Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 15 December 2016 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Cath Handley

 

 

 

Members

Shirin Brown

 

 

 

 

Bob Upchurch

 

 

 

 

APOLOGY

 

Member

John Meeuwsen

 

 

 


Waiheke Local Board

15 December 2016

 

 

 

1          Welcome

 

Deputy Chairperson Handley led the meeting in karakia.

 

2          Apologies

 

Resolution number WHK/2016/200

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         accept the apology from Member Meeuwsen for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2016/201

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting held on Thursday, 24 November 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Dark Sky Project - Nalayini Brito   

 

Nalayini Brito was in attendance to talk about the Dark Sky project.

 

Resolution number WHK/2016/202

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      receive the tabled document and attach it to the minutes

b)      thank Nalayini Brito for her attendance and presentation.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

Attachments

a     Night Sky brightness Measurement Project

b     Sky Quality Preservation  

 

 

9.2

Kennedy Point Marina - Naor Benzur

 

Naor Benzur was in attendance to talk about Kennedy Point Marina  

 

Resolution number WHK/2016/203

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      thank Naor Benzur for her attendance and presentation.

 

CARRIED

 

 

9.3

Boat Club - Jerry Morgan

 

Jerry Morgan was in attendance to talk the extra funding request from the Boat Club.

 

Resolution number WHK/2016/204

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      thank Jerry Morgan for his attendance and presentation.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

9.4

Acquisition of Barry Hollands “Medicos” Painting - Liz Eastmond and Janet Sellars

 

Liz Eastmond and Janet Sellars were in attendance to talk to a recent funding application.

 

Resolution number WHK/2016/205

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      thank Liz Eastmond and Janet Sellars for their attendance and presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

10.1           

Extraordinary Item - Waiheke Boat Club - Ostend hardstand, boat wash, seawall and footpath

 

 

 

Resolution number WHK/2016/206

MOVED by Deputy Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      consider an extraordinary item regarding funding for the Waiheke Boat           Club - Ostend hardstand, boat wash, seawall and footpath at item           number 22 of this agenda;

             i.  the reason this item was not on the agenda is that the information needed was not received in the statutory time frame for distribution.

            ii.   the reason why the discussion of this matter cannot be delayed until a  subsequent meeting is the project is currently under way and funding is needed to complete the final stage.

 

CARRIED

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

Secretarial Note: The Chairperson with consent of the meeting accorded Item 22.1: Waiheke Boat Club – Ostend hardstand, boat wash, seawall and footpath precedence at this time.

 

 

 

 

 

 

 

 

 

 

 

22.1

Waiheke Boat Club - Ostend hardstand, boat wash, seawall and footpath

 

 

 

Resolution number WHK/2016/207

MOVED by Member B Upchurch, seconded by Chairperson P Walden:  

That the Waiheke Local Board:

a)      receive the Waiheke Boat Club - Ostend hardstand, boat wash, seawall and          footpath report and attach it to the minutes

b)      grant funding of $50,787 from the board’s LDI (locally driven initiatives) capital budget to the Waiheke Boat Club to complete the remaining 281m footpath section of the Ostend Domain project.

c)      thank Brett Young and Katrina Morgan for their attendance and presentation.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

Attachments

a     Waiheke Boat Club - Ostend hardstand, boatwash, seawall and footpath

 

Secretarial Note: The order of business resumed at Item 12: Councillors update.

 

 

12

Councillor's Update

 

This item was withdrawn.

 

 

13

Auckland Transport Waiheke Local Board Update - December 2016

 

Resolution number WHK/2016/208

MOVED by Deputy Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      receive the Auckland Transport Waiheke Local Board Update - December 2016.

b)      support the consent application to improve and extend the boat ramp at Kennedy Point Wharf.

c)      request Auckland Transport to investigate and consult on the following parking  changes at the Matiatia:

·  include six additional mobility carparks;

·  limit the parking time to 24 hours for all mobility parks;

·  Charge (at current rate) for mobility parking;

·  provide 30 minute small passenger vehicle parking between the hours of      8.00am and 12.00pm;

·  implement paid general 30 minute parking between the hours of 12.00pm and      8.00am;

·  replace 7 day parking with 24 hour parking;

·  install 7 hour parking in lower carpark;

·  implement a mix of 24 hour and 48 hour parking at the Owhanake carpark

d)      request $65,000 from the Local Board Transport Capital Fund to investigate and design a solution for the Belgium Street precinct including Putiki Road, Ostend Road, Wharf Road and Waitai Road which includes provisions for active transport, traffic flow and urban design.

e)      nominates member Brown & Deputy Chairperson Handley to participate in the          Matiatia wharf retail process and request Auckland Transport’s consideration of          the following:

·    the activities meet the requirements as terminal related concessions, detailed in the current resource consent;

·    approved leases are short term and able to be terminated if agreed Matiatia Plan process outcomes confirm better or different outcomes;

·    the former Explore ticket office is not offered as a retail space and is removed and seating reinstated;

·    the process includes provision for a much needed toilet upgrade;

·    provision must be made for prominently located tourism information services;

·    local suppliers be given preference over others in the tender decision process, provided their proposals meet the tender criteria;

·    any rental revenue from local businesses will be put back into the Local Board LDI budget.

f)       thank Melanie Dale for her attendance and presentation

 

CARRIED

 

 

14

Waiheke Quick Response, Round Two 2016/2017

 

Resolution number WHK/2016/209

MOVED by Deputy Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      receive the late application from Seaweek and attach it to the minutes

b)      consider the applications listed in Table One for Quick Response Round Two 2016/2017 and agree to fund, part fund or decline each application in this round as follows;

Application No.

Applicant

Project

Amount requested

Amount Allocated

QR1718-202

Ms Elizabeth Eastmond

Towards the acquisition Barry  Hollands's “Medicos” painting.

$2,750.00

$2,750.00 (noting this will be displayed at Waiheke Health trust or another public place in agreement with the Board)

QR1718-204

Waiheke Community Art Gallery

Towards the development and curation of a temporary Waiheke artists pop up gallery and exhibition space.

$4,806.00

$3,000.00

(not to be spent on staffing costs, request the closing date be reviewed and if possible run the event for a further week)

QR1718-206

Mrs Sarah-Jane Blake

Towards four days of “Bird Booth” puppet performances.

$2,000.00

$0.00

QR1718-209

Artworks Theatre Incorporated

Towards face-to-face interviews, an online survey and production of a report summarising findings for the Waiheke arts and culture needs assessment.

$5,390.00

$0.00

QR1718-213

Miss Bianca Sanders

Towards costs for the design and development of a website, hosting and a domain name.

$4,000.00

$0.00

QR1718-214

Gay and Lesbian Singers, Auckland (GALS)

Towards hall hire, preparation, rehearsal costs, conductor fees and cost of transport of an electric piano to and from the island.

$1,500.00

$0.00

QR1718-203

Waiheke Playgroup

Towards hall hire for the playgroup program at the Old Blackpool School Hall.

$4,000.00

$2,964.75

(to be funded from the community response fund)

QR1718-205

The Parenting Place - Attitude Youth Division

Towards the cost of delivering five mental health presentations to Waiheke High School students.

$1,045.00

$0.00

QR1718-211

Matiatia-Oneroa Ratepayers and Residents  Assn Inc.

To convert an unused dingy storeroom to provide space for a hall office and use by community groups.

$1,959.00

$1,959.00

QR1718-212

Waiheke Island Society for the Prevention of Cruelty of Animals (SPCA)

Towards the cost of de-sexing 10 female and 10 male dogs.

$4,000.00

$3,000.00

(one time grant for this activity in 2017)

QR1718-207

The Islands Computer Guy

Towards transport, including ferries, truck rental and processing each item at the “E-cycle” facilities.

$2,418.00

$2,418.00

(requests a report on the amount of e-waste being  recycled)

QR1718-201

New Zealand Beach Polo Association New Zealand Limited

Towards the hireage of St John Ambulance, safety fencing, portaloos for public use and communications for fashion, food, music and sporting events.

$4,000.00

$0.00

QR1718-208

Waiheke Gymnastics Club

Towards hireage costs of the Waiheke Recreation centre to offer “PlayGym” classes.

$2,520.00

$1,890.00

(to be funded from the community response fund)

QR1718-217

NZAEE Seaweek

Seaweek 2017

$4,000.00

$2,000.00

(tagged to the first four Waiheke events only)

 

 

Total amount requested:

$40,388.00

 $12,127.00

 

 

c)         thank Erin McVeigh for her attendance and presentation

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

Attachments

a     Seaweek Application Summary

 

 

15

Endorsement of Waiheke and Rakino Subsection of the Hauraki Gulf Islands Waste Plan

 

Resolution number WHK/2016/210

MOVED by Member B Upchurch, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      defer this report to the next business meeting to understand the costs involved           for rate payers.

CARRIED

 

 

 

 

 

 

 

 

 

 

16

Adoption of the Essentially Waiheke Refresh 2016

 

Resolution number WHK/2016/211

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      adopt the “Essentially Waiheke 2016 – A Rural and Community Strategic           Framework” as tabled.

b)      use the “Essentially Waiheke 2016 – A Rural and Community Strategic           Framework”  as a guide during development of the Local Board Plan and other           strategic documents.  

c)      thank Julio Bin and the Essentially Waiheke team for their work over the past 12 months.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

Attachments

a     Essentially Waiheke  

 

17

Annual Budget 2017/2018

 

Resolution number WHK/2016/212

MOVED by Deputy Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      agrees indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b)      agrees key advocacy issues as follows:

·               Matiatia - Progress initiatives identified within the Matiatia masterplan;

·               Quality roading, footpath and cycling network to a standard consistent with the rest of Auckland, taking into account Waiheke character.

·               Support for a governance review which has good outcomes for Waiheke, including devolution of decision-making to Local Boards;

·               Local revenue being allocated to local projects (including parking, wharf tax, property rationalisation);

·               Develop visitor infrastructure;

·               Development of a network of marine reserves and other protected areas;

·               Reinstatement of the Rural Urban Boundary

·               Community Swimming Pool;

c)      adopts local content for consultation (Attachment B), with the addition of:

·                Artworks need assessment

·                Pathways (Greenways) Plan

d)      agrees that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.    

 

CARRIED

 

18

Ostend Domain development update - Boat wash down, sea wall and footpath construction

 

This item was dealt with under extra ordinary business

 

 

19

Governance Forward Work Programme

 

Resolution number WHK/2016/213

MOVED by Chairperson P Walden, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      receive the Governance Forward Work Programme.

 

CARRIED

 

 

20

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2016/214

MOVED by Chairperson P Walden, seconded by Member S Brown:  

That the Waiheke Local Board

a)      receive the record of proceedings of the Waiheke Local Board workshops held on 18 November, 24 November and 5 December 2016.

 

CARRIED

 

 

21

List of resource consents

 

Resolution number WHK/2016/215

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:  

That the Waiheke Local Board:

a)      receive the list of resource consents lodged during 7 November 2016 to 17           November 2016 related to Waiheke Island.

b)      confirms it will provide feedback on the Kennedy Point Marina application as           provided for it to do so in the resource consent process.

 

CARRIED

  

 

 

22        Consideration of Extraordinary Items

 

Secretarial Note: Item 22.1 Waiheke Boat Club - Ostend hardstand, boat wash, seawall and footpath was considered prior to Item 12: Councillors Update.

 

 

Deputy Chairperson Handley closed the meeting with a Karakia

 

 

7.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................