Agenda of Whau Local Board - 14 December 2016

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Avondale RSA Associate - Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Miss World Samoa - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events - Director
David Whitley	-

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 November 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Healthy Families Waitakere - Creating healthier environments programme

Purpose

1. Kerry Allan, Jewelz Petley and Cailtin MacColl from Healthy Families Waitakere will be in attendance to present to the board on the influence the board can have on the food and drink environments particularly at community and Council events.

Recommendation

That the Whau Local Board:

a) receive the deputation from Kerry Allan, Jewelz Petley and Cailtin MacColl of Healthy Families Waitakere and thank them for the presentation on creating healthier environments programme.

Attachments

a Background history - Creating healthier environments programme... 171

8.2 Living Wage Auckland

Purpose

1. Representatives from the Living Wage Auckland will be in attendance seeking a commitment from the board to support a Living Wage for both directly employed and those employed by contractors in the Board's submission to the Annual Plan.

Recommendation

That the Whau Local Board:

a) receive the deputation from the Living Wage Auckland representation and thank them for the presentation.

8.3 Designation 1453 (widening of Titirangi Road) - James Mawson

Purpose

1. James Mawson will be in attendance to update the board on his appeal regarding designation 1453 (widening of Titirangi Road).

Recommendation

That the Whau Local Board:

a) receive the deputation from James Mawson and thank him for the presentation.

8.4 War-Free Zone Peace City - Laurie Ross

Purpose

1. Laurie Ross will be in attendance to present to the board on her proposal on war-free zone and peace city. Her proposal is:

That the Whau Local Board declares the Waitemata Harbour, Hauraki Gulf Islands and surrounding waters to be a War-Free Zone reinforcing the Auckland Peace City policy mandate.

This means that:

a) Wargames are not acceptable and mass warship visits are discouraged.

b) Auckland Peace City will refuse to host events or provide support for the production, promotion or sale of weapons for warfare.

c) Auckland Peace City will not do business with companies who produce nuclear weapons.

Recommendation

That the Whau Local Board:

a) receive the deputation from Laurie Ross and thank her for the presentation.

Attachments

a War-Free Zone Peace City - Proposal to the Whau board.................. 173

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

14 December 2016

Auckland Transport Report, Whau Local Board, December 2016

File No.: CP2016/24323

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Whau Local Board area since the last report.

Executive summary

2. This report informs the local board on the following matters:

· Local Board Capital Projects

· Auckland Transport News

Recommendation

That the Whau Local Board:

a) receive the Auckland Transport Report, Whau Local Board, December 2016.

Comments

Reporting Back

Consultation

3. The following consultation was forwarded to the Local Board for comment in the last reporting period:

· Intersection improvements at Titirangi Rd, Croydon Rd and Parker Ave, New Lynn. More details are contained in Attachment A.

Local Board Capital Projects

4. The Whau Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, Local Board’s transport capital fund allocation is approximately $550,000, and this amount can be accumulated within each electoral term.

5. As the electoral term extends beyond the financial year, it is also possible to anticipate the allocation from the first year of the new electoral term. Whau Local Board resolved to allocate its transport capital fund to a bridge structure to enable the New Lynn to Avondale Shared Path and an investigation into a bridge connection between Busby and McWhirter Streets in New Lynn.

6. Auckland Transport advises the Whau Local Board to now consider other projects that could be delivered under the transport capital fund process. Rough order of costs can be requested through the local board resolution process.

Current Transport Capital Projects

Project

Description

Status

Allocated Amount

Whau Bridge

A footbridge that is 3.5m wide and separated from the rail bridge, as part of the New Lynn to Waterview shared path.

Detailed design completed and awaiting consents and Kiwirail approval.

$2,000,000

McWhirter Bridge

A footbridge to link Busby and McWhirter Streets in New Lynn.

Concept designs were presented at the September meeting and the Board chose Option 3 as its preferred option.

$241,016

Financials

Whau Bridge

7. This project provides a link across the Whau River for the New Lynn to Waterview shared path which is proposed to follow the rail alignment. The shared path investigation is being led by Auckland Transport and will ultimately link with the Waterview shared walking and cycling path.

8. Detailed design has been completed and consents for the work have been lodged with Auckland Council.

9. Auckland Transport is working with Kiwirail to finalise Stage 1 (in principal agreement) approval to use Kiwirail land and agree on how construction access for the bridge might be achieved.

10. Once these matters have been resolved and consents have been obtained, the project is expected to move to tender.

McWhirter Bridge

11. One of the top priorities identified in the Whau Greenways Neighbourhood Plan 2015 is to provide shared footbridge connection between McWhirter Place and Busby Street in New Lynn.

12. In September, the Board was presented with concept design options for the bridge and chose to move forward with Option 3 which has a rough order of costs of $1,191,000.

13. Also in September, the Board approved an additional $170,000 to commence preliminary design bringing the total allocation to the project to $241,016.

14. A recent workshop with Auckland Council Parks (who is currently managing the project), recommended that prior to any further design work, consultation with the public be carried out to gauge support for the project.

15. Auckland Council Parks is now preparing the consultation information and it will report back on the outcome of the consultation in the New Year.

Other Matters

Auckland Transport News

New Network – Southern Implementation

16. The new network implementation began in South Auckland on October 30. This represents a total revamp of how bus services routes in the south. This was complemented by the opening of the new Otahuhu Station.

17. Implementation of the new network in the central area is scheduled for late 2017.

Karangahape Road Makeover

18. Karangahape Rd is set for a major upgrade which will enhance one of Auckland’s most famous urban spaces. Auckland Transport and Auckland Council revealed plans for proposed changes to the street and invited public feedback.

19. The proposal includes a new cycleway and streetscape improvements which reflects feedback received from local businesses, residents, property owners and folk who regularly spend time there.

