf of the developer on 22 November 2016 with a request for responses no later than 9 December. The Oraha Road SHA in Huapai will consist of a 232 lot residential subdivision and as part of that subdivision, changes are required to the existing road network. This consultation was for the resolution process, the required consents have been granted after extensive work with AT. The proposed changes to the existing road network include:

· upgrading the existing Oraha Road/Koraha Road intersection from a ‘T-intersection’ into a ‘crossroads’ with the construction of a new road (referred to as Road 1);

· new central traffic islands on both Koraha Road and Road 1 at the intersection;

· new flush medians and right turning bays on Oraha Road on either approach to the new intersection;

· construction of a new footpath on Oraha Road from the new intersection west towards the Huapai Town Centre, the footpath switching to the south-eastern side of Oraha Road to connect to the existing footpath at the footbridge;

· an internal road network consisting of 13 internal roads, twelve classified as local roads with Road 1 being a collector road; and

· a 3m shared cycle path on the western side of Road 1 from the new intersection with Oraha Road/Koraha Road north though the subdivision to future proof the SHA for the eventual expansion of the Auckland Cycle Network.

Issues Update

57. The Issues Update at Attachment D comprises issues raised by elected members and Local Board Services staff to 29 November 2016.

Consideration

Local board views and implications

58. This report is for the local board’s information.

Māori impact statement

59. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

60. There are no implementation issues.

Attachments

No.	Title	Page
a ⇩	Report from Auckland transport departments on activities in the Rodney Local Board area over the last quarter	117
b ⇩	Report on Travelwise Schools activities	133
c ⇩	Report on Advocacy Initiatives	135
d ⇩	Issues raised by Elected Members and Local Board Services Staff to 29 November 2016	139

Signatories

Authors

Ellen Barrett – Elected Member Relationship Manager – Auckladn Transport

Authorisers

Jonathan Anyon – Elected Member Relationshipi Team Manager – Auckland Transport

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Rodney FY17 Community Facilities Renewals Work Programme Update

File No.: CP2016/23505

Purpose

1. To seek approval from the Rodney Local Board for the addition of the attached projects (Attachment A) to the 2016/2017 Community Facilities Renewals Work Programme.

Executive summary

2. The Rodney Local Board has approved the 2016/2017 Community Facilities Renewals Work Programme on 13 June 2016 (RD/2016/37) and 11 July 2016 (RD/2016/76).

3. The work programme will be updated with the inclusion of the following projects:
Whangateau Harbour Coastal Structure Renewals - FY17 investigation, $10,000.

4. As funding becomes available (through savings or attrition), projects with the highest priority that were not previously scheduled in the work programme will be presented to the relevant local board for approval. This report identifies additional projects that Project Delivery now has the capacity to deliver within the 2016/17 financial year. They are now subject to local board approval.

5. Once approved by the Rodney Local Board, work will commence before the end of the financial year. Regular updates on the projects will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Rodney Local Board:

a) approve the projects below to be included in the 2016/2017 Community Facilities Renewals Work Programme:

i) Whangateau Harbour Coastal Structure Renewals - FY17 investigation

b) note that budgets outlined are indicative to deliver the additional projects and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

Comments

6. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

Community Facilities Department

7. Community Facilities is a new department as at November 2015. It brings together some of the responsibilities that used to sit in various teams: Property; Parks, Sports & Recreation; Arts and Community Events; and Libraries and Information.

8. The purpose of Community Facilities department is to build, renew, and maintain community assets including buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and community lease assets.

Renewals work programme for the local boards

9. Investment in this renewals programme will ensure that council facilities in Rodney Local Board remain valuable, well-maintained community assets that continue to meet the agreed levels of service. Not undertaking timely renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

10. The updates to the renewals programme ensure that the new proposed renewals works (see Attachment A) will maintain the level of service expected at a community facility.

Description of the new projects to be included in the 2016/2017 work programme

11. Whangateau Harbour Coastal Structure Renewals - FY17 investigation (for details refer to Attachment A to this report).

Local board funding policy

12. As funding becomes available (through savings or attrition), projects with the highest priority that were not previously scheduled in the work programme will be presented to the relevant local board for approval. This report identifies additional projects that Project Delivery now has the capacity to deliver within the 2016/17 financial year. They are now subject to local board approval.

13. This process excludes work that needs to be actioned immediately for health and safety reasons. These works will be reported to the relevant local board, for their attention, as soon practicable through the monthly updates to the local board.

Consideration

Local board views and implications

14. The Rodney Local Board approved the 2016/2017 Community Facilities Renewals Work Programme on 13 June 2016 (RD/2016/37) and 11 July 2016 (RD/2016/76). The local board is now being presented with the updated work programme for approval.

Māori impact statement

15. The Rodney Local Board Community Facility renewals work programme 2016/2017 ensures that all facilities continue to be well-maintained community assets benefiting the local community, including Māori. All community facilities contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua then appropriate consultation will follow.

Implementation

16. This work programme will be implemented as part of Community Facilities usual business practice.

17. Work programme implementation will be reported quarterly to the local board.

Attachments

No.	Title	Page
a ⇩	Rodney FY17 Community Facilities Renewals Work Programme Update	169

Signatories

Authors

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Old Wellsford library community hub funding allocation and licence to occupy

File No.: CP2016/23630

Purpose

1. To approve funding to assist with the establishment of the Old Wellsford Library (OWL) Community Hub and approve the granting of a license to occupy and manage the former Wellsford library building to the Coast to Coast Hauora Trust.

Executive summary

2. The local board has actively pursued the retention of the former Wellsford library building for community use since it became empty in 2013 when the new Wellsford library opened.

3. Community consultation on the use of the building has indicated a strong preference for a community run space for local people that would operate as a community hub.

4. A community foundation group has been established. The group includes community members, council staff and the Coast to Coast Hauora Trust as the umbrella group, fundholder and legal entity.

5. The local board has provided funding for a part-time fixed term establishment co-ordinator role and this position has been filled.

6. Funding of $40,000 has already been provided by the local board to pay for a co-ordinator but this will not cover the property, refurbishment and running costs.

7. Staff recommend that a licence to occupy and manage the building now be granted to the Coast to Cast Hauora Trust as well as the $25,000 allocated funding for refurbishment and property costs for the building.

Recommendation/s

That the Rodney Local Board:

a) approve allocation of the 2016/2017 Locally Driven Initiatives Former Wellsford Library Property Costs budget of $25,000 to the Coast to Coast Hauora Trust to refurbish the Old Wellsford Library space and support running costs

b) approve the granting of a licence to occupy and manage the former Wellsford library building at 118 Rodney Rd, Wellsford, to the Coast to Coast Hauora Trust, subject to the following terms and conditions:

i. end date - 3 years from time of signing

ii. rent - $1.00 plus GST per year if requested

iii. all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Comments

Background: establishing a Community Hub at the Old Wellsford Library

8. The Rodney Local Board Plan 2014 contains an initiative to ‘reopen the former Wellsford Library building for community uses under an economically sustainable model’.

9. After the decision to retain the old Wellsford library building was made by the Finance and Performance Committee in February 2015 (FIN/2015/6), staff facilitated a number of community consultation sessions to find out how the community would like the building to be used.

10. There was a high level of consensus on what local people would like to see happening in the building and how they wanted it managed and run. They wanted it to be available to the community for a wide variety of different uses and activities. They described the need for a place that would cater to local residents and be a “community hub” that would provide opportunities for people to:

· connect with each other

· share community information - find their way around, community portal, central point for information about the local community

· network and support each other

· make use of local resources in more effective and co-ordinated ways

· have a “drop in” place that is accessible, inviting and friendly for all

· have somewhere they could take ownership of, and develop local pride in.

Community foundation group formed, led by Coast to Coast Hauora Trust

11. A community foundation group formed in June 2016 to oversee and guide the establishment of the OWL Community Hub in the former Wellsford library building. This group includes community members, council staff and representatives of local iwi and the Coast to Coast Hauora Trust.

12. The Coast to Coast Hauora Trust is the fundholder and umbrella legal entity for the OWL Community Hub. The Trust is an experienced Wellsford based community health provider with a long track record in developing community initiatives and supporting innovation and change.

Establishment Co-ordinator appointed

13. The local board granted $40,000 to the Coast to Coast Hauora Trust from the 2015/2016 Locally Driven Initiatives (LDI) budget in June 2016 to employ an establishment co-ordinator for the OWL Community Hub. This is a part time fixed term position that will:

· build wide community support, engagement and ownership of the building

· develop and grow a pool of volunteers

· initiate programmes and activities

· co-ordinate and manage community use

· explore and identify sustainable sources of future income

· activate the building and establish it as a source of pride in the local community.

14. The establishment co-coordinator position has recently been filled by a local person who has extensive community development expertise and a strong background in arts, promotion and establishing new ventures.

Need for a licence to occupy and manage to clarify legal framework

15. As the OWL Community Hub will soon be open to the public and operating as a community facility, it is recommended that the Coast to Coast Hauora Trust be granted a licence to occupy and manage the building for a 3 year period. This will clarify the respective legal obligations and outline who is responsible for utilities, outgoings and maintenance. The terms of the licence to occupy will be aligned with the outcomes in the existing establishment co-ordinator funding agreement.

Funding for refurbishing and running the OWL Community Hub

16. Staff also recommend that the funding in the former Wellsford property costs budget of $25,000 in the 2016/2017 Locally Driven Initiative budget, be allocated to the Coast to Coast Hauora Trust in conjunction with the licence to occupy and manage the building. This budget was intended to assist with the costs associated with establishing, refurbishing, equipping and running the building.

Consideration

Local board views and implications

17. The recommendations in this report support the local board initiative “Reopen the former Wellsford Library building for community uses under an economically sustainable model” and falls within the local boards authority relating to local, recreational, sport and community facilities.

Māori impact statement

18. Local iwi are part of the community foundation group and Māori aspirations will be reflected in the management and use of the building. This will support delivery of Te Toa Takitini and contribute to enhanced Māori wellbeing outcomes.

Implementation

19. Staff will negotiate the terms of the licence to occupy agreement with the Coast to Coast Hauora Trust and anticipate that this agreement will be signed early in the New Year. A funding agreement will be completed in relation to the grant for property related costs.

Attachments

There are no attachments for this report.

Signatories

Authors

Sue Dodds – Strategic Broker

Authorisers

Linda Greenalgh - Principal Advisor – Arts, Community and Events

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Community-led play space development funding allocation 2016/2017

File No.: CP2016/23430

Purpose

1. To approve a grant of $100,000 to the Huapai-Kumeu Lions Club Incorporated to develop and build a multi-use community gathering and play space in Huapai-Kumeu.

Executive summary

2. The Rodney Local Board has allocated $100,000 in its 2016/2017 Locally Driven Initiatives (LDI) budget for partnering with community groups to facilitate the design and build of new play spaces in Huapai-Kumeu. The focus of this initiative is on funding a community group to design and build a play space themselves with support from the council.

3. The Huapai-Kumeu Lions Club (the Lions) would like to take on overall responsibility for designing and building a play space together with the local community. They have formed a community convening group for the project with council staff and a wide cross section of the local community and intend to run this project as a community-led process.

4. Adequate staff resourcing and support is essential to the success of this project and this has been made available by the relevant departments.

Recommendation/s

That the Rodney Local Board:

a) allocate the 2016/2017 financial year Locally Driven Initiatives budget of $100,000 for ‘partnering with community groups to facilitate the design and build of new play spaces’ to the Huapai-Kumeu Lions Club Incorporated to design and build a multi-use community gathering and play space in Huapai-Kumeu.

Comments

Funding for creating community spaces through community-led processes:

5. The Rodney Local Board Plan 2014 identified the need for more challenging play spaces in Rodney that would cater for a wider cross section of the community than existing younger children’s playgrounds. In addition to allocating budget for more council-installed play spaces, the local board also provided budget by way of community grant funding for communities to build skateparks and play spaces themselves in the 2015/2016, 2016/2017 and 2017/2018 financial years.

6. The local board’s intention was that funding would be used to fund a community group (by way of a capital grant) to design and build a play space for their local community. Once constructed, the community group would hand it back to the council as an asset to be maintained by the council. This has been provided for in future Parks, Sport and Recreation renewals budgets.

Lions Club and council community engagement

7. The Huapai-Kumeu Lions Club initiated a community engagement process in conjunction with council staff. The focus has been on developing a robust community process that will involve a wide cross section of the local community in the project’s design and development. The model that is being used for this process is based on the placemaking work of international expert Milenko Matanovic, who recently held a community workshop in Huapai-Kumeu. This was funded by the local board.

8. A community convening group has been formed that has members representing almost all sectors of the local community. Over several meetings they have gathered background information and defined the parameters of the project. Their next step is to host a community event in early February 2016 where all members of the local community will be invited to give their ideas for the project.

Results of community consultation: multi-use gathering space

9. As a result of the convening group discussions, the scope of the project has evolved from the initial focus on a traditional playground to the concept of a multi-use, multi age community gathering space with play elements that could become the “vibrant community heart” of Huapai-Kumeu.

10. This idea that was initially put forward by the young people on the convening group who said they did not want a “playground” as such. Their suggestions for a multi-use gathering space resonated with the whole group and are also very consistent with the feedback from the earlier town centre community workshops (June 2016) where the mostly older attendees talked about the need for a civic space or village square – places to sit, gather, enjoy, and be proud of.

11. The idea of multi-use community gathering places that include a number of different elements (public art, performance, play, passive leisure) and cater for all ages, is now considered best practice for designing public spaces. It is being increasingly explored as an option across Auckland however there are few examples of where this has been done using community-led design processes.

Implementation

12. Council staff have identified a number of components that are important to the success of this project and are working alongside the Lions and the convening group to ensure that:

· the project is developed, designed and delivered in a community partnership model

· the project is driven and managed in a timely manner

· the design work is innovative, appropriate to the local environment and reflects good practice

· contractors are used who will take overall responsibility for health and safety and the quality of the work.

13. Staff are also ensuring that this project compliments the centre planning work currently underway in Huapai-Kumeu. The convening group for this project could assist with and host some of the centre plan community conversations. The team working on the centre plan are keen for the two projects to work well together.

14. Parks, Sports and Recreation have identified a potential site for the community gathering and play space on the grass reserve area adjacent to the library and service centre in Huapai. This will be subject to further consultation with the community and land owner approval being given by the council.

15. A funding agreement will be negotiated with the Lions that will clearly set out the respective roles and responsibilities of both parties including what support is available from council and the council requirements in relation to health and safety and quality standards.

Consideration

Local board views and implications

16. The previous local board had indicated support for this subject to further information and a decision at a business meeting. This report recommends that the local board commit the full amount of the 2016/2017 LDI budget available for partnering with community groups to facilitate the design and build of new play spaces to the Huapai-Kumeu Lions.

Māori impact statement

17. The local iwi, Ngati Whatua o Kaipara, have been asked how they would like to be involved with this project. We are still waiting to hear back from them. Staff anticipate that there will be opportunities to incorporate and reflect iwi aspirations in the community gathering space. Iwi will also be consulted as appropriate in relation to physical works that will be required.

Implementation

18. As a part of constructing the gathering space, the Lions will be required to obtain landowner approval to establish a community gathering space in a local reserve. This will include approval of the design and location of any structures and equipment. Council staff have identified the location and proposed grant recipient. This initiative and the associated community engagement is considered feasible with the support of all staff concerned.

Attachments

There are no attachments for this report.

Signatories

Authors

Sue Dodds – Strategic Broker

Authorisers

Linda Greenalgh - Principal Advisor – Arts, Community and Events

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Challenging Play Space funding allocation 2016/2017 and 2017/2018

File No.: CP2016/24128

Purpose

1. To obtain approval for the Locally Driven Initiative ‘Challenging Play Space' development projects identified locations and to delegate final approvals for the initiative to the chairperson and deputy chairperson of the Rodney Local Board.

Executive summary

2. The Rodney Local Board has allocated $200,000 across its 2016/2017 and 2017/2018 Locally Driven Initiative Capex budget for additional equipment in existing playgrounds. The focus of this initiative is to increase the level of service in local playgrounds by creating more “challenging” play spaces to meet the needs of young people of a variety of ages.

3. The budget is proposed to be divided between two locations, to enable a substantial increase in the level of service and to help create “destination” playgrounds. It is proposed that the budget be split as per the percentages below.

4. The proposed locations and budget percentages are:

· Muriwai playground, at the end of Motutara Road – 30 per cent of the budget

· Wellsford War Memorial Park playground – 70 per cent of the budget

5. It is recommended that the Rodney Local Board approve these playgrounds noting that the final design and specific locations within the approved sites is delegated to the chairperson and deputy chairperson.

Recommendation/s

That the Rodney Local Board:

a) allocate the 2016/2017 and 2017/2018 financial year Locally Driven Initiatives ‘Challenging Play Space’ budget of $200,000 to the Muriwai and Wellsford play spaces.

b) delegate approval of the final distribution of ‘Challenging Play Space’ budget between the Muriwai and Wellsford play spaces to the chairperson and deputy chairperson.

c) note that final approvals for the designs and specific siting of new play equipment related to the ‘Challenging Play Space’ budget is delegated to the chairperson and deputy chairperson (RD/2016/147).

Comments

6. The Rodney Local Board Plan 2014 identifies the need for more challenging play spaces in the Rodney area. These challenging play spaces are intended to provide an experience tailored to older children. To align with the need identified in the local board plan, budget from the Rodney Local Board Locally Driven Iinitiatives Capex budget has been allocated across the 2015/2016, 2016/2017 and 2017/2018 financial years. This report deals with the $200,000 available in the 2016/2017 and 2017/2018 financial year.

7. Suitable locations to implement this initiative in the 2016/2017 and 2017/2018 financial year have been identified by a project group made up of staff from Parks, Local Board Services and Community Development Arts and Culture. The rationale behind the two locations identified is that both these locations are, or have the potential to be, destination playgrounds. These would provide benefits to the surrounding communities and to visitors from within the wider Rodney area. The specific rationale is as follows:

i) Muriwai has a growing local community and large numbers of visitors. An additional renewals project has been identified for this playground which can be consulted and implemented at the same time, to improve cost efficiencies and reduce disruption.

ii) Wellsford has a growing community and has a huge number of visitors passing through the town. A need has been identified by the community to provide an attractive, active gathering space for young people. A well designed youth area will act as an incentive for visitors to stop, as well as providing facilities for the local young people. A skate park renewals project and a skate park community grant project are under way in Wellsford War Memorial Park. These three projects can be consulted and constructed at the same time to maximise cost efficiencies, maximise community involvement and reduce disruption.

Consideration

Local board views and implications

8. The ‘Challenging Play Space’ budget is a local board initiative identified in the Rodney Local Board Plan 2014. This report proposes that the Rodney Local Board commit the remaining $200,000 of the LDI Capex budget available for challenging play spaces in the 2016/2017 and 2017/2018 financial year to two communities. These communities will benefit from an increased level of service and improved provision of play equipment. Other communities have benefited from the 2015/2016 funding.

Māori impact statement

9. Local Maori will have the opportunity to become involved in these projects through the public consultation that will be held in the communities. Through public engagement, there may be the opportunity to incorporate Maori stories and place-making into the play experience. Young Maori will benefit directly from the provision of improved play equipment.

10. Iwi will be consulted as appropriate concerning physical works that will be required.

Implementation

11. These locations have been identified with the help of the Parks Advisor and Community Facilities Project Manager who is responsible for the delivery of the playground renewal programme in the Rodney Local Board area. This initiative and the associated community consultation are considered feasible with the support of Community Development staff.

12. If the local board decide not to confirm the playground locations at this time, there is a risk that the works will not be able to be completed within the required timeframes.

Attachments

There are no attachments for this report.

Signatories

Authors

Sarah Jones – Principal Project Manager

Authorisers

Mark Culpan – Manager Project Delivery

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Rodney Local Board Committee Structure and Project Leads

File No.: CP2016/24178

Purpose

1. To seek the Rodney Local Board’s approval to set up a committee structure to better manage local board business, and establish project leads to champion local board initiatives with staff and the public.

Executive summary

2. The Rodney Local Board established two committees during the 2013-2016 triennium, one responsible for transport and infrastructure issues and the other parks, facilities and community development. These committees had delegations to empower them to make decision over their areas of governance.

3. The committees successfully spread the significant work load of the local board across three chairpersons and allowed the committees and their chairpersons to focus on particular areas of interest while allowing the local board chairperson the ability to maintain overarching visibility as well as time to engage with the community, council, council-controlled organisations and other agencies on matters of strategic importance.

4. The local board wishes to establish a similar structure for the 2016-2019 triennium. In order to better align the committees with the council structure, it is recommend to divide the committees by department and annual work programmes. Any matter not delegated to a committee will continue to be the responsibility of the full local board.

5. In addition, the local board wishes to establish a structure of “project leads” which is designed to empower individual members to be the lead for work on specific initiatives, responsible for liaising with staff and the public. By allowing members to operate with a degree of trust and meet with staff outside formal meetings it is hoped that will enable projects to progress quicker and members to take a degree of ownership and responsibility for projects.

Recommendation/s

That the Rodney Local Board:

a) establish a:

i) Parks and Recreation Committee, and

ii) Transport, Infrastructure and Environment Committee.

b) delegate authority to the Parks and Recreation Committee to deal with matters relating to the following departments and work programmes:

i) Parks, Sports and Recreation (excluding greenways)

ii) Arts, Community and Events

iii) Libraries and Information.

c) delegate authority to the Transport, Infrastructure and Environment Committee to deal with matters relating to the following departments and work programmes:

i) Infrastructure and Environmental Services

ii) Plans and Places

iii) Transport (being Auckland Transport and greenways)

iv) Business Improvement District Partnership (being all matters relating to Business Improvement Districts)

v) Community Facilities.

d) appoint a chairperson and a deputy chairperson of the Parks and Recreation Committee.

e) appoint a chairperson and a deputy chairperson of the Transport, Infrastructure and Environment Committee.

f) appoint the members to the Parks and Recreation Committee and to the Transport, Infrastructure and Environment Committee.

g) agree to establish a “project lead” structure to empower members to progress local board initiatives, as set out in Attachment A to this report.

h) agree that, as soon as practicable, the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee prepare terms of reference for approval by the full Rodney Local Board.

i) agree to consider further delegations to the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee in early 2017.

j) note that, for the avoidance of doubt, any matter not covered by the above resolutions remains the decision of the full Rodney Local Board.

Comments

6. The Rodney Local Board established two committees during the 2013-2016 triennium, one responsible for transport and infrastructure issues and the other parks, facilities and community development. These committees had delegations to make decisions over their allocated areas of governance.

7. The purpose of the committees was to spread the significant work load of the local board across three chairpersons and allowed the committees and their chairpersons to focus on particular areas of interest while allowing the local board chairperson the ability to maintain overarching visibility as well as time to engage with the community, council, council-controlled organisations (CCO’s) and other agencies on matters of strategic importance.

8. The Rodney Local Board area is the largest in Auckland, with 46 per cent of the landmass, four subdivisions and a wide spread of issues and communities of interest. The committee structure has previously allowed the local board to more efficiently engage with the community and staff and provide an effective governance tool to react to issues as they arise. Due to its size and scale, the committees will also enable improved leadership and support for the decision-making of the local board across all the local board members.

9. The local board wishes to reinstate the committee structure for the current 2016-2019 triennium. In order to better align the committees with the current council structure, it is recommend to allocate to the committees specific annual work programmes and associated council functions rather than by asset/service as was the case previously. Any matter not delegated to a committee will continue to be the responsibility of the full local board.

10. Accordingly, it is recommended that the Rodney Local Board form two committees:

a) Parks and Recreation Committee

This committee will have authority over the following departments and work programmes:

i. Parks, Sport and Recreation (excluding greenways)

ii. Arts, Community and Events

iii. Libraries and Information

b) Transport, Infrastructure and Environment Committee

This committee will have authority over the following departments and work programmes:

i. Infrastructure and Environmental Services

ii. Plans and Places

iii. Transport (being Auckland Transport and greenways)

iv. Business Improvement District Partnership (and all matters relating to Business Improvement Districts)

v. Community Facilities (including Community Leases and Project Delivery)

11. Committee chairpersons and their deputies will work closely with the local board chairperson on achieving goals set out within the local board plan that are relevant to their committees and the completion of key projects.

12. The committees will work collaboratively to drive the local board’s priorities and oversee initiatives within the areas for which they have authority.

13. Whilst the terms of reference for the committees will be essentially the same as the last term, the committees will prepare terms of reference as a priority as soon as practicable; this will include further delegations to define the committees decision-making powers.

Project Leads

14. The creation of project leads would empower members to discuss issues with staff outside of formal meetings. This could progress projects without the need to require staff or officers to meet with the entire local board. It is anticipated that this will speed up work programme items and local board initiatives while ensuring good lines of communication exist between members and that activities are reported back to the full committee or local board in due course.

15. Project leads are appointed by the relevant committee or the full local board (as the case may be). Members will not be authorised to act as project leads until their appointment has been formally approved by the committee/local board. Parameters around the responsibilities and powers of a project lead will be set on a case by case basis. Certain requirements are mandatory for all project leads, including that project leads must:

a) complete a written application to be a project lead on a particular project and present this to the relevant committee or full local board for approval.

b) ensure that any application to become a project lead relates to a project set out in a departmental work programme that has been approved by the Rodney Local Board.

c) include the chairperson(s) in all correspondence relating to the project/initiative for which they are the project lead.

d) operate under a ‘no surprises’ policy with chairperson(s) and notify them immediately of any issues, conflicts or any other problems with the project.

e) report regularly to the local board or committee that appointed them a project lead on their activities in a defined project leads reporting time at workshops.

f) involve other local board members where they deem necessary.

g) act responsibly at all times.

h) treat all council and agency staff with respect.

i) adhere to the terms of their project lead appointment at all times

16. Project lead’s must not, unless explicitly stated otherwise in a committee or full local board resolution:

a) approve any expenditure.

b) imply or promise that the local board or council will commit to any future expenditure.

c) make landowner approval for any project to proceed or confirm the details of any final placement or design of any structure.

d) sign off on a project as complete.

e) change the scope of a project from what was agreed to in the project lead appointment.

17. The complete project leads framework is set out in Attachment A to this report.

Consideration

Local board views and implications

18. This report reflects the views and preferences of the Rodney Local Board.

Māori impact statement

19. The re-establishment of a committee structure similar to the previous triennium will allow the local board to continue to have hui with iwi and ensure that effective decision-making will take into account the views of Māori. It is anticipated that responsiveness to Maori would benefit from the same efficiencies as other areas by having the committee and project lead structure.

Implementation

20. Once the local board has resolved to have committees they will need to determine how often meetings will be held. Business meetings are open to the public and will be publicly advertised

Attachments

No.	Title	Page
a ⇩	Rodney Local Board Project Leads Framework	185

Signatories

Authors	Jonathan Hope - Local Board Advisor - Rodney
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board

15 December 2016

Annual Budget 2017/2018

File No.: CP2016/23615

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendation/s

That the Rodney Local Board:

a) agree indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) agree key advocacy issues.

c) recommend local targeted rate proposals (if any) for consultation.

d) recommend business improvement district targeted rates (if any) for consultation.

e) adopt local content for consultation (Attachment B).

f) agree that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (see Attachment A) and adopt local content for consultation (see Attachment B).

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

14. Local board decisions are being sought in this report.

15. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

18. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Indicative Locally Driven Initiatives allocations for 2017/2018	189
b ⇩	Rodney local content for consultation	191

Signatories

Authors

Mark Purdie – Planning Lead – Local Boards

Authorisers

Christine Watson – Manager Financial Advisory Services – Local Boards

Lesley Jenkins - Relationship Manager

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Cameron Brewer
	Louise Johnston
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager