Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 15 December 2016 at 2.00pm.
Chairperson |
Beth Houlbrooke |
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Deputy Chairperson |
Phelan Pirrie |
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Members |
Brent Bailey |
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Tessa Berger |
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Cameron Brewer |
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Louise Johnston |
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Colin Smith |
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Brenda Steele |
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ABSENT
Member |
Allison Roe |
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ALSO PRESENT
Councillor |
Greg Sayers (from 5.10pm, item 26) |
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Rodney Local Board 15 December 2016 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number RD/2016/154 MOVED by Member T Berger, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a) accept the apology from Member A Roe for absence.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number RD/2016/155 MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 17 November 2016, including the confidential section, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Dustyn O’Leary and Puhoi Community Forum representatives gave a PowerPoint presentation on their Puhoi Vision document. A copy of the PowerPoint has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2016/156 MOVED by Member B Steele, seconded by Member T Berger: That the Rodney Local Board: a) thank the representatives from Puhoi on their vision for the village of Puhoi.
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a Puhoi Vision |
8.2 |
Mahurangi Action - Warkworth to Snells Beach path and pipeline |
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Cimino Cole of Mahurangi Action gave a PowerPoint presentation on a proposal for an alternative route for the wastewater pipeline from Warkworth to Snells Beach and the possibility to link that up with a walkway/cycleway. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2016/157 MOVED by Member T Berger, seconded by Member C Smith: That the Rodney Local Board: a) thank the representatives from Mahurangi Action Incorporated for their presentation on an alternative route for the wastewater pipeline from Warkworth to Snells Beach. |
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a Mahurangi Action Incorporated Riverwalk Proposal |
8.3 |
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Burnette O’Connor, Jamie Peters and Grant Neil gave a PowerPoint presentation on a development on land in Warkworth known as ‘Stubbs Farm’, which is located off Falls Road in Warkworth. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2016/158 MOVED by Member B Steele, seconded by Member T Berger: That the Rodney Local Board: a) thank Burnette Macnicol of O’Connor Planning Consultants, Jamie Peters (developer) and Grant Neil for their presentation on a proposed development in Warkworth on land known as ‘Stubbs Farm’, off Falls Road in Warkworth.
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a Warkworth Development Proposal 'Stubbs Farm' |
9 Public Forum
9.1 |
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Brook McRae of Tour Shop Limited gave a presentation on a proposal to run a kayak hire venture with kayaks made of clear material on the Whangateau Domain. |
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Resolution number RD/2016/159 MOVED by Member B Steele, seconded by Member B Bailey: That the Rodney Local : a) grant Brook McRae an extension of three minutes to complete his address to the Rodney Local Board. |
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Resolution number RD/2016/160 MOVED by Member T Berger, seconded by Member B Steele: That the Rodney Local Board: b) thank Brook McRae from Tour Shop Limited for his outline of a proposal to run a kayak hire venture on the Whangateau Domain. |
9.2 |
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Warren Flaunty and Jeff Tobin addressed the local board on various issues in Taupaki including Nixon Road, Taupaki Cleanfill and the extension to Henwood Road Cleanfill. The heavy traffic travelling to the cleanfill site has impacted the surface of the roads in the area. |
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Resolution number RD/2016/161 MOVED by Member B Steele, seconded by Member C Brewer: That the Rodney Local Board: a) grant Warren Flaunty and Jeff Tobin an extension of three minutes to complete their address to the Rodney Local Board. |
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Resolution number RD/2016/162 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: b) thank Warren Flaunty and Jeff Tobin for their presentation on issues in Taupaki including Nixon Road, Taupaki Cleanfill and the extension to Henwood Road Cleanfill. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Grant of new community lease to Te Akoranga Playcentre Association Incorporated at 18 Oraha Road, Huapai |
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Karen Walby (Community Lease Advisor) in attendance for this item. |
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Resolution number RD/2016/163 MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a) approve a new community lease to Te Akoranga Playcentre Association Incorporated at 18 Oraha Road, Huapai legally described as Lot 2 DP 149696 (Attachment A) subject to the following terms and conditions: i) Term – 10 years commencing 1 January 2017 with the option for a renewal, subject to any actions or requirements being identified for the site in the Kumeu Town Centre Plan or structure plan. ii) Rent - $1.00 plus GST per annum if requested iii) Te Akoranga Playcentre Association Incorporated Community Outcomes Plan as approved be attached to the lease document b) approve Te Akoranga Playcentre Association Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B) c) note all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. |
13 |
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Kim Hammond (Community Grants Advisor) in attendance for this item. |
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Resolution number RD/2016/164 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) agree to fund the following applications for Quick Response Round Two 2016/2017:
b) agree that $10,000 allocated to The Forest Bridge Trust under round one of the Rodney Local Grants on 12 September 2016 can be spent on the “CatchIT Schools programme in three schools in Wellsford between January to November 2017.
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Secretarial Note: 3.40pm – 3.45pm Meeting adjournment
14 |
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Don Lawson (Parks Advisor Rodney), Esther Hjelmstrom (Landscape Architect) and Jennifer Parlane (Landscape Architect) in attendance for this item. The Riverhead/Kumeu/Huapai/Waimauku Greenways Plan document can be accessed at the following link: |
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Resolution number RD/2016/165 MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer: That the Rodney Local Board: a) adopt the Riverhead/Kumeu/Huapai/Waimauku Greenways Plan.
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15 |
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Don Lawson (Parks Advisor Rodney), Esther Hjelmstrom (Landscape Architect) and Jennifer Parlane (Landscape Architect) in attendance for this item. |
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Resolution number RD/2016/166 MOVED by Member B Bailey, seconded by Member T Berger: That the Rodney Local Board: a) approve the proposed approach, materials and proceed with open consultation on the Greenways Plan for Puhoi to Pakiri, as detailed in the agenda report as Attachments A and B (dated 15 December 2016).
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16 |
New Road Names Approval for Road Created by way of Subdivision at 105 Oraha Road, Huapai |
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Resolution number RD/2016/167 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele: That the Rodney Local Board: a) approve the road name ‘Croatia Place’ to replace the previously approved road name ‘Sauvignon Place’ for the new road to vest created by a way of a subdivision at 105 Oraha Road, Huapai pursuant to section 319(1)(j) of the Local Government Act 1974.
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Road name approval for a new road in the Cabra Rural Developments Limited subdivision at 1502 Weranui Road, Wainui |
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Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item. |
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Resolution number RD/2016/168 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele: That the Rodney Local Board: a) approve the new road name of Palliser Downs Drive for the Cabra Rural Developments Limited subdivision at 1502 Weranui Road, Wainui, in accordance with Section 319(1)(j) of the Local Government Act 1974.
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18 |
Road name approval for a new road in the Radiata Properties Limited subdivision at 195 Hunter Road, Taupaki |
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Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item. |
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Resolution number RD/2016/169 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele: That the Rodney Local Board: a) approve the new road name of Mount Albion Rise for the Radiata Properties Limited subdivision at 195 Hunter Road, Taupaki, in accordance with Section 319(1)(j) of the Local Government Act 1974.
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19 |
Approval for a new road name in the Westward Development 2015 Limited subdivision at 124 Matua Road, Huapai |
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Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item. |
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Resolution number RD/2016/170 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele: That the Rodney Local Board: a) approve the new road name of Raymond Grace Avenue for the Westward Development 2015 Limited subdivision at 124 Matua Road, Huapai, pursuant to section 319(1)(j) of the Local Government Act 1974. |
20 |
Auckland Transport Update to the Rodney Local Board December 2016 |
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Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item. |
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Resolution number RD/2016/171 MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a) note the Auckland Transport Update for December 2016.
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21 |
Rodney FY17 Community Facilities Renewals Work Programme Update |
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Resolution number RD/2016/172 MOVED by Member B Steele, seconded by Member B Bailey: That the Rodney Local Board: a) approve the projects below to be included in the 2016/2017 Community Facilities Renewals Work Programme: i) Whangateau Harbour Coastal Structure Renewals - FY17 investigation b) note that budgets outlined are indicative to deliver the additional projects and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.
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22 |
Old Wellsford library community hub funding allocation and licence to occupy |
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Sue Dodds (Strategic Broker) in attendance for this item. |
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Resolution number RD/2016/173 MOVED by Member B Steele, seconded by Member C Smith: That the Rodney Local Board: a) approve allocation of the 2016/2017 Locally Driven Initiatives Former Wellsford Library Property Costs budget of $25,000 to the Coast to Coast Hauora Trust to refurbish the Old Wellsford Library space and support running costs b) approve the granting of a licence to occupy and manage the former Wellsford library building at 118 Rodney Rd, Wellsford, to the Coast to Coast Hauora Trust, subject to the following terms and conditions: i. end date - 3 years from time of signing ii. rent - $1.00 plus GST per year if requested iii. all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.
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23 |
Community-led play space development funding allocation 2016/2017 |
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Sue Dodds (Strategic Broker) in attendance for this item. |
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Resolution number RD/2016/174 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) allocate the 2016/2017 financial year Locally Driven Initiatives budget of $100,000 for ‘partnering with community groups to facilitate the design and build of new play spaces’ to the Huapai-Kumeu Lions Club Incorporated to design and build a multi-use community gathering and play space in Huapai-Kumeu.
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Challenging Play Space funding allocation 2016/2017 and 2017/2018 |
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Sarah Jones (Principal Project Manager) in attendance for this item. |
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Resolution number RD/2016/175 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Steele: That the Rodney Local Board: a) allocate the 2016/2017 and 2017/2018 financial year Locally Driven Initiatives ‘Challenging Play Space’ budget of $200,000 to the Muriwai and Wellsford play spaces. b) delegate approval of the final distribution of ‘Challenging Play Space’ budget between the Muriwai and Wellsford play spaces to the chairperson and deputy chairperson. c) note that final approvals for the designs and specific siting of new play equipment related to the ‘Challenging Play Space’ budget is delegated to the chairperson and deputy chairperson (RD/2016/147).
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25 |
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MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer: That the Rodney Local Board: a) establish a: i) Parks and Recreation Committee, and ii) Transport, Infrastructure and Environment Committee. b) delegate authority to the Parks and Recreation Committee to deal with matters relating to the following departments and work programmes: i) Parks, Sports and Recreation (excluding greenways) ii) Arts, Community and Events iii) Libraries and Information. c) delegate authority to the Transport, Infrastructure and Environment Committee to deal with matters relating to the following departments and work programmes: i) Infrastructure and Environmental Services ii) Plans and Places iii) Transport (being Auckland Transport and greenways) iv) Business Improvement District Partnership (being all matters relating to Business Improvement Districts) v) Community Facilities. d) appoint Member Bailey as chairperson and Member Roe as deputy chairperson of the Parks and Recreation Committee. e) appoint Member Brewer as chairperson and Member Johnston as deputy chairperson of the Transport, Infrastructure and Environment Committee. f) appoint all the members of the Rodney Local Board as members to the Parks and Recreation Committee and as members to the Transport, Infrastructure and Environment Committee. g) agree to establish a “project lead” structure to empower members to progress local board initiatives, as set out in Attachment A to this report. h) agree that, as soon as practicable, the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee prepare terms of reference for approval by the full Rodney Local Board. i) agree to consider further delegations to the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee in early 2017. j) agree to review the committee structure and its appointees in September/October 2017. k) note that, for the avoidance of doubt, any matter not covered by the above resolutions remains the decision of the full Rodney Local Board. |
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An amendment by way of replacement for d) was moved by Member B Steele and seconded by C Smith: That the Rodney Local Board: d) appoint Member Bailey as chairperson and Member Berger as deputy chairperson of the Parks and Recreation Committee. A show of hands was called and the motion was LOST |
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Resolution number RD/2016/176 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) establish a: i) Parks and Recreation Committee, and ii) Transport, Infrastructure and Environment Committee. b) delegate authority to the Parks and Recreation Committee to deal with matters relating to the following departments and work programmes: i) Parks, Sports and Recreation (excluding greenways) ii) Arts, Community and Events iii) Libraries and Information. c) delegate authority to the Transport, Infrastructure and Environment Committee to deal with matters relating to the following departments and work programmes: i) Infrastructure and Environmental Services ii) Plans and Places iii) Transport (being Auckland Transport and greenways) iv) Business Improvement District Partnership (being all matters relating to Business Improvement Districts) v) Community Facilities. d) appoint Member Bailey as chairperson and Member Roe as deputy chairperson of the Parks and Recreation Committee. e) appoint
f) appoint all the members of the Rodney Local Board as members to the Parks and Recreation Committee and as members to the Transport, Infrastructure and Environment Committee. g) agree to establish a “project lead” structure to empower members to progress local board initiatives, as set out in Attachment A to this report. h) agree that, as soon as practicable, the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee prepare terms of reference for approval by the full Rodney Local Board. i) agree to consider further delegations to the Parks and Recreation Committee and the Transport, Infrastructure and Environment Committee in early 2017. j) agree to review the committee structure and its appointees in September/October 2017. k) note that, for the avoidance of doubt, any matter not covered by the above resolutions remains the decision of the full Rodney Local Board. |
26 |
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Resolution number RD/2016/177 MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer: That the Rodney Local Board: a) agree the following indicative locally driven initiative allocations for 2017/2018:
b) agree the following key advocacy issues. i) request that national and Auckland Transport funding for walkways and cycleways is extended to peri-urban environments e.g. the proposed connection between Warkworth and Snells Beach ii) legacy levels of operational funding for arts facilities should be reflected in ABS budgets. This means a minimum of $20k for Rodney iii) request that structure plans for future urban zoned land in Kumeu- Huapai and Warkworth be brought forward and commenced in the 2017/2018 financial year. c) adopt local content for consultation (Attachment B to the agenda report), subject to the following changes: i) changing the subheading “message from the chair” to “message from the chairperson.” ii) Replace the existing section “what we might change” and insert: a) Save $50,000 per year on consequential opex by not spending the remaining $500,000 footpath capital funds from our Locally Driven Initiatives budget. b) Additional savings will be found by removing the remaining economic development budget and changing the focus of our ecological and environmental work. Additional funding will also be found from the parks volunteers and community grants budgets. These funds would be put into the following new initiatives: c) Grants for Improving the ecological health of our main harbours and waterways through the Healthy Waters program ($250,000) d) Grants to implement our Greenways plans through community led projects ($250,000) e) Grants for community led play spaces ($100,000) f) Targeted funding for recognised existing events and one new event ($30,000) We also propose the following priorities for 2017/2018: g) Carrying out concept planning for the Huapai Multisports Facility ($20k) h) Repositioning the Snells Beach Skate Park as part of the renewal of this asset ($20k) i) Wellsford skate park and reserve redevelopment ($50k) j) Upgrading the Muriwai Playground as a destination playground ($50k) k) Town centre upgrades in Helensville, Kumeu/Huapai and Warkworth ($700k). d) agree that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content. |
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Cr Sayers tabled a written update, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RD/2016/178 MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a) thank Cr Sayers for his update to the Rodney Local Board on the activities of the governing body. |
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Resolution number RD/2016/179 MOVED by Deputy Chairperson P Pirrie, seconded by Chairperson B Houlbrooke: That the Rodney Local Board: a) note the governance forward work calendar. |
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Resolution number RD/2016/180 MOVED by Member B Steele, seconded by Member B Bailey: That the Rodney Local Board: a) note the Deputation/Public Forum Update for the Rodney Local Board.
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30 |
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Resolution number RD/2016/181 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) note the workshop records for Thursday, 3 November, Thursday, 10 November, Thursday, 1 December and Thursday, 8 December 2016.
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31 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number RD/2016/182 MOVED by Member C Brewer, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Roma Leota (Policy Analyst) be permitted to remain for Confidential Item C1; Acquisition of open space land - Riverhead after the public has been excluded, because of his knowledge of the subject matter which will help the Rodney Local Board in its decision-making. c) agree that Councillor Greg Sayers be permitted to remain for the Confidential Item C1; Acquisition of open space land – Riverhead. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Acquisition of open space land -Riverhead
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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5.46pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
6.15pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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d) confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Riverhead. |
6.15 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................