Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 15 December 2016 at 2.00pm.

 

present

 

Chairperson

Beth Houlbrooke

 

 

 

Deputy Chairperson

Phelan Pirrie

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Cameron Brewer

 

 

 

 

Louise Johnston

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

ABSENT

 

Member

Allison Roe

 

 

 

ALSO PRESENT

 

Councillor

Greg Sayers (from 5.10pm, item 26)

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Rodney Local Board

15 December 2016

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2016/154

MOVED by Member T Berger, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)         accept the apology from Member A Roe for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2016/155

MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 17 November 2016, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Puhoi Vision

 

Dustyn O’Leary and Puhoi Community Forum representatives gave a PowerPoint presentation on their Puhoi Vision document. A copy of the PowerPoint has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/156

MOVED by Member B Steele, seconded by Member T Berger:  

That the Rodney Local Board:

a)      thank the representatives from Puhoi on their vision for the village of Puhoi.

 

CARRIED

 

Attachments

a     Puhoi Vision

 

 

8.2

Mahurangi Action - Warkworth to Snells Beach path and pipeline

 

Cimino Cole of Mahurangi Action gave a PowerPoint presentation on a proposal for an alternative route for the wastewater pipeline from Warkworth to Snells Beach and the possibility to link that up with a walkway/cycleway. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/157

MOVED by Member T Berger, seconded by Member C Smith:  

That the Rodney Local Board:

a)      thank the representatives from Mahurangi Action Incorporated for their presentation on an alternative route for the wastewater pipeline from Warkworth to Snells Beach.

CARRIED

 

Attachments

a     Mahurangi Action Incorporated Riverwalk Proposal

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.3

Proposed development in Warkworth on 'Stubbs Farm'

 

Burnette O’Connor, Jamie Peters and Grant Neil gave a PowerPoint presentation on a development on land in Warkworth known as ‘Stubbs Farm’, which is located off Falls Road in Warkworth. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/158

MOVED by Member B Steele, seconded by Member T Berger:  

That the Rodney Local Board:

a)      thank Burnette Macnicol of O’Connor Planning Consultants, Jamie Peters (developer) and Grant Neil for their presentation on a proposed development in Warkworth on land known as ‘Stubbs Farm’, off Falls Road in Warkworth.

 

CARRIED

 

Attachments

a     Warkworth Development Proposal 'Stubbs Farm'

 

 

9          Public Forum

 

9.1

Clear Kayak Venture - Whangateau

 

Brook McRae of Tour Shop Limited gave a presentation on a proposal to run a kayak hire venture with kayaks made of clear material on the Whangateau Domain.

 

Resolution number RD/2016/159

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local :

a)         grant Brook McRae an extension of three minutes to complete his address to the Rodney Local Board.

CARRIED

 

Resolution number RD/2016/160

MOVED by Member T Berger, seconded by Member B Steele:

That the Rodney Local Board:

b)      thank Brook McRae from Tour Shop Limited for his outline of a proposal to run a kayak hire venture on the Whangateau Domain.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

9.2

Issues at Taupaki

 

Warren Flaunty  and Jeff Tobin addressed the local board on various issues in Taupaki including Nixon Road, Taupaki Cleanfill and the extension to Henwood Road Cleanfill. The heavy traffic travelling to the cleanfill site has impacted the surface of the roads in the area.

 

Resolution number RD/2016/161

MOVED by Member B Steele, seconded by Member C Brewer:   

That the Rodney Local Board:  

a)         grant Warren Flaunty and Jeff Tobin an extension of three minutes to             complete their address to the Rodney Local Board.

CARRIED

 

Resolution number RD/2016/162

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

b)        thank Warren Flaunty and Jeff Tobin for their presentation on issues in Taupaki including Nixon Road, Taupaki Cleanfill and the extension to Henwood Road Cleanfill.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Grant of new community lease to Te Akoranga Playcentre Association Incorporated at 18 Oraha Road, Huapai

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2016/163

MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      approve a new community lease to Te Akoranga Playcentre Association Incorporated at 18 Oraha Road, Huapai legally described as Lot 2 DP 149696 (Attachment A) subject to the following terms and conditions:

i)       Term – 10 years commencing 1 January 2017 with the option for a renewal, subject to any actions or requirements being identified for the site in the Kumeu Town Centre Plan or structure plan.

ii)      Rent - $1.00 plus GST per annum if requested

iii)     Te Akoranga Playcentre Association Incorporated Community Outcomes Plan as approved be attached to the lease document

b)      approve Te Akoranga Playcentre Association Incorporated Community           Outcomes Plan as attached to the agenda report (Attachment B)

c)      note all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

13

Rodney Quick Response, Round Two 2016/2017

 

Kim Hammond (Community Grants Advisor) in attendance for this item.

 

Resolution number RD/2016/164

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      agree to fund the following applications for Quick Response Round Two 2016/2017:

Application No.

Organisation Name

Project

Amount allocated

Reasons/

Conditions

QR1716-206

North Rodney Blue Light Ventures Incorporated

Towards camp fees for the “Blue Light Life Skills’ camp between January to June 2017

$0

Project does not align with the Rodney Local Board outcomes or priorities as it is not youth led.

QR1716-208

Omaha Community Garden

Towards the purchase of timber, pegs, soil, compost and fruit trees for the community garden at 1 Darroch Slope, Omaha between December 2016 to January 2017

*funds will be released to once a completed accountability report has been submitted

$970.00

Noting that the landowner  has guaranteed that the garden will be publicly accessible.

QR1716-209

Action Education Incorporated

Towards the costs of running 10 “Spoken Word Poetry” workshops in Rodney schools between November 2016 to April 2017

$0

Project does not align with the Rodney Local Board outcomes as it is not youth led.

QR1716-212

Youthline Auckland Charitable Trust

Towards the Rodney youth worker salary between December 2016 to December 2017

$0

Project does not align with the Rodney Local Board outcomes or priorities as it is for the payment of wages or salary.

 

 

 

 

QR1716-202

Forest and Bird Warkworth Area

Towards the purchase of bat detectors for research and education in the northern parks between December 2016 to October 2017

$566.00

 

QR1716-205

Forest and Bird Warkworth Area (umbrella organisation for Lydia Smith)

Towards the purchase of gravel and timber for the construction of the Kohuroa Stream, Matheson Bay walking track between December 2016 to May 2017

$2,000.00

 

QR1716-211

Warkworth War on Weeds

Towards advertising, hireage of a skip bin and disposal costs between December 2016 to May 2017

$0

$1,967 to be paid from the Parks Volunteers budget rather than the Community Grants budget

QR1716-203

Kaipara Memorial Returned Services Association (RSA) Incorporated

Towards the costs of the Kumeu Brass Band, public announcement system, advertising and catering for the Helensville and Parakai Australia New Zealand Army Corp (ANZAC)  commemorations 2017 event’s in April 2017

$1,250.00

 

QR1706-217

Christian Gamst

Towards the purchase of titanium bolts and epoxy to re-bolt the rock climbing area at Te Point reserve between December 2016 to October 2017

*funds will be released once a completed accountability report has been submitted

$0

Ineligible – amount requested is more than set out in the Rodney Local Board Grants Programme

QR1716-213

Matakana Community Group Incorporated

Towards the costs of promotion – logo design and production, poster design, invitation design, printing and the purchase of sashes, upright flags, banners and large signs for the “Plume MataCARnival” event in March 2017

$2,000.00

 

 

Total

 

 

$6,786.00

 

 

b)         agree that $10,000 allocated to The Forest Bridge Trust under round one of the             Rodney Local Grants on 12 September 2016 can be spent on the “CatchIT             Schools programme in three schools in Wellsford between January to             November 2017.

 

CARRIED

 

Secretarial Note: 3.40pm – 3.45pm Meeting adjournment

 

14

Riverhead/Kumeu/Huapai/Waimauku Greenways Plan Adoption

 

Don Lawson (Parks Advisor Rodney), Esther Hjelmstrom (Landscape Architect) and  Jennifer Parlane (Landscape Architect) in attendance for this item. The Riverhead/Kumeu/Huapai/Waimauku Greenways Plan document can be accessed at the following link:

https://onedrive.live.com/?authkey=%21AuFTL3SjRIPiAHo&cid=9C858960A43159FB&id=9C858960A43159FB%21123&parId=root&o=OneUp

 

Resolution number RD/2016/165

MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      adopt the Riverhead/Kumeu/Huapai/Waimauku Greenways Plan.

 

CARRIED

 

 

15

Rodney Greenways Plan, Puhoi to Pakiri open consultation

 

Don Lawson (Parks Advisor Rodney), Esther Hjelmstrom (Landscape Architect) and  Jennifer Parlane (Landscape Architect) in attendance for this item.

 

Resolution number RD/2016/166

MOVED by Member B Bailey, seconded by Member T Berger:  

That the Rodney Local Board:

a)      approve the proposed approach, materials and proceed with open consultation on the Greenways Plan for Puhoi to Pakiri, as detailed in the agenda report as Attachments A and B (dated 15 December 2016).

 

CARRIED

 

16

New Road Names Approval for Road Created by way of Subdivision at 105 Oraha Road, Huapai

 

Resolution number RD/2016/167

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      approve the road name ‘Croatia Place’ to replace the previously approved road name ‘Sauvignon Place’ for the new road to vest created by a way of a subdivision at 105 Oraha Road, Huapai pursuant to section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

17

Road name approval for a new road in the Cabra Rural Developments Limited subdivision at 1502 Weranui Road, Wainui

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2016/168

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      approve the new road name of Palliser Downs Drive for the Cabra Rural Developments Limited subdivision at 1502 Weranui Road, Wainui, in accordance with Section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

18

Road name approval for a new road in the Radiata Properties Limited subdivision at 195 Hunter Road, Taupaki

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2016/169

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      approve the new road name of Mount Albion Rise for the Radiata Properties Limited subdivision at 195 Hunter Road, Taupaki, in accordance with Section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

19

Approval for a new road name in the Westward Development 2015 Limited subdivision at 124 Matua Road, Huapai

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2016/170

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      approve the new road name of Raymond Grace Avenue for the Westward Development 2015 Limited subdivision at 124 Matua Road, Huapai, pursuant to section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

20

Auckland Transport Update to the Rodney Local Board December 2016

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.

 

Resolution number RD/2016/171

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      note the Auckland Transport Update for December 2016.

 

CARRIED

 

 

21

Rodney FY17 Community Facilities Renewals Work Programme Update

 

Resolution number RD/2016/172

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the projects below to be included in the 2016/2017 Community Facilities Renewals Work Programme:

i)       Whangateau Harbour Coastal Structure Renewals - FY17 investigation

b)      note that budgets outlined are indicative to deliver the additional projects and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

 

CARRIED

 

 

22

Old Wellsford library community hub funding allocation and licence to occupy

 

Sue Dodds (Strategic Broker) in attendance for this item.

 

Resolution number RD/2016/173

MOVED by Member B Steele, seconded by Member C Smith:  

That the Rodney Local Board:

a)      approve allocation of the 2016/2017 Locally Driven Initiatives Former Wellsford Library Property Costs budget of $25,000 to the Coast to Coast Hauora Trust to refurbish the Old Wellsford Library space and support running costs

b)      approve the granting of a licence to occupy and manage the former Wellsford library building at 118 Rodney Rd, Wellsford, to the Coast to Coast Hauora Trust, subject to the following terms and conditions:

i.     end date - 3 years from time of signing

ii.    rent - $1.00 plus GST per year if requested

iii.   all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

23

Community-led play space development funding allocation 2016/2017

 

Sue Dodds (Strategic Broker) in attendance for this item.

 

Resolution number RD/2016/174

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      allocate the 2016/2017 financial year Locally Driven Initiatives budget of $100,000 for ‘partnering with community groups to facilitate the design and build of new play spacesto the Huapai-Kumeu Lions Club Incorporated to design and build a multi-use community gathering and play space in Huapai-Kumeu.

 

CARRIED

 

24

Challenging Play Space funding allocation 2016/2017 and 2017/2018

 

Sarah Jones (Principal Project Manager) in attendance for this item.

 

Resolution number RD/2016/175

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board:

a)      allocate the 2016/2017 and 2017/2018 financial year Locally Driven Initiatives ‘Challenging Play Space’ budget of $200,000 to the Muriwai and Wellsford play spaces.

b)      delegate approval of the final distribution of ‘Challenging Play Space’ budget between the Muriwai and Wellsford play spaces to the chairperson and deputy chairperson.

c)      note that final approvals for the designs and specific siting of new play equipment related to the ‘Challenging Play Space’ budget is delegated to the chairperson and deputy chairperson (RD/2016/147).

 

CARRIED

 

25

Rodney Local Board Committee Structure and Project Leads

 

MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      establish a:

i)        Parks and Recreation Committee, and

ii)       Transport, Infrastructure and Environment Committee.

b)      delegate authority to the Parks and Recreation Committee to deal with matters relating to the following departments and work programmes:

i)        Parks, Sports and Recreation (excluding greenways)

ii)       Arts, Community and Events

iii)      Libraries and Information.

c)      delegate authority to the Transport, Infrastructure and Environment Committee to deal with matters relating to the following departments and work programmes:

i)        Infrastructure and Environmental Services

ii)       Plans and Places

iii)      Transport (being Auckland Transport and greenways)

iv)      Business Improvement District Partnership (being all matters relating to Business Improvement Districts)

v)      Community Facilities.

d)      appoint Member Bailey as chairperson and Member Roe as deputy chairperson of the Parks and Recreation Committee.

e)      appoint Member Brewer as chairperson and Member Johnston as deputy chairperson of the Transport, Infrastructure and Environment Committee.

f)       appoint all the members of the Rodney Local Board as members to the Parks and Recreation Committee and as members to the Transport, Infrastructure and Environment Committee.

g)      agree to establish a “project lead” structure to empower members to progress local board initiatives, as set out in Attachment A to this report.

h)      agree that, as soon as practicable, the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee prepare terms of reference for approval by the full Rodney Local Board.

i)        agree to consider further delegations to the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee in early 2017.

j)        agree to review the committee structure and its appointees in September/October 2017.

k)         note that, for the avoidance of doubt, any matter not covered by the above             resolutions remains the decision of the full Rodney Local Board.

 

An amendment by way of replacement for d) was moved by Member B Steele and seconded by C Smith:

That the Rodney Local Board:

d)         appoint Member Bailey as chairperson and Member Berger as deputy chairperson             of the Parks and Recreation Committee.

A show of hands was called and the motion was LOST

 

Resolution number RD/2016/176

MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      establish a:

i)       Parks and Recreation Committee, and

ii)      Transport, Infrastructure and Environment Committee.

b)      delegate authority to the Parks and Recreation Committee to deal with matters relating to the following departments and work programmes:

i)       Parks, Sports and Recreation (excluding greenways)

ii)      Arts, Community and Events

iii)     Libraries and Information.

c)      delegate authority to the Transport, Infrastructure and Environment Committee to deal with matters relating to the following departments and work programmes:

i)       Infrastructure and Environmental Services

ii)      Plans and Places

iii)     Transport (being Auckland Transport and greenways)

iv)     Business Improvement District Partnership (being all matters relating to Business Improvement Districts)

v)      Community Facilities.

d)      appoint Member Bailey as chairperson and Member Roe as deputy chairperson of the Parks and Recreation Committee.

e)      appoint a Member Brewer as chairperson and a Member Johnston as deputy chairperson of the Transport, Infrastructure and Environment Committee.

f)       appoint all the members of the Rodney Local Board as members to the Parks and Recreation Committee and as members to the Transport, Infrastructure and Environment Committee.

g)      agree to establish a “project lead” structure to empower members to progress local board initiatives, as set out in Attachment A to this report.

h)      agree that, as soon as practicable, the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee prepare terms of reference for approval by the full Rodney Local Board.

i)       agree to consider further delegations to the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee in early 2017.

j)       agree to review the committee structure and its appointees in September/October 2017.

k)      note that, for the avoidance of doubt, any matter not covered by the above resolutions remains the decision of the full Rodney Local Board.

CARRIED

 

 

26

Annual Budget 2017/2018

 

Resolution number RD/2016/177

MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      agree the following indicative locally driven initiative allocations for 2017/2018:

Activity (Opex)

$ (000’s)

Local community services

366

Local parks, sports and recreation

946

Local environment services

310

Local planning and development

0

Total

1,622

 

Project (Capex)

$ (000’s)

Town centre improvements Helensville, Warkworth and Kumeu/Huapai

700

Total

700

 

b)      agree the following key advocacy issues.

         i)          request that national and Auckland Transport funding for walkways and               cycleways is extended to peri-urban environments e.g. the proposed                      connection between Warkworth and Snells Beach

         ii)         legacy levels of operational funding for arts facilities should be                                reflected in ABS budgets. This means a minimum of $20k for Rodney

         iii)        request that structure plans for future urban zoned land in Kumeu-                         Huapai and Warkworth be brought forward and commenced in the                          2017/2018 financial year.

c)         adopt local content for consultation (Attachment B to the agenda report), subject to the following changes:

i)          changing the subheading “message from the chair” to “message from the chairperson.”

ii)         Replace the existing section “what we might change” and insert:

a)  Save $50,000 per year on consequential opex by not spending the      remaining $500,000 footpath capital funds from our Locally Driven      Initiatives budget.

b)  Additional savings will be found by removing the remaining economic      development budget and changing the focus of our ecological and      environmental work. Additional funding will also be found from the      parks volunteers and community grants budgets.  These funds would      be put into the following new initiatives:

c)  Grants for Improving the ecological health of our main harbours and      waterways through the Healthy Waters program ($250,000)

d)  Grants to implement our Greenways plans through community led      projects ($250,000)

e)  Grants for community led play spaces ($100,000)

f)   Targeted funding for recognised existing events and one new event      ($30,000)

          We also propose the following priorities for 2017/2018:

g)  Carrying out concept planning for the Huapai Multisports Facility ($20k)

h)  Repositioning the Snells Beach Skate Park as part of the renewal of this      asset ($20k)

i)   Wellsford skate park and reserve redevelopment ($50k)

j)   Upgrading the Muriwai Playground as a destination playground ($50k)

k)  Town centre upgrades in Helensville, Kumeu/Huapai and Warkworth      ($700k).

d)      agree that the chairperson be delegated the authority to make any final minor           changes to local consultation content for the Annual Budget 2017/2018 prior to             publication, including online consultation content.

CARRIED

 

27

Ward Councillor Update

 

Cr Sayers tabled a written update, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/178

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      thank Cr Sayers for his update to the Rodney Local Board on the activities of the governing body.

CARRIED

 

28

Governance Forward Work Programme

 

Resolution number RD/2016/179

MOVED by Deputy Chairperson P Pirrie, seconded by Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 

29

Deputation/Public Forum Update

 

Resolution number RD/2016/180

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update for the Rodney Local Board.

 

CARRIED

 

 

30

Rodney Local Board Workshop Records

 

Resolution number RD/2016/181

MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the workshop records for Thursday, 3 November, Thursday, 10 November, Thursday, 1 December and Thursday, 8 December 2016.

 

CARRIED

  

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

32        Procedural motion to exclude the public

Resolution number RD/2016/182

MOVED by Member C Brewer, seconded by Deputy Chairperson P Pirrie:  

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Roma Leota (Policy Analyst) be permitted to remain for Confidential Item C1; Acquisition of open space land - Riverhead after the public has been excluded, because of his knowledge of the subject matter which will help the Rodney Local Board in its decision-making.

c)      agree that Councillor Greg Sayers be permitted to remain for the Confidential Item C1; Acquisition of open space land – Riverhead.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Acquisition of open space land -Riverhead

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

5.46pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.15pm            The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Acquisition of open space land - Riverhead

 

d)         confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Riverhead.

  

 

 

6.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................