20. The Karangahape Rd Enhancement Project is being delivered by Auckland Transport and Auckland Council with funding from various sources including a targeted rate to local businesses and the Government through the Urban Cycleways Programme.

99c Child Weekend Fares

21. With the introduction of the Simpler Fares system, children 5-15 years travelling on an AT HOP card can travel on buses and trains on weekends and during public holidays for just 99 cents. To qualify for this fare, parents need to load a child concession on the AT HOP card and it needs to be registered. Up to five bus or train trips can be made over a four hour period with up to 30 minutes between each trip.

22. 99 cent Child Weekend Fares presents AT Metro with an opportunity to increase patronage on trains and buses on weekends and on public holidays. For families 99 cent Child Weekend Fares make trains and buses an economical option.

Pukekohe Station

23. Main construction work on upgrading Pukekohe Station to a fully-integrated bus and train interchange started with a sod-turning on 23 November. Once completed in late 2017, it will make it easier for people in Pukekohe and the surrounding areas of Waiuku, Patumahoe and Tuakau to connect between high frequency trains and buses.

Attachments

No.	Title	Page
a ⇩	Consultations on Roading and Parking Changes (October/November 2016)	13
b ⇩	Whau Local Board Area Traffic Control Committee Decisions September to November 2016	15

Signatories

Author

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

14 December 2016

Whau Quick Response, Round Two 2016/2017 grant applications

File No.: CP2016/24291

Purpose

1. This report presents applications received for the Whau Quick Response, Round Two 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Whau Local Board set a total local community grants budget of $190,000 for the 2016/2017 financial year.

3. A total of $85,406 was allocated under round one of the local grants and $12,063 was allocated under quick response round one 2016/2017. A total of $11,300 was also allocated to Whau Christmas event funding, leaving a balance of $81,231 for the remainder of the 2016/2017 financial year.

4. Twenty-seven applications were received for Quick Response Round Two 2016/2017, with a total request of $80,776. A further four multi-board applications were received from local grants round one, requesting a total of $29,500.

Recommendations

That the Whau Local Board:

a) consider the applications listed in Table One below for Whau Quick Response, Round Two 2016/2017 and agree to fund, part-fund or decline each application in this round.

Table One: Whau Quick Response, Round Two 2016/2017 applications:

Application Number	Organisation Name	Project	Total Request	Eligible/ Not eligible
QR1721-231	Monique Redmond	Towards preliminary and production costs for Raku firing event at Te Toi Uku Crown Lynn Museum on 18 February 2017 and two exhibition events in March; including materials and costs for the production of ceramics from the clay excavated from the Waterview Tunnel.	$2,000.00	Eligible
QR1721-237	Sean McCarthy	Painting of “Chorus” utility boxes	$9,000.00	Eligible
QR1721-203	Girl Guides Association of New Zealand Incorporated	Towards hall hire of the Iona Presbyterian Church Hall from 1 July 2015 to 30 June 2016.	$688.00	Eligible
QR1721-204	Rutherford College Community Education	Towards part of the distribution cost for the continuing education pamphlets for 2017.	$2,000.00	Eligible
QR1721-208	Mrs Mihi Angel	Towards travel and entry costs for a group outing to lunch and a movie for older persons support network on the 25 February 2017.	$633.00	Eligible
QR1721-214	University of the Thirds Age (U3A)	Towards operational costs from 1 December 2016 to 1 December 2017: 10 months of venue hire for West Lynn Gardens and costs of materials for printing.	$900.00	Eligible
QR1721-218	Springleigh Residents Association	Towards tree planting along Methuen Avenue and Bollard Avenue, Avondale	$2,500.00	Not eligible as project is not permitted under the new Auckland Transport berm planting policy.
QR1721-221	Whau Adult and Community Education (ACE) Incorporated	Towards venue hire, catering, stationery, facilitator fees and purchase of television, video camera and three laptops used in five training workshops in February 2017.	$1,215.00	Eligible
QR1721-222	Encounter Hope Foundation	Towards purchase of a public address system and television for “The Hope Centre”	$1,646.00	Eligible
QR1721-228	Portage Ceramics Trust	Towards purchase of a potter's wheel.	$1,608.00	Eligible
QR1721-229	Gujarati Samaj New Zealand Incorporated	Towards costs of hall hire and cleaning, tours, catering and administration costs.	$27,635.00	Eligible
QR1721-232	Youthline Auckland Charitable Trust	Towards a youth worker salary from 1 January 2017 to 1 December 2017.	$2,000.00	Eligible
QR1721-233	The Parenting Place	Towards course handbooks, materials, subsidies for low income parents and volunteer expenses.	$2,000.00	Eligible
QR1721-234	Generation Ignite Trust	Towards costs of food for the “Summer Camp Ignite” held in January 2017.	$2,000.00	Eligible
QR1721-238	Generation Ignite Trust	Towards storage costs for dry and frozen foods at Storage King and EcoMatters garage site from 1 January to 31 December 2017.	$2,000.00	Eligible
QR1721-239	Whau Youth Providers Network	Towards costs for equipment hire, resource materials, prizes, refreshments and promotion of a 'Summer Sports Tournament' in term one and 'Youth-led space activation' event in term two.	$2,000.00	Eligible
QR1721-240	Avondale Community House (Fale)	Towards operational costs and wireless braodband services for the Avondale Fale.	$2,000.00	Not eligible as applicant has already received a grant in 2016 towards operational and wireless broadband costs.
QR1721-216	The Whau River Catchment Trust	Towards the Whau River Catchment Trust for operational costs for the Whau River eco-boat tour.	$993.00	Eligible
QR1721-223	Sustainable Coastlines	Towards Sustainable Coastlines Charitable Trust for bus hire, to engage low decile schools in beach clean-up programme.	$2,000.00	Eligible
QR1721-201	Bridge of Love Association Incorporated	Towards venue and equipment hire, video production fee, decorations, prize certificates and traffic fee for recording of local stories on 3 December 2016.	$2,000.00	Not eligible as the date of the event is prior to 1 January 2017 as per the Whau Local Board grants programme.
QR1721-202	Waitakere Japanese Supplementary School	Towards the purchase of calligraphy materials for an activity in the New Year Celebration for Waitakere Japanese Supplementary School in January 2017.	$630.00	Eligible
QR1721-217	Hannah Sport and Cultural Association Incorporated	Towards venue hire, orchestra, performers, face painting and prizes for Christmas and New Year Celebration on 17 December 2016.	$1,150.00	Not eligible As the event is prior to 1 January 2017 as per the Whau Local Board grants programme.
QR1721-235	Okapi Alliance of New Zealand Incorporated (OKANZ)	Towards costs of venue and sound system hire, decorations, prizes, stationery, photographer and video, and catering for the OKANZ Excellence Award Night held on 28 January 2017.	$2,000.00	Eligible
QR1721-213	Blockhouse Bay Community Centre Incorporated	Towards costs of materials to repair rear deck for Armanasco House.	$529.00	Eligible
QR1721-215	Josh Lose	Towards purchase of sports equipment and tutor registration fees for Kelston Bootcamp from 16th January 2017 to 17th April 2017.	$989.00	Eligible
QR1721-224	Tuvalu Sports Association New Zealand (TuSANZ)	Towards Costs towards TuSANZ Sports Awards Night 2016 on 10 December 2016.	$7,870.00	Not eligible As event is prior to 1 January 2017 as per the Whau Local Board grants programme.
QR1721-226	Jo Ilolahia	Towards venue hire and purchase of equipment for boxing and Zumba fitness classes from 24 January 2017 to 24 January 2018.	$790.00	Eligible
		Total amount requested		$80,776

b) consider the multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round

Table Two: Whau multi-board applications:

Application Number	Organisation Name	Project	Total Request	Eligible/ Not eligible
LG1621-220	Roopa Aur Aap Charitable Trust	Towards operating costs; salaries, volunteer costs, travel expenses, administration costs, venue hire, event promotion to help and support the victims of family violence from 1 July 2016 to 30 April 2017.	$25,000.00	Eligible
LG1703-131	New Zealand Women Limited	Towards the cost of the Elvis in the Gardens event at the Manurewa Botanic Gardens on 26 February 2017.	$1,000.00	Eligible
LG1719-111	Keep on keepin on - safer west community trust	Towards costs of bouncy castle, merry go round, Ferris wheel, stage equipment and advertising for “Keep on Keepin’ on Carnival” on 13 November 2016.	$2,000.00	Not eligible as date of event is prior to 1 January 2016 as per the Whau Local Board grants programme.
LG1711-116	OKE Charity	Towards insurance, promotion and traffic management for “2016 Hubbards Head2Head Walk” on 12 and 13 November 2016.	$1,500.00	Not eligible as date of event is prior to 1 January 2016 as per the Whau Local Board grants programme.
		Total amount requested		$29,500

Comments

5. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Whau Local Board will operate two local grants and four quick response rounds for this financial year. The quick response round two closed 4 November 2016.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

9. For the 2016/2017 financial year, the Whau Local Board set a total community grants budget of $190,000. The Whau Local Board allocated $85,406 under round one of the local grants, $12,063 has been allocated under quick response round one. A total of $11,300 was allocated for Whau Christmas event funding, leaving a balance of $81,231 for the remainder of the 2016/2017 financial year.

10. Twenty-seven quick response applications were received for quick response round two, with a total requested of $80,776. A further four multi-board applications were received, with a total of $29,500 (see Attachment B).

11. It is recommended that the board consider allocating up to $15,000 of this in this grant round.

Consideration

Local board views and implications

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Whau local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14. A summary of each application for Whau Quick Response, Round Two and each multi-board application is attached (see Attachment B).

Māori impact statement

15. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. There are two individuals applying in this round that have identified as Maori and 12 organisations have indicated their project targets Maori or Maori outcomes.

Implementation

16. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

17. Following the Whau Local Board allocating funding for quick response round two; commercial and finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇩	Whau Local Grants 2016/17 Grants Programme	45
b ⇩	Whau Quick Response Round Two 2016/2017 application summaries	49

Signatories

Author

Caroline Teh - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

14 December 2016

Whau Local Board

14 December 2016

Craigavon Park playground upgrade detailed concept approval

File No.: CP2016/23132

Purpose

1. To seek approval from the local board for a detailed concept design for the upgrade of the Craigavon Park playground.

Executive summary

2. Craigavon Park playground was first built in 1985 and although it has received minor renewals over the years it now requires an upgrade to provide a greater level of service for our growing community. The park also provides car parking, toilets and a barbeque in the general area of the playground.

3. Engagement with park users and local residents was undertaken and 61 responses were received. This feedback has been used to develop the design.

4. Mana whenua involvement in the design process began at the very early stages of the project and has been valuable and their ideas are incorporated in the detailed concept.

5. The detailed concept plan includes Māori design elements, perimeter fencing, water play, separate junior and senior play areas, seating, footpaths and a drinking fountain.

6. A budget of $594,526 is available to deliver this project over two financial years. Should the available budget not cover the full extent of the scope of the work, staff will prioritise elements of the project. This will be brought to a workshop for discussion with the local board.

Recommendation

That the Whau Local Board:

a) approve the detailed concept design for the Craigavon Park playground upgrade.

Comments

Background of park and current playground

7. Craigavon Park is a large well used park bordering Green Bay and Blockhouse Bay. The park is well visited by families who enjoy the small fenced playground and supporting assets such as seating, BBQ and public toilet.

8. The existing playground is shown to have been first built in 1985 and has five play items - a spinner, a junior climbing module, a springer, a 3 bay swing set and a large climbing module. The playground has received some equipment upgrades over the years but now requires a full renewal and upgrade to better cater for the needs of the growing community.

Public engagement

9. Community consultation was undertaken during February 2016. 61 responses were received either through Councils Shape Auckland online system, a flyer drop inviting an email response or via the ‘drop in day’ held at the park.

10. A survey invited participants to rate the play type/activity the most favoured, 1 being the most favoured. The result is as follows:

Rating	Play type/activity
1st	Make believe/Creative play/ Loose materials such as sand and water
2nd	Sliding
3rd	Climbing
4th	Swinging
5th	Spinning
6th	Rocking

11. The survey also requested comments about how the playground could be improved and these are provided in detail in Attachment C.

12. Common requests received in this feedback were: shade, water for play and drinking, sand play and mix of play for young and older children. This feedback has been used to develop the concept where practical. Sand play has been considered in the design however this is provided at Olympic Park playground.

13. It may be of interest for the board to note that considerable feedback was also received through other channels regarding requests to provide a drinking fountain for dogs, signage to clearly state that the park is considered a dog exercise and off leash park, and seating in the dog agility area at the centre of Craigavon Park.

Iwi engagement

14. All iwi groups known to have an interest in the Blockhouse Bay/Green Bay area were contacted at the early design stage of the project to determine their interest in this project. Three iwi groups – Te Kawerau a Maki, Ngāti Whātua Ōrākei and Te Akitai Waiohua requested they be involved throughout the project.

15. Engagement with iwi identified that the Craigavon Park area is significant to mana whenua. It was the resting place for Māori who were portaging waka between the Manukau and Waitematā harbours.

16. Additionally the area is ecologically important for the Kuaka (Godwits) as it is the main migratory path the birds travel to the feeding shores of the Waitematā Harbour. Portaging iwi parties would use spears to capture the Kuaka for a food source.

17. Throughout engagement with mana whenua these two themes have been captured and translated into the overall design and features of the playground.

Development of the concept design

18. Procurement was undertaken to engage a suitable design specialist for the development of a concept plan and detailed design. Bespoke Landscape Architects were awarded this open tender process. Parks, the Community Facilities project manager and the architect have worked closely to develop a concept plan to enhance the playground, and to incorporate the desires of the community and the vision of mana whenua.

19. The outcome is a developed concept plan (attachment A) which includes the following play items:

· a perimeter fence

· a waharoa or entrance piece

· water play

· a junior play area which includes a play module, swing set consisting of a basket swing, standard and infant swings, a springer board and the existing popular carousel

· a senior play area which includes a tower with a log and rope bridge, balancing units, a see saw and a mega swing

· a kinetic bird sculpture (attachment B)

· seating with symbols or pattern of Kuaka

· footpaths and

· a drinking fountain.

Budget availability

20. Funding for the project is provided as follows:

Funding Source	2015/2016 FY	2016/2017 FY	Total
LTP Parks Renewals	$ 2,000	$260,526	$262,526
Parks Growth Fund	$32,000	$300,000	$332,000
Total			$594,526

21. $594,526 is provided over two financial years for project management, public and iwi engagement, feasibility, design, consenting and construction of this project.

22. An engineer’s estimate is currently being developed for the project. In the event that all aspects of the plan are estimated to be greater than the funding available, the plan will be revisited to prioritise items. Lower priority items will be removed from the physical works tender prior to undertaking the procurement process.

Consideration

Local board views and implications

23. Staff have updated the Whau Local Board regularly on all aspects of this project as it develops, through the Parks Portfolio meetings. Local board members have been supportive of the process to date.

24. Board members received the detailed concept by email on 15 November 2016. Details of the project were then discussed with the local board at a workshop on 16 November 2016 where this detailed concept was well received and supported by the local board.

Māori impact statement

25. Engagement with mana whenua was sought early for this project and their input has been incorporated in the development of the design. This is crucial in telling the story of the historic use of the area.

26. Te Aranga design principles have also been applied to the development of the concept.

Implementation

27. Budget constraints together with agreed priorities will determine the final outcome of the project. This will be bought to the local board for discussion.

28. Consequential opex will be required for the ongoing maintenance of this upgraded asset.

Attachments

No.	Title	Page
a ⇩	Craigavon Park Detailed Concept Plan	135
b ⇩	Kinetic Bird Sculpture Concept Plan	141
c ⇩	Comments for improvement of current park from Craigavon Park consultation	145

Signatories

Authors

Helen Biffin - Parks Liaison & Development Team Leader

Gilbert Turnbull - Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

14 December 2016

Excerpts from Craigavon Park playground February 2016 consultation

Comments about how the playground could be improved.

No.	Feedback Response – ‘How do you think the playground could be improved?’
1.	Sand and water play
2.	Water drinking/fountain. Water and sand play for children.
3.	Nothing it's pretty good
4.	Water play, shade areas, sand pit, drinking fountains for children and dogs.
5.	Water fountains in the playground.
6.	1. new park should have shade cloth 2. a rope-climbing structure 3. replace bark-covered ground with rubber 4. more tunnels and climbing walls. 5. remove the 4-way see-saw
7.	No Pine trees nearby, shade cover in parts, water play, sand Play, grass areas, soft fall not bark, made more like Waterview new park.
8.	More shade, it’s all in direct sun, would love a sandpit and water area, plus fort or (in my 2 years olds eyes) an ice castle! She also requested music playing but think that's a tough one to follow up! Maybe a couple of drums or similar though? Play car.
9.	Add water feature.
10.	Water features!
11.	It is fine, don’t spend money changing it. We could do with upgrades on Green Bay domain and rugby field playground on Portage road first.
12.	I think what you have on offer for the smaller children 0-2 is fantastic however for 2-5yr olds it isn't exciting enough. We live on Godey Road, very close to the park however we travel to Henderson where they have the big tunnel slides x2 and lots of sand and water play. That park is amazing!
13.	More shaded spaces in the playground please!
14.	With the addition of water and more challenges for the younger children. The older children could enjoy more complex climbing equipment. It would be good to see big tress around the park to provide shade. Maybe a cool tree house in the tree, wouldn't that be amazing!
15.	The playground in Craigavon Park is lovely for little children but it needs to cater more for older children, e.g. 6 year olds and upwards. It needs the following: A rope netting climbing frame. A climbing tower similar to the one at Rocket Park in Mt Albert. A higher slide. A good seesaw. The whole of Craigavon Park also needs more drainage.
16.	There is a lot of natural shade from trees but these changes with the direction of the sun over the day so there needs to be a permanent shade covering for some or all of the playground. It would be good to have more movable objects like the counting beads and steering wheels.
17.	Replacement of old equipment.
18.	My family enjoyed something for the bigger kids? Outside the small kid area.
19.	Adding and improving on the adult frames around the park that are in very poor condition would be good. The pull up bars are unusable and have been for years. Other adult exercise stations are made from materials not really fit for purpose. The park needs a tower/climbing/sliding construction similar to recent park developments in Parrs Park and other Henderson waterside developments with flying foxes. As the council decided to remove a number of mature trees from the park it would be good to see developments that served the community in the park and catered for those who do not take dogs there. Unfortunately any new development would have to be fully fenced as dog owners often let their pets off-leash near the play area and this is a potential hazard to children who the dogs do not know.
20	Updating the play equipment. Providing some creative play aspects e.g. sand and water. Providing for a variety of ages e.g. swings that are suitable for very young children upwards. Providing as much shade as possible.
21.	It's actually pretty good as it is.
22.	More exciting play e.g. water, flying foxes
23.	More seating for adults within the gated area, bark surface is ok but not comfortable on bare feet. More shade.
24.	More shade over the playground area, particularly the slide areas. Any upgrade to equipment would be good. Areas to 'hide' like a cubby house or area under the playground. Signs so people don't bring dogs in.
25.	Climbing wall/adventure/obstacles (playground at Island View reserve in Whangamata is a great example). Long high slide. Water play. Flying fox. Huts to climb in, through. Drinking tap, rubbish bin in play area would be practical.
26.	Check out the amazing new playground structure at hamilton lake. Green plastic and timber area with water play too. Put that in and everyone will be happy.
27.	Definitely needs some shade, either sail or tree planting. Some form of climbing structure to challenge children. Separate areas for younger and older children.
28.	Shade would be really beneficial. Picnic tables inside the playground. Some water play and sand play. Tunnels and hills. A little bike track.
29.	Would be nice to have an additional area for biking/scootering - have a good size circuit like the one at Onepeto domain with some interesting bumps. Would want it to be fairly open so children could be easily supervised. Eg a parent could sit in the shade.
30.	Equipment is faded and old looking, needs a 'spruce up'. A sunshade over entire playground would be good to protect children from the harsh sun.
31.	The spinning device could be moved to a more central location as it is in the small kids area but used more by older kids. A seesaw would be great.
32.	Adults swings.
33.	Natural water feature, little interactive waterway. Shade. Ground on different levels with tunnels through slides down. Flying fox. Extra big challenging area for older kids. More of a flow all over playground rather than swings in one area, climbing in another. Natural equipment, rocks to climb on, logs to walk over, with things that move, pulleys etc. Big buckets on chains can be too heavy for younger ones to lift.
34.	Water play like Potters Park for the 100's of local kids, and making it an accessible playground for disabled parents and kids to enjoy so proper ground surface not bark.
35.	Water play - a paddling pool! A bigger slide. A climbing wall with a slide down. A tunnel.
36.	Climbing frame/jungle gym.
37.	A small covered area where you could take shelter if it suddenly showers. This happens often. Keep the shade provided by the trees and perhaps add even more shade with sails. Add some interactive areas like the water feature at Parrs Park. Better path connections to car park.
38.	More challenging g climbing for older kids. This doesn't need to be "250k on a Web. Just more options & higher climbing. I think you should make a wilderness playground like the excellent one in Copenhagen - we visited this last year & it was awesome even up to teenagers, mounds of dirt, lots of rocks, fences to climb on, big trees included in climbing structures. I.e. use the natural environment rather than an ugly expensive artificial waste of $$$ like parrsome park. Oh and good toilets with soap please.
39.	Bring back the rocktopus!! My kids loved it. Why was it taken away? THAT was our favourite item. Also put in a big log swing like at Titirangi Beach playground.
40.	We aren't keen on the bark floor. We would love some waterplay. Please can there be some shade. So hard in the height of summer.
41.	It desperately needs shade cover. The playground itself gets dangerously hot to touch and can’t be used for months over summer.
42.	A safe connection with the skate park is needed. It’s dangerous that there is no pedestrian crossing between the two playgrounds. And there’s no off street parking at the skate park - skate parks are now used by very young children.
43.	Some covered area would be great for the kids and ensuring the gates close securely.
44.	More shade, more trees to climb as part of the playground, flying fox.
45.	Activities for the older children (6+). Lots of climbing, tunnels, slides. Activities suitable for all age groups. My children age from 1 year to 8 years, and it suits the 3 year old best in its current form. More more more swings please. Shade, desperate need for it.
46.	Some water play, fountains, etc.
47.	Add more activities e.g. sand and water to play with also include an area for younger ones scooters/skates/skateboards - the skate park across the road is great but it causes interruption to play taking the older grandchild there when the younger wants to play in the playground. More climbing stuff that allows children to explore my youngest grandchild loves the tight rope area of the bigger playground - they love balancing and climbing things.
48.	More seats for adults. More shade. Some of the equipment looks old and tired. A proper sea saw might be nice, but not like that odd roundabout see saw that they have at Barons Green Park.
49.	Definitely would love to see the playground developed further to include more activities for toddlers as in the week it tends to be the most common age group and the space becomes crowded. Incorporation of more wood instead of heavy metals. Some water activities like at the new Waterview park, or even like those at Potters Park for hot days. A flying fox might be fun with the space in the park.
50.	I'd like to see the fence stay, some shade and more tables and chairs for picnics and parents.
51.	Provision of drinking fountain (multi spout for dogs too). See-saw. Upgrade drainage channel along footpath, currently open culvert and trip hazard. Upgrade fitness stations within the park. Recent tree planting was undertaken in open grass space and this now restricts the use of this area.
52.	Provide challenging climbing items for older kids, a flying fox or large slide. Water play, mud slides and water. More items for older children
53.	More shade, it still gets really hot during the day, even with trees it is still very sunny. Water fountain nearby, shady picnic benches. I actually think that the park is excellent so don't change too much. Shade and maybe a water fountain nearby is all I would say.
54.	Change woodchip surface as it hides broken glass, bottle tops/sharps.
55.	Exercise equipment, rugby club running and lots of running, would get well used Sand play, senior items, more shade.
56.	Addition of senior play items.
57.	More shade and water fountain.
58.	Flooring could be improved, maybe something softer.
59.	More shade. More challenge for seniors. Keep 6 swings, or more (need 4 junior swings).
60.	1. The playground in Craigavon Park is lovely for little children but it needs to cater more for older children, e.g. 6 year olds and upwards. It needs the following: 1. A rope netting climbing frame. 2. A climbing tower similar to the one at Rocket Park in Mt Albert. 3. A higher slide. 4. A good seesaw. 5. The whole of Craigavon Park also needs more drainage.
61.	I am afraid that if anything big is 'built' there it will change this status. My younger six years old daughter said she liked the playground the way it is.

Whau Local Board

14 December 2016

Allocation of NZTA SH16/20 mitigation fund to projects

File No.: CP2016/23169

Purpose

1. To seek approval for a second programme of open space development projects utilising the New Zealand Transport Authority SH16/20 fund.

Executive summary

2. $808,622 is currently available for open space development projects from the New Zealand Transport Agency SH16/20 mitigation fund for the Whau Local Board.

3. Parks have identified a programme of work suitable for the allocation of this fund and discussed this with the board on 16 November.

4. Approval is now sort from the board to progress these projects to the concept design phase.

5. Concept design and costings will be brought back to the board at workshops as this work completes.

Recommendation

That the Whau Local Board:

a) approve the development of concept designs and engineers estimates for the proposed work programme of:

· Valonia Park and Rosebank Domain Project Support - Specialist advice for development of Valonia Park and Rosebank Domain

· Archibald Park - Waka Ama Storage, design and installation

· Canal Reserve - Extension of the playground, extension of the basketball half court and a learn-to-ride path connection from the roadside footpath to the basketball half court

· Bellgrove Reserve - Orchard planting and upgrade swing set with basket swing.

· Sandy Lane Reserve - Park development, footpath connections between Sandy Lane and Rizal Reserve, seating and art/play opportunities

· Riversdale Reserve - Installation of boom gate at the car park entrance to replace chain gate

· Copley Reserve - Installation of bollards on boundary of adjacent driveway

· Archibald Park - Design and paint mural on changing room block

· Eastdale Reserve - Install a drinking fountain

Comments

Background of the funding

6. Cash compensation is provided to the Whau Local Board (WLB) from the New Zealand Transport Agency (NZTA) following a Board of Inquiry process to compensate communities affected by the construction of the Waterview Connection which completes a motorway ring route linking State Highway 20 with State Highway 16. This is outlined fully in a report presented to the Whau Local Board on 19 August 2015, Item 32.

7. Additionally, over the construction period Auckland Council will receive income from NZTA in the form of lease payments for the occupation of public open space such as Rosebank Domain.

8. During May 2016 Local Parks received an update on the expected income amount which is $1,168,443 overall. Details of this are shown in Table 1 below.

	2014/2015 FY	2015/2016 FY	2016/2017 FY	Total
Income as identified in May 2016	$286,215	$29,855	$852,373	$1,168,443

Table 1: Expected SH16/20 Waterview Connection Project income at May 2016.

Allocation of funding to date

9. Allocation of $360,821 was approved for the first programme of work in August 2015 for the following projects:

· Project support liaising with NZTA representatives

· Te Whau Pathway design and heritage interpretative signage

· Holly Street to Heron Park Boardwalk design phase

· Miranda Reserve minor upgrade

· Manukau Harbour Coastal Walkway upgrade of signage

· Interpretative signage at Saunders Reserve, Riversdale Reserve, Tait Park and Arthur Currey Reserve.

· Crum Park car park lighting installation and

· Sister Rene Shadbolt car park lighting installation.

10. The above projects are either underway and on track or completed.

Allocation of remaining fund

11. The remaining fund is $807,622. At the July 2016 business meeting the WLB resolved that this remaining fund be allocated to public open space development projects as follows:

Resolution number WH/2016/87

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a) note the update on the forecasted income from the New Zealand Transport Agency as part of the State Highway 16/20 Waterview Connection Project is now projected to be $1,168,443.

b) approve the allocation of the New Zealand Transport Agency fund, which is currently unallocated, targeted to the Whau Local Board area for the development of public open space of:

i) $100,000 in the 2016/2017 financial year; and

ii) $707,582 in the 2017/2018 financial year.

12. At a WLB workshop held on 16 November 2016 the board gave direction that staff develop concept designs and provide engineers estimates for the following programme of work:

Project Title	Project Description	High level cost estimate
Project Support	Specialist advice for development of Valonia Park and Rosebank Domain	6,000
Archibald Park	Waka Ama Storage – design and installation	150,000
Canal Reserve	Extension of the playground, extension of the basketball half court and a learn-to-ride path connection from the roadside footpath to the basketball half court	140,000
Bellgrove Reserve	Orchard planting and upgrade swing set with basket swing.	11,000
Sandy Lane Reserve	Park development – footpath connections between Sandy Lane and Rizal Reserve, seating and art/play opportunities	250,000
Riversdale Reserve	Installation of boom gate at the car park entrance to replace chain gate	7,000
Copley Reserve	Installation of bollards on boundary of adjacent driveway	6,000
Archibald Park	Design and paint mural on changing room block	15,000
Eastdale Reserve	Install a drinking fountain	7,000
Total		592,000

13. Project information will be provided to the board at future workshops including the true estimated cost of the projects.

Consideration

Local board views and implications

14. Parks staff discussed the proposal with the Whau Local Board at a workshop on 16 November 2016. The local board provided direction that following formal approval staff proceed to the concept stage of these projects.

Māori impact statement

15. Engagement with iwi will be undertaken on the larger projects or projects which will be of interest to them. Archibald Park Waka Ama storage and Sandy Lane Reserve Development will be discussed with iwi at a hui on 22 November 2016 to gauge their interest.

Implementation

16. Following the approval of this work programme concept plans and engineers estimate will be undertaken. This information will be bought back to the board for discussion.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Biffin - Parks Liaison & Development Team Leader

Gilbert Turnbull - Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

14 December 2016

New Road Names Approval for Road and Accessway created by development at 10 and 30-38 Rankin Avenue and 5 Clinker Place, New Lynn

File No.: CP2016/24049

Purpose

1. This report is to seek approval for the proposed street names for one new road to vest and three accessways created by the development at 10, 30-38 Rankin Ave and 5 Clinker Place, New Lynn (legal description: Lot 1 and 2 DP 481130 and Section 2 SO 485697).

Executive summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the Council for naming a new road or accessway serving more than 5 dwellings. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Waikomiti Street, Folkes Crescent, Pereki Way, Ceramic Lane’ (the applicant’s preferred road names) were determined to meet the road naming policy criteria.

4. The proposed road names ‘Waikomiti Street, Folkes Crescent, Pereki Way, Ceramic Lane’ are recommended for approval to the Local Board.

Recommendation

That the Whau Local Board:

a) consider for approval the road names ‘Waikomiti Street, Folkes Crescent, Pereki Way, Ceramic Lane’, proposed by the applicant , for one new road and three accessways at 10, 30-38 Rankin Ave and 5 Clinker Place, New Lynn, pursuant to section 319(1)(j) of the Local Government Act 1974.

Comments

5. The applicant, Avanda Group, has obtained resource consent (Council reference LUC/2015/1327, SUB/2015/1331) for a three lot subdivision to create a new road to vest, a super lot for the construction 88 residential dwelling with three accessways and a balance lot on 4 October 2015. The location of the new road to vest and three accessways are shown on the plan attached.

6. On 14 April 2016, an application (LUC-2016-892) to vary the approved consent was lodged to enable the minor amendments to the approved dwellings. No change to the approved road and accessway approved is proposed. This consent was granted on 2 June 2016.

7. The Auckland Council Road Naming Guidelines allows that where a new road or accessway needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new street names for the local board’s approval. All preferred names adhere to the general principles and objectives. The significance of the proposed names is outlined as follows:

Preference	Roads (reasons)	Comments from LINZ and NZPost:
	Road 1
1	Waikomiti Street (The development site bounded by Rankin, Margan and Astley Avenues and Clark Street comprises parts of Allotment 257 25 (western side) and 16 26 (eastern side) of the Parish of Waikomiti.	Acceptable to use.
2	Cleverley Street (Cleverley is a leading New Zealand multi-disciplinary design practitioner who worked predominantly from the 1960s–1990s, before embarking upon a long-term lecturing career. Many of us will recognise his designs, featured upon everyday utilitarian objects, either from our own childhoods or from those of our older relatives, his work for New Zealand Post, Crown Lynn, and UEB packaging arguably being the most significant)	LINZ and NZ Post confirm that the name is acceptable to use. Writing approval from Mr. Cleverley has obtained. However, as per Auckland Council Road Naming Guideline, using the name of people who are still alive should be avoided as community attitude and opinions can change over time.
	Access 1
1	Folkes Crescent (the area of New Lynn was surveyed by Frederick Utting in 1863, who named it after King's Lynn in Norfolk because of a similarity in the countryside. 1865 survey maps show Folkes Street - New Lynn. This originally linked with Bollard Avenue and later Delta Avenue but was incorporated into the development of LynnMall)	Acceptable to use.
2	Keretū Crescent (Maori word of clay- this is to reflect the history of the area, being brickmakers and clay industry over 200 years)	LINZ and NZPost: Not acceptable as it is similar to a Kereru Street in Auckland.
2
	Access 2
1	Pereki Lane (Maori word of brick)	Acceptable to use.
2	Golden Fall Way (a name for one of the Crown Lynn designs)	Acceptable to use.
	Access 3
1	Ceramic Lane (to reflect the history of the area, being brickmakers and clay industry over 200 years)	Acceptable to use.
2	Whau Lane (to reflect the location of the site)	Not acceptable to use – there is a Whau Crescent approx. 5kms away in Avondale

Consideration

Local board views and implications

8. Auckland Council, by way of the Long-term Plan (2012-2022), has allocated the responsibility for the naming of new roads or accessways to local boards, pursuant to section 319(1)(j) of the Local Government Act 1974.

9. The decision sought from the Whau Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

10. The decision sought from the Whau Local Board is not considered to have any legal or legislative implications.

Māori impact statement

11. It is considered that there is no significance to Māori as a result of the proposed road names, and that there will be no adverse effects on Māori communities.

12. Avanda Group has consulted with the relevant iwi groups in September 2016. No objection or alternative name was received against the proposed street names.

Implementation

13. The Project, Practice and Resolutions Consenting Team will ensure that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

14. The cost of processing the approval of the proposed new road names and any installation of road name signage are recoverable in accordance with council’s administrative charging policies.

Attachments

No.	Title	Page
a ⇩	Location of the road and accessways	157

Signatories

Author

Jian Chen - Senior Subdivison Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

14 December 2016

Whau Local Board LDI Capital Fund - West Lynn Gardens carpark capital grant

File No.: CP2016/24637

Purpose

1. To enable the Whau Local Board to consider allocation of its LDI Capital Fund as a part contribution to the West Lynn Gardens carpark project.

Executive summary

2. The Whau Local Board has an allocation in its three year budget of $485,000 per annum for capital projects. It has considered through workshops a variety of projects including a request for funding for the renovation of the West Lynn Gardens carpark.

Recommendation

That the Whau Local Board:

a) allocate $16,600 from its LDI Capital Fund as a grant to West Lynn Gardens for completion of its carpark renovations.

Comments

3. The Whau Local Board has an allocation in its three year budget of $485,000 per annum for capital projects.

4. In August 2016 the Board allocated $70,000 towards expansion of the Sister Renee skate park and in September 2016, $45,000 for concept planning for a major playground in Archibald Park (estd maximum budget of $950,000). $1,340,000 is still available to be allocated.

5. At its workshop on 17 August 2016 the Board received an update on its list of potential projects and requested that the West Lynn Gardens carpark renovation be brought to the new local board for consideration.

West Lynn Gardens request

6. The Whau Local Board in its first term supported the development of new community rooms at the West Lynn gardens a community owned and operated botanic garden. The West Lynn Gardens request for support towards the carpark renovation was brought to the Board in November 2015. Further investigation by the group identified a need for further drainage work costed at $9500 which it progressed through its own fundraising. In May the group provided an update on work and identified a budget of $25,000. Recently the group confirmed it had received $10,000 funding from the Trusts Community Foundation and provided an updated request for $16,600 support.

7. The facility has wide community usage by early education, schools and seniors groups as well as family celebrations and commemorations. Its carpark has significant potholes and is in a bad state of repair. The group operates through the significant voluntary effort and covers its operating costs and development through charging entry fees, room hire charges and grant applications.

Consideration

Local board views and implications

8. The Whau Local Board plan supports community place-making projects, enabling a greater range of community activities and encouraging community environment and stewardship activities.

Māori impact statement

9. West Lynn Gardens is a community facility whose use reflects the diversity of the local community. It does not directly respond to or celebrate Te Ao Maori but it responds to an area previously identified by local iwi, environmental activities.

Implementation

10. West Lynn Gardens can deliver the project immediately.

Attachments

There are no attachments for this report.

Signatories

Author	Mark Allen - Senior Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

14 December 2016

Annual Budget 2017/2018

File No.: CP2016/23965

Purpose

1. This report requests that local boards consider proposed locally driven initiative (LDI) allocations for 2017/2018, key advocacy issues, and any local targeted rate proposals and business improvement district (BID) targeted rates.

2. It also requests the adoption of local content for consultation as part of the annual budget process.

Executive summary

3. Legislation governing the annual budget process has changed, and there is no longer the requirement to produce a draft annual budget. Instead, the council will be producing a consultation document which will cover:

· any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

· content relating to local board agreements.

4. Consultation on the Annual Budget 2017/2018 will take place in February and March of 2017.

5. This report seeks agreement from local boards on their proposed LDI allocations for 2017/2018 and key advocacy issues, recommendations as to any local targeted rate proposals and BID targeted rates and adoption of local content for consultation.

6. These will be considered by the governing body prior to finalising annual budget consultation topics and adoption of the consultation document and supporting information.

Recommendations

That the Whau Local Board:

a) agree indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) adopt local content for consultation (Attachment B).

c) agree key advocacy issues.

d) agree that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

Comments

7. As part of the Annual Budget 2017/2018 process, the council will be producing a consultation document. This will cover any significant or material changes proposed to the LTP and content relating to local board agreements.

8. Public consultation will take place in February and March of 2017, and will include information on local board issues and priorities.

9. As such, local boards are requested to agree their indicative LDI allocations for 2017/2018 (see Attachment A) and adopt local content for consultation (see Attachment B).

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are therefore also requested to agree any new proposals for consultation.

11. This triennium we are considering a long term approach in respect of local board priorities / advocacy initiatives. Such an approach seeks to better utilise, in an integrated way, the annual budget, LTP and local board plan processes.

12. It is proposed that, as part of the Annual Budget 2017/2018 process, local boards begin narrowing the range of their advocacy initiatives - and agree their key advocacy issues for further research and consideration. Council departments will then provide local boards with in depth information to help inform their position on these issues. Based on this information, local boards identify one to two key priorities to develop further in the local board plan process and discuss with the governing body through the next LTP process.

13. The following areas have been identified as key advocacy areas at this time.

· Funding for a Whau pool/recreation centre in the Long Term Plan

· Creating a fund for new local open space in under-supplied urban growth areas

· Increased support to ATEED for local board local economic development

14. This should enable realistic and genuine discussions and engagement between local boards and the governing body.

Consideration

Local board views and implications

15. Local board decisions are being sought in this report.

16. Local boards will have further opportunities to provide information and views as council progresses through the annual budget process.

Māori impact statement

17. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

18. The governing body will adopt consultation material for the Annual Budget 2017/2018 in early February 2017.

19. Following consultation, a local board agreement with the governing body for 2017/2018 will be developed.

Attachments

No.	Title	Page
a ⇩	Whau Local Board indicative locally driven initiatives allocations for 2017/2018	165
b ⇩	Annual Plan 2017/2018 - Local Consultation Content	167

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Mark Allen - Senior Local Board Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley