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Strategic
Procurement Committee
7/12/2016
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
There were no minutes for
confirmation.
4 Petitions
There were no
petitions.
5 Public Input
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5.1
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Penny Bright
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Cr A Filipaina entered the meeting
at 9.39 am.
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Penny Bright addressed the Committee
on the following:
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A publicly-available 'Register of Interests',
for Council staff responsible for procurement, particularly the CEO.
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The amount of detail about contracts worth
more than $20 million that is provided to the Strategic Procurement Committee.
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A reminder that 9 December 2016, is
International Anti-Corruption Day, and that is the same day that Justice
Sally Fitzgerald gives her verdict on the unprecedented Auckland Transport
alleged bribery and corruption case, which involves awarded contracts.
Supporting information was tabled. A
copy has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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Resolution number STR/2016/2
MOVED by Chairperson M Lee, seconded by Cr C Casey:
That the Strategic Procurement
Committee:
a) thank Penny Bright for her presentation.
CARRIED
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Attachments
a 7 December 2016 - Strategic procurement Committee - Item 5.1
Public Input - Penny Bright tabled information
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6 Local Board Input
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6.1
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Input from Henderson-Massey Local Board
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Shane Henderson addressed the
committee in support of the Westgate Multipurpose facility.
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Resolution number STR/2016/3
MOVED
by Chairperson M Lee, seconded by Cr L Cooper:
That the Strategic
Procurement Committee:
a) receive
the presentation from Shane Henderson, Chairperson
of the Henderson-Massey Local Board regarding the Westgate Multipurpose
Facility.
CARRIED
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7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Westgate Multipurpose Facility (Integrated Library and Community
Centre) - PIN_ACPN_15047 Award Main Contract Physical Works
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Staff were present in support of the
item.
Deputy Chairperson R Clow entered
the meeting at 9.55 am.
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Resolution number STR/2016/4
MOVED
by Cr L Cooper, seconded by Deputy Chairperson R Clow:
That the Strategic
Procurement Committee:
a) note
that the information contained in the report on the Westgate Multipurpose
Facility project enables initial transparency on the topic due for discussion
in the public excluded section of the meeting.
CARRIED
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10
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Artillery Drive Stormwater Tunnel Project Variation
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Staff were present in support of the
item.
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Resolution number STR/2016/5
MOVED
by Cr D Newman, seconded by Deputy Chairperson R Clow:
That the Strategic
Procurement Committee:
a) note
that the information contained in the report on the Artillery Drive
stormwater tunnel project enables initial transparency on the topic due for
discussion in the public excluded section of the meeting.
CARRIED
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11
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Contract renewal Wheelers Book Club
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Staff were present in support of the
item.
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Resolution number STR/2016/6
MOVED
by Cr L Cooper, seconded by Deputy Chairperson R Clow:
That the Strategic
Procurement Committee:
a) note
that the information contained in the report on the contract renewal for
Wheelers Book Club Limited enables initial transparency on the topic due for
discussion in the public excluded section of the meeting.
CARRIED
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12 Consideration
of Extraordinary Items
There were no extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number STR/2016/7
MOVED by Cr L Cooper, seconded by Deputy Mayor B
Cashmore:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Confidential:
Westgate Multipurpose Facility (Integrated Library and Community Centre) -
PIN_ACPN_15047 Award Main Contract Physical Works
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains information about tender offers
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information about tender offers.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Confidential:
Artillery Drive Stormwater Tunnel Project Variation
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains commercially sensitive information.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3 Contract
renewal Wheelers Book Club
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains information that would adversely affect commercial
negotiations.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions was
made available to the public who were present at the meeting and formed part
of the minutes of the meeting.
CARRIED
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10.40am The
public was excluded.
10.40am The
meeting adjourned and reconvened at 10.51am in the confidential section of the
meeting.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.51pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Confidential: Westgate Multipurpose Facility (Integrated Library
and Community Centre) - PIN_ACPN_15047 Award Main Contract Physical Works
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Resolution number STR/2016/8
MOVED by Cr L Cooper, seconded by Deputy Chairperson R Clow:
Restatement
d) confirm
that the resolution, report and attachments remain confidential until reasons
for confidentiality no longer exist.
CARRIED
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Note:
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For contracts awarded over $100,000 Auckland
Council will publish the following details on the website; the contract number,
contract description, contract type, supplier’s trading name, contract
start date and contract expiry date.
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For when the total spending of vendors exceeds
$100,000, Auckland Council will publish the following details on the website; supplier
identification, supplier name and total spend on the Auckland Council
website.
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C2
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Confidential: Artillery Drive Stormwater Tunnel Project Variation
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Resolution number STR/2016/9
MOVED
by Cr D Newman, seconded by Deputy Mayor B Cashmore:
Restatement
c) confirm
that the resolution, report and attachments remain confidential until reasons
for confidentiality no longer exist.
CARRIED
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Note:
·
For contracts awarded over $100,000 Auckland
Council will publish the following details on the website; the contract number, contract description, contract type,
supplier’s trading name, contract start date and contract expiry date.
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For when the total spending of vendors exceeds
$100,000, Auckland Council will publish the following details on the website; supplier identification, supplier name and total spend on the
Auckland Council website.
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C3
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Contract renewal Wheelers Book Club
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Resolution number STR/2016/10
MOVED by Deputy Chairperson R Clow, seconded by Cr C Casey:
Restatement
d) confirm
that the resolutions, report and attachments remain confidential until
reasons for confidentiality no longer exist.
CARRIED
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Note:
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For contracts awarded over $100,000 Auckland
Council will publish the following details on their website; the contract number, contract description, contract type,
supplier’s trading name, contract start date and contract expiry date.
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For when the total spending of vendors exceeds
$100,000, Auckland Council will publish the following details on their website; supplier identification, supplier name and total spend on the
Auckland Council website.
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12.51 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